<p><strong>Executive Assistant / Administrative Coordinator</strong></p><p><strong>Full-Time | On-Site</strong></p><p>Are you an experienced Executive Assistant who thrives in a mission‑driven environment and enjoys supporting leaders who make a meaningful difference every day? We are seeking a polished, proactive, and highly organized administrative professional to support two senior HR leaders within a respected healthcare organization dedicated to helping individuals regain independence after life‑changing injuries. This is an opportunity to step into a role where your work directly supports a team making a real impact—while enjoying stability, support, and work‑life balance.</p><p><br></p><p><strong>About the Role</strong></p><p>In this role, you will provide high‑level administrative and organizational support, ensuring smooth day‑to‑day operations for executive leadership. You’ll manage calendars, coordinate meetings and events, prepare communications and reports, and serve as a trusted liaison for internal and external stakeholders. This position blends executive support, project coordination, communication, and compliance-related administration.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars, schedule meetings, coordinate appointments, and optimize leaders’ time.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and confidential documentation.</li><li>Maintain well‑organized electronic and physical filing systems while ensuring confidentiality.</li><li>Serve as the primary point of contact on behalf of senior leadership—professionally managing calls, emails, and inquiries.</li><li>Draft and distribute internal communications, announcements, and meeting summaries.</li><li>Coordinate cross‑departmental communication to ensure timely follow‑through and operational efficiency.</li><li>Track, organize, and maintain records required for regulatory or accreditation compliance.</li><li>Assist with audit preparation and ensure timely submission of required documentation.</li><li>Support meeting and event logistics, including agendas, materials, technology setup, and on-site coordination.</li><li>Plan and coordinate internal trainings, team events, and special functions.</li><li>Manage office supplies, equipment, and vendor relationships to support smooth office operations.</li></ul><p><br></p>
<p>We are looking for an experienced Executive Assistant to join our team in Wayne, Pennsylvania. In this contract-to-permanent position, you will provide high-level administrative support to executives, ensuring smooth day-to-day operations within the healthcare industry. This opportunity offers room for growth and collaboration within a supportive team environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage executives’ calendars, including scheduling meetings and appointments.</p><p>• Coordinate domestic and international travel arrangements, ensuring all logistics are handled efficiently.</p><p>• Prepare materials for executive meetings, including agendas, reports, and presentations.</p><p>• Act as a liaison between executives and internal teams, promoting clear communication.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Facilitate virtual meetings using platforms like Zoom and ensure technical readiness.</p><p>• Provide expense management support using tools like Concur.</p><p>• Assist with special projects and initiatives as directed by executives.</p><p>• Support a team of Executive Assistants in collaborative tasks and shared responsibilities.</p>
<p>Our client in the New Providence area is looking for an experienced Executive Assistant to support their C-Suite executives. This role is on-site, Monday-Friday and is requiring a minimum of 4 years+ of executive assistant experience. This role requires impeccable attention to detail, strong instincts for anticipating needs, and the ability to manage both verbally expressed requests and the unspoken priorities that keep our executives moving efficiently.</p><p><br></p><p>Salary is 90,000 - 95,000.</p><p><br></p><p>Benefits include health insurance, 401k, and PTO.</p><p><br></p><p>Key Responsibilities</p><p>• Anticipate needs and manage both spoken and unspoken requests with sound judgment and discretion.</p><p>• Oversee complex calendar management, ensuring accuracy, prioritization, and seamless scheduling.</p><p>• Coordinate travel arrangements, including itineraries, accommodations, and logistics.</p><p>• Prepare, track, and submit expense reports with accuracy and timeliness.</p><p>• Maintain oversight of email correspondence, ensuring key communications are flagged, drafted, or responded to promptly.</p><p>• Create and support PowerPoint presentations and other executive-level materials.</p><p>• Manage incoming mail, including scanning, organizing, and routing documents appropriately.</p><p>• Demonstrate quick reaction time and a proactive approach to solving issues before they arise.</p>
<p><strong>Position Overview:</strong></p><p> We are seeking a highly organized and proactive Executive Assistant to support senior-level executives in managing daily operations and strategic initiatives. The ideal candidate will excel in time management, communication, and multitasking while maintaining a high level of professionalism and confidentiality. This role goes beyond traditional administrative duties, combining executive support with contributions to key business processes and initiatives, including leveraging technology and driving efficiencies.</p><p><strong>Key Responsibilities:</strong></p><p>1. <strong>Executive Support:</strong></p><p>· Manage executive calendars, schedule meetings, and coordinate travel arrangements.</p><p>· Prepare meeting materials, agendas, and follow-up correspondence.</p><p>· Handle high-volume email management, including prioritization and delegation.</p><p>2. <strong>Administrative Duties:</strong></p><p>· Maintain and organize files and records, ensuring easy access to essential documentation.</p><p>· Process expense reports, invoices, and purchase orders accurately and on time.</p><p>· Monitor and manage special projects as assigned.</p><p>3. <strong>Communication and Collaboration:</strong></p><p>· Act as a liaison between executives and internal/external stakeholders.</p><p>· Facilitate communication and collaboration across departments and teams.</p><p>· Draft and proofread correspondence, presentations, and reports.</p><p>4. <strong>Operational Efficiency:</strong></p><p>· Anticipate executive needs and proactively address them.</p><p>· Prioritize and manage multiple projects with tight deadlines.</p><p>Align work deliverables with broader strategic objectives</p>
<p>Responsibilities:</p><p>Part time general administrative support to the Office Manager</p><p>Opening & sorting mail</p><p>Weekly restocking of kitchen supplies</p><p>Legal Files: Organize and see what needs scanning & what can be destroyed </p><p>Visitors: when large groups are in the office, stay at reception desk until all visitors arrive. Help with lunch (pickup/cleanup). </p><p>Conference Rooms: make sure that they are clean & neat</p><p>Create FedEx labels for IT & HR (if needed)</p><p>Organize and make list of office & kitchen supplies and what needs to ordered</p><p>Help organize the storage closet</p><p>Helping with office events (BBQ’s, Employee Appreciation, Breast Cancer Raffles etc.)</p><p>Mailer project for HR/Quality team and auditing of response received and follow-up</p><p>Will help other areas with the direction of the Office Manager or HR or IT</p>
<p>We are looking for an experienced Bilingual Mandarin Chinese and English Executive Assistant to provide high-level support to a senior partner within a dynamic legal firm. This contract position is based in New York, NY, and involves managing administrative tasks, facilitating communication across international teams, and ensuring smooth daily operations. The ideal candidate is highly organized, fluent in Mandarin Chinese and English, and adept at handling complex schedules and executive-level responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Deliver comprehensive executive support to a senior partner in the US/China Practice Group, ensuring efficient management of daily operations.</p><p>• Serve as a key liaison between the partner and colleagues in Asia, facilitating seamless communication in both Mandarin Chinese and English.</p><p>• Oversee internal and external communications, including assisting with billing, collections, and time entry processes.</p><p>• Coordinate and delegate tasks to team members on behalf of the senior partner, fostering collaboration and productivity.</p><p>• Arrange travel plans, organize client events, and support marketing initiatives to enhance business relations.</p><p>• Draft, edit, and manage the organization of documents, while processing invoices and managing expense reports.</p><p>• Perform a wide range of administrative duties, including calendar management and scheduling executive meetings.</p><p>• Support the planning and execution of projects, ensuring deadlines and goals are consistently met.</p><p>• Maintain a high level of confidentiality and professionalism when handling sensitive information.</p>
<p>We are looking for a resourceful and detail-oriented Executive Assistant to join our team in Rockaway, New Jersey. This contract-to-permanent position offers an excellent opportunity to support senior leadership by managing key administrative and organizational tasks. The ideal candidate will have a strong background in executive assistance, exceptional communication skills, and the ability to handle multiple priorities with ease.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and oversee philanthropic activities, including event planning, communication with charities, and timely follow-ups.</p><p>• Manage trademark registrations, updates, and confirmations, collaborating closely with attorneys and executive leadership.</p><p>• Organize and document records related to events, trips, and international business travel, ensuring thorough documentation for executive review.</p><p>• Facilitate communication and follow-up concerning events and charitable initiatives.</p><p>• Assist in the execution of various projects and tasks, demonstrating adaptability to shifting priorities.</p><p>• Utilize digital tools and technology to streamline workflows, maintain records, and improve organizational efficiency.</p><p>• Schedule executive meetings and manage calendars to ensure seamless planning.</p><p>• Arrange and coordinate travel logistics, including booking accommodations, transportation, and itineraries.</p><p>• Provide high-level administrative support to the executive team, ensuring all needs are met efficiently and professionally.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a part-time contract basis in Souderton, Pennsylvania. This role involves supporting the office during tax season with essential administrative tasks, ensuring smooth operations and timely client assistance. The position offers a flexible schedule of 12 to 25 hours per week, depending on workload demands.<br><br>Responsibilities:<br>• Organize client appointments and maintain an accurate paper-based calendar.<br>• Enter basic tax information into the system by reviewing forms and inputting data.<br>• Perform general office tasks, including scanning, copying, filing, and mailing documents.<br>• Prepare and assemble paper tax returns with training provided for the process.<br>• Draft and organize client correspondence and appointment-related materials.<br>• Utilize Microsoft Excel for basic spreadsheet management and data tracking, if proficient.<br>• Maintain an organized workspace in a residential office environment.<br>• Ensure all documentation is handled with confidentiality and accuracy.
We are looking for a motivated and detail-oriented Executive Administrator to provide support to our Senior Office Manager & Executive Administrator. This position combines executive administrative tasks with office management responsibilities, ensuring our workplace operates efficiently. The ideal candidate will demonstrate strong organizational skills, a proactive mindset, and the ability to manage multiple tasks in a fast-paced environment. This position requires on-site presence in Langhorne, PA.<br><br>Core Responsibilities<br><br>Administrative Support:<br>Assist with scheduling meetings, managing calendars, and arranging complex travel for both internal and external stakeholders.<br>Prepare and edit correspondence, reports, and presentations.<br>Maintain files and records, ensuring compliance with organizational guidelines.<br>Draft and manage daily communications to ensure professional, accurate, and timely correspondence.<br>Attend meetings to develop agendas, capture notes, and track action items.<br>Coordinate logistics for on-site meetings and events.<br>Participate in cross-functional projects related to document filing, internal communications, marketing, website updates, and other business operations.<br>Support HR tasks, including managing files, generating reports, coordinating interviews, drafting documents, and assisting with onboarding.<br><br>Office Management:<br>Oversee office supply management and equipment maintenance in the Langhorne, PA location.<br>Organize office events and meetings, providing logistical support for catering, supplies, and workspace needs.<br>Support basic IT troubleshooting, including internet, phone systems, and printers.<br>Serve as the main contact for facility management vendors, such as cleaning, catering, and security services.<br>Maintain and update office management policies and procedures.<br><br>Skills and Experience:<br>Minimum of 3 years' experience in executive administrative support and office management, preferably in a fast-paced industry such as pharmaceutical or startup environments.<br>Strong organizational and multitasking abilities, with keen attention to detail.<br>Ability to work independently on projects from initiation to completion.<br>Excellent written and verbal communication skills.<br>High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and online collaboration tools (Zoom, Teams).<br>Proactive problem-solving capabilities.<br>Ability to effectively manage multiple priorities in a dynamic setting.<br>Adaptability and willingness to take on a variety of responsibilities. <br><br>For immediate consideration please call Christine at 215-244-1870, or send your current resume to me at Chrisitne,MacMahon@RobertHalf com. Stay safe and warm!
<p>We are looking for a dedicated Administrative Assistant to join our team! In this long-term role, you will play a vital role in ensuring smooth office operations and providing exceptional administrative support to a busy tax firm during busy season! This opportunity is ideal for someone who thrives in an organized, detail-oriented environment and enjoys working collaboratively with a team.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient day-to-day office operations.</p><p>• Answer and manage inbound calls with professionalism and courtesy.</p><p>• Schedule client appointments.</p><p>• Collect and enter client tax documents.</p><p><br></p>
<p>Key Responsibilities:</p><ul><li>Maintain printer functionality by regularly loading and unloading paper, monitoring printer supplies, and promptly clearing paper jams.</li><li>Move paper stock from pallets to print shop shelves, ensuring materials are organized and accessible for daily operations.</li><li>Demonstrate a high level of attention to detail to maintain print quality and prevent equipment issues.</li><li>Communicate clearly with team members regarding printer status, shift progress, and any problems encountered, ensuring smooth handoffs between operators.</li><li>Report any equipment issues or maintenance needs to fellow operators and management in a timely manner.</li><li>Support general print shop operations and assist with other tasks as assigned.</li></ul><p><br></p>
<p>A well‑established organization is seeking a highly organized and detail‑driven Administrative Assistant to support two senior leaders within the HR function. This role is ideal for someone who excels at multitasking, thrives in a fast‑paced environment, and enjoys providing exceptional administrative and event‑planning support. You will serve as a key partner to HR leadership while interacting regularly with employees, guests, and external contacts.</p><p><br></p><p><br></p><p><strong>Administrative Support</strong></p><ul><li>Greet employees, visitors, and vendors, ensuring a polished and professional first impression.</li><li>Prepare, format, and edit correspondence, reports, and internal documents.</li><li>Manage calendars for HR leadership, including scheduling meetings, interviews, trainings, and internal events.</li><li>Assist with data entry, HR document organization, and maintenance of highly confidential information.</li><li>Coordinate travel arrangements, meeting logistics, and day‑to‑day administrative needs.</li><li>Draft and refine communications on behalf of HR leaders and follow up on delegated tasks.</li></ul><p><strong>Operational & HR Support</strong></p><ul><li>Help gather and prepare materials for meetings, presentations, and HR initiatives.</li><li>Support time tracking, expense submissions, and invoice preparation.</li><li>Maintain organized digital and physical filing systems and ensure all documentation is easily retrievable.</li><li>Support special HR projects, trainings, and employee‑focused initiatives as needed.</li></ul><p><strong>Event Planning & Coordination</strong></p><ul><li>Coordinate food, beverages, and room setups for meetings, trainings, interviews, and HR‑hosted events.</li><li>Manage conference room scheduling and ensure spaces are meeting‑ready.</li><li>Plan and support internal celebrations, employee events, new‑hire gatherings, and other HR‑sponsored functions.</li><li>Be thoughtful about menu planning, dietary restrictions, budgets, and presentation standards.</li></ul><p><br></p><p><br></p>
<p>Robert Half is seeking a temporary Construction Administrative Assistant for a client in Monmouth County!</p><p><br></p><p>ESSENTIAL FUNCTIONS </p><p>• Prepare bids in bidding software for estimator. Create, review and track quote requests for potential subcontractors. Enter data supplied by the Estimator. </p><p>• Obtain required bonds, insurance certificates, and material certifications. </p><p>• Complete monthly EEO reports for all projects. </p><p>• Prepare and obtain subcontractor contracts and necessary documents for subcontractor approval. </p><p>• Prepare and submit numerous supplemental government forms as required. </p><p>• Assist Safety Director with the preparation and submission of safety manual for each project </p><p>• Assist setting-up jobsite offices. </p><p>• Submit daily and weekly Traffic Impact and Material Inspection requests. </p><p>• Discuss contract-related issue resolutions, both internally and externally. </p><p>• Ensure timely electronic delivery of all bid submissions. Paper submissions need to be timely prepared and ready for the Project Manager to deliver. </p><p>• Review and process project closeout documentation, extension, or renewal, as appropriate. </p><p>• Manage record keeping for all contract-related correspondence and documentation. </p><p>• Arrange attendance and registration for industry functions and seminars. </p><p><br></p>
<p>Robert Half is seeking a detail-oriented and proactive Administrative Assistant to join a local organization. The successful candidate will play a vital role in supporting daily office operations and ensuring efficient administrative workflows. This is an excellent opportunity for someone who excels in a fast-paced environment and is eager to contribute to organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for staff.</li><li>Handle incoming calls, emails, and correspondence promptly and professionally.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Organize and maintain filing systems, both digital and physical.</li><li>Support office management tasks, including ordering supplies and managing vendor relationships.</li><li>Assist with event planning, travel arrangements, and expense reporting as needed.</li><li>Provide general administrative support to various teams and assist with special projects.</li></ul><p><br></p>
<p>We are seeking an <strong>Administrative Assistant</strong> to provide critical support across Operations, HR, Finance, Quality, Regulatory, and general administrative functions for our client’s U.S. business. This role is ideal for a detail-oriented professional who thrives in a dynamic environment and enjoys wearing multiple hats.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain HR systems and policies; manage onboarding and offboarding processes.</li><li>Serve as a point of contact for employee inquiries regarding benefits and policies.</li><li>Support purchasing and inventory tracking; manage POs and shipments.</li><li>Assist with compliance, state licensure reporting, and adverse event coordination.</li><li>Provide general office support, including scheduling, travel arrangements, and supply management.</li></ul><p><br></p><p><br></p>
<p>Robert Half is seeking a proactive and organized Executive Assistant to provide high-level administrative support to senior management. The ideal candidate is resourceful, detail-oriented, and able to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare and review correspondence, reports, and presentations.</li><li>Serve as a liaison with internal and external stakeholders.</li><li>Support workflow automation and process improvements as needed.</li><li>Assist in planning and executing team events and meetings.</li><li>Handle confidential information with discretion.</li></ul><p><br></p>
<p>We are looking for a dedicated Office Assistant to join our team in the New Brunswick area. This is a contract to permanent opportunity within the food and food processing industry, offering a pathway to long-term employment with competitive benefits and growth potential. The ideal candidate will play a key role in supporting our sales team and ensuring seamless operations in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to sales representatives and managers to enhance their productivity.</p><p>• Process customer orders with accuracy and ensure prompt delivery.</p><p>• Collaborate with sales executives to create and implement effective sales strategies.</p><p>• Address and resolve customer inquiries and issues in a timely and detail-focused manner.</p><p>• Prepare essential sales documents, including contracts, proposals, and quotes.</p><p>• Coordinate with the marketing team to develop impactful sales materials and campaigns.</p><p>• Assist in organizing and managing sales events, such as tradeshows and promotional activities.</p><p>• Conduct market research to identify opportunities and trends that support sales objectives.</p><p>• Manage customer accounts in the system and ensure accurate record-keeping.</p><p>• Process customer sample requests and provide basic quality documents or certifications when needed.</p>
<p>Attend, record by shorthand, transcribe and distribute minutes of all meetings. </p><p><br></p><p>Take dictation and transcribe all letters, correspondence, etc. from the Executive Director. </p><p><br></p><p>Process all purchase orders and all payments. </p><p><br></p><p>Arrange for publication of all legal and classified notices. </p><p><br></p><p>Prepare all notices of meetings for newspapers, board meetings, etc. </p><p><br></p><p>Process payments in Tax Office as required. </p><p><br></p><p>Answer all questions regarding billing, explaining the billing system, water consumption, etc. </p><p><br></p><p>Interact with plant personnel on payment of invoices, inspections, etc. </p><p><br></p><p>Maintain files for administrative and plant functions as well as development applications. </p><p><br></p><p>Maintain record of escrow accounts for development projects. </p><p><br></p><p>Assist in administrative budget preparation. </p><p><br></p><p>Preparation of budget documents including worksheets, documents and ongoing reports. </p><p><br></p><p>Type or revise lengthy documents such as regulations and manuals. </p><p><br></p><p>Handle and maintain confidential files and documents related to personnel, litigation, medical records, etc. </p><p><br></p><p>Manage office functions in the absence of the Executive Director.</p>
<p>We are looking for an experienced Administrative Assistant to join our team. In this position, you will play a key role in ensuring the smooth operation of our corporate office by handling a variety of front desk and administrative tasks. This role involves interacting with guests, managing office supplies, and supporting the overall workflow of the organization.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors upon arrival, maintaining a detail-oriented and friendly demeanor.</p><p>• Receive, organize, and distribute incoming mail and packages to the appropriate departments.</p><p>• Monitor and replenish office and kitchen supplies to ensure a well-stocked environment.</p><p>• Answer incoming calls, direct inquiries, and provide accurate information to callers.</p><p><br></p>
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This role involves providing essential administrative support to ensure smooth daily operations within the office environment. The ideal candidate will have strong organizational skills and a commitment to excellence.<br><br>Responsibilities:<br>• Provide administrative support by managing schedules, coordinating meetings, and handling correspondence.<br>• Answer and direct incoming calls in a courteous and attentive manner.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Maintain organized records and filing systems for efficient retrieval of information.<br>• Assist with receptionist duties, including greeting visitors and ensuring a welcoming office atmosphere.<br>• Prepare reports and documents as needed, ensuring timely completion.<br>• Collaborate with team members to support various office functions and projects.<br>• Monitor office supplies and coordinate replenishment to maintain inventory levels.<br>• Handle incoming and outgoing mail and deliveries efficiently.<br>• Ensure adherence to company policies and procedures in all administrative tasks.
We are looking for a dedicated and detail-oriented Office Assistant to join our team in New York, New York. This long-term contract position is ideal for someone who enjoys administrative tasks and thrives in a detail-oriented office environment. The role involves supporting daily operations and ensuring the smooth functioning of clerical processes.<br><br>Responsibilities:<br>• Greet visitors and manage front desk activities with efficiency and attention to detail.<br>• Organize and scan documents to maintain accurate digital records.<br>• Answer incoming phone calls and address inquiries or direct them to the appropriate department.<br>• Perform general clerical tasks, including filing, data entry, and scheduling.<br>• Coordinate office supplies and maintain an organized workspace.<br>• Assist with preparing and distributing internal communications.<br>• Support team members with administrative needs and special projects.<br>• Ensure confidentiality and accuracy in handling sensitive information.<br>• Maintain a positive and welcoming environment for staff and guests.
<p>We are looking for a dedicated Administrative Assistant to join our team in Morris County, New Jersey. In this Contract to permanent position, you will play a pivotal role in supporting daily operations, ensuring efficient communication with clients, and assisting in project coordination. If you excel in organization and thrive in a fast-paced environment, this opportunity is ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Maintain consistent and detail-oriented communication with clients on a daily basis to address inquiries and provide updates.</p><p>• Assist in the preparation, production, and distribution of customer invoices.</p><p>• Collaborate with the contract manager to coordinate projects and order necessary materials.</p><p>• Create and organize proposals and reports for clients to ensure smooth project execution.</p><p>• Provide general administrative support to the contract manager, including scheduling and documentation.</p><p>• Scan, file, and maintain work logs, maintenance records, and employee time sheets.</p><p>• Manage incoming calls and direct them appropriately while addressing client needs.</p><p>• Ensure accurate data entry and maintain organized records for administrative tasks.</p><p>• Perform receptionist duties, including greeting visitors and handling correspondence.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Maspeth, New York. As part of this long-term contract position, you will play a vital role in ensuring the smooth operation of daily administrative functions while maintaining a high standard of attention to detail. This role offers an excellent opportunity to contribute to an organized and efficient office environment.<br><br>Responsibilities:<br>• Handle incoming calls, providing courteous and attentive responses to inquiries.<br>• Perform accurate data entry tasks to maintain up-to-date records and documentation.<br>• Support general office operations by organizing files, scheduling appointments, and managing correspondence.<br>• Act as the first point of contact by welcoming visitors and directing them appropriately.<br>• Assist with administrative tasks, including preparing reports, maintaining office supplies, and coordinating meetings.<br>• Ensure the timely handling of emails and other communications.<br>• Collaborate with team members to address various administrative needs.<br>• Monitor and maintain office equipment to ensure functionality.<br>• Uphold confidentiality when managing sensitive information.<br>• Contribute to a positive and productive work environment through effective communication and teamwork.
