<p>We are looking for an experienced Part-Time Administrative Assistant to join our team in Boston, Massachusetts. As part of a healthcare-focused organization, you will play a key role in supporting daily operations and ensuring smooth communication across departments. This is a long-term contract position offering a dynamic work environment and the opportunity to make a meaningful contribution.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling meetings and maintaining calendars.</p><p>• Respond to inbound calls and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry and maintain organized records.</p><p>• Provide receptionist duties by welcoming visitors and ensuring they are directed appropriately.</p><p>• Support office operations by ordering supplies and coordinating facility needs.</p><p>• Assist in preparing reports, presentations, and other documentation as required.</p><p>• Collaborate with team members to ensure efficient workflow and task completion.</p><p>• Monitor and prioritize incoming correspondence, including emails and physical mail.</p><p>• Uphold confidentiality and professionalism in all interactions.</p>
We are looking for a personable and detail-oriented Part-Time Administrative Assistant to join our team in Providence, Rhode Island. In this long-term contract role, you will play a vital part in supporting departmental operations, ensuring smooth day-to-day activities, and assisting with event planning. This position requires excellent organizational skills and the ability to work effectively with students and colleagues in a collaborative environment.<br><br>Responsibilities:<br>• Manage administrative tasks for the department, including documentation and record-keeping.<br>• Interact with students to collect necessary forms and provide assistance as needed.<br>• Coordinate logistics for minister retreat trips, including arranging locations, meals, and tracking participant numbers.<br>• Handle inbound calls, emails, and other communications while maintaining a detail-oriented approach.<br>• Perform data entry and maintain accurate records to support departmental activities.<br>• Assist in organizing meetings and events, ensuring all details are addressed.<br>• Act as the first point of contact for visitors, delivering exceptional receptionist duties.<br>• Collaborate with team members to address administrative needs and improve processes.<br>• Support departmental goals by maintaining effective communication with internal and external stakeholders.
We are looking for a detail-oriented Part-Time Accounts Payable Specialist to join our team in Mansfield, Massachusetts. In this contract role, you will play a key part in ensuring accurate and timely processing of payments and invoices within a fast-paced manufacturing environment. This position requires strong organizational skills and a commitment to maintaining compliance with established procedures.<br><br>Responsibilities:<br>• Enter invoices into the system accurately and efficiently.<br>• Verify purchase order details, ensuring invoices align with provided documentation.<br>• Monitor payment deadlines and ensure invoices are processed on time.<br>• Handle administrative tasks related to accounts payable operations.<br>• Conduct thorough checks to ensure coding accuracy for all invoices.<br>• Process payments using Automated Clearing House (ACH) and check runs.<br>• Collaborate with team members to resolve discrepancies in accounts payable records.<br>• Maintain organized records of processed invoices and payments.<br>• Support the team in addressing vendor inquiries and concerns.
<p>We are looking for a detail-oriented Accounts Payable Clerk in Ward Hill, Massachusetts. In this long-term contract position, you will play a key role in managing high-volume invoice processing and ensuring the accuracy of financial transactions. This opportunity is ideal for professionals with a strong background in accounts payable and a commitment to maintaining efficiency in daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of invoices, averaging approximately 600 per month, while maintaining accuracy and timeliness.</p><p>• Accurately code invoices and ensure proper matching and data entry into the system.</p><p>• Investigate and resolve invoice discrepancies to support smooth financial operations.</p><p>• Assist with routine accounts payable tasks to ensure efficient workflow.</p><p>• Conduct check runs and ensure timely payments to vendors.</p><p>• Collaborate with team members to address issues and improve processes related to accounts payable.</p><p>• Maintain organized records of all invoices and transactions for reporting purposes.</p><p>• Provide support in audits and compliance checks as needed.</p><p>• Communicate effectively with vendors and internal departments to resolve payment inquiries.</p>
Robert Half's client in Northborough is looking for a part time general office clerk to assist with tax season.<br><br>Responsibilities:<br>- Greeting guests<br>- E-filing<br>- Data entry<br>- booking appointments<br>- Microsoft Office <br><br>Start Date: 1/26<br>Duration: 3 months<br>Hours: flexible<br>Paying up to $18.50
<p>We are looking for an Accounts Receivable Specialist to join our team in East Weymouth, Massachusetts. In this role, you will play a key part in managing financial transactions, ensuring accurate billing, and maintaining compliance with payroll and accounting standards. This position offers an opportunity to work in a dynamic environment where attention to detail and teamwork are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Process and upload invoices to customer and vendor portals, resolving any portal-related issues promptly.</p><p>• Generate and review customer statements monthly, coordinating with managers to ensure accuracy.</p><p>• Follow up on outstanding accounts by sending reminders, negotiating payment plans, and maintaining communication with customers.</p><p>• Prepare weekly collection reports, detailing communication, payment commitments, and overdue balances.</p><p>• Maintain organized customer files, including credit applications, agreements, payment records, and other essential documentation.</p><p>• Produce and distribute reports such as invoice summaries and no-service lists for accounts exceeding credit limits.</p><p>• Generate lien waivers for projects and manage the schedule of values and progress billings in collaboration with managers.</p><p>• Reconcile accounts receivable subledger with the general ledger and assist in preparing month-end reports.</p><p>• Support audits and bonding processes by compiling necessary financial documentation.</p><p>• Assist with payroll preparation, verifying time entries and ensuring compliance with labor regulations.</p>
We are looking for an experienced Financial Planning & Analysis Manager to join a leading private equity firm in Boston, Massachusetts. In this role, you will play a pivotal part in developing strategic financial plans and providing critical insights to support executive decision-making. This position offers the opportunity to collaborate across various business units and contribute to the company's long-term goals.<br><br>Responsibilities:<br>• Develop comprehensive financial plans, including budgets, forecasts, and multi-year projections, to guide business strategy.<br>• Partner with the compensation and corporate finance teams to ensure accurate financial reporting and decision-making.<br>• Prepare journal entries to align the company’s tax basis P& L with the management basis P& L.<br>• Perform detailed financial analyses and respond to ad hoc requests from senior leadership.<br>• Provide financial support and insights to capital markets business units, working closely with their finance teams.<br>• Analyze real-time and anticipated changes in the business to refine long-term strategic plans.<br>• Maintain accurate and up-to-date management basis profit and loss statements.<br>• Collaborate with cross-functional teams to enhance financial processes and reporting.<br>• Assist in identifying opportunities for operational improvements and cost efficiencies.<br>• Support the development of presentations and reports for senior management and stakeholders.
We are looking for a detail-oriented Staff Accountant to join our team in Norwood, Massachusetts. In this role, you will play a vital part in managing financial processes, including general ledger reconciliations, accounts payable, and accounts receivable. The ideal candidate will bring a strong background in accounting practices and a commitment to maintaining accuracy in financial records.<br><br>Responsibilities:<br>• Prepare and reconcile assigned general ledger accounts to ensure accuracy and completeness.<br>• Process journal entries related to accrued expenses, fixed assets, and payroll transactions.<br>• Reconcile multiple bank account statements and address discrepancies.<br>• Review month-end variances against budget, prior month, and previous year to identify trends and issues.<br>• Manage vendor accounts by entering, verifying, and reviewing accounts payable transactions.<br>• Resolve discrepancies in purchase orders, invoices, or payments by collaborating with relevant departments and vendor representatives.<br>• Ensure timely payments to suppliers and maintain accurate filing systems for accounts payable documentation.<br>• Follow up on past-due customer payments and prepare bank deposits for cash receipts.<br>• Research and establish new customer accounts, ensuring compliance with sales tax exemption requirements.<br>• Support visitors by greeting them and following proper check-in procedures while maintaining office and plant supplies.
We are looking for an experienced Facilities Coordinator to join our team in North Reading, Massachusetts. In this long-term contract role, you will be responsible for ensuring smooth operations and providing exceptional support for events and facility management. This position requires a proactive individual skilled in customer service, vendor coordination, and event execution.<br><br>Responsibilities:<br>• Conduct regular site inspections to ensure the facility is operating efficiently and meets safety standards.<br>• Coordinate with vendors to manage services and supplies, ensuring timely and quality delivery.<br>• Organize and oversee events, including bringing in appropriate personnel and resources.<br>• Assist in the execution of events, ensuring all logistical aspects are handled effectively.<br>• Provide excellent customer service to occupants and event attendees, addressing concerns promptly.<br>• Support work order management and ensure facility maintenance tasks are completed on time.<br>• Collaborate with team members to implement best practices and innovative solutions for facility operations.<br>• Monitor and manage budgets related to facility operations and events.<br>• Prepare and deliver reports on facility performance and event outcomes.<br>• Respond to emergency situations and follow established protocols to ensure safety and continuity.
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in West Bridgewater, Massachusetts. In this role, you will play a vital part in managing financial transactions and ensuring the accuracy of billing and collections processes. This is a fully onsite, long-term contract position offering stability and an opportunity to contribute to a thriving manufacturing environment.<br><br>Responsibilities:<br>• Manage accounts receivable processes, including invoicing and payment tracking.<br>• Handle commercial collections to ensure timely receipt of outstanding balances.<br>• Process cash applications and reconcile payments to accounts.<br>• Execute cash collection tasks with a focus on accuracy and customer communication.<br>• Oversee billing functions to ensure all invoices are accurate and sent promptly.<br>• Collaborate with the accounts payable team to maintain financial consistency.<br>• Maintain detailed and organized records of all financial transactions.<br>• Resolve discrepancies in payments or billing with clients or internal teams.<br>• Prepare regular reports on accounts receivable status for management review.
<p>Payroll Associate</p><p><br></p><p><strong>Location:</strong> Dracut, MA (Onsite daily with some schedule flexibility)</p><p><br></p><p> <strong>Pay Rate:</strong> Targeting ~$28/hr to $30/hr</p><p><br></p><p>A well-established <strong>manufacturing company</strong> is seeking a <strong>Payroll Associate </strong>to take ownership of the payroll function in a stable, family-oriented environment. This role reports directly to the <strong>HR Manager</strong> and works closely with Finance.</p><p>The organization is part of a <strong>privately held manufacturing group</strong> with a long-term ownership mindset, low turnover, and a strong commitment to its employees.</p><p><br></p><p>Why This Role</p><ul><li>Stable company with a strong reputation and minimal turnover</li><li>Family-oriented culture with a supportive leadership team</li><li>Flexible onsite schedule</li><li>Most Fridays in-office until noon</li><li>Most days employees wrap up the day by ~4:00 PM</li><li>Exposure to a professional manufacturing environment serving high-end customers</li><li>Opportunity to fully own payroll and operate autonomously</li></ul><p>What You’ll Be Doing</p><ul><li>Own end-to-end payroll processing with full responsibility for accuracy and timeliness</li><li>Review, verify, and transmit payroll data through the payroll system</li><li>Serve as the main point of contact for employee payroll questions</li><li>Maintain payroll records, including accruals and employee account information</li><li>Prepare payroll-related reports and respond to management requests</li><li>Partner with the payroll provider to resolve issues efficiently</li><li>Ensure compliance with payroll tax regulations and internal controls</li><li>Support HR and Accounting with payroll-related initiatives as needed</li></ul><p>What We’re Looking For</p><ul><li><strong>Hands-on payroll experience</strong> with the ability to run payroll independently</li><li><strong>ADP Workforce Now experience is required</strong> (must be able to hit the ground running)</li><li>Strong understanding of payroll taxes and end-to-end payroll processes</li><li>High attention to detail with the ability to meet strict deadlines</li><li>Comfortable working autonomously in a deadline-driven environment</li><li>Solid Excel skills</li><li>Professional, responsive, and service-oriented communication style</li><li>Bilingual Spanish/English is a plus, not required</li></ul><p><br></p>
<p>Duties/Responsibilities</p><p>• Accurately review, code and process high volume payables invoices for multiple entities</p><p>• Review and reconcile invoices discrepancies</p><p>• Assist with weekly check, ACH and wire runs</p><p>• Process check request and expense reports in a timely manner</p><p>• Ensure that all daily, weekly and monthly tasks are completed accurately by the assigned deadlines</p><p>• Monitor the accounting inbox, responding to inquiries from vendors, clients, and internal stakeholders</p><p>• Sort, log, scan and file invoices, checks and other documents</p><p>• Responsible for all aspects of payroll</p><p>• Work closely with Human Resources to ensure changes in payroll, benefits, etc</p><p>• Review and reconcile payroll time records for accuracy in preparation for weekly and monthly payroll</p><p>• Calculate payroll adjustments as needed for issuance either manually or through the next available pay cycle</p><p>• Manage workflow to ensure all payroll transactions are processed accurately and timely</p><p>• Process correct garnishment calculations and compliance</p><p>• Process manual checks and any payroll-related entries</p><p>• Create G/L entries for each payroll and rectify with cash accounts</p><p>• Monthly reconciliation of all G/L accounts associated with payroll</p><p>• Enter all updates – bonus/commission/etc</p><p>• Handle and understand inquiries from employees, managers, and corporate team members regarding payroll issues and work on resolution in a reasonable and timely manner</p><p>• Review and validate reports produced as part of the payroll processing cycle to ensure payments to team members are accurate and that all payments have been paid for the payroll period and/or quarterly incentive payout</p><p>• Using knowledge of pay schedules, earning/deduction codes and pay program policies review exception reports and determine reason for potential over/under payments</p><p>• Process W2s, verify year-to-date totals for salaries, income tax withheld, FICA, deductions, tax-deferred annuities</p><p>• Process yearly RSU, ESPP, PTO and Mileage payouts</p><p>• Understand and comply with current and yearly tax thresholds for payroll processing</p><p>• Assist with month end closing</p><p>• Provide support for internal and external audits as needed</p><p>• Cross-train in other specialized areas of the department</p><p>• Perform other duties as assigned</p><p><br></p><p><strong><em>For immediate consideration and resume review, please call me directly! 508-205-2127 Eric Lebow</em></strong></p>
