We are looking for a Finance Systems Manager to oversee and optimize financial systems and processes within our organization. This role involves ensuring the accuracy and reliability of financial systems, collaborating with cross-functional teams, and driving improvements in system performance and reporting. The ideal candidate will have a strong background in finance systems management, process design, and stakeholder collaboration.<br><br>Responsibilities:<br>• Lead the design and implementation of finance process improvements, including mapping, monitoring, and optimization.<br>• Identify opportunities for enhancing financial systems and recommend best practices to support organizational goals.<br>• Manage end-to-end finance processes and applications, ensuring seamless operation and integration.<br>• Develop and maintain comprehensive documentation of finance solutions and workflows.<br>• Coordinate with IT and data teams to prioritize critical business projects and system enhancements.<br>• Ensure the accuracy of master data within finance applications to support reliable reporting.<br>• Oversee system integrations for financial applications, addressing issues and ensuring functionality.<br>• Support the accounting team in resolving system-related challenges during monthly and annual close processes.<br>• Act as the administrator for all finance systems, ensuring optimal performance and user adoption.<br>• Monitor system performance, data integrity, and process efficiency while driving continuous improvement initiatives.
We are looking for an experienced Operations/Fund Accountant to join our team in New York, New York. This is a contract position with the potential for a long-term opportunity, offering the chance to contribute to both operational and accounting functions within a dynamic financial environment. The ideal candidate will have a strong background in fund management and accounting processes, bringing expertise to ensure accurate financial reporting and seamless workflow execution.<br><br>Responsibilities:<br>• Upload daily capital flows and investment transactions, including purchases, sales, income distributions, pricing of positions, and operating expenses, into the Advent Axys portfolio management system.<br>• Oversee securities settlement processes and act as the liaison between portfolio managers to manage non-mandatory corporate actions.<br>• Reconcile cash, positions, and transactions with custodians, prime brokers, administrators, and the Advent Axys system.<br>• Prepare daily reconciliations between Axys and the administrator, validating reconciling items and resolving errors as needed.<br>• Assist in compiling supporting schedules for semi-annual and annual mutual fund financial statements and regulatory filings.<br>• Generate management fee invoices for separately managed accounts, ensuring accuracy and compliance.<br>• Monitor and address discrepancies in financial data to maintain consistency and reliability in reporting.<br>• Collaborate with relevant stakeholders to streamline fund accounting operations and improve efficiency.
<p>Responsibilities:</p><p>• Direct and oversee all financial planning, budgeting, and forecasting activities to ensure the organization’s long-term financial stability.</p><p>• Analyze financial data to identify trends and provide actionable insights that support strategic decision-making.</p><p>• Develop and implement financial policies and procedures to enhance the accuracy and efficiency of operations.</p><p>• Collaborate with senior leadership to align financial strategies with organizational goals and objectives.</p><p>• Manage and monitor accounting systems and databases to ensure the delivery of precise financial information.</p><p>• Lead the preparation of financial reports, including annual budgets and audits, ensuring compliance with regulations.</p><p>• Supervise and mentor the finance team, fostering growth and development with attention to detail.</p><p>• Identify and address complex financial challenges by developing innovative solutions.</p><p>• Ensure adherence to non-profit accounting standards and practices.</p><p>• Represent the organization in financial discussions with stakeholders and partners.</p>
We are looking for a detail-oriented Estate Administrative Assistant to join our legal team in Allentown, Pennsylvania. In this role, you will provide essential support for estate and trust administration processes, ensuring smooth operations and excellent client service. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational and communication skills.<br><br>Responsibilities:<br>• Prepare, revise, and format legal documents and correspondence related to estates and trusts.<br>• Maintain accurate client files and records, ensuring all information is up-to-date and organized.<br>• Monitor deadlines and manage calendars for attorneys and paralegals to ensure timely completion of tasks.<br>• Handle billing processes, including time entry and tracking expenses.<br>• Facilitate communication with clients, courts, and financial institutions to address inquiries and resolve issues.<br>• Assist with estate and trust administration tasks, including gathering necessary documents and conducting follow-ups.
We are looking for a skilled Real Estate & Construction Administrator to join our team in Edison, New Jersey. In this long-term contract position, you will provide critical support in overseeing administrative tasks related to construction and maintenance projects within the manufacturing industry. This role offers an excellent opportunity to work closely with various departments and vendors to ensure seamless operations.<br><br>Responsibilities:<br>• Create and manage purchase orders for construction and maintenance projects using appropriate systems.<br>• Process invoices by downloading them from dashboards, uploading them to document management systems, and ensuring proper coding and approval.<br>• Update construction project cost worksheets with accurate invoice entries to maintain financial tracking.<br>• Assist with month-end accrual processes to align with the financial calendar.<br>• Coordinate delivery schedules with vendors to ensure timely and precise millwork deliveries to stores.<br>• Compile and post weekly reports to designated platforms for team visibility.<br>• Enter marketing requests for stores into project management systems to streamline workflows.<br>• Provide support to the store maintenance team by dispatching work orders and monitoring their progress until completion.<br>• Organize and manage documentation for construction project close-out packages.<br>• Collaborate with cross-functional teams to ensure all administrative tasks are completed efficiently.
<p>Growing client located in the South-Central New Jersey area is looking to staff a full-time Accounts Payable Coordinator with excellent multi-tasking skills. The Accounts Payable Coordinator is responsible for managing and processing vendor invoices, ensuring timely payments, and maintaining accurate financial records. This role requires a strong attention to detail, excellent organizational skills, and the ability to communicate effectively with vendors and internal stakeholders.</p><p> </p><p>How you will make an impact</p><ul><li>Review and verify invoices for accuracy, proper approvals, and adherence to company policies.</li><li>Enter invoice data into the accounting system and ensure timely and accurate processing.</li><li>Maintain positive relationships with vendors and respond promptly to inquiries regarding payments and account statuses.</li><li>Reconcile vendor statements and resolve discrepancies.</li><li>Prepare and process payment batches, including checks, electronic funds transfers (EFTs), and wire transfers.</li><li>Ensure payments are issued on time and accurately recorded in the system.</li><li>Monitor and record company expenses, ensuring proper coding and documentation.</li><li>Assist with employee expense reimbursement processes.</li><li>Reconcile accounts payable transactions and maintain accurate records.</li><li>Generate reports on accounts payable activity, aging, and payment trends for management review.</li><li>Ensure compliance with internal policies, legal regulations, and tax requirements.</li></ul><p><br></p>
Essential job functions and responsibilities:<br>• Prepares and records asset, liability, revenue, and expense entries by compiling and analyzing account information in support of the monthly close process.<br>• Maintains and balances general ledger and subledger accounts by verifying, allocating, posting, and reconciling transactions and resolving discrepancies.<br>• Supports the calculation of complex reserves, which require sound judgment and understanding of the business (e.g., customer rebates, inventory valuation reserves, etc.)<br>• Prepares monthly balance sheet account reconciliations, including analysis of movements.<br>• Maintains fixed asset processing, tracking and reporting.<br>• Provides expert monthly financial analysis of all P& L line item performance against budget and reforecasts. <br>• Serves as a trusted business partner to operations in helping them understand the financial impacts of their decisions and actions. <br>• Acts as the “eyes and ears” for the controllership function regarding key developments in our operations. <br>• Coordinates the annual physical inventory and monitors results of periodic cycle counts. <br>• Drives the annual standard costing process and monitors the ongoing accuracy of standard costs. <br>• Assists in developing and enhancing accounting and operational procedures by assessing current procedures and recommending and implementing required improvements to enhance controls for the organization.<br>• Provides project analysis as needed including cost estimates of new or modified products, evaluation of capital projects, and product line expansion or restructuring analyses.<br>• This position is a key team member and is expected to inspire associates to greater levels of professionalism, quality, productivity and engagement in the Team. Individual must possess the core values of Integrity, Quality, Passion, Accountability, Innovation, and be Performance Driven.<br><br>Education and Experience:<br>• Bachelor’s degree in accounting, finance, or business administration required. MBA or CPA a plus.<br>• At least 6 year’s experience in accounting in a manufacturing environment with involvement in closing, cost accounting, account reconciliation, and financial analysis required.<br>• Must have the ability to apply generally accepted accounting principles.<br>• Experience working with engineering and manufacturing personnel on development and analysis of standard costs.<br>• Strong attention to detail, analytical ability and problem-solving skills.<br>• Strong interpersonal and oral communication skills.<br>• Highly ethical, self-motivated, detail oriented with the ability to function as part of a team.<br>• Must be tech savvy and a quick learner of ERP systems and BI software demonstrating an ability to understand the logic behind these systems to properly translate operating impacts to accounting transactions.<br>• Must have advanced Microsoft Excel skills (e.g., VLOOKUP, SUMIF, Pivot Tables, etc.)<br>• Experience in LN, Prophix helpful.
<p><strong>Overview</strong></p><p>A global leader in the financial services and investment banking industry is seeking an <strong>Executive Director of Investor Relations</strong> to provide strategic leadership and operational oversight within its <strong>Alternative Investment Services (AIS)</strong> division. This individual will set the vision for investor relations operations, oversee key transformation initiatives, and ensure the delivery of best-in-class services to institutional clients and their investors.</p><p>The AIS division provides fund administration and middle-office services to single-manager hedge funds, private equity funds, and fund-of-funds, serving clients across North America, Europe, and Asia-Pacific.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide strategic direction and leadership for the Investor Relations (IR) team, ensuring alignment with overall business goals and client service objectives.</li><li>Serve as the senior escalation point for complex client and investor matters, demonstrating deep industry expertise and sound judgment.</li><li>Build and maintain strong relationships with senior stakeholders, investors, and internal partners across global operations.</li><li>Oversee and continuously enhance the end-to-end investor relations operating model, driving process optimization, innovation, and risk mitigation.</li><li>Lead large-scale transformation initiatives, including systems implementations, data migrations, and operational re-engineering projects.</li><li>Champion a culture of client service excellence, continuous improvement, and operational rigor.</li><li>Oversee execution of regulatory and compliance requirements to maintain adherence to global standards.</li><li>Drive adoption and evolution of the “follow-the-sun” service model for seamless global service delivery.</li><li>Identify and mitigate operational and regulatory risk areas in partnership with senior leadership and control teams.</li><li>Develop and mentor senior leaders and high-potential talent, fostering a culture of accountability and professional growth.</li><li>Leverage data-driven insights and KPIs to inform business strategy, performance management, and decision-making.</li><li>Represent Investor Relations in senior forums, cross-functional initiatives, and industry engagements.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position involves providing essential administrative support, managing data systems, and ensuring smooth operational processes. Ideal candidates will have excellent organizational skills and the ability to work efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Perform data entry tasks and maintain accurate records in Salesforce.<br>• Generate and manage reports to support organizational decision-making.<br>• Assist with reconciliation processes to ensure accuracy in financial and operational data.<br>• Create and oversee acknowledgments and communications, including newsletters and other correspondence.<br>• Support database administration by organizing and updating information effectively.<br>• Collaborate with team members to streamline administrative processes and workflows.<br>• Provide general administrative assistance to ensure the smooth functioning of daily operations.<br>• Monitor and manage email communications, ensuring timely responses and proper follow-ups.<br>• Coordinate with leadership and other departments to address operational needs.<br>• Maintain confidentiality and handle sensitive information with discretion.
<p>Robert Half is looking for a dedicated Office Manager to oversee administrative operations, benefits administration, and employee relations within our organization in South Plainfield, New Jersey. This role requires someone with strong attention to detail, <strong>capable of managing payroll, employee onboarding, and office activities while ensuring compliance with company policies</strong>. The ideal candidate will have a solid background in Office Management and Human Resources and a passion for improving operational efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Manage onboarding and offboarding processes for employees, ensuring a seamless transition.</p><p>• Develop and update employee handbooks and company policies to align with organizational standards.</p><p>• Administer employee benefits programs, maintaining accuracy and compliance.</p><p>• Support payroll processes by entering hours and coordinating with accounting for final approvals.</p><p>• Handle expense reporting and maintain accurate records for financial accountability.</p><p>• Implement technology solutions to streamline office operations and improve efficiency.</p><p>• Oversee inventory management to ensure availability of necessary supplies.</p><p>• Supervise and support a team of 10 office staff, fostering a collaborative environment.</p><p>• Lead recruiting and interviewing efforts to attract top talent.</p><p>• Ensure compliance with all applicable human resources regulations and standards.</p>
