25 results for Virtual Assistant in Brooklyn Ny

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in the vibrant location of New York, New York. Operating within the financial services industry, this role involves using a variety of software tools to manage tasks and ensure efficient operations. Responsibilities: • Utilize ADP - Financial Services to perform various tasks and maintain organization • Conduct and manage conference calls using Cisco Webex Meetings • Manage and organize schedules, including calendar management and setting up meetings • Use Concur for travel and expense management • Handle and organize correspondence in a timely and detail-oriented manner • Utilize CRM for customer relationship management and tracking • Oversee timekeeping and scheduling with Kronos Timekeeping System • Ensure clear and effective communication across all levels of the organization • Use About Time software for efficient time tracking and management • Assist with other administrative tasks as needed.

Executive Assistant We are offering an exciting opportunity based in Manhattan, New York. We are in search of an Executive Assistant who is highly organized, detail-oriented and can anticipate the needs of our team. This role involves administrative tasks, managing schedules, and personal assistance. Responsibilities:• Strategically manage and organize executive schedules to ensure optimal use of time• Handle administrative tasks to ensure smooth operation of the team• Proactively anticipate the needs of the executive and make necessary arrangements• Run errands including but not limited to picking up breakfast and lunch• Provide high-level support to high net worth executives• Maintain discretion and confidentiality in relationships with all board members• Organize travel arrangements and itineraries with attention to detail and accuracy• Perform other duties as assigned to support the executive• Act as a point of contact among executives, employees, clients and other external partners• Manage information flow in a timely and accurate manner If this person is you, please apply directly to victoria.iacoviello@roberthalf

Sales Assistant We are seeking a dedicated Sales Assistant to join our dynamic team in Somerset, NJ. In this role, you will be responsible for providing customer support, managing orders, and assisting the sales team with various operations. This position offers a long-term contract opportunity Responsibilities:• Provide proactive customer support to enhance customer satisfaction levels• Assist the sales team in creating quotes for large accounts and major agreements• Handle any pricing discrepancies to ensure consistent pricing and manage forecasts• Support sales team with Sales Agreements preparation and maintain updates• Collaborate cross-departmentally to improve and maintain efficient workflows• Assist in gathering and ensuring customer forecasts are entered into the ERP System accurately• Provide support to the team for large accounts and sales agreements• Mentor and train other Sales Assistants and assist in event planning organization• Research the inventory, manage virtual returns and estimate shipping costs• Monitor order and shipment issues and provide solutions to enhance customer experiences

Administrative Assistant We are currently offering a long term contract employment opportunity for an Administrative Assistant in New York, New York. This role primarily functions in the industry, where your key duties will involve handling administrative tasks such as sorting and qualifying resumes, setting up meeting and conference rooms, and assisting in other projects. Administrative Assistant and Office Manager The core responsibilities for the administrative assistant are to keep the manager and the team functioning with the utmost efficiency. We a rapidly growing firm and the administrative assistant plays a key role with a wide range of responsibilities, combining high-level administrative support with operational management.

Executive Assistant We are in the process of recruiting an Executive Assistant for our team based in New York. This role offers a contract to permanent employment opportunity. In this role, you will primarily support the Chief by managing their calendar, organizing meetings, and handling correspondence. Responsibilities: • Undertake extensive calendar management for the Chief, ensuring efficient scheduling and rescheduling of appointments. • Coordinate and liaise with the board for various matters. • Handle email correspondence, ensuring prompt and accurate responses. • Set up and organize meetings, ensuring all necessary arrangements are made. • Prepare meeting documents and packets, ensuring they are accurate and ready in a timely manner. • Perform other administrative duties as assigned, supporting the smooth running of operations. • Use CRM and other systems like ADP - Financial Services, Kronos Timekeeping System, and About Time for various administrative tasks. • Utilize tools like Cisco Webex Meetings and Concur for meeting setup and expense management. • Ensure clear and effective communication and manage conference calls as required.

Administrative Assistant We are offering a contract employment opportunity for an Administrative Assistant in New York. As part of our team, you will be instrumental in a variety of administrative duties that ensure smooth daily operations. This role is based in the industry and will require full on-site presence. Responsibilities: • Assist in managing inbound and outbound communication, including answering calls and email correspondence • Contribute to customer service efforts by addressing and resolving inquiries in a timely manner • Perform data entry tasks and maintain up-to-date and accurate records • Utilize Microsoft Excel, Outlook, Word, and PowerPoint to perform various tasks • Schedule appointments and coordinate schedules as needed • Play an active role in supporting team functions and operations • Exhibit eagerness and enthusiasm in contributing to team growth • Show proficiency in using various tech tools to enhance efficiency • Monitor and manage customer accounts, taking necessary actions as required.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the Higher Education sector, located in the Bronx. As an Administrative Assistant, your role would involve managing data entry, maintaining effective communication channels, and supporting various fundraising initiatives. Responsibilities: • Facilitate efficient data entry, including processing online and recurring gifts.• Ensure the smooth operation of the Raiser’s Edge database, including necessary updates for data health and compliance.• Collaborate with various departments, including Finance, Computer Services, and Student Accounts, to maintain a seamless workflow.• Produce financial and analytical fundraising reports for distribution to the Advancement team, Finance Office, and University leadership.• Maintain accurate recordkeeping of donations and ensure their daily deposit.• Handle the creation, editing, and proofreading of acknowledgement letters mailed to donors for tax purposes.• Develop lists for mailings and publications such as the Annual Report, through queries in Raiser’s Edge.• Reconcile fundraising totals with the Finance Department.• Engage in other duties as assigned.• Ensure all customer interactions, including inbound and outbound calls and email correspondence, are handled professionally and efficiently.

Sr. Administrative Assistant We are offering a short term contract employment opportunity for a Sr. Administrative Assistant in New York. The individual will mainly provide administrative support to our team, including document management, data entry, and client communication. Responsibilities: • Provide excellent customer service, addressing and resolving client inquiries in a timely and detail oriented manner • Manage data entry tasks with precision, ensuring all customer records are kept up-to-date and accurate • Utilize Microsoft Excel, Word, and PowerPoint to create and edit documents for communications, memos, and presentations • Coordinate meetings and make reservations as necessary, ensuring all logistics are in place for smooth operations • Handle sensitive and confidential documents with discretion and detail orientation • Perform research tasks as required, providing comprehensive and accurate information • Supervise administrative tasks and ensure they are completed as per established procedures and standards • Troubleshoot complex tasks or concerns independently, escalating issues to a supervisory level when necessary • Maintain logs and use tracking software for all administrative support work • Manage high volume mail support, ensuring all correspondences are sorted and delivered promptly • Utilize computer hardware effectively for various tasks • Contribute to asset management and enhancement initiatives • Provide concierge services when required, enhancing customer relationships • Schedule and manage travel arrangements for team members.

Sr. Administrative Assistant We are in search of a Sr. Administrative Assistant to join our team in Paramus, New Jersey. This role is primarily focused on construction management and project management in the construction industry. As a Sr. Administrative Assistant, you will be tasked with heavy data entry and word document management. You will also be provided with two weeks of cross-training to ensure you are fully equipped for the role. Responsibilities: • Efficiently handle heavy data entry tasks • Manage Word documents meticulously • Assist in construction and project management activities • Handle billing and monthly reporting tasks • Monitor project costs and maintain accurate records • Resolve inquiries related to customer accounts • Process customer credit applications with accuracy • Maintain precise customer credit records.

Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant to join our team based in New Brunswick, New Jersey. This hybrid role will require you to work both on-site and remotely, splitting your time between two offices as per necessity. You will be providing advanced and diversified support to an Executive Office, handling confidential information with discretion and demonstrating strong organizational skills. Responsibilities: • Oversee the operations of an Executive Office, developing and maintaining administrative policies and procedures to foster a stable, efficient working environment.• Manage communication effectively, ensuring matters requiring senior management attention are conveyed in a timely manner.• Coordinate high-level meetings and events, including agenda preparation, logistics, and follow-up activities.• Prepare confidential correspondence, reports, spreadsheets, and presentations.• Handle incoming calls, emails, and mail promptly and professionally.• Welcome office guests warmly and manage visitor parking and conference room reservations.• Coordinate office supply and computer equipment procurement.• Maintain the Executive's credentials and Continuing Medical Education (CME) records.• Conduct research and prepare background reports to support decision-making.• Assist with budget preparation by documenting expenditures and forecasting needs.• Manage special projects independently, including marketing initiatives and recruitment support.• Liaise with University departments such as Purchasing, HR, IT, Payroll, and Facilities, attending related meetings.• Oversee recordkeeping and filing systems within the office.• Manage the Executive's calendar, including scheduling, travel arrangements, and expense reimbursements.• Ensure adherence to compliance standards as per policies and federal/state regulations.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Princeton, New Jersey. This role requires a candidate who can handle a variety of administrative tasks in a fast-paced environment. Responsibilities:• Accurately process data entries and maintain customer records• Efficiently answer inbound calls and handle both inbound and outbound calls professionally• Manage email correspondence and respond to inquiries in a timely manner• Schedule appointments and manage the office calendar using Microsoft Outlook• Assist with receptionist duties as needed• Utilize Microsoft Suite (Excel, Word, PowerPoint) for various tasks• Handle expense reporting using Concur Expense software

Executive Assistant We are offering a short term contract employment opportunity for an Executive Assistant in New York. The role involves working closely with high-level executives in a health related profession, providing administrative support, and ensuring smooth operations within the office environment. Responsibilities: • Facilitate effective communication by managing correspondence, preparing documents, and ensuring the C-Suite is informed of all necessary information. • Utilize Microsoft Office Suites, Microsoft Excel, and Microsoft Outlook to perform tasks such as data entry and document creation. • Enhance office efficiency through proficient use of CRM and Concur. • Manage executive calendars, schedule appointments and meetings, and ensure executives are well-prepared for all engagements. • Provide excellent customer service, addressing inquiries and resolving issues promptly. • Travel as necessary and adapt to additional work hours with minimal notice. • Exercise basic office skills to maintain an organized and efficient workspace. • Document activities and maintain accurate records to ensure seamless operations. • Support the Chief Medical Officer and COO, ensuring their schedules are well-managed and they are prepared for all engagements. • Adapt to changes quickly, handling tasks such as About Time management and other responsibilities as they arise.

Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in the Non-Profit industry, located in Lawrenceville, New Jersey. As an Executive Assistant, you will be tasked with providing comprehensive support to our executive team, including managing business-related tasks such as producing reports, managing calendars, coordinating travel arrangements, and handling various organizational tasks. Responsibilities: • Efficiently handling communication and correspondence between the executive team and other parties.• Utilizing Concur and other relevant software to manage and process business-related tasks.• Managing the executive team's calendars, ensuring their schedules are well-organized and up-to-date.• Coordinating conference calls, meetings, and other events for the executive team.• Arranging travel, accommodation, and catering services for business trips and events.• Producing detailed reports as required by the executive team.• Resolving issues promptly and efficiently, demonstrating a high level of problem-solving skills.• Assisting in the organization of events, including coordinating with vendors and service providers.• Ensuring all administrative tasks are completed in a timely and efficient manner.• Maintaining a high level of confidentiality and professionalism at all times.

Office Assistant Our client in the Sayreville area is seeking an experienced and dynamic Office Manager to support their expanding team. This role is open due to growth and offers an opportunity to make a meaningful impact in a fast-paced environment. What You’ll Do:<ul><li>Oversee day-to-day office operations, ensuring efficiency and organization.</li><li>Serve as a key point of contact for office staff, fostering a positive work environment.</li><li>Handle light HR responsibilities, including onboarding, benefits coordination, and assisting with employee inquiries.</li><li>Support office-wide technology and operational needs—experience with Sage is a plus but not required.</li><li>Manage office supplies, vendors, and facilities to keep everything running seamlessly.</li><li>Assist leadership with administrative tasks and special projects as needed.</li><li>Coordinate office events, meetings, and internal communications.</li></ul>

Sr. Executive Assistant We are in the process of recruiting for the role of a Sr. Executive Assistant. The chosen candidate will be an integral part of our team, providing support to C-suite executives located across various international locations. The role involves a great deal of multitasking, including handling communications, arranging meetings, and travel, and maintaining confidentiality in a fast-paced environment. This position is based in a location in the United States and offers a long-term contract employment opportunity. Responsibilities:• Manage calendars for C-suite executives, ensuring efficient scheduling and organization• Coordinate and organize business meetings, considering participants from different time zones• Handle all forms of communication with detail and confidentiality• Facilitate international travel arrangements, including visas and accommodations• Assist in the preparation, review, and delivery of executive correspondence• Draft and proofread documents, reports, and presentations on behalf of the executives• Act as a liaison between executives and internal departments, maintaining relationships with key stakeholders• Assist in managing budgets and expenses• Perform other administrative tasks as directed by the executive team• Order and maintain office supplies as necessary.

Executive Assistant We are in search of an Executive Assistant to join our clients team in the heart of New York. This role is pivotal in coordinating schedules, managing tasks, and providing administrative support within our dynamic team. Responsibilities: • Efficiently manage and coordinate schedules, ensuring that important tasks are prioritized and not overlooked.• Provide administrative assistance by handling a variety of tasks related to personal and household needs.• Facilitate correspondence by flagging actionable emails and maintaining an organized list of tasks and projects.• Oversee office coordination needs, ensuring a smoothly functioning work environment.• Assist in travel research and planning, ensuring all arrangements are in order.• Help in maintaining internal team processes and priorities, contributing to the overall efficiency of the team.• Manage a variety of miscellaneous tasks as required, demonstrating flexibility and adaptability.

Administrative Assistant We are seeking a detail-oriented and organized short-term Administrative Assistant to support daily operations by managing calendars, coordinating meetings, answering phones, and providing administrative support. The ideal candidate will have strong communication skills, the ability to multitask effectively, and proficiency with scheduling tools and office software. This role requires a detail oriented demeanor and a proactive approach to problem-solving to ensure the smooth operation of administrative tasks. Responsibilities: Calendar Management: Maintain and update schedules for executives or team members, coordinate appointments, and resolve scheduling conflicts efficiently. Meeting Arrangements: Schedule and organize meetings, including booking conference rooms, preparing agendas, and arranging for any necessary materials or catering. Phone and Communication Management: Answer and direct phone calls in a detail oriented manner, take messages, and respond to inquiries as appropriate. Administrative Support: Prepare documents, reports, and correspondence as needed. Ensure the timely and accurate submission of administrative paperwork. Travel Coordination: Arrange travel, accommodations, and itineraries for staff or executives as requested. Data Entry and Record Maintenance: Maintain organized records, databases, and files for easy access and retrieval. Customer and Visitor Interaction: Serve as a welcoming point of contact for visitors and provide excellent customer service. Office Operations Support: Monitor office supplies and place orders as required, maintaining a well-functioning administrative environment. Support Special Projects: Assist with one-time or ongoing projects as assigned by management.

Office Assistant We are offering a permanent employment opportunity for an Office Assistant in Stratford, Connecticut. Working in the Accounting Software Systems sector, you will be playing an integral role in the admissions department, handling customer service tasks, and managing office duties. Responsibilities: • Responding to and managing inbound phone calls• Performing clerical duties with efficiency and accuracy• Utilizing computer programs and Microsoft Office Suite for daily tasks• Ensuring high levels of customer service at all times• Managing switchboard and handling 1 - 10 lines as needed• Performing data entry tasks with precision• Maintaining a tech-savvy approach to all tasks• Applying basic office skills to a variety of tasks.

Project Coordinator We are offering a long-term contract employment opportunity for a Sr. Administrative Assistant in the manufacturing industry. New Jersey. As a Sr. Administrative Assistant, your role will encompass a range of responsibilities, including customer service, data processing, and administrative tasks. Responsibilities: • Manage and streamline calendar events, ensuring efficient scheduling and time management• Operate and manage Cisco Webex Meetings for smooth and efficient conference calls• Utilize ADP - Financial Services for accurate financial management and operations• Handle and process customer inquiries, ensuring effective communication and customer satisfaction• Use CRM systems for maintaining and updating customer records• Conduct and manage banner ads, contributing to marketing efforts• Utilize Concur for travel and expense management• Implement and maintain budget processes, ensuring financial efficiency• Use About Time for effective time tracking and management• Oversee and manage customer accounts, taking appropriate actions when necessary

Systems Administrator Server and Network Management:Oversee the installation, configuration, and maintenance of physical and virtual servers, ensuring optimal performance, security, and availability.Monitor network infrastructure to ensure stable connectivity, identifying and resolving network-related issues.Administer network devices, such as routers, switches, firewalls, and load balancers, to ensure efficient data flow and network security.Perform routine backups and disaster recovery procedures to safeguard critical data and systems. System Administration:Manage user accounts, permissions, and access rights across various systems and applications.Configure and maintain operating systems, such as Windows, Linux, or Unix, ensuring proper functionality and security.Install and upgrade software applications, patches, and system updates, following best practices.Implement and enforce security measures, including firewalls, intrusion detection systems, and antivirus software, to protect systems from unauthorized access and cyber threats. Technical Support:Respond to and resolve help desk tickets and user inquiries in a timely and professional manner.Provide technical assistance and troubleshooting for hardware, software, and network-related issues.Collaborate with cross-functional teams to address complex technical problems and identify areas for improvement.Create and maintain technical documentation, including system configurations, processes, and procedures. System Monitoring and Performance Optimization:Monitor system performance, resource utilization, and capacity planning to ensure optimal efficiency and scalability.Identify and diagnose system bottlenecks and performance issues, implementing necessary adjustments and optimizations.Conduct regular system performance and security audits, analyzing logs and reports to identify potential vulnerabilities and risks.Implement and maintain system monitoring tools to proactively detect and resolve issues before they impact users. Collaboration and Teamwork:Collaborate with IT teams and stakeholders to plan and execute system upgrades, migrations, and integrations.Work closely with vendors and service providers to troubleshoot and resolve technical issues.Stay updated on emerging technologies, industry trends, and best practices in system administration, sharing knowledge with the team as appropriate.Participate in on-call rotations and off-hours maintenance activities as needed. Qualifications and Skills:Bachelor's degree in Computer Science, Information Technology, or a related field (or equivalent work experience).Proven experience as a Systems Administrator or a similar role in a complex IT environment.Strong knowledge of server administration, networking concepts, and infrastructure management.Proficiency in administering Windows and Linux/Unix operating systems.Experience with virtualization technologies (e.g., VMware, Hyper-V) and cloud platforms (e.g., AWS, Azure) is a plus.Solid understanding of Active Directory, LDAP, and identity management.Certifications such as MCSA, MCSE, CCNA, or similar credentials are advantageous.

Executive Support Responsibilities:· Provide onsite and remote support for Executives and Administrative team· Serve as the escalation contact for the Executive team and Assistants· Front line of corporate technology, implementations, new technologies and preparing teams for use and supporting technologies through their lifecycle· Resolve technical issues and challenges quickly and effectively with minimal disruption to the Executive team· Enhance the technology experience of the Executives by showing them how to best use technology to deliver productivity and efficiency benefits· Establish trust with the Leadership team by performing expert technical support while maintaining confidentiality and showing discretion· Maintain confidentiality and privacy· Continuously evaluate current and trending solutions and products to enhance the executive's productivity, needs, and expertise· Analyze technology issues and trends, determine root causes and resolve· Setup and monitor high-priority meetings utilizing collaboration and AV services.· Lead resolution requiring multi-functional support, working closely with other support leads, operational and engineering staff, and other domain specialists to resolve issues· Provide feedback, quality assurance, and user acceptance testing for technology products and services· Manage own time to fulfill tasks efficiently, in the correct priority and to the required level of quality, within the context of the objectives supplied by manager· Lead proactive Executive support program to ensure that end point equipment is always up to date and in top quality· Regularly report on the state of Global Executives (client trending issues, ticket trends, etc.) to management· Organize regular meetings and trainings sessions with Administrative team

Administrative Coordinator We are offering a contract for a permanent position as an Administrative Coordinator in the non-profit sector, based in New York. The selected candidate will be tasked with a variety of responsibilities, including the management of scheduling, document handling, and donor management. Responsibilities: • Effective administration and operation of the Partnership and Advancement Department through maintenance of necessary records and files. • Conducting research for potential prospects as directed by the Vice Presidents. • Timely response and follow-up on all requests to enhance departmental efficiency. • Coordinating scheduling, preparation, and logistics for both internal and external appointments and meetings. • Accepting and exploring new and different requests to add value to job requirements. • Assisting in the planning and execution of Partnership & Advancement events. • Managing the contracts process, including receipt of checks, donor commitment forms, and acknowledgments. • Uploading relevant documents to cyber grants applications. • Maintaining a system for donor management using tools like Raiser Edge. • Managing the Vice Presidents' schedules, including travel, meetings, and teleconferences.

Office Coordinator We are offering an opportunity for a PART TIME Office Coordinator position in Rye Brook, New York. This position offers a short-term contract employment opportunity. This candidate's role will involve a variety of tasks including maintaining the workspace, managing reservations, handling mail and package deliveries, and other general clerical tasks. Responsibilities:• Manage and organize workspace, including tidying up the kitchen and checking coffee supplies• Handle mail and package deliveries, including UPS/FedEx needs• Assist with scheduling and making reservations as required• Perform clerical tasks such as typing up notes• Utilize Microsoft Suite for various tasks• Provide customer service, including answering inbound calls and resolving inquiries• Maintain accurate records and process customer applications efficiently• Monitor customer accounts and take appropriate action when necessary.

General Office Clerk We are offering a short term contract employment opportunity for a General Office Clerk in New York. This role will involve a range of administrative tasks in a global tax office environment. Responsibilities: • Accurate manual filing, binding, and organization of sensitive documents • Efficient operation of scanning and printing equipment • Sorting and organizing incoming and outgoing mail • Utilizing Microsoft Office software, including Teams and Outlook, for various tasks • Delivering high-quality customer service when resolving inquiries • Maintaining precise records and data entry • Managing schedules and appointments • Overseeing shipping functions and bindery printing projects • Ensuring the security and confidentiality of sensitive information.