<p>Our client, a premier boutique IP litigation firm, is seeking an experienced IP Legal Assistant to support partners in its Short Hills, NJ office. The ideal candidate will have strong experience supporting intellectual property litigation matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare document shells and litigation filings</li><li>Maintain docketing and calendaring systems</li><li>Assist with expense reports and billing support</li><li>Arrange attorney travel and scheduling</li><li>Provide comprehensive administrative support to partners</li></ul><p><br></p>
We are looking for a dedicated Legal Secretary to support attorneys in a fast-paced legal environment in Philadelphia, Pennsylvania. This role requires a detail-oriented individual who can efficiently manage administrative and legal tasks while maintaining high standards of confidentiality and organization. The ideal candidate will have a strong background in legal processes and excellent communication abilities.<br><br>Responsibilities:<br>• Prepare, format, and proofread legal documents and correspondence with meticulous attention to detail.<br>• Manage attorney calendars, schedule appointments, and coordinate meetings effectively.<br>• File court documents and maintain both physical and electronic case files in an organized manner.<br>• Screen and direct incoming calls and correspondence, ensuring smooth communication with clients and external parties.<br>• Handle sensitive information while ensuring compliance with legal standards and procedures.<br>• Assist with billing tasks, including time entry and administrative support for invoicing processes.<br>• Collaborate with attorneys and staff to ensure seamless workflow and task completion.
<p>Our client is a preeminent national law firm. They are seeking to add a Trusts and Estates Legal Assistant to their team. </p><p><br></p><p>About the Role</p><p><br></p><p>The Legal Assistant provides high-level administrative and client support to attorneys in a Trusts & Estates practice. This role requires strong knowledge of trusts and estates procedures, court and agency filings, and compliance requirements. The Legal Assistant plays a key role in client service, matter management, and ensuring attorneys are supported efficiently and proactively.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Provide comprehensive administrative support to multiple attorneys</p><p><br></p><p>Prepare, edit, proofread, and format legal documents</p><p><br></p><p>Manage electronic and paper files in accordance with firm protocols</p><p><br></p><p>Assist with court and agency filings</p><p><br></p><p>Support billing, time entry, and month-end closing processes</p><p><br></p><p>Handle client and matter intake, including engagement letters</p><p><br></p><p>Coordinate with internal teams to meet deadlines and client needs</p><p><br></p><p>Maintain trust account information and assist with trust operations</p><p><br></p><p>Serve as Notary Public and witness document signings as needed</p><p><br></p>
<p>We are looking for a skilled Receptionist to join our team in New York, NY. In this Contract position, you will serve as the first point of contact, ensuring smooth day-to-day office operations and providing exceptional support to clients and colleagues. This role requires attention to detail and the ability to handle confidential information with care.</p><p><br></p><p>Responsibilities:</p><p>• Manage front desk operations, including greeting visitors and directing them to the appropriate departments.</p><p>• Operate multi-line phone systems to answer, transfer, and route calls efficiently.</p><p>• Sort and distribute incoming mail, packages, and deliveries to ensure timely processing.</p><p>• Maintain and safeguard sensitive documents, ensuring confidentiality at all times.</p><p>• Communicate effectively with managers and clients to address job-related concerns or deadlines.</p><p>• Assist with various administrative tasks and projects as assigned by the team.</p><p>• Monitor and maintain the reception area to uphold a well-organized and welcoming environment.</p><p>• Coordinate with internal teams to ensure seamless office service operations.</p><p>• Provide support for office services in legal, banking, or corporate environments, as needed.</p>
<p>Robert Half is seeking a detail-oriented and highly organized <strong>Legal Assistant/Legal Admin</strong> to support a busy legal team on a hybrid schedule. This is an excellent opportunity for someone with strong administrative skills and a passion for providing vital litigation support. In this role, you’ll assist attorneys and paralegals in managing a variety of legal tasks with precision and professionalism.</p><p><br></p><p><strong>Location:</strong> Newark, NJ 07101</p><p> <strong>Pay Rate:</strong> $30/hour</p><p> <strong>Employment Type:</strong> Contract (2-3 months, possibility for extension)</p><p><strong>Work Schedule:</strong> Monday-Friday 9am-1pm <strong>OR</strong> Monday-Thursday 9am-2pm</p><p><strong>Location</strong>: REMOTE (must be able to go on-site for training)</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage administrative tasks including <strong>calendaring, printing, mailing</strong>, and <strong>task tracking</strong>.</li><li>Provide litigation support by <strong>finalizing, printing, and mailing exhibit packets</strong>.</li><li>Coordinate and schedule <strong>court appearances</strong> and <strong>internal meetings</strong> for attorneys.</li><li>Maintain strong attention to detail while handling multiple tasks to ensure deadlines are met.</li><li>Collaborate with attorneys and paralegals to streamline workflows.</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li>Prior experience in a <strong>legal administrative</strong> or <strong>legal assistant</strong> capacity.</li><li>Experience in insurance claims/healthcare/personal injury law a plus.</li><li>Proficiency in administrative tasks and tools, including <strong>calendaring software</strong> and document preparation.</li><li>Exceptional attention to detail and the ability to work on deadline-driven tasks.</li><li>Strong organizational and multitasking skills.</li><li>Reliable and adaptable, with the ability to work onsite three days per week.</li></ul><p> </p>
We are looking for a skilled Legal Secretary to join our team in Cherry Hill Township, New Jersey. This is a long-term contract position offering an excellent opportunity to support legal operations, including document preparation and case management. The ideal candidate will have experience in litigation and e-filing in both state and federal courts.<br><br>Responsibilities:<br>• Prepare and file legal documents, including motions, in state and federal courts.<br>• Handle e-filing processes efficiently and ensure compliance with court requirements.<br>• Compile exhibits and organize materials for legal proceedings.<br>• Assist with zoning-related tasks, such as drafting resolutions.<br>• Manage electronic files and maintain paper files when necessary.<br>• Perform dictation tasks, transcribing recordings accurately and promptly.<br>• Coordinate calendar schedules and ensure deadlines are met.<br>• Provide administrative support for litigation cases, including document review.<br>• Collaborate with attorneys to ensure smooth workflow and timely completion of tasks.
<p>About the Organization</p><p>A global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide.</p><p><br></p><p><strong><u>About the Role</u></strong></p><p>The Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Administrative & Corporate Governance (Primary Focus)</p><p><br></p><ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul><p><strong>Legal & Operational Support</strong></p><ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M& A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul><p><br></p><p><br></p>
We are looking for a dedicated and detail-oriented Asbestos Paralegal/Legal Assistant to join our team in New York, New York. In this role, you will provide critical support in managing asbestos litigation cases, collaborating closely with attorneys and legal staff to ensure smooth case progression. If you are passionate about delivering exceptional legal assistance and thrive in a fast-paced environment, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Manage all aspects of asbestos case dockets, ensuring accurate tracking and timely completion.<br>• Conduct thorough research to locate individuals and gather case-specific information using online resources and public databases.<br>• Review, analyze, and summarize medical, legal, and other essential records relevant to case proceedings.<br>• Draft legal documents including correspondence, pleadings, discovery requests, motions, and other filings.<br>• Maintain both physical and electronic case files, ensuring they are organized and easily accessible.<br>• Input and manage large volumes of data with precision and attention to detail.<br>• Communicate effectively with clients, attorneys, family members, and external parties to gather and verify necessary information.<br>• Coordinate shipment and tracking of case-related materials to ensure timely delivery.<br>• Process vendor invoices and manage billing-related tasks.<br>• Work collaboratively with attorneys and legal staff to address case challenges or claims, prioritizing tasks to meet deadlines efficiently.
<p>We are seeking a detail-oriented <strong>Legal Administrative Assistant</strong> to support the <strong>Family Law division of a well-established law group</strong>. This position is ideal for someone who is highly organized, thrives in a fast-paced environment, and is committed to delivering exceptional client service during sensitive and emotionally challenging matters.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and organize legal documents including letters, pleadings, subpoenas, and affidavits.</li><li>File documents with the appropriate court systems and maintain accurate electronic and paper records.</li><li>Coordinate trial preparation, including scheduling, organizing exhibits, and managing client and witness meetings.</li><li>Act as a liaison between clients, attorneys, court staff, and opposing counsel with professionalism and discretion.</li><li>Manage attorney calendars, deadlines, and appointments.</li><li>Support clients throughout the legal process, ensuring a positive experience even after resolution.</li><li>Assist with administrative tasks to ensure smooth office operations and adherence to processes.</li></ul><p><br></p>
<p>Robert Half is seeking a skilled Administrative Assistant to support a local organization. The ideal candidate will thrive in a fast-paced, detail-oriented environment!</p><p><br></p><p>Responsibilities:</p><ul><li>Provide comprehensive administrative support to attorneys and legal staff</li><li>Manage calendar scheduling, meeting coordination, and travel arrangements</li><li>Prepare, proofread, and format legal documents, correspondence, and filings</li><li>Maintain electronic and paper filing systems for case files and client records</li><li>Handle confidential information with discretion and professionalism</li><li>Assist with billing processes, time entry and expense reports</li><li>Liaise with clients, courts, vendors, and internal teams</li><li>Facilitate communications and track deadlines</li></ul>
<p>We are looking for a detail-oriented Administrative Assistan/ Receptionist to join our team in New York, New York. This contract-to-permanent position offers a unique opportunity to work in a dynamic legal environment, supporting daily operations and ensuring smooth client interactions. The ideal candidate will have strong organizational and communication skills, with prior experience in a law firm setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system by answering and directing calls promptly and courteously.</p><p>• Provide exceptional customer service to clients and visitors, ensuring a welcoming atmosphere.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Coordinate email correspondence, responding to inquiries and forwarding messages as required.</p><p>• Organize files and documents systematically to ensure easy accessibility.</p><p>• Schedule appointments and maintain calendars efficiently.</p><p>• Utilize Microsoft Office applications, including Word, Excel, and Outlook, for daily tasks.</p><p>• Assist with general administrative duties to support the team and office operations.</p><p>• Handle sensitive information with discretion and confidentiality.</p>
Position Summary:<br>We are seeking an experienced and detail-oriented Real Estate Paralegal/Legal Assistant to support our legal team with a variety of tasks related to real estate transactions (residential, commercial and REO). The ideal candidate will have an understanding of real estate law, title and survey review, loan documentation, and closing coordination. This position requires excellent organizational skills, the ability to manage multiple priorities, and strong communication with clients, lenders, and title companies. Candidate also willing to work on REO real estate sale transaction and Deed-in-Lieu for busy law firm creditor rights department. Primarily transactions will be in New Jersey, New York and Pennsylvania but from time to time there will be transaction throughout the country.<br> <br>Key Responsibilities:<br>• Assist attorneys in handling all aspects of real estate transactions from inception to closing.<br>• Prepare, review, and organize real estate documents including purchase agreements, leases, easements, and deeds.<br>• Conduct and review title and survey analysis; identify and resolve title and survey issues.<br>• Coordinate due diligence, including zoning, environmental, and corporate document reviews.<br>• Draft and manage closing checklists; track deadlines and documentation for real estate and lending transactions.<br>• Order, review, and summarize UCC, judgment, and lien searches.<br>• Assist in preparing loan closing documents, including promissory notes, mortgages/deeds of trust, and security agreements.<br>• Coordinate and/or attend closings; prepare closing binders and post-closing documentation.<br>• Communicate with clients, lenders, title companies, and opposing counsel to facilitate transaction closings.<br>• Maintain electronic and physical file organization in accordance with firm policies.<br> <br>Qualifications:<br>• Associate or bachelor’s degree a plus; Paralegal certificate from an ABA-approved program preferred.<br>• 3+ years of experience as a paralegal in real estate, banking and/or creditor rights/bankruptcy.<br>• Strong knowledge of real estate and loan closing processes.<br>• Familiarity with ALTA/NSPS land title surveys, title commitments, and endorsements.<br>• Proficiency in Microsoft Office Suite; experience with legal practice management software is a plus.<br>• Excellent communication, organizational, and time-management skills.<br>• Ability to work independently and collaboratively under tight deadlines.<br> <br>Preferred Skills:<br>• Experience with real estate closing or representation of lenders in commercial real estate closings.<br>• Familiarity with local/state filing requirements and electronic recording systems.<br>• Notary Public certification a plus.
<p>We are looking for a motivated and detail-oriented individual to join our team as a Receptionist in Madison, New Jersey. This contract position offers an excellent opportunity to gain corporate experience while contributing to the smooth operation of our office. The ideal candidate is personable, eager to grow, and interested in expanding their administrative skills.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and ensure they are directed to the appropriate personnel or departments.</p><p>• Handle incoming calls and manage the switchboard effectively to maintain seamless communication.</p><p>• Perform clerical duties such as filing, photocopying, and organizing mail.</p><p>• Assist with calendar management and scheduling for office staff.</p><p>• Maintain office supplies and ensure the kitchen and printers are well-stocked and operational.</p><p>• Provide administrative support to managers and staff as needed.</p><p>• Monitor and manage courier services and incoming deliveries.</p><p>• Ensure the security of the office by following visitor protocols and procedures.</p><p>• Support the team in preparing documents and presentations using Microsoft Office applications.</p><p>• Adapt responsibilities over time as comfort and expertise in the role increase.</p>
<p>We are looking for an experienced Bilingual Mandarin Chinese and English Executive Assistant to provide high-level support to a senior partner within a dynamic legal firm. This contract position is based in New York, NY, and involves managing administrative tasks, facilitating communication across international teams, and ensuring smooth daily operations. The ideal candidate is highly organized, fluent in Mandarin Chinese and English, and adept at handling complex schedules and executive-level responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Deliver comprehensive executive support to a senior partner in the US/China Practice Group, ensuring efficient management of daily operations.</p><p>• Serve as a key liaison between the partner and colleagues in Asia, facilitating seamless communication in both Mandarin Chinese and English.</p><p>• Oversee internal and external communications, including assisting with billing, collections, and time entry processes.</p><p>• Coordinate and delegate tasks to team members on behalf of the senior partner, fostering collaboration and productivity.</p><p>• Arrange travel plans, organize client events, and support marketing initiatives to enhance business relations.</p><p>• Draft, edit, and manage the organization of documents, while processing invoices and managing expense reports.</p><p>• Perform a wide range of administrative duties, including calendar management and scheduling executive meetings.</p><p>• Support the planning and execution of projects, ensuring deadlines and goals are consistently met.</p><p>• Maintain a high level of confidentiality and professionalism when handling sensitive information.</p>
We are looking for a dedicated and detail-oriented Receptionist with strong bookkeeping skills to join our team in Rockville Centre, New York. The ideal candidate will handle essential financial tasks, maintain accurate records, and contribute to the smooth operation of our office. This role requires excellent organizational abilities and a proactive approach to managing accounts and reconciliations.<br><br>Responsibilities:<br>• Manage day-to-day bookkeeping tasks, ensuring accuracy and compliance with company standards.<br>• Process accounts payable and accounts receivable transactions promptly and efficiently.<br>• Perform bank reconciliations to verify and maintain the accuracy of financial records.<br>• Utilize QuickBooks software to organize, track, and update financial data.<br>• Provide front-desk support by answering phone calls, greeting visitors, and maintaining a courteous and attentive demeanor.<br>• Assist in preparing financial reports and documentation as required.<br>• Coordinate with internal teams to resolve discrepancies and ensure smooth financial operations.<br>• Maintain confidentiality of sensitive financial information and follow data security protocols.<br>• Monitor office supplies and handle administrative tasks to ensure the office runs efficiently.
<p>We are looking for a detail-oriented Office Assistant to join our team in South Brunswick, New Jersey. This long-term contract position offers the opportunity to support daily operations and contribute to the smooth functioning of a dynamic workplace. If you have excellent organizational skills and enjoy working in a collaborative environment, this role is perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients while managing front desk reception duties.</p><p>• Organize and scan documents to maintain accurate and accessible records.</p><p>• Answer incoming phone calls, providing assistance or directing inquiries as needed.</p><p>• Perform general clerical tasks, such as filing, photocopying, and data entry.</p><p>• Monitor inventory levels and place orders for office supplies to ensure availability.</p><p>• Maintain a clean and organized office environment by coordinating basic housekeeping tasks.</p><p>• Assist with scheduling and calendar management for team members.</p><p>• Support administrative projects and tasks to facilitate efficient office operations.</p>
<p><strong>Our client</strong> is seeking a highly skilled Administrative Assistant to provide advanced clerical and administrative support to an executive leader or department. This role requires strong judgment, discretion, and the ability to work independently while managing multiple complex projects.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and generate correspondence, memos, agendas, minutes, permits, reports, and other documents.</li><li>Serve as receptionist and executive assistant, handling inquiries and providing information on organizational policies and procedures.</li><li>Manage schedules, meetings, travel arrangements, and event coordination.</li><li>Create, update, and maintain filing systems, reports, manuals, forms, and records.</li><li>Handle incoming/outgoing mail, phone calls, and public inquiries.</li><li>Support billing functions, including collections, delinquencies, monthly reporting, and annual submissions.</li><li>Maintain office supply inventory and process orders for various departments.</li><li>Review reports, plans, and applications for accuracy.</li><li>Liaise with internal staff, external agencies, and the general public on behalf of leadership.</li><li>Assist with special events and projects as needed.</li><li>Operate a full range of office equipment and assist other employees in its use.</li><li>Provide switchboard coverage and support interns when required.</li><li>Perform specialized clerical work, including tasks requiring knowledge of legal terminology.</li><li>Carry out additional administrative tasks as assigned by leadership.</li></ul><p><br></p>
<p>Top-tier <strong>White Plains </strong>law firm that specializes in <strong>complex commercial litigation</strong> is seeking a <strong>Senior Associate </strong>to join its team of highly regarded litigators. The firm practices at the highest level in federal and state courts, representing clients in high-profile commercial litigation and government investigations. The ideal candidate will bring exceptional legal expertise, innovative problem-solving skills, and a collaborative mindset to tackle challenging litigation matters. This role offers a flexible <strong>hybrid </strong>work model, comprehensive benefits, and the ability to meaningfully contribute to high profile cases from the start.</p><p><br></p><p>Responsibilities:</p><p>• Lead and manage complex commercial litigation cases from inception to resolution.</p><p>• Conduct in-depth legal research and draft high-quality briefs, motions, and other legal documents.</p><p>• Represent clients in federal and state courts, including handling high-stakes trials and hearings.</p><p>• Collaborate with a team of attorneys to develop case strategies and ensure effective representation.</p><p>• Engage in contract negotiations and settlements, ensuring favorable outcomes for clients.</p><p>• Manage case files and utilize case management software to organize and track litigation progress.</p><p>• Communicate regularly with clients to provide updates and address their legal concerns.</p><p>• Work closely with investigators and experts to gather and analyze evidence for cases.</p><p>• Contribute to the firm’s reputation for excellence through a commitment to quality and high standards.</p>
We are looking for a detail-oriented Administrative Assistant to join our dynamic team in New York, New York. This contract position offers an opportunity to support day-to-day office operations through efficient organization and communication. The ideal candidate will thrive in a fast-paced environment and demonstrate excellent multitasking abilities.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Manage incoming calls, respond to inquiries, and direct calls to appropriate team members.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Greet visitors and clients, ensuring a welcoming and attentive reception experience.<br>• Assist with scheduling and coordinating meetings, appointments, and events.<br>• Prepare and distribute correspondence, reports, and other documents as needed.<br>• Maintain office supplies inventory and place orders when necessary.<br>• Collaborate with team members to address administrative needs and support special projects.<br>• Ensure confidentiality and security of sensitive information and documents.
<p>We are looking for a detail-oriented PART TIME (5 hours a day Mon-Fri) Administrative Assistant to support daily office operations in Princeton, New Jersey. This is a long-term contract position ideal for someone with strong organizational skills and the ability to manage multiple tasks efficiently. The role involves working collaboratively to ensure smooth administrative workflows and maintaining a high standard in all interactions. This role is in office. </p><p><br></p><p>Responsibilities:</p><p>• Provide general administrative support, including scheduling meetings, managing calendars, and coordinating office activities.</p><p>• Answer and direct incoming calls, ensuring prompt and attentive communication.</p><p>• Perform data entry tasks with accuracy to maintain updated records and documentation.</p><p>• Handle receptionist duties, such as greeting visitors and managing inquiries.</p><p>• Prepare and process expense reports and reimbursement requests in a timely manner.</p><p>• Utilize Microsoft SharePoint to organize and share documents effectively.</p><p>• Maintain office supplies inventory and coordinate procurement as needed.</p><p>• Assist in creating and formatting documents for presentations and reports.</p><p>• Collaborate with team members to ensure smooth execution of administrative tasks.</p>
<p>Our client, a nationally recognized nonprofit organization, is currently seeking a mission-driven Assistant Controller to support their financial operations. For over two decades, this organization has been expanding access to high-quality education opportunities, ensuring students have access to learning environments that best meet their needs. Reporting directly to the Chief Financial Officer, this role is ideal for a detail-oriented accounting professional who thrives in a collaborative, purpose-driven environment and is passionate about making a meaningful impact.</p><p><br></p><p>Responsibilities of this position will include:</p><p>· Maintain and reconcile detailed schedules of receipts, disbursements, administrative fees, and student exits across the general ledger, application database, and digital wallet platform</p><p>· Manage digital wallet activity, including fund disbursements, transaction reviews and approvals, cash transfers, and reconciliations to bank accounts</p><p>· Perform advanced Excel-based data analysis and reporting to ensure alignment between internal systems and external reporting requirements</p><p>· Assist in budgeting, financial monitoring, and preparation of budget-to-actual analyses with clear explanations of variances</p><p>· Support general accounting operations, including invoice processing, 1099 preparation, deposit recording, journal entries, fixed asset management, and contribution reconciliations</p><p>· Assist with compliance and regulatory reporting, including Form 990 preparation, charitable registrations, labor law compliance, and audit support</p><p>· Provide ongoing support to the CFO on financial reporting, policy updates, HR-related tracking (including PTO), and other special projects as assigned</p><p><br></p><p>For immediate consideration please email Ben.Turnbull@roberthalf.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team. This position offers an excellent opportunity for a detail-oriented individual to contribute to critical projects in a fast-paced retail environment. The ideal candidate will have strong organizational skills, proficiency in Microsoft Excel and PowerPoint, and the ability to take initiative in ensuring tasks are completed effectively.</p><p><br></p><p>Responsibilities:</p><p>• Conduct audits to ensure employee compliance with i9 documentation requirements.</p><p>• Assist in coordinating licensing processes for store operations, including systems to process electronic benefits transfer (EBT) cards and chip cards.</p><p>• Manage and organize data entry tasks related to administrative functions.</p><p>• Handle inbound calls, providing accurate information and assistance as needed.</p><p>• Prepare presentations and reports using Microsoft PowerPoint and Excel.</p><p>• Maintain effective follow-up procedures to ensure project deadlines are met.</p><p>• Collaborate with team members and stores to address operational challenges.</p><p>• Support day-to-day administrative tasks, including receptionist duties.</p><p>• Ensure compliance with policies and procedures across assigned projects.</p>
We are looking for a dedicated Administrative Assistant to join our team in New York, New York. This role involves providing comprehensive support in a small office environment, ensuring smooth operations and attentive interactions with visitors and colleagues. As a Long-term Contract position, this opportunity offers potential for growth and stability for the right candidate.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring they are checked in and escorted to the appropriate area.<br>• Manage scheduling and calendar tasks, including assisting with the executive’s appointments.<br>• Organize and maintain office supplies, including stocking and tidying the pantry.<br>• Handle weekly snack deliveries by restocking items from the lobby to the office pantry.<br>• Provide support for office projects and administrative tasks as needed.<br>• Create and update Excel spreadsheets to support various office needs.<br>• Communicate effectively with team members and external contacts to ensure seamless operations.<br>• Utilize email tools like Gmail to manage correspondence promptly.<br>• Assist with onboarding and preparation for investor visits, ensuring the office is ready for successful engagements.
<p>A busy company in the West Caldwell, NJ area is seeking an Administrative Assistant to join their growing company. This Administrative Assistant will get the chance to work with a tight-knit team in a smaller work environment that offers flexible hours and a casual atmosphere. The ideal Administrative Assistant will have 3+ years of general administrative support experience and has some sales support experience too. Responsibilities of this Administrative Assistant will include but not be limited to:</p><p><br></p><p>Administrative Assistant Responsibilities:</p><ul><li>Enter work orders, customer requests, and operational data into internal systems accurately and efficiently</li><li>Maintain organized filing systems for job records, certifications, and administrative documentation</li><li>Support day-to-day office operations tied to field or production activities, ensuring smooth communication and workflow</li><li>Respond to customer and internal inquiries professionally via email and phone</li><li>Assist with scheduling, document preparation, and coordination of administrative tasks that support operational teams</li><li>Provide general administrative support to management and staff as needed</li></ul><p>This Administrative Assistant role is paying between $45,000 and $55,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!</p>
<p> We are seeking a reliable and detail-oriented Office Assistant to support daily administrative functions in our office during afternoon hours. The ideal candidate will assist with a variety of clerical tasks, ensuring efficient office operations and providing excellent service to staff and visitors.</p><p><br></p><p><strong>Schedule:</strong> Monday–Friday, 2:30 PM–6:00 PM</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming phone calls and take accurate messages.</li><li>Greet and assist office visitors in a professional manner.</li><li>Handle incoming and outgoing mail and packages.</li><li>Maintain organized filing systems, both physical and electronic.</li><li>Prepare, proof, and distribute documents and correspondence as needed.</li><li>Send out client packets and cross-check client information for accuracy and completeness.</li><li>Support scheduling, meeting preparation, and calendar management.</li><li>Order and maintain inventory of office supplies.</li><li>Perform general data entry, scan, and copy documents.</li><li>Support other departments with administrative tasks as assigned.</li></ul><p><br></p>
