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13 results for Senior Executive Assistant in Boston, MA
- Boston, MA
- remote
- Temporary / Contract
- 31.6635 - 36.663 USD / Hourly
- We are looking for a Part-Time Executive Assistant to provide dependable administrative support for leadership in Boston, Massachusetts. This Long-term Contract position is ideal for someone who excels at keeping schedules organized, coordinating logistics, and ensuring meetings and travel plans run smoothly. The right candidate will bring strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee complex executive calendars, resolving scheduling conflicts and ensuring priorities are reflected accurately.<br>• Arrange domestic and/or international travel plans, including transportation, lodging, and itinerary coordination.<br>• Prepare and organize meeting schedules, invitations, and logistics for executive discussions and business appointments.<br>• Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates.<br>• Track changes to plans and adjust calendars or travel arrangements promptly to minimize disruptions.<br>• Support day-to-day administrative activities that help leadership stay organized and focused on key business priorities.
- 2026-11-09T00:00:00Z
- Salem, NH
- onsite
- Permanent / Full Time
- 44000 - 45000 USD / Yearly
- We are looking for an Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys keeping workstreams organized, communicating effectively with staff and customers, and ensuring administrative tasks are completed accurately and on time. The position offers the opportunity to contribute across scheduling, documentation, office coordination, and financial support activities while handling sensitive information with discretion.<br><br>Responsibilities:<br>• Coordinate schedules for managers and team members, arranging meetings, appointments, and related logistics to keep daily operations running smoothly.<br>• Create, update, and organize business records, reports, and correspondence while maintaining accurate filing systems in both digital and paper formats.<br>• Perform routine office support tasks such as data entry, document scanning, filing, and record tracking with a strong focus on accuracy and timeliness.<br>• Monitor office supply levels, help arrange equipment needs, and support the overall readiness of the workplace for employees and visitors.<br>• Serve as a reliable point of contact for incoming calls and general inquiries, delivering courteous service to internal teams and external customers.<br>• Review and process administrative documents, including invoices and expense submissions, and provide support for payables and receivables activities when needed.<br>• Assist with employee-related administrative tasks such as onboarding documentation and the upkeep of personnel records in accordance with company standards.<br>• Help plan and organize internal meetings, team events, and occasional travel arrangements, ensuring details are communicated and completed effectively.<br>• Handle confidential business and employee information responsibly while supporting additional administrative assignments and special projects as priorities evolve.
- 2026-11-10T00:00:00Z
- Worcester, MA
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Worcester, Massachusetts. This role is ideal for someone who enjoys keeping information organized, assisting leadership, and handling a steady flow of administrative tasks in a fast-paced setting. The position begins at 30 hours per week with a typical schedule of 8:00 a.m. to 2:00 p.m., with flexibility to remain later when business needs require. This assignment is expected to last approximately two months and may be extended based on workload and performance.<br><br>Responsibilities:<br>• Maintain accurate records by entering call activity and operational information into internal CRM and tracking systems<br>• Update project-related details in company databases to help keep reporting current and organized<br>• Perform high-volume data entry with strong attention to accuracy and completeness<br>• Provide day-to-day administrative support to supervisors, helping to keep priorities and documentation on track<br>• Handle incoming calls professionally and route or document information as needed<br>• Prepare, organize, and manage spreadsheets in Microsoft Excel to support team reporting and coordination<br>• Assist with general front-office and receptionist-style tasks to ensure smooth daily operations
- 2026-11-10T00:00:00Z
- Woburn, MA
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- We are looking for a dependable Administrative Assistant to support daily office operations for a Contract position based in Woburn, Massachusetts. This role is well suited for someone who is organized, comfortable managing routine administrative tasks, and confident using Salesforce and other office tools. The ideal candidate will contribute to a smooth front-office experience while handling data entry, call support, and general administrative coordination.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to help maintain efficient office operations.<br>• Enter, update, and verify information in Salesforce and other internal systems with accuracy.<br>• Answer inbound calls professionally, direct inquiries appropriately, and relay messages as needed.<br>• Welcome visitors and assist with front desk or reception-related activities.<br>• Organize records, maintain documentation, and keep administrative files current and accessible.<br>• Support team members with general clerical tasks such as scheduling, correspondence, and document preparation.<br>• Take initiative in identifying and completing pending administrative tasks throughout the workday.
- 2026-11-09T00:00:00Z
- Manchester, NH
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>About the Opportunity</p><p>A small, established financial planning firm in Manchester, NH is looking to add an Administrative Assistant to its growing team. This is a newly created position offering the opportunity to work closely with the firm's owner and financial advisor while supporting daily office operations and financial administration.</p><p>This role is ideal for someone with an administrative background who is comfortable working with technology, enjoys learning new systems, and has an interest in financial services. Previous financial industry experience is beneficial but not required, as training will be provided on the firm's software and processes.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide day-to-day administrative and operational support to the financial advisor.</li><li>Assist with executing and processing investment trades.</li><li>Utilize financial software to manage client information, process transactions, and maintain accurate records.</li><li>Generate, compile, and review financial reports.</li><li>Support general office administration, including document preparation, filing, data entry, and correspondence.</li><li>Assist with maintaining accurate client records and financial documentation.</li><li>Learn and utilize LTL ClientWorks and other financial technology platforms.</li><li>Handle confidential client and financial information with discretion and professionalism.</li></ul><p><br></p>
- 2026-11-05T00:00:00Z
- Wakefield, MA
- onsite
- Permanent / Full Time
- 80000 - 100000 USD / Yearly
- <p>Robert Half is working with a respected healthcare organization on the North Shore seeking an Office Manager to join its team. This is a permanent role reporting into a Director, responsible for managing a small team of administrative staff. This is a true operations role which overlaps with several departments.</p><p><br></p><p>The desired Office Manager must have prior experience working in a healthcare facility or medical office. The selected candidate must also have prior supervisory experience. Day to day responsibilities involve managing the administrative workflow, supporting HR functions, staff development, and managing facility/vendor related communications.</p><p><br></p><p>A Bachelor's Degree is preferred, but relevant experience would be considered in lieu of a degree.</p><p><br></p><p>Target salary is around $95K, and the benefits are strong.</p><p><br></p><p>If interested and qualified please apply to this listing directly or email an up to date resume to Bill.Nichols@roberthalf. Thanks!</p>
- 2026-11-05T00:00:00Z
- Boston, MA
- onsite
- Permanent / Full Time
- 85000 - 115000 USD / Yearly
- <p>Our client, a full-service law firm, is seeking a <strong>Litigation Legal Administrative Assistant </strong>to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment.</p><p><br></p><p><strong>Role: </strong>Litigation Legal Administrative Assistant</p><p><strong>Location:</strong> Boston, MA</p><p><strong>Salary: </strong>$85,000 - $115,000 (depending on experience) + amazing benefits</p><p><strong>Schedule: </strong>Hybrid (4 days in, 1 day remote) after onboarding period</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.</li><li>Ensures that legal documents are compliant with court rules and filed properly.</li><li>Efficiently create, organize, and maintain client files.</li><li>Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.</li><li>Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.</li><li>Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.</li><li>Communicate with clients, witnesses, and other parties to gather information and answer questions.</li><li>Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.</li><li>Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.</li><li>Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.</li><li>Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.</li><li>Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.</li><li>Organize and maintain case files, including physical and electronic files.</li><li>Performs additional duties as requested.</li></ul>
- 2026-10-14T00:00:00Z
- Allston, MA
- onsite
- Permanent / Full Time
- 60000 - 65000 USD / Yearly
- We are looking for an Administrative Assistant/Receptionist to support daily office operations in Allston, Massachusetts. This role serves as the first point of contact for visitors while also handling a wide range of clerical and organizational tasks that keep the workplace running efficiently. The ideal candidate is detail-oriented, organized, and comfortable managing routine responsibilities alongside time-sensitive requests.<br><br>Responsibilities:<br>• Welcome visitors, create a positive first impression, and guide guests to the appropriate staff or department.<br>• Manage incoming calls, respond to general inquiries, and record accurate messages for follow-up.<br>• Support front desk security procedures by monitoring visitor sign-ins and distributing guest identification as needed.<br>• Coordinate outgoing and incoming deliveries, including arranging courier pickups and handling package receipt and distribution.<br>• Keep the reception area, lobby, and shared front office spaces organized, presentable, and ready for daily use.<br>• Collect mail, process and sort correspondence, and distribute letters and packages to the appropriate recipients.<br>• Prepare, edit, and proofread business documents such as letters, memos, and reports for office personnel.<br>• Maintain both electronic and physical filing systems to ensure records are accurate, accessible, and well organized.<br>• Monitor inventory levels and replenish office and kitchen supplies to support uninterrupted daily operations.<br>• Assist with additional administrative assignments, including special projects, check mailings, and creation of office signage when needed.
- 2026-10-24T00:00:00Z
- Boston, MA
- onsite
- Permanent / Full Time
- 70000 - 130000 USD / Yearly
- We are looking for a dependable Legal Assistant to support attorneys with a broad range of legal and administrative work. This role is ideal for someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven environment. The successful candidate will bring strong court filing knowledge, excellent organizational skills, and the ability to collaborate effectively across litigation and transactional matters.<br><br>Responsibilities:<br>• Prepare, revise, and finalize legal documents such as pleadings, agreements, correspondence, and case-related materials with a high level of accuracy.<br>• File documents electronically in federal and state courts while ensuring all submissions meet applicable court rules and deadlines.<br>• Support appellate matters by organizing filings, verifying citations, and assisting with the assembly of submission materials.<br>• Coordinate meetings and appointments by managing schedules, reserving conference space, arranging virtual access, and handling related logistics.<br>• Maintain attorney calendars, track key dates, and provide timely reminders for hearings, filings, meetings, and other commitments.<br>• Handle day-to-day administrative support for assigned attorneys, including time entry, expense processing, travel coordination, and client matter intake.<br>• Organize and maintain electronic and physical files, including document version comparisons and records management within document storage systems.<br>• Respond professionally to attorneys, clients, and internal staff while preserving confidentiality and supporting a collaborative team environment.
- 2026-10-08T00:00:00Z
- Boston, MA
- onsite
- Permanent / Full Time
- 70000 - 90000 USD / Yearly
- We are looking for an experienced Legal Assistant to support a respected family law practice in Boston, Massachusetts. This role is ideal for someone who brings strong legal support experience, communicates clearly, and can keep pace with matters that require precision and discretion. The position offers meaningful interaction with clients and close collaboration with attorneys managing complex domestic relations cases.<br><br>Responsibilities:<br>• Support attorneys with day-to-day legal and administrative work related to family law and other litigation matters.<br>• Draft, edit, and finalize legal documents such as pleadings, motions, correspondence, and financial materials with careful attention to accuracy and formatting.<br>• Submit court filings through Massachusetts e-filing systems and coordinate filings with Probate and Family Courts and other relevant venues.<br>• Maintain attorney schedules by organizing hearings, meetings, deadlines, and other time-sensitive commitments.<br>• Arrange client conferences, depositions, mediations, and court appearances while ensuring all participants receive timely updates.<br>• Serve as a point of contact for clients, court staff, opposing counsel, and outside parties in a thorough and responsive manner.<br>• Organize, update, and preserve both electronic and paper case records to keep matters moving efficiently.<br>• Assist with discovery preparation, document gathering, and trial support to help attorneys prepare for hearings and court proceedings.<br>• Monitor case timelines and confirm that required filings and deliverables are completed within established deadlines.
- 2026-11-04T00:00:00Z
- Carver, MA
- onsite
- Temporary / Contract
- 25 - 28 USD / Hourly
- We are looking for a dependable Accounting Assistant to support day-to-day finance operations for a client based in Carver, Massachusetts. This fully onsite opportunity is a Long-term Contract position offering part-time hours, generally 10–20 hours per week across 4–5 hour shifts, ideally Tuesday through Thursday. In this role, you will work closely with senior accounting leadership to help keep financial records accurate, organized, and up to date while contributing to routine reporting and budget-related tasks.<br><br>Responsibilities:<br>• Assist the Senior Accountant with daily accounting activities and general financial administration.<br>• Prepare and record journal entries to support accurate monthly and ongoing financial reporting.<br>• Reconcile bank statements and other accounts to identify discrepancies and maintain clean records.<br>• Support budget tracking efforts by monitoring departmental expenses and organizing related documentation.<br>• Process invoices by reviewing, coding, and routing them appropriately for payment.<br>• Help manage accounts payable and accounts receivable transactions to support timely processing and follow-up.<br>• Maintain organized financial files, reports, and supporting records for internal use and audit readiness.
- 2026-11-11T00:00:00Z
- Norwood, MA
- onsite
- Temporary / Contract
- 22 - 24 USD / Hourly
- We are looking for an Accounting Assistant to support daily finance operations for a Contract position based in Norwood, Massachusetts. This onsite opportunity is ideal for someone who enjoys detailed transactional work and can keep accounting records accurate and organized in a fast-paced setting. The role focuses on invoice review, payroll-related entries, cash tracking, reporting support, and general administrative accounting tasks.<br><br>Responsibilities:<br>• Examine invoices for accuracy, coding, and supporting details before routing them for approval.<br>• Enter payroll-related figures into journal entry templates to help maintain accurate financial records.<br>• Maintain and update cash tracking spreadsheets in Excel to reflect current activity and balances.<br>• Review bill-back reporting and record key data into summary worksheets for internal tracking.<br>• Assist with preparing and processing check runs in a timely and accurate manner.<br>• Organize and file accounting documents so records remain accessible and audit-ready.<br>• Support both payable and receivable activities by entering data and verifying transaction details.<br>• Perform routine account review tasks to help identify discrepancies and ensure clean records.
- 2026-11-11T00:00:00Z
- Worcester, MA
- onsite
- Permanent / Full Time
- 65000 - 85000 USD / Yearly
- <p>Our client, a successful full-service law firm, is seeking a <strong>Real Estate Legal Assistant</strong> to support a busy real estate practice in Worcester, Massachusetts. This position plays a central role in helping attorneys coordinate complex property matters, maintain organized documentation, and keep transactions moving on schedule. The ideal candidate is highly attentive to detail, comfortable managing multiple priorities, and confident working in a fast-paced legal setting.</p><p><br></p><p>Role: Real Estate Legal Assistant</p><p>Location: Worcester, MA</p><p>Salary: $65,000 - $85,000 (depending on experience)</p><p>Schedule: Hybrid (4 days in, 1 day remote)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, revise, proofread, and format a variety of real estate documents, including purchase and sale agreements, leases, easements, licenses, financing documents, organizational documents, and closing materials.</li><li>Assist attorneys with commercial real estate transactions, including acquisitions, dispositions, financing, refinancing, leasing, and development projects.</li><li>Coordinate due diligence activities, including reviewing title commitments, surveys, zoning information, and corporate documents.</li><li>Prepare closing checklists, organize transaction files, track outstanding items, and coordinate document execution and closings.</li><li>Order, review, and organize title, municipal lien, and other due diligence reports.</li><li>Maintain transaction calendars and monitor critical deadlines for closings, permitting, and financing.</li><li>Prepare signature packages and coordinate execution through electronic and traditional methods.</li><li>File and retrieve documents with state agencies, registries of deeds, and other governmental entities as needed.</li><li>Draft routine correspondence and communicate professionally with clients, lenders, opposing counsel, title companies, consultants, and government agencies.</li><li>Manage attorney calendars, schedule meetings, and coordinate conference calls and project timelines.</li><li>Maintain organized electronic and physical client files in accordance with firm procedures.</li><li>Assist with billing, time entry, expense reporting, and other administrative functions.</li></ul>
- 2026-11-11T00:00:00Z