55 Results for Office Assistant Jobs in Bridgewater, NJ

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Office Assistant

Trenton, NJ
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in Trenton, New Jersey. This Long-term Contract position is well suited for someone who is organized, communicates clearly, and can manage routine office tasks with limited supervision after initial training. The ideal candidate will help maintain an efficient front office environment while providing accurate clerical and document support. Responsibilities:• Answer incoming calls, and direct questions or requests to the appropriate staff members in a courteous and attentive manner.• Prepare, format, and review written materials, correspondence, and records to ensure accuracy, clarity, and proper grammar.• Scan, organize, and maintain physical and electronic documents so files remain accessible and up to date.• Perform a range of administrative support tasks, including data entry, filing, copying, and general office coordination.• Use Microsoft Office applications to create documents, update spreadsheets, manage information, and support everyday office workflows.• Operate standard office equipment such as printers, copiers, scanners, and multi-function devices efficiently and safely.• Complete assigned work independently after instructions are provided, while maintaining attention to detail and meeting deadlines.
2026-10-05T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-10-05T00:00:00Z

Office Assistant

Florham Park, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-09-11T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and operational needs for a retail apparel and accessories environment in New York, New York. This Long-term Contract position is ideal for someone who enjoys keeping a workspace orderly, handling hands-on tasks, and helping the team stay productive throughout the day. The role will involve a mix of office support, sample coordination, and local errand-running, with a July start date. Responsibilities: • Organize and prepare label samples to ensure materials are sorted accurately and ready for team use. • Maintain a clean, orderly, and functional office environment by assisting with general upkeep throughout the day. • Run local business-related errands as needed to support office operations and team requests. • Provide day-to-day administrative assistance that helps keep office activities moving efficiently. • Monitor shared spaces and supplies, addressing basic organizational needs to support a smooth workflow. • Assist with practical tasks that contribute to the overall coordination of the office and support staff.
2026-10-07T00:00:00Z

Office Manager

Conshohocken, PA
onsite
Temporary to Hire
25 - 26 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations at our manufacturing office in Pennsylvania. This contract opportunity with permanent potential is ideal for someone who thrives in a hands-on onsite environment, enjoys keeping business processes running smoothly, and can manage multiple administrative priorities with accuracy. The right candidate will bring strong attention to detail, sound judgment, and a dependable, self-directed approach to work. Responsibilities:• Manage office operations to ensure administrative workflows, documentation, and day-to-day activities are completed accurately and on time.• Enter and maintain customer orders, rental data, and other operational records with a high level of precision.• Track inventory-related information and help keep internal records current and well organized.• Prepare repair pricing information and support quote generation for customer requests.• Respond to customer questions professionally and provide timely administrative support for inquiries.• Maintain physical files, contracts, and paper-based records in an orderly and accessible manner.• Oversee office supply levels, place orders as needed, and help maintain an efficient workplace environment.• Assist with front desk and general office support duties, including handling routine correspondence and coordinating administrative tasks.
2026-09-29T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an organized and service-oriented Part Time Office Manager to support daily workplace operations in New York, New York. This Contract position is ideal for someone who enjoys creating a well-run office environment, coordinating logistics, and ensuring employees and visitors have what they need. The role blends administrative support, vendor coordination, event planning, and workspace preparation for new team members. Responsibilities:• Manage inventory for office materials and ensure essential supplies are consistently available across the workplace.• Welcome external partners and service providers while coordinating on-site needs and scheduled visits.• Oversee outgoing package and shipment logistics to ensure timely and accurate dispatch.• Evaluate and source coffee and beverage vendors to improve office services and support workplace needs.• Set up desks, equipment, and essential materials for new hires to create a smooth onboarding experience.• Arrange food and beverage orders for meetings, team gatherings, and other office functions.• Plan and support workplace events such as team celebrations, social gatherings, and seasonal functions.• Prepare meeting spaces, including conference room setup and cleanup, to support daily collaboration.• Assist with administrative coordination related to vendor documentation and invoices as needed.
2026-10-12T00:00:00Z

Office Manager

Pennington, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an organized Office Manager to support daily administrative operations in Pennington, New Jersey. This position plays a central role in keeping the office efficient, welcoming, and well supplied while assisting with essential financial and front-desk activities. The ideal candidate is proactive and comfortable balancing multiple priorities in a fast-paced office environment. Benefits:Medical, Dental, Vision Responsibilities:• Coordinate day-to-day office activities to help ensure smooth and efficient administrative operations.• Manage purchasing for workplace materials and track inventory to keep essential supplies available.• Monitor stock levels regularly and replenish office items before shortages affect productivity.• Support accounts payable tasks, including reviewing invoices and assisting with timely processing of payments.• Serve as the first point of contact for visitors, calls, and general front-desk inquiries in a courteous and organized manner.• Maintain organized administrative records and assist with routine office documentation and correspondence.• Work with internal team members and external vendors to address office-related needs and service requests.
2026-09-11T00:00:00Z

Administrative Assistant

Trenton, NJ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented PART TIME (20 hours a week) Administrative Assistant to support daily operations for a client in Trenton, New Jersey. This Contract position focuses on maintaining accurate donor information, coordinating donor acknowledgments, and providing dependable administrative support. The ideal candidate is organized, detail-oriented, and comfortable handling data, correspondence, and inbound communication in a fast-paced office setting. Responsibilities:• Maintain and update donor profiles, ensuring records are complete, accurate, and current.• Prepare customized acknowledgment letters, coordinate mail merge documents, and organize outgoing donor correspondence.• Generate reports related to donor activity and gift acknowledgments to support administrative and fundraising needs.• Answer inbound calls courteously, respond to routine inquiries, and direct messages to the appropriate team members.• Perform data entry and general office support tasks with a strong focus on accuracy and timeliness.• Assist with document preparation, envelope processing, and other administrative tasks tied to donor communications.• Support day-to-day office operations by organizing records, tracking correspondence, and helping maintain efficient workflows.
2026-10-07T00:00:00Z

Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is seeking a highly organized and tech-savvy Administrative Assistant to support daily office operations and help keep a local team running efficiently. This role is ideal for someone who is proactive, detail-oriented, and comfortable using a variety of digital tools and platforms to manage schedules, communications, records, and workflows. Key Responsibilities:<ul><li>Provide administrative support to departments and leadership as needed.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Maintain accurate records, files, and databases in digital systems.</li><li>Support office operations, including ordering supplies and coordinating vendors.</li><li>Use technology tools to improve organization, communication, and workflow efficiency.</li><li>Assist with data entry, spreadsheet management, and reporting tasks.</li><li>Help troubleshoot minor technology issues and support team members with office software and systems.</li><li>Collaborate with internal teams to support projects and administrative processes.</li></ul>
2026-10-02T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-09-11T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Financial Services organization in New York, New York. This is a Contract position suited for someone who is organized, responsive, and comfortable handling a range of administrative tasks in an office environment. The ideal candidate will bring strong office support experience, excellent communication skills, and the ability to manage time-sensitive requests with accuracy and discretion. Responsibilities: • Prepare and notarize documents for an executive, ensuring all materials are completed accurately and in accordance with notary requirements. • Coordinate conference room scheduling and maintain reservation calendars to support meetings and office events. • Provide day-to-day administrative support, including managing clerical tasks and assisting with general office operations. • Answer incoming calls courteously, direct inquiries to the appropriate contacts, and relay messages in a timely manner. • Perform data entry and maintain organized records to support administrative workflows and reporting needs. • Welcome visitors and assist with front-desk or receptionist-related duties as needed to ensure a positive office experience.
2026-10-07T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. Responsibilities:• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.• Handle confidential records and sensitive information with discretion and consistency.• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.
2026-10-06T00:00:00Z

Administrative Assistant

New Brunswick, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
We are looking for a reliable Administrative Assistant to support daily office operations in New Brunswick, New Jersey. This position is well suited to someone who enjoys staying organized, communicating clearly, and helping a team remain productive in a busy environment. The ideal candidate brings strong attention to detail, confidence with common office software, and a practical approach to handling multiple priorities. Professional communication and a high regard for confidentiality is required. This is a permanent opportunity for someone who is eager to contribute, learn quickly, and provide consistent administrative support. Responsibilities:• Coordinate daily office activities by managing schedules, arranging meetings, and helping maintain an organized workflow.• Prepare, edit, and format correspondence, reports, presentations, and other business documents with a high level of accuracy.• Enter, update, and maintain records in office systems while ensuring files and documentation remain complete and accessible.• Serve as a point of contact for incoming calls and general communications, directing requests to the appropriate team members.• Support internal projects by tracking tasks, following up on action items, and assisting colleagues with administrative needs.• Maintain office organization through effective recordkeeping, document management, and routine clerical support.• Identify opportunities to streamline administrative processes and recommend practical improvements that increase efficiency
2026-10-02T00:00:00Z

Administrative Assistant

Blue Bell, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Our client is seeking a highly organized and tech-savvy Administrative Assistant to provide day-to-day administrative support in a professional services environment. This role is ideal for someone who is comfortable working with technology, learns new systems quickly, and can manage multiple priorities while maintaining accuracy and professionalism. Key Responsibilities:<ul><li>Provide general administrative and operational support to the team, helping ensure daily activities run smoothly</li><li>Coordinate schedules, correspondence, documents, and other administrative tasks as needed</li><li>Assist with client communications and maintain a professional, service-oriented approach in all interactions</li><li>Utilize technology and AI-based tools to streamline administrative processes and support client communication</li><li>Work with JumpAI to assist with client communications and related workflow processes</li><li>Use CTERA and other technology platforms to support secure data management, privacy, and information handling</li><li>Maintain organized and confidential records while following established procedures for data security</li><li>Assist with various projects and special assignments as needed</li></ul>
2026-10-02T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position in New York, New York. This opportunity is ideal for someone who enjoys keeping administrative tasks organized, providing responsive internal support, and helping the workplace run efficiently. The role will involve a blend of clerical coordination, record maintenance, and front-line office assistance in a real estate and property environment. Responsibilities: • Deliver timely administrative support to employees and respond to routine service requests with professionalism. • Maintain accurate records by entering, reviewing, and updating information in company databases. • Assist with day-to-day office coordination to help ensure administrative processes run smoothly. • Manage incoming packages and mail, including sorting, distributing, and tracking deliveries as needed. • Support general office projects by organizing documents, materials, and related administrative tasks. • Communicate clearly with internal team members to address questions and provide helpful follow-up. • Perform basic clerical duties such as filing, data entry, and handling standard office correspondence.
2026-10-12T00:00:00Z

Administrative Assistant

Long Island City, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a team based in New York. This long-term contract position is ideal for someone with at least 1 year of experience who is organized, responsive, and comfortable managing communication, scheduling, and data-related tasks. The role requires strong customer service skills, accuracy with administrative records, and confidence using Microsoft Office applications to keep work moving efficiently. Responsibilities: • Manage incoming phone calls and emails, providing timely and attentive responses to internal and external contacts. • Coordinate calendars and arrange appointments to support smooth scheduling across daily activities. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare and format documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, PowerPoint, and Outlook. • Support customer interactions by addressing questions, relaying information, and ensuring a positive service experience. • Handle both inbound and outbound communication to assist with follow-ups, confirmations, and general administrative needs. • Assist with logistics-related coordination, including tracking information and supporting distribution activities when needed.
2026-10-09T00:00:00Z

Administrative Assistant

Rockleigh, NJ
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are seeking a dependable part-time Administrative Assistant to support daily office operations near Rockleigh, New Jersey. This Long-term Contract position is well suited for someone who enjoys keeping records accurate, assisting with billing-related tasks, and handling a range of administrative duties in a steady office environment. The role includes invoice support, payment posting, account review, label preparation, and basic Excel updates while helping maintain organized front-office workflow. Responsibilities:• Record incoming payments accurately and apply them to the appropriate customer accounts.• Retrieve invoices as needed and compare account details to help resolve routine discrepancies.• Provide basic accounts receivable assistance by supporting a low volume of transactional activity.• Prepare and print labels and help complete day-to-day clerical and office support tasks.• Enter information into simple Excel trackers and maintain accurate administrative records.• Assist with receptionist and front-desk responsibilities, including handling inbound calls when needed.• Support general office organization to ensure documents and account information remain accessible and up to date.
2026-10-09T00:00:00Z

Administrative Assistant

New Brunswick, NJ
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Administrative Assistant to provide high-level operational and personnel support within the Dean’s Office. This Long-term Contract position is fully onsite and offers the opportunity to contribute to faculty support, employee onboarding, reporting, and day-to-day administrative coordination in a fast-paced academic setting. The role requires sound judgment, strong organization, and the ability to handle confidential information while supporting both human resources and business office activities. Responsibilities:• Manage a range of personnel activities, including new employee setup, reappointments, separations, leave processing, and graduate or teaching assistant administrative actions.• Coordinate the preparation, organization, and tracking of faculty review materials related to appointments, renewals, and advancement considerations.• Produce and maintain personnel and administrative reports for leadership, Faculty Affairs, and other university departments as needed.• Arrange meetings and logistical details for faculty review processes, while ensuring documentation is complete and submitted on schedule.• Support onboarding tasks for incoming staff members, including employment documentation and identity verification requirements.• Draft and process employment-related correspondence, such as offer documentation and other confidential records tied to personnel actions.• Assist with financial and operational workflows by supporting payroll, budgeting, purchasing, deposits, disbursements, and related administrative transactions.• Use university systems and office tools to enter data, maintain records, review charging details, and help process salary or account updates accurately.• Contribute to facilities and inventory coordination by helping manage space records, annual equipment audits, surplus activities, and maintenance-related requests.• Provide front-office and administrative support through data entry, report preparation, inbound call handling, and guidance on internal policies and procedures.
2026-10-12T00:00:00Z

Executive Assistant

New York, NY
remote
Temporary / Contract
40.85 - 42 USD / Hourly
a real estate investment and development company is seeking a bilingual English/Spanish Executive/Personal Assistant to provide dedicated support to the Manager.The ideal candidate will be comfortable assisting with communication, translation, scheduling, and accompanying him to meetings and appointments as needed. Key Responsibilities· Provide executive and personal administrative support to the Manager.· Manage and coordinate the Manager’s calendar, meetings, and appointments.· Assist with communication and English/Spanish translation as needed.· Accompany the Manager to meetings with realtors, contractors, developers, and other real estate professionals.· Travel locally by car with the Manager to visit properties and attend meetings.· Assist with real estate investment-related scheduling, follow-up, and coordination.· Communicate and follow up with tenants, realtors, contractors, and other professional contacts.· Coordinate medical appointments and other personal appointments.· Assist with personal administrative matters, including driver’s license, insurance, and similar appointments.· Help ensure the Manager is prepared and organized for meetings, appointments, and daily priorities.· Provide additional administrative and personal support as needed.
2026-10-12T00:00:00Z

Executive Assistant

Whitehall, PA
onsite
Temporary / Contract
30 - 32 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and confidentiality. Key Responsibilities:<ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents. </li><li>Serve as a liaison between executives, internal teams, and external stakeholders. </li><li>Coordinate meetings, including agendas, materials, minutes, and follow-up items.</li><li>Handle confidential information with discretion and professionalism. </li><li>Monitor and prioritize incoming communications and respond on behalf of executives when appropriate. </li><li>Assist with special projects, event planning, and operational tasks as needed. </li><li>Maintain organized filing systems and ensure accurate recordkeeping. </li></ul>
2026-10-05T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in New York, New York. This Long-term Contract position calls for someone who can keep complex schedules organized, manage travel logistics with precision, and help ensure executive priorities stay on track. The ideal candidate is highly organized, proactive, and comfortable handling time-sensitive coordination in a fast-paced environment. Responsibilities: • Oversee executive calendars, resolve scheduling conflicts, and maintain well-organized daily priorities. • Arrange domestic and international travel plans, including itineraries, reservations, and related logistics. • Coordinate meeting schedules, prepare agendas when needed, and help ensure executives are prepared for key discussions. • Track changes to appointments and travel plans, communicating updates promptly to relevant stakeholders. • Support day-to-day administrative activities that help senior leadership operate efficiently. • Manage multiple requests at once while maintaining accuracy, discretion, and strong attention to detail.
2026-10-08T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Temporary to Hire
25 - 27 USD / Hourly
Robert Half is seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a strong communicator, capable of managing multiple priorities, maintaining confidentiality, and ensuring day-to-day operations run smoothly. Key Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Organize and coordinate meetings, including agendas, minutes, and follow-up actions</li><li>Handle confidential information with discretion and professionalism</li><li>Monitor and prioritize incoming communications and respond on behalf of executives when appropriate</li><li>Assist with special projects and support cross-functional initiatives</li><li>Maintain organized files, records, and office systems</li></ul>
2026-10-12T00:00:00Z

Part Time Office Assistant

Neptune, NJ
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a dependable Part Time Office Assistant to support daily administrative operations for a manufacturing organization in Neptune, New Jersey. This Long-term Contract opportunity is ideal for someone who is organized, detail-oriented, and comfortable handling a high volume of office tasks in a fast-paced environment. The person in this role will help restore workflow efficiency by managing front-desk activity, processing documents, and providing steady clerical support across the office. Responsibilities:• Welcome visitors and serve as the first point of contact for incoming office communications in a courteous and attentive manner.• Answer and direct inbound phone calls, take accurate messages, and ensure requests reach the appropriate team members promptly.• Organize, scan, and file business documents to maintain accurate and accessible records.• Provide day-to-day clerical support such as data entry, document preparation, and general office coordination.• Assist with clearing administrative backlogs by prioritizing pending paperwork and completing routine support tasks efficiently.• Maintain an orderly reception and office area to support smooth daily operations.
2026-10-12T00:00:00Z

Office Coordinator

Allentown, PA
onsite
Temporary / Contract
20 - 23 USD / Hourly
Robert Half is looking for a detail-oriented Coordinator II to support accounting and office operations for a long-term contract opportunity based in Providence, Rhode Island. This role combines accounts payable and accounts receivable coordination with day-to-day administrative support, making it ideal for someone who is organized, accurate, and responsive when handling financial transactions and internal inquiries. The position follows a hybrid schedule, with onsite work Tuesday through Thursday, and requires someone who can manage priorities effectively while maintaining confidentiality and adherence to company guidelines. Responsibilities:<ul><li>• Review invoices alongside purchase order information, confirm accuracy, and coordinate resolution of discrepancies with the appropriate internal contacts.</li><li>• Process payment requests and electronic transactions in a timely manner while maintaining complete and accurate records.</li><li>• Respond to vendor, customer, and internal questions related to invoices, payments, and account activity, driving issues through to resolution.</li><li>• Reconcile monthly statements and account details to verify balances and identify any outstanding concerns.</li><li>• Provide administrative support such as document preparation, mail handling, scanning, copying, filing, and shredding to assist departmental operations.</li><li>• Support colleagues during high-volume periods or urgent situations to help keep workflows on track.</li><li>• Follow company procedures and internal controls to ensure compliance across accounting and administrative activities.</li><li>• Assist internal users with questions related to accounts payable and accounts receivable processes while delivering strong customer service.</li><li>• Safeguard sensitive financial and business information by handling records with discretion and confidentiality.</li><li>• Complete additional tasks assigned by leadership to support department goals and operational needs.</li></ul>
2026-10-09T00:00:00Z

Legal Assistant

Doylestown, PA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a Legal Assistant to support attorneys and legal professionals with transactional, administrative, and corporate-related work. This role contributes to efficient matter management by coordinating documents, maintaining records, and helping keep deadlines on track. The ideal candidate brings strong organizational ability, sound judgment, and experience handling multiple priorities in a meticulous legal environment. Responsibilities: • Support attorneys with day-to-day legal and administrative tasks related to client matters and business transactions, helping ensure responsive and organized service. • Partner with the lead Corporate Paralegal on business entity formation activities, required filings, and upkeep of corporate records. • Assist in reviewing files and materials for diligence requests, organizing key documents, and preparing information needed for transactions. • Coordinate calendars, track important dates, and help manage deadlines to keep legal work progressing on schedule. • Prepare, format, file, and maintain legal documents using e-filing tools, court filing procedures, and document management systems as appropriate. • Organize matter documentation, correspondence, and supporting records so information is accurate, accessible, and current. • Communicate effectively with attorneys, internal stakeholders, and external contacts to gather information and support ongoing legal work.
2026-09-21T00:00:00Z

55 results for Office Assistant in Bridgewater, NJ