<p>Jenny Bour with Robert Half is working with an organization that is looking for a skilled <strong>Accounts Payable Specialis</strong>t to join their team in Orchard Park, New York. This Accounts Payable Specialist role involves managing vendor invoices, ensuring timely payments, and maintaining accurate records to support the financial operations of our organization. The ideal Accounts Payable Specialist candidate will bring strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process and review vendor invoices to ensure accuracy and prepare them for weekly check runs.</li><li>Investigate and resolve discrepancies related to vendor accounts and statements.</li><li>Handle the utility tracking process, including gathering information from property managers and entering data for utilities such as gas, electric, and water.</li><li>Manage check batching, including both live checks and ACH payments, as well as stuffing and mailing checks.</li><li>Complete online payments to vendors and utility providers, including Home Depot, Lowes, HD Supply, and others as required.</li><li>Conduct audits of statements to maintain financial accuracy and compliance.</li><li>Assist with month-end reporting and departmental projects or initiatives.</li><li>Provide support for vendor maintenance tasks and help desk inquiries.</li><li>Act as a backup for AP Administrators, other AP Specialists, and the Corporate Office Manager.</li><li>Collaborate with the AP Manager on various assignments and tasks as needed.</li></ul>
<p>Jenny Bour with Robert Half is working with a manufacturing company that is looking for a detail-oriented <strong>Accounts Receivable Specialist </strong>to join their finance team in Lancaster, New York. In this role Accounts Receivable Specialist role, you will manage key aspects of invoicing, accounts receivable functions, and customer account maintenance. As an Accounts Receivable Specialist, you will collaborate with various departments to ensure accurate financial records and provide essential support in monthly closing activities.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process invoices and oversee accounts receivable controls to ensure timely and accurate billing.</li><li>Enter credit memos and billing orders into the Manufacturing Pro system, ensuring accuracy and avoiding duplication.</li><li>Collaborate with the shipping manager and sales administrators to address invoicing and credit-related matters.</li><li>Maintain the daily invoice control log to track numbering and ensure records are up-to-date.</li><li>Set up new customer accounts in the Manufacturing Pro system following approval and established procedures.</li><li>Assist the Credit Analyst with financial tasks as needed.</li><li>Respond to customer requests for invoice copies promptly and professionally.</li><li>Apply cash payments and generate sales reports when necessary.</li><li>Work independently and communicate effectively with team members after completing training.</li></ul>
We are looking for a skilled and dedicated Accounts Receivable Specialist to manage critical aspects of financial transactions and record keeping. This position is ideal for someone who excels at handling invoicing, payment tracking, and maintaining precise financial documentation. As a Contract to permanent opportunity based in Batavia, New York, this role offers the chance to grow within a dynamic and detail oriented environment.<br><br>Responsibilities:<br>• Prepare and issue invoices with accuracy and timeliness.<br>• Monitor and reconcile incoming payments to ensure proper allocation.<br>• Oversee collections efforts for outstanding commercial accounts.<br>• Process cash applications and maintain accurate financial records.<br>• Handle billing functions, ensuring compliance with company policies.<br>• Track and report cash activity to support financial decision-making.<br>• Manage medical billing processes with attention to detail.<br>• Collaborate with internal teams to resolve discrepancies and improve workflows.<br>• Maintain organized documentation for audits and compliance purposes.
We are looking for an organized and detail-oriented Payroll Clerk to join our team in Cheektowaga, New York. This is a Contract to permanent position offering an excellent opportunity to contribute to payroll operations while gaining valuable experience. The role involves managing payroll tasks with precision and adapting to project-specific payroll nuances in a dynamic office environment.<br><br>Responsibilities:<br>• Process payroll data accurately, ensuring compliance with company policies and regulations.<br>• Handle payroll adjustments related to bonuses, different shifts, and project-specific details.<br>• Collaborate with team members to ensure payroll deadlines are met efficiently.<br>• Utilize payroll software such as Sage and spreadsheets to manage payroll operations.<br>• Maintain organized records and documentation for payroll activities.<br>• Address payroll queries and issues promptly, providing clear and effective solutions.<br>• Work closely with the accounts payable team to support overall financial operations.<br>• Ensure proper handling of garnishments and other payroll deductions.<br>• Adapt to project-specific payroll requirements, including union worker compensation.<br>• Uphold confidentiality and accuracy in all payroll-related processes.
<p>Process invoices, payments, and customer billing</p><p>Handle vendor and customer inquiries</p><p>Reconcile accounts and support month‑end tasks</p><p>Maintain accurate financial records</p>
<p>Handle month‑end tasks: journal entries, account reconciliations, and financial reporting</p><p>Assist with AP/AR, general ledger maintenance, and variance analysis</p><p>Support audits, budgeting, and day‑to‑day accounting projects</p><p>Work cross‑functionally with finance and operations teams</p>
We are looking for an experienced Full Charge Bookkeeper to join our team in Amherst, New York. This Contract to permanent position offers an excellent opportunity for a detail-oriented individual to manage comprehensive bookkeeping tasks while ensuring financial accuracy and efficiency. The ideal candidate will possess strong organizational skills and a solid understanding of accounting principles.<br><br>Responsibilities:<br>• Handle all aspects of full charge bookkeeping, including managing general ledger entries and maintaining financial records.<br>• Perform accounts payable tasks, such as processing invoices and ensuring timely payments.<br>• Manage accounts receivable responsibilities, including generating invoices and tracking incoming payments.<br>• Conduct regular bank reconciliations to verify account balances and resolve discrepancies.<br>• Utilize QuickBooks software to maintain accurate financial data and generate reports.<br>• Prepare financial statements and reports to support business decision-making.<br>• Monitor and ensure compliance with accounting standards and regulations.<br>• Collaborate with team members to streamline financial processes and improve overall efficiency.<br>• Assist with year-end closing procedures and audits as needed.<br>• Provide recommendations for improving financial systems and practices.
