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17 results for Accounts Payable Specialist in Buffalo, NY

Accounts Payable Specialist

Buffalo, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Accounts Payable Specialist to support a non-profit organization in Buffalo, New York. This Contract position is ideal for someone who can manage invoice processing accurately, maintain organized payment records, and help keep day-to-day accounts payable operations running smoothly. The role requires close attention to detail, sound judgment with coding and payment methods, and the ability to work effectively in a fast-paced finance environment. Responsibilities: • Process vendor invoices from receipt through payment while ensuring accuracy, proper approval, and timely completion. • Assign correct general ledger codes and validate supporting documentation before entering payable transactions. • Prepare and review payment batches, including ACH transactions and check runs, in accordance with established schedules. • Reconcile accounts payable records, investigate discrepancies, and resolve payment issues with internal teams and vendors. • Maintain organized financial files and update records to support audits, reporting needs, and compliance standards. • Monitor invoice status and follow up on outstanding items to prevent delays and maintain strong vendor relationships.
2026-08-06T00:00:00Z

Accounts Payable Specialist

Williamsville, NY
onsite
Temporary / Contract
26.125 - 30.25 USD / Hourly
We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a Contract position based in Williamsville, New York. This role focuses on maintaining accurate invoice processing, organizing payment activity, and helping ensure vendors are paid correctly and on schedule. The ideal candidate brings strong attention to detail, sound judgment with financial records, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Review incoming invoices, assign the appropriate accounting codes, and prepare them for timely processing. • Maintain accounts payable records with a high degree of accuracy to support organized and reliable financial operations. • Execute payment activities such as ACH transactions and check runs in accordance with established schedules and controls. • Reconcile invoice details against supporting documentation and follow up on discrepancies to ensure proper resolution. • Communicate with internal teams and external vendors to clarify payment questions and resolve outstanding issues. • Monitor due dates and payment timelines to help prevent delays, duplicate payments, or missed obligations. • Assist with reporting and documentation related to accounts payable activity for audit and recordkeeping purposes.
2026-08-06T00:00:00Z

Accounts Payable Clerk

Elma, NY
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Accounts Payable Clerk to support day-to-day financial operations for a long-term contract opportunity in Elma, New York. This position is ideal for someone who is detail-oriented, organized, and comfortable handling a high volume of invoice-related tasks with accuracy. The role will focus on timely payment processing, invoice review, and maintaining reliable accounts payable records while working closely with internal teams and vendors. Responsibilities: • Review incoming invoices for completeness, accuracy, and proper approval before processing. • Assign the correct accounting codes to invoices and enter payment information into the system with a high degree of precision. • Manage the full invoice processing cycle, from receipt through verification and payment preparation. • Prepare and support scheduled check runs to ensure vendors are paid within established timelines. • Reconcile payable records and investigate discrepancies by coordinating with vendors and internal stakeholders. • Maintain organized documentation for invoices, payments, and supporting records in accordance with company standards. • Respond to accounts payable inquiries promptly and provide clear updates on payment status or outstanding issues.
2026-08-06T00:00:00Z

Accounting Specialist

Buffalo, NY
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an Accounting Specialist to join a contract-to-permanent opportunity in Buffalo, New York. This position is suited for an accounting specialist who enjoys contributing across a range of financial processes while working in a dynamic client-focused environment. The role offers the chance to support essential accounting operations, strengthen reporting accuracy, and assist with projects that improve financial workflows. Responsibilities: • Handle daily accounting activities, ensuring financial transactions are recorded accurately and on time. • Prepare journal entries and reconcile accounts to maintain a reliable and organized general ledger. • Assist with month-end and year-end closing tasks, including reviewing balances and resolving variances. • Process invoices, payments, receivables, and billing activity while helping maintain strong cash flow controls. • Compile financial reports and supporting documentation for leadership review and operational planning. • Contribute to budgeting support, forecast updates, and audit preparation by organizing data and responding to information requests. • Review financial information to identify discrepancies, investigate issues, and recommend corrective action. • Support accounting-related projects such as process enhancements, system updates, and workflow improvements while maintaining compliance with established standards.
2026-07-08T00:00:00Z

Accounting Specialist

Batavia, NY
onsite
Permanent / Full Time
47000 - 57000 USD / Yearly
We are looking for an Accounting Specialist to join a growing manufacturing organization in New York. This role focuses on managing customer invoicing, receivables, and account follow-up while supporting accurate financial operations across the business. The ideal candidate brings strong attention to detail, sound judgment in credit-related matters, and the ability to work effectively with internal teams in a fast-paced onsite environment. Responsibilities: • Prepare and issue customer invoices, maintain receivable records, and help ensure timely and accurate billing activity. • Partner with the Credit Manager to review customer accounts, support credit evaluations, and assist with onboarding new customers. • Calculate and apply sales tax requirements correctly across transactions and customer invoices. • Examine purchase orders and related documentation to verify billing accuracy and resolve discrepancies before invoicing. • Manage collection efforts on outstanding balances through consistent follow-up and clear communication with customers. • Post and reconcile incoming payments, including cash applications, to keep account records current and accurate. • Use accounting systems and spreadsheets to track receivable activity, monitor aging, and support reporting needs. • Assist with account maintenance and other receivables-related tasks that contribute to efficient daily accounting operations.
2026-08-03T00:00:00Z

Payroll Specialist

Tonawanda, NY
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
Robert Half Permanent Placement is partnering with a modern construction company in the Buffalo, NY area on their search for a skilled Payroll Coordinator. In this role you will be the point person managing payroll and expense reimbursement for a successful company – they have 90+ employees and are growing fast! This is a hybrid position (after training) with a starting salary of $60,000 - $65,000 and an excellent benefits package. Responsibilities include but not limited to: <ul><li>Manage full-cycle weekly payroll processing for construction employees, ensuring accurate and timely payroll in compliance with company policies and deadlines</li><li>Review and audit employee timesheets, certified payroll records, and job costing data to ensure accuracy, proper coding, and prevailing wage compliance</li><li>Administer prevailing wage payroll requirements, including certified payroll reporting and adherence to federal, state, union, client, and project-specific regulations</li><li>Maintain payroll records related to deductions, reimbursements, per diem, bonuses, allowances, wage adjustments, and employee benefit contributions</li><li>Investigate and resolve payroll discrepancies, timekeeping issues, and employee inquiries related to pay, benefits, and prevailing wage classifications</li><li>Collaborate with Human Resources, Accounting, project managers, and field supervisors to ensure payroll accuracy and alignment with labor compliance requirements</li><li>Support internal and external payroll audits by preparing documentation, reviewing compliance reports, and implementing corrections when necessary</li><li>Prepare payroll-related reports including labor distribution, certified payroll, general ledger reconciliations, and ad hoc reporting to support operational and financial decision-making</li></ul>
2026-08-03T00:00:00Z

Accounts Receivable Clerk

North Tonawanda, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Accounts Receivable Clerk to support day-to-day receivables activities for a busy team in North Tonawanda, New York. This Long-term Contract position is ideal for someone who is organized, detail-focused, and comfortable managing billing, payment posting, and customer account follow-up. The person in this role will help maintain accurate financial records while contributing to timely collections and consistent cash flow. Responsibilities: • Process customer invoices and ensure billing records are complete, accurate, and issued on schedule. • Apply incoming payments to the appropriate customer accounts and resolve discrepancies in cash posting when needed. • Monitor outstanding balances and conduct commercial collections activities through timely follow-up with clients. • Review aging reports regularly to identify overdue accounts and escalate issues that require additional attention. • Reconcile receivable transactions and investigate variances to keep account balances current and reliable. • Communicate with internal teams and external customers to answer invoice questions and support payment resolution. • Maintain organized documentation related to receivables, collections efforts, and cash application activity. • Assist with updates to processes or systems affecting accounts receivable workflows when applicable.
2026-08-06T00:00:00Z

Medical Billing Specialist

Batavia, NY
onsite
Temporary / Contract
20 - 26 USD / Hourly
Now Hiring: Part-Time Medical Billing Specialist Location: Batavia, NYSchedule: Part-time, In Person Our team is hiring a Part-Time Medical Biller to support day-to-day billing operations in an in-person office setting in Batavia, NY. Key Responsibilities:<ul><li>Process and submit medical claims</li><li>Verify insurance information and patient data</li><li>Follow up on unpaid or denied claims</li><li>Post payments and reconcile billing records</li><li>Communicate with patients, insurance carriers, and internal staff regarding billing questions</li><li>Maintain accurate documentation and ensure compliance with billing procedures</li></ul>
2026-07-21T00:00:00Z

Legal Billing Specialist

Buffalo, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Jenny Bour with Robert Half is looking for a Legal Billing Specialist to support legal billing operations with a firm in Buffalo, New York. This Legal Billing Specialist position plays a key role in preparing accurate invoices, reviewing billing details against client-specific requirements, and ensuring timely submission through email and electronic billing platforms. The ideal Legal Billing Specialist candidate brings strong attention to detail, solid organizational skills, and the ability to manage multiple billing tasks in a deadline-driven office environment. This position offers a hybrid working schedule! Responsibilities:<ul><li>Examine attorney time entries and expense records in detail to confirm they meet client billing rules and outside counsel guidelines.</li><li>Prepare, adjust, and finalize invoices for both corporate and litigation matters, including paper and electronic billing formats.</li><li>Submit invoices through client e-billing portals and email channels while tracking successful posting in the accounting system.</li><li>Review pre-bills to apply flat-fee arrangements, task-based billing structures, and other matter-specific billing terms.</li><li>Maintain accurate client, matter, rate, and billing profile information within billing and accounting databases, including PerfectLaw.</li><li>Coordinate split billing and other specialized invoicing arrangements involving multiple responsible parties or payors.</li><li>Process billing corrections, write-offs, rate updates, and matter closures based on attorney requests and billing needs.</li><li>Generate month-end billing reports, prepare requested pre-bill packages, and create spreadsheet trackers for invoice activity.</li><li>Respond to internal questions related to time entries, costs, disbursements, and matter billing status, and allocate research charges to the appropriate matters.</li></ul>
2026-08-06T00:00:00Z

Staff Accountant

Lockport, NY
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Staff Accountant to support essential accounting operations in Lockport, New York. This Long-term Contract position focuses on billing accuracy, general ledger activity, reconciliations, and clear financial documentation while contributing to day-to-day accounting reliability. The ideal candidate brings strong technical accounting knowledge and can manage tax-related tasks with accuracy and consistency. Responsibilities: • Manage client billing activities, ensuring invoices are prepared accurately and issued in a timely manner. • Maintain general ledger records by reviewing transactions, posting accounting activity, and supporting month-end accuracy. • Prepare and record journal entries with appropriate backup and alignment to accounting standards. • Perform account reconciliations to identify discrepancies, resolve variances, and maintain reliable financial records. • Organize and maintain accounting documentation to support reporting, audit readiness, and internal controls. • Assist with corporate tax-related accounting tasks, including support for filings and related schedules. • Support sales tax compliance by reviewing taxable activity and helping ensure timely reporting obligations are met.
2026-08-06T00:00:00Z

Staff Accountant

Buffalo, NY
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a Staff Accountant to join a contract opportunity in Buffalo, New York. This position is suited for an accounting specialist who can step into diverse client environments, keep financial operations running smoothly, and contribute reliable support on project-based and interim assignments. The role offers the chance to apply core accounting expertise across essential functions while building strong partnerships with clients and internal teams. Responsibilities: • Manage day-to-day accounting activities for assigned engagements, ensuring financial records remain accurate and up to date. • Prepare and post journal entries, maintain general ledger integrity, and support timely completion of month-end close activities. • Reconcile bank accounts and other balance sheet accounts to identify discrepancies and resolve issues efficiently. • Process accounts payable and accounts receivable transactions, including invoice handling, payment tracking, and customer billing support. • Assist with sales tax documentation and related reporting requirements in accordance with applicable guidelines. • Provide dependable accounting support for special projects, interim coverage needs, and priority assignments across client organizations. • Adjust quickly to different workflows, systems, and team structures while maintaining consistent service and professionalism. • Communicate effectively with stakeholders to clarify financial information, address concerns, and help keep engagements on track.
2026-07-08T00:00:00Z

Senior Accountant

Buffalo, NY
onsite
Temporary / Contract
35 - 45 USD / Hourly
The Senior Accountant will manage and oversee accounting operations, ensuring accurate financial reporting, compliance with GAAP, and timely month-end close activities. This role involves preparing financial statements, reconciling accounts, analyzing financial data, and supporting audits. The Senior Accountant will work closely with management to provide insights that drive business decisions.
2026-08-04T00:00:00Z

Sr. Accountant

Williamsville, NY
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
Kyle Clarke with Robert Half in Buffalo is looking for an experienced Sr. Accountant to support the organization’s financial operations in Williamsville, New York. This position plays a central role in maintaining accurate records, producing reliable financial reports, and helping ensure compliance with accounting standards and regulatory obligations. The ideal candidate brings strong technical accounting expertise, sound judgment, and the ability to manage core processes across the month-end close, reconciliations, and reporting cycles. Responsibilities:• Lead month-end and year-end close activities by preparing entries, reviewing balances, and ensuring timely completion of accounting tasks.• Maintain the general ledger and verify the accuracy of financial data through detailed account analysis and reconciliation work.• Prepare and review journal entries, supporting schedules, and documentation to ensure complete and accurate financial reporting.• Perform bank and account reconciliations regularly, investigate discrepancies, and resolve outstanding issues promptly.• Support annual financial reporting activities, including preparation of statements, schedules, and audit-ready documentation.• Oversee billing and accounts receivable processes, monitor collections activity, and help maintain the integrity of receivables records.• Contribute to forecasting and revenue analysis by compiling financial data, identifying trends, and assisting with annual planning efforts.• Help maintain compliance with internal controls, tax requirements, and external reporting obligations while supporting audit processes.• Provide guidance to accounting staff and promote consistent, effective execution of daily and periodic accounting procedures.
2026-07-28T00:00:00Z

Sr. Accountant

Orchard Park, NY
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
• Maintain accurate and timely financial records for all -related funding streams (federal, state, and other grants). • Monitor and track program budgets, identifying variances and recommending corrective actions. • Prepare monthly, quarterly, and annual financial reports specific activities. • Ensure compliance with Uniform Guidance (2 CFR Part 200), state requirements, and specific funding rules. • Collaborate with clinical and program teams to ensure proper allocation and documentation of program expenditures. • Support grant invoicing and drawdowns (e.g., via Payment Management System or state portals). • Assist in cost reporting, rate-setting analysis, and sustainability planning for the model. • Participate in internal and external audits, preparing schedules, documentation, and responding to auditor requests. • Reconcile general ledger accounts related to all programs. • Maintain documentation of financial policies and procedures relevant to grant and program accounting. • Provide financial analysis and forecasting to program leadership. Ensure that payroll allocations align with grant funding requirements.
2026-07-21T00:00:00Z

Sr. Accountant

Buffalo, NY
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Kyle Clarke with Robert Half of Buffalo is looking for a Senior Accountant to join a respected organization in Buffalo, New York, where accuracy, teamwork, and sound financial judgment are highly valued. This role is ideal for an accounting specialist who enjoys working in a fast-paced setting while supporting reporting, budgeting, and fund-based financial activity. The position offers the opportunity to contribute to core accounting operations and help maintain strong financial controls across the organization. Responsibilities:• Manage month-end closing activities, including preparing entries, reviewing balances, and ensuring financial records are completed on schedule.• Maintain the general ledger by analyzing account activity and posting accurate journal entries in accordance with established accounting standards.• Perform detailed reconciliations for bank accounts and key balance sheet accounts to resolve discrepancies and support clean financial reporting.• Review and process approved invoices to ensure expenses are recorded properly and aligned with internal policies and funding requirements.• Assist with budget tracking and financial analysis by comparing actual results to planned spending and identifying notable variances.• Support preparation of financial statements and other reporting packages for leadership, funders, or regulatory purposes.• Apply nonprofit and fund accounting principles when recording transactions and monitoring restricted and unrestricted funds.• Partner with internal stakeholders to gather financial data, improve reporting accuracy, and meet recurring deadlines.
2026-07-30T00:00:00Z

Sr. Accountant

Lockport, NY
onsite
Temporary to Hire
33 - 38 USD / Hourly
We are looking for an experienced Sr. Accountant to join a growing team in a contract-to-permanent capacity. This fully on-site role will support day-to-day accounting operations with a strong emphasis on billing accuracy, general ledger activity, and timely reconciliations. The position is ideal for a hands-on, detail-oriented accounting specialist who can contribute immediately while helping strengthen financial processes and support month-end and year-end reporting needs. Responsibilities: • Manage billing activities and ensure invoices are prepared accurately and processed on schedule. • Maintain general ledger records by reviewing transactions, posting journal entries, and supporting the integrity of financial data. • Complete account and bank reconciliations to identify discrepancies and resolve issues promptly. • Assist with month-end close activities, including preparation of supporting schedules and review of key account balances. • Document accounting workflows and help formalize procedures to improve consistency and control. • Partner with the Controller on financial statement preparation and provide support for month-end and year-end reporting. • Use QuickBooks and Excel to analyze accounting data, track activity, and produce reliable reports. • Work closely with a small accounting team to address daily operational priorities and maintain smooth financial processes.
2026-08-05T00:00:00Z

Sr. Accountant

Buffalo, NY
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for an experienced Sr. Accountant to join our team in Buffalo, New York. This position plays a key role in managing core accounting operations, supporting accurate financial reporting, and helping maintain strong financial controls across the organization. The ideal candidate brings a hands-on approach to payroll, payables, receivables, and month-end processes while contributing to budgeting, cash flow planning, and ongoing operational support. Responsibilities: • Manage payroll activities by reviewing time records, validating reported hours, and coordinating accurate processing through payroll platforms such as Paychex. • Direct accounts receivable and accounts payable operations, including billing, disbursements, and collection follow-up to help maintain healthy cash flow. • Record and maintain financial information in company systems and spreadsheets with a high level of accuracy and organization. • Prepare annual budgets, support cash forecasting efforts, and analyze results against financial targets to assist leadership in decision-making. • Strengthen accounting procedures by implementing and maintaining internal controls that protect company assets and align with generally accepted accounting principles. • Review financial activities for adherence to company standards, established procedures, and applicable industry expectations. • Investigate and resolve billing issues, payment questions, and discrepancies connected to customer transactions. • Lead, coach, and assess accounting support team members to promote efficiency, accuracy, and skill development. • Provide administrative and project-based support to leadership as business needs arise.
2026-08-06T00:00:00Z