We are looking for a highly organized Legal Secretary to join our team on a contract basis in Danvers, Massachusetts. In this role, you will primarily support one principal attorney while occasionally assisting two additional attorneys as needed. The ideal candidate will have a solid background in insurance defense and be skilled at handling legal administrative tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and track court deadlines, hearings, and case-related dates to ensure all critical timelines are met.<br>• Provide attorneys with timely updates on upcoming deadlines, filings, court appearances, and discovery milestones.<br>• Prepare, file, and organize legal documents while adhering to local court requirements and rules.<br>• Process court-related fees and submissions accurately, ensuring proper tracking and management.<br>• Maintain comprehensive case files in both electronic and physical formats, ensuring all records are up-to-date and accessible.<br>• Communicate effectively with internal staff, external contacts, and court personnel to facilitate smooth operations.<br>• Handle sensitive information with a high level of professionalism and confidentiality.<br>• Offer occasional support to additional attorneys within the firm as needed.
<p>Our client, a successful and growing law firm, is looking for a skilled and detail-oriented <strong>Legal Assistant </strong>in <strong>Probate</strong> to join their team. This role focuses on providing comprehensive support to our estate planning and probate team, ensuring smooth operations and exceptional client service. You will handle a mix of administrative and legal tasks, contributing to the preparation and management of sensitive estate matters. </p><p><br></p><p><strong>Location:</strong> Wellesley Hills, MA</p><p><strong>Schedule: </strong>Hybrid (3 days in, 2 days remote)</p><p><strong>Salary: </strong>$60,000 - $95,000 (depending on experience)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Draft and review probate-related documents, including petitions, inventories, motions, and trust distributions.</li><li>Prepare and file legal documents with probate courts while adhering to strict deadlines and compliance requirements.</li><li>Maintain organized case files, both digitally and physically, for easy access to wills, trust documents, and other legal records.</li><li>Assist in preparing case summaries, agendas, and affidavits for client meetings and court appearances.</li><li>Manage scheduling and coordinate appointments, ensuring calendars are up-to-date and workflows are streamlined.</li><li>Conduct basic legal research to support case preparation using tools such as Westlaw.</li><li>Collaborate with beneficiaries, court officials, financial institutions, and other parties to gather critical information and resolve inquiries.</li><li>Support the attorney and paralegals in administrative tasks to improve operational efficiency.</li></ul>
<p><strong>Robert Half Legal Permanent Placement</strong> is looking for a detail-oriented Legal Assistant to join our client's <strong>Boston</strong> team. This role is ideal for someone with experience in litigation practices, who thrives in a fast-paced environment and is eager to contribute to the efficient management of legal operations. As a Legal Assistant, you will play a vital role in supporting attorneys through administrative, billing, and document preparation tasks. <strong>This is 5 days in the office - downtown location.</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage legal billing processes, including bookkeeping and tracking receivables and payables.</p><p>• Prepare and analyze financial reports related to receivables and payables.</p><p>• Coordinate and maintain accurate scheduling through calendaring for attorneys and legal proceedings.</p><p>• Assist with the preparation, organization, and review of legal documents to ensure accuracy and compliance.</p><p>• Handle administrative tasks to support the overall workflow of the litigation team.</p><p>• Conduct e-filing for court documents and maintain up-to-date records of filings.</p><p>• Facilitate civil litigation processes by ensuring all required documentation is completed and submitted on time.</p><p>• Monitor deadlines and court schedules to ensure timely filings and compliance.</p><p>• Collaborate with attorneys to ensure seamless communication and document management.</p>
We are looking for a dedicated Legal Assistant to join our team on a contract basis in Manchester, New Hampshire. In this role, you will provide essential support to attorneys by handling legal and administrative tasks related to estate planning, probate cases, and Medicaid applications. The ideal candidate will possess strong organizational skills, a keen eye for detail, and the ability to thrive in a dynamic, fast-paced environment.<br><br>Responsibilities:<br>• Draft and revise estate planning documents, including wills and powers of attorney.<br>• Prepare and submit court filings for probate matters with accuracy and efficiency.<br>• Manage Medicaid application processes from start to finish.<br>• Organize and maintain legal and administrative files to ensure easy access and compliance.<br>• Maintain accurate records and track deadlines for legal cases.<br>• Coordinate schedules, calendars, and client communications to support attorneys.<br>• Assist in general administrative duties to ensure smooth office operations.<br>• Utilize legal office software and tools to enhance productivity and workflow.
<p>Our client, a successful mid-sized law firm, is seeking a Commercial Real Estate Paralegal to join their firm. The paralegal will be instrumental in supporting the commercial real estate and transactions practice group in all stages of the process.</p><p><br></p><p><strong>Location:</strong> Boston, MA </p><p><strong>Salary:</strong> $85,000 - $115,000 (depending on experience)</p><p><strong>Schedule: </strong>Hybrid (3 days in, 2 days remote)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Support attorneys in commercial real estate transactions, including acquisitions, dispositions, financings, and refinancings.</li><li>Assist with preparation, review, and coordination of closing documents and checklists.</li><li>Support commercial loan transactions and track satisfaction of financing conditions.</li><li>Draft and coordinate conveyancing documents and post-closing filings.</li><li>Assist with commercial leasing matters, including leases, amendments, and assignments.</li><li>Order, review, and summarize title, survey, and zoning materials.</li><li>Identify and assist in resolving title, survey, and zoning issues.</li><li>Coordinate due diligence and communicate with clients, lenders, title companies, surveyors, and opposing counsel.</li></ul>
We are looking for an experienced Legal Assistant to join a dynamic law firm in Boston, Massachusetts. In this role, you will provide essential support to attorneys through legal research, document management, and coordination of case timelines. If you have a strong background in civil litigation and excellent organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Conduct thorough legal research to support case preparations and ongoing litigation.<br>• Manage and review legal documents, ensuring accuracy and compliance with court requirements.<br>• Coordinate schedules and maintain calendars to ensure timely court filings and meetings.<br>• Assist in drafting and filing court documents, including e-filing procedures.<br>• Collaborate with attorneys to gather information and prepare for interviews.<br>• Monitor and track deadlines for municipal cases and ensure timely submission of required documentation.<br>• Provide administrative support, including managing correspondence and maintaining case files.<br>• Communicate effectively with court personnel and other legal professionals to facilitate case progress.<br>• Organize and maintain case timelines to ensure seamless case management.<br>• Ensure adherence to legal procedures and standards within all assigned tasks.
<p>We are looking for an organized and detail-oriented Legal Assistant to join our team in Weymouth, Massachusetts. This role involves providing critical administrative support to ensure the smooth operation of legal services, with a focus on trusts and estates. The ideal candidate will excel at calendar management, client communication, and maintaining professionalism in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain attorney calendars, including scheduling meetings, deadlines, and appointments.</p><p>• Prepare and organize documentation related to trusts and estates cases.</p><p>• Serve as the first point of contact by handling receptionist duties such as greeting clients, answering calls, and directing inquiries.</p><p>• Utilize Microsoft Office Suite to draft, edit, and format legal correspondence and reports.</p><p>• Coordinate client services by maintaining records, tracking deadlines, and ensuring timely follow-up.</p><p>• Support day-to-day administrative tasks to optimize office efficiency.</p><p>• Assist in filing and organizing legal documents to ensure proper record-keeping.</p><p>• Communicate effectively with clients, attorneys, and external parties to facilitate case progress.</p><p>• Monitor and maintain office supplies and equipment as needed.</p><p>• Uphold confidentiality and professionalism in all interactions.</p>
<p>Robert Half is partnering with a law firm in the greater Manchester, NH area in their search for a Litigation Legal Assistant. This role offers an exciting opportunity to support litigation processes and ensure the smooth operation of legal procedures. The ideal candidate will bring professionalism, organization, and a strong understanding of legal practices to the team.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file legal documents electronically, ensuring accuracy and compliance with court standards.</p><p>• Manage calendars and schedules for attorneys, including appointments, deadlines, and court dates.</p><p>• Coordinate and oversee the filing of civil litigation documents, maintaining thorough records.</p><p>• Communicate with clients, legal professionals, and court officials to facilitate case progress.</p><p>• Conduct research and compile information to support legal cases.</p><p>• Maintain organized files and documentation for ongoing litigation matters.</p><p>• Assist in drafting correspondence, motions, and other legal documents.</p><p>• Ensure adherence to legal protocols and procedures in all administrative tasks.</p><p>• Provide administrative support to attorneys during court proceedings and meetings.</p><p>• Monitor and track case deadlines to ensure timely submissions.</p>
We are looking for an experienced Legal Assistant to join our team in Manchester, New Hampshire. In this long-term contract position, you will play a vital role in supporting attorneys with administrative and operational tasks while ensuring seamless case management and client service. This opportunity is ideal for someone with a strong background in litigation who thrives on organization and precision.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to attorneys, including scheduling, correspondence, and case management.<br>• Manage electronic filing of legal documents with court systems, ensuring accuracy and compliance.<br>• Coordinate and oversee attorney calendars, including critical meetings, deadlines, and court appearances.<br>• Organize, retrieve, and update case files and correspondence using document management systems, preferably NetDocuments.<br>• Prepare, format, proofread, and edit legal documents using Microsoft Word and Adobe Acrobat.<br>• Handle communication with clients, court personnel, and other legal professionals to facilitate smooth interactions.<br>• Perform general administrative tasks such as scanning, filing, and mail distribution to support daily office functions.
We are looking for a highly organized and detail-oriented Legal Assistant to join our team in Boston, Massachusetts. This long-term contract position will primarily focus on supporting family law cases, with additional responsibilities in business litigation, intellectual property, and employment law. The ideal candidate will possess strong multitasking abilities, excellent communication skills, and a proven ability to manage legal documentation and filings efficiently.<br><br>Responsibilities:<br>• Provide administrative support to attorneys, managing incoming tasks and prioritizing workloads effectively.<br>• Prepare and file legal documents, including e-filings, court filings, and 9A filings, ensuring accuracy and timeliness.<br>• Maintain and organize case files, both electronically and physically, for easy retrieval and reference.<br>• Assist in preparing exhibits and other supporting materials for litigation cases.<br>• Manage calendars and scheduling for attorneys, ensuring deadlines and appointments are met.<br>• Conduct document retrieval and saving tasks, ensuring proper handling and confidentiality.<br>• Support overflow work related to business litigation, intellectual property, and employment law.<br>• Collaborate with attorneys and other support staff to streamline workflows and maintain efficiency.<br>• Utilize technology tools effectively to enhance productivity and manage case-related tasks.<br>• Communicate professionally with clients, court personnel, and third parties as needed.
We are looking for a dedicated Legal Assistant to join our team in Waltham, Massachusetts. In this role, you will act as a key liaison between the Legal Department and various internal and external stakeholders, ensuring smooth communication and efficient handling of legal matters. This position offers an opportunity to contribute to the organization by managing legal documentation, supporting compliance initiatives, and assisting with litigation processes.<br><br>Responsibilities:<br>• Maintain and update templates for residency agreements across Assisted Living Residences, Nursing Homes, and CCRCs.<br>• Ensure Disclosure Statements for CCRCs and ALRs are accurate and comply with regulatory requirements or organizational changes.<br>• Review and respond to requests for medical records, verifying accuracy and confidentiality of privileged information.<br>• Assist in-house counsel in creating and delivering training materials on legal topics, including compliance and residency agreements.<br>• Prepare and manage contract templates for use with vendors and third-party entities.<br>• Support transaction due diligence processes as needed, ensuring thorough documentation and compliance.<br>• Collaborate with attorneys and external counsel on litigation and subpoena matters, including document production and discovery.<br>• Coordinate and oversee logistics for legal holds related to potential or ongoing litigation.<br>• Perform administrative tasks, including maintaining litigation tracking tools and managing claim files.<br>• Monitor communications with the corporate registered agent and ensure filings are up-to-date.
We are looking for a skilled and detail-oriented Paralegal to join our team on a contract basis. This position is based in Pawtucket, Rhode Island, and focuses on elder law and probate matters. You will play a key role in supporting legal processes, assisting attorneys, and ensuring efficient case management.<br><br>Responsibilities:<br>• Draft legal documents such as wills, trusts, and probate filings with precision and attention to detail.<br>• Coordinate scheduling and maintain calendars for attorneys to ensure smooth workflow.<br>• Conduct client intake and gather necessary information to support case preparation.<br>• Facilitate witness signings for legal documents, ensuring compliance with procedural requirements.<br>• Assist in discovery processes by organizing and reviewing relevant documentation.<br>• Provide support in civil litigation cases, including trial preparation and evidence management.<br>• Utilize case management software to track deadlines, appointments, and case details.<br>• Maintain organized records and ensure the accurate filing of legal documents.<br>• Collaborate with attorneys and other team members to address case-specific needs and priorities.
<p>Robert Half is partnering with a law firm in the Greater Worcester area in their search for a Receptionist/Legal Assistant to support our Trusts & Estates practice. This position is ideal for someone with a background in probate, MassHealth processes, or elder law, who thrives in a client-focused environment. The role combines administrative duties with legal support tasks, requiring excellent attention to detail and a meticulous demeanor.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls, manage attorney schedules, and coordinate appointments efficiently.</p><p>• Welcome clients warmly, gather intake information, and ensure a well-managed front office experience.</p><p>• Organize mail, scan and file documents, and maintain both electronic and physical records.</p><p>• Assist attorneys with drafting and filing probate court documents, including petitions, notices, and inventories.</p><p>• Support estate administration by collecting asset details, liaising with financial institutions, and organizing relevant documentation.</p><p>• Prepare drafts for estate planning documents, such as wills, powers of attorney, and healthcare proxies, as directed.</p><p>• Monitor deadlines for probate filings, client follow-ups, and estate-related milestones.</p><p>• Facilitate MassHealth applications by gathering necessary documentation and communicating with caseworkers and agencies.</p><p>• Provide assistance with long-term care applications, ensuring all required verifications and documents are organized.</p><p>• Maintain clear communication with third-party providers, ensuring thorough and respectful interactions.</p>
<p>We are looking for a skilled and detail-oriented Paralegal to join our team 4 days a week in Providence, Rhode Island area. This role offers the opportunity to work on complex legal matters, including corporate, commercial, and real estate transactions. The ideal candidate will bring their expertise and commitment to excellence to support our legal operations effectively.</p><p><br></p><p>Responsibilities:</p><p>• Assist in drafting, reviewing, and finalizing contracts and legal documents related to corporate and commercial transactions.</p><p>• Provide support in real estate matters, including leasing agreements and commercial property transactions.</p><p>• Conduct thorough legal research and prepare summaries to assist attorneys in decision-making processes.</p><p>• Manage corporate governance tasks, including maintaining records and ensuring compliance with regulations.</p><p>• Facilitate mergers, acquisitions, and other corporate transactions by preparing necessary documentation.</p><p>• Support estate planning activities by drafting wills, trusts, and related documents.</p><p>• Collaborate with attorneys to prepare purchase agreements and other transactional paperwork.</p><p>• Maintain accurate and organized files for all legal matters and projects.</p><p>• Communicate with clients and stakeholders to gather information and provide updates on legal processes.</p><p>• Ensure timely completion of assignments while maintaining a high standard of accuracy and professionalism.</p>
We are looking for a motivated and detail-oriented Paralegal to join our team in Boston, Massachusetts. This position offers an excellent opportunity to contribute to a dynamic legal environment while honing your skills in case management and legal support. The ideal candidate will bring strong organizational abilities, technical proficiency, and a willingness to learn and adapt to evolving legal technologies.<br><br>Responsibilities:<br>• Manage complex scheduling and calendar coordination using Outlook to ensure seamless operations.<br>• Prepare and file legal documents with state and federal courts, adhering to all required procedures and deadlines.<br>• Draft basic legal pleadings such as Notices of Appearance and motions, ensuring accuracy and compliance.<br>• Utilize Adobe Acrobat Pro extensively to format and manage legal documents.<br>• Assist with organizing and optimizing case management software, including coding templates for improved functionality.<br>• Provide front desk support, including greeting visitors and handling reception duties as needed.<br>• Participate in discovery, trial preparation, and civil litigation tasks to support attorneys effectively.<br>• Collaborate with the team in a criminal law environment, demonstrating professionalism and discretion.<br>• Conduct teleconferencing sessions via platforms like Teams and Zoom for meetings and case discussions.<br>• Stay updated on legal technology trends and contribute to long-term projects aimed at improving operational efficiency.
<p>Robert Half is partnering with an organization that is seeking a Corporate Attorney to join our legal team and provide comprehensive legal support across corporate, commercial, and real estate transactions. This role involves managing complex deal structures, overseeing closings, and negotiating agreements directly with counterparties. The attorney will also handle entity governance, regulatory filings, and contract drafting. Senior-level candidates will lead transactions independently and exercise full discretion without supervision. This position is located near Warwick, RI. </p><p><br></p>
We are looking for a skilled and dedicated Executive Assistant to provide exceptional support to senior investment professionals at a distinguished private equity firm in Boston, Massachusetts. In this pivotal role, you will act as a key business partner, ensuring seamless operations and contributing to the overall success of the team. This position requires a proactive, detail-oriented individual who can thrive in a dynamic, fast-paced environment while maintaining a meticulous and collaborative approach.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring all appointments, meetings, and deadlines are coordinated efficiently.<br>• Organize and facilitate high-level meetings with portfolio company leaders and Limited Partners, ensuring smooth communication and logistics.<br>• Coordinate and oversee intricate domestic and international travel arrangements, including accommodations, itineraries, and transportation.<br>• Plan and execute logistics for board meetings, including preparation of materials and management of schedules.<br>• Provide hospitality services to ensure a welcoming and well-maintained office environment for all visitors.<br>• Prepare and maintain event spaces, oversee catering arrangements, and assist with firm-wide gatherings such as investor meetings and offsite events.<br>• Handle expense reporting and tracking for executives, ensuring accuracy and timely submissions.<br>• Act as a steward of the office environment, ensuring it consistently reflects the firm’s high standards.<br>• Collaborate with team members to uphold a culture of excellence and high standards.<br>• Serve as a point of contact for various administrative needs, ensuring timely resolution of issues.
<p>Our client, a highly successful family law firm, is seeking a Paralegal to support their legal team. In this role, you will assist with case preparation, legal research, and administrative tasks to ensure the smooth operation of daily activities.</p><p><br></p><p><strong>Role: </strong>Paralegal</p><p><strong>Location: </strong>Boston, MA</p><p><strong>Salary: </strong>$70,000 - $85,000 (depending on experience) + great benefits!</p><p><strong>Schedule:</strong> In-Office M-F (can work remote if sick, appointment, as needed basis)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Answering telephones, preparation and review of discovery materials; preparation of correspondence, exhibits, electronic filings, organizing and updating of case files and general administrative duties.</li><li>Type up and file basic legal documents and correspondence.</li><li>Answer and direct phone calls.</li><li>Maintain contact lists.</li><li>Monitor deadlines and juggle calendars.</li></ul>
We are looking for a detail-oriented paralegal to join our dynamic legal team in Boston, Massachusetts. This role offers the opportunity to support litigation efforts while contributing to a collaborative and meticulous environment. The ideal candidate will excel in managing legal documentation and assisting attorneys with trial preparations.<br><br>Responsibilities:<br>• Conduct comprehensive legal research to support case strategies and attorney needs.<br>• Prepare and draft legal documents, including correspondence and discovery materials.<br>• Manage e-filing responsibilities for court submissions and ensure accuracy in filings.<br>• Organize and coordinate trial preparation activities, including assembling exhibits and documentation.<br>• Assist attorneys in civil litigation processes, maintaining detailed records and case files.<br>• Ensure compliance with all procedural requirements for litigation cases.<br>• Review and analyze discovery documents to identify pertinent information.<br>• Maintain effective communication with clients, opposing counsel, and court personnel.<br>• Support attorneys by managing deadlines and tracking critical case milestones.
<p>Position Overview:</p><p>We are seeking an experienced Real Estate Paralegal with 3+ years of experience to join our team in Westborough, Massachusetts. The ideal candidate will have a strong background in preparing closing packages and managing real estate transactions from start to finish. Closing experience in Massachusetts is required, and familiarity with New Hampshire and Maine closings is a plus.</p><p>________________________________________</p><p>Key Responsibilities:</p><p>• Prepare and review closing packages for residential and/or commercial real estate transactions.</p><p>• Coordinate with attorneys, lenders, title companies, and clients to ensure smooth closings.</p><p>• Draft and organize closing documents, including settlement statements, deeds, and related forms.</p><p>• Perform title searches and resolve title issues as needed.</p><p>• Manage post-closing follow-up, including recording documents and disbursements.</p><p>• Maintain accurate files and ensure compliance with state and local regulations.</p><p>________________________________________</p><p>Qualifications:</p><p>• Minimum 3 years of experience as a real estate paralegal.</p><p>• Massachusetts closing experience required; experience in New Hampshire and Maine is highly desirable.</p><p>• Strong knowledge of real estate closing procedures and documentation.</p><p>• Excellent organizational skills and attention to detail.</p><p>• Ability to manage multiple transactions and deadlines in a fast-paced environment.</p><p>• Proficiency with real estate software and Microsoft Office Suite.</p>
We are looking for an experienced Paralegal to join our team on a long-term contract basis in Worcester, Massachusetts. This role focuses on estate matters, requiring attention to detail and strong organizational skills to ensure smooth processes and proper documentation. You will play a key role in supporting probate procedures and assisting beneficiaries.<br><br>Responsibilities:<br>• Prepare and file probate petitions and other legal documents with accuracy.<br>• Manage estate accounts and ensure proper valuation and distribution of assets.<br>• Collaborate with beneficiaries to provide clear communication and updates throughout the estate process.<br>• Conduct research and compile data related to estate planning and probate law.<br>• Handle court filings and ensure compliance with legal standards and deadlines.<br>• Support attorneys in settling estate matters efficiently and effectively.<br>• Maintain organized records and documentation for estate cases.<br>• Assist with estate tax filings and related financial documentation.<br>• Coordinate and communicate with third parties, such as financial institutions or appraisers, as needed.<br>• Review and verify estate documents for completeness and accuracy.
<p>Robert Half Permanent Placement is seeking an experienced and detail-oriented <strong>Corporate Paralegal</strong> to join our team in <strong>Providence, RI.</strong> This role provides essential legal and administrative support to ensure the smooth operation of corporate legal processes. The ideal candidate will have strong organizational skills, excellent communication abilities, and a commitment to maintaining the highest professional standards.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Collaborate with attorneys, clients, and stakeholders to review and manage legal cases or projects.</li><li>Organize and maintain corporate records, including resolutions, board changes, and annual filings.</li><li>Facilitate collection and management of board and committee signatures for legal documents.</li><li>Draft and file documents for the formation of new corporate entities and ensure regulatory compliance.</li><li>Manage and update the intellectual property portfolio to safeguard company assets.</li><li>Develop and implement corporate policies, templates, and related documents.</li><li>Provide contract support for corporate agreements (e.g., NDAs, contractor agreements).</li><li>Assist with administrative tasks related to corporate restructurings, including mergers, dissolutions, and formations.</li><li>Support the legal team on special projects and strategic initiatives.</li><li>Oversee the contract lifecycle, including planning, negotiation, and execution processes.</li></ul>
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Boston, Massachusetts. In this Contract to permanent position, you will play a vital role in supporting daily operations within a detail-oriented services environment, ensuring efficiency and accuracy in administrative tasks. This opportunity is ideal for individuals who thrive in a fast-paced setting and are skilled at multitasking while maintaining a strong focus on client service.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth office operations.</p><p>• Prepare and draft precise correspondence, reports, and contracts with attention to detail.</p><p>• Assist in managing financial transactions and maintaining accurate records.</p><p>• Coordinate and schedule executive meetings, ensuring all necessary materials are prepared.</p><p>• Maintain organized filing systems for easy access and retrieval of documents.</p><p>• Collaborate with team members to streamline processes and improve workflow.</p><p>• Communicate effectively with clients and colleagues at various levels, both verbally and in writing.</p><p>• Utilize advanced features of Microsoft Excel and PowerPoint to create and present data-driven materials.</p><p>• Support the team in managing multiple priorities, meeting deadlines, and addressing urgent needs.</p><p>• Handle routine office tasks autonomously while ensuring accuracy and timeliness.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Woburn, Massachusetts. This role involves providing essential support to ensure the smooth operation of daily administrative tasks. If you thrive in a fast-paced environment and have excellent organizational skills, we encourage you to apply. <br> Responsibilities: • Responsible for handling incoming client calls, answering questions, and assisting them with navigating our portal. • Download, track, and organize necessary documents. • Assist with outbound client calls and document retrieval. • Scan, upload, and organize client documents. • Maintain accurate and well-organized client info within company database. • Coordinate and schedule client calls and appointments for internal team • Office calendar support and schedule/order office lunches. • Provide administrative support during peak busy season and throughout the year. • Participate in off-season training to support more complex tax administrative tasks.
We are looking for a detail-oriented Bilingual Chinese Administrative Assistant to join our team in Boston, Massachusetts. In this long-term contract position, you will play a crucial role in supporting daily operations, ensuring smooth communication, and maintaining organizational efficiency. This opportunity is ideal for someone who thrives in a fast-paced environment while providing exceptional administrative support.<br><br>Responsibilities:<br>• Handle inbound and outbound calls with professionalism and efficiency.<br>• Deliver excellent customer service by addressing inquiries and resolving issues promptly.<br>• Perform accurate data entry to maintain up-to-date records and documentation.<br>• Coordinate email correspondence to ensure timely communication with clients and team members.<br>• Manage scheduling and appointment bookings to optimize workflow.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete administrative tasks.<br>• Assist in organizing and maintaining files for easy access and retrieval.<br>• Collaborate with team members to support various projects and initiatives.<br>• Ensure effective communication across languages to bridge gaps between English and Chinese speakers.
