Add your latest resume to match with open positions.

12 results for Entry Level Administrative Assistant in Boston, MA

Administrative Assistant

Milton, MA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Administrative Assistant to support academic and operational activities for a learning-focused program in Milton, Massachusetts. This Contract position offers the opportunity to contribute to student-facing initiatives, faculty support, and day-to-day office coordination in a fast-paced environment. The role will partner with multiple campus teams to help keep recruitment, scheduling, purchasing, and administrative processes running smoothly. Responsibilities: • Coordinate administrative support for program operations, including scheduling, document preparation, and general office follow-up. • Assist with prospective student outreach and enrollment-related activities, helping create a positive and organized experience for applicants. • Provide day-to-day support to faculty by managing requests, preparing materials, and helping address administrative needs. • Work with internal departments to submit and track purchasing items, paperwork, and related approvals. • Organize recurring meetings, maintain calendars, and ensure participants have the information and materials they need. • Process personnel-related documentation and review timekeeping records for timely submission and approval. • Collaborate with admissions, outreach, and technology team members to support coordinated program efforts. • Help arrange campus visits, tours, and program events while managing logistics and communication with attendees.
2026-09-01T00:00:00Z

Administrative Assistant

Jamaica Plain, MA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an organized and service-oriented Administrative Assistant to support daily office operations in Massachusetts. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, handling front-desk interactions, and maintaining accurate records. The role requires strong communication, attention to detail, and the ability to manage multiple tasks in a detail-focused environment. Responsibilities: • Provide day-to-day administrative support to ensure office activities are completed efficiently and on schedule. • Welcome visitors, manage front-desk coverage, and respond courteously to incoming calls and general inquiries. • Enter, update, and maintain information in internal records and databases with a high level of accuracy. • Assist with processing documentation, organizing files, and preparing routine correspondence as needed. • Coordinate office communications and help route requests to the appropriate team members. • Support departmental workflows by tracking tasks, handling clerical assignments, and maintaining organized records. • Contribute to special administrative projects and assist with process-related updates when required.
2026-09-02T00:00:00Z

Administrative Assistant

North Reading, MA
onsite
Permanent / Full Time
50000 - 51000 USD / Yearly
We are looking for an organized Receptionist to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities well, and enjoys creating a smooth experience for visitors and callers. The role combines front-desk support, clerical coordination, and accurate record handling to keep the office running efficiently. Responsibilities:• Manage incoming phone calls, direct inquiries to the appropriate contacts, and provide courteous assistance to callers.• Welcome visitors and maintain a detail-focused front-office presence while supporting day-to-day reception activities.• Prepare, update, and organize records, forms, and other administrative documents with strong attention to detail.• Enter and maintain information in office systems accurately to support reporting and general operations.• Coordinate routine clerical tasks such as filing, scheduling, correspondence, and document distribution.• Monitor office workflows and assist with general administrative needs to help maintain an efficient work environment.
2026-08-07T00:00:00Z

Administrative Assistant

Groveland, MA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys creating order, communicating clearly, and keeping administrative tasks on track. The role will serve as a key point of contact for incoming calls, front-desk activity, and routine clerical support while helping the team maintain accurate records and efficient workflows. Responsibilities: • Manage front-desk coverage by greeting visitors, directing inquiries, and creating a welcoming first impression for the office. • Handle incoming phone calls promptly, route messages to the appropriate team members, and respond to routine questions with accuracy and courtesy. • Perform a range of administrative support duties, including filing, document preparation, scheduling assistance, and general office coordination. • Enter and update information in company systems with a high level of accuracy to help maintain complete and reliable records. • Support day-to-day office operations by organizing materials, tracking routine tasks, and helping ensure administrative processes run smoothly. • Maintain orderly electronic and paper files so important information can be retrieved quickly when needed. • Assist with receptionist-related activities, including monitoring shared spaces and helping visitors or staff with basic administrative needs.
2026-09-04T00:00:00Z

Executive Assistant

Boston, MA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an organized and proactive Executive Assistant to provide high-level support to leadership and key business teams in Boston, Massachusetts. This Long-term Contract position will focus on managing complex schedules, coordinating travel and events, and helping daily operations run smoothly for a Vice President and internal sales-related teams. The ideal candidate brings strong judgment, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Responsibilities: • Manage demanding executive calendars, schedule meetings, and adjust priorities as business needs change. • Prepare, review, and submit expense reports with a high level of accuracy and timeliness. • Coordinate travel plans, including itineraries, reservations, and related logistics for business trips. • Organize team meals, training-related arrangements, and other administrative support activities for internal sales groups. • Provide direct administrative support to a Vice President and associated business teams, ensuring smooth day-to-day operations. • Assist with planning and on-site coordination for major company events such as sales kickoffs and broader corporate gatherings. • Support executive meetings by handling scheduling details, materials coordination, and follow-up logistics.
2026-09-04T00:00:00Z

Bilingual Administrative Assistant

Boston, MA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a Bilingual Administrative Assistant to support daily office operations. This contract position is ideal for someone who communicates confidently in both English and Spanish and enjoys providing organized, customer-focused administrative support. The role involves front-desk coordination, accurate record handling, and language assistance to help ensure smooth interactions with visitors, tenants, and internal staff. Responsibilities: • Manage front-office activities by welcoming visitors, answering calls, and directing inquiries in a courteous manner. • Provide administrative support through document preparation, data entry, scheduling, and general office coordination. • Maintain organized physical and digital filing systems to ensure records are accurate, accessible, and up to date. • Assist with lease-related paperwork and help track documentation needed for processing and retention. • Deliver customer service support by responding to routine questions and helping resolve basic administrative concerns. • Translate verbal and written information between English and Spanish to support clear communication with clients and staff. • Enter and update information in internal systems with strong attention to accuracy and completeness.
2026-08-31T00:00:00Z

Accounting Assistant

Brockton, MA
onsite
Temporary to Hire
25 - 28 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join an education organization in Brockton, Massachusetts in a contract opportunity with the potential for a permanent position. This role offers a balanced mix of accounting and human resources support, making it a strong fit for someone who enjoys variety and can shift priorities throughout the day. The position will focus primarily on financial administration while also assisting with employee-related processes, payroll coordination, and benefits support. Responsibilities: • Manage a steady volume of vendor invoices each week, ensuring accurate coding, review, and timely entry for payment processing. • Prepare and track purchase orders while maintaining organized financial records to support daily accounting operations. • Review employee time records for completeness and accuracy before payroll is finalized and submitted. • Assist with onboarding and offboarding activities, including updating employee information in internal systems. • Respond to routine benefits questions from staff and help process enrollment updates or coverage changes as needed. • Support recruitment efforts by posting open positions, coordinating candidate flow, and participating in initial interview conversations. • Provide day-to-day administrative support across accounting and HR functions, adjusting to changing priorities as business needs shift.
2026-09-03T00:00:00Z

Office Assistant

Beverly, MA
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in Massachusetts. This contract-to-permanent opportunity is ideal for someone who enjoys keeping an office organized, providing a welcoming front-desk presence, and handling a variety of clerical tasks with accuracy. The role involves managing incoming communications, maintaining digital records, and helping the team stay efficient throughout the workday. Responsibilities: • Welcome visitors and provide attentive front-desk support to create a positive office experience. • Answer incoming phone calls, direct inquiries to the appropriate team members, and relay messages promptly. • Scan paper documents and organize electronic files so records remain accurate and easy to access. • Perform a range of administrative support tasks, including filing, data entry, and general office coordination. • Maintain orderly document management practices to help ensure information is stored correctly. • Assist with routine clerical activities that keep daily office operations running smoothly.
2026-09-04T00:00:00Z

Office Assistant

Boston, MA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a highly organized Office Assistant to support daily workplace operations in Boston, Massachusetts. This Long-term Contract position will play an important role in keeping administrative processes efficient, coordinating office services, and providing dependable support to executives and employees. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced office environment. Responsibilities: • Partner with senior leadership to communicate office needs, track operational effectiveness, and help improve administrative workflows and procedures. • Monitor inventory levels for workplace supplies and arrange purchases for items such as stationery, furniture, equipment, and other essential office resources. • Maintain organized and up-to-date administrative records to support accurate documentation across office functions. • Review and process vendor billing, ensuring invoices are handled accurately and submitted for payment within required timelines. • Provide day-to-day administrative support for executives, including coordinating requests and assisting with office-related tasks. • Arrange meetings, manage calendars, and resolve scheduling conflicts to keep priorities running smoothly. • Support onboarding activities, maintain employee files, and assist with HR-related coordination as needed. • Organize employee travel logistics and oversee office events such as weekly catering and team gatherings. • Work closely with building management, vendors, and service providers to address maintenance needs and ensure office services operate without disruption. • Guide and support the office assistant team member by offering direction, training, and day-to-day oversight while assisting with additional operational needs as required.
2026-09-03T00:00:00Z

Data Entry Clerk

North Providence, RI
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a Data Entry Clerk to support administrative and data management activities in Rhode Island. This Long-term Contract position is ideal for someone who works carefully, handles high volumes of information with accuracy, and is comfortable managing records across multiple systems. The person in this role will help maintain organized documentation, provide clerical assistance to internal teams, and contribute to the accuracy of provider-related information. Responsibilities: • Enter and update provider and credentialing information with a high level of speed and precision. • Maintain database records by reviewing entries, correcting discrepancies, and ensuring information remains current. • Organize, create, and manage departmental filing systems for both digital and supporting documents. • Provide day-to-day clerical assistance to network recruiters and relations team members. • Input data into multiple platforms while verifying that fields, attachments, and related files are complete and accurate. • Support documentation workflows tied to provider records and credentialing materials. • Assist the team with administrative tasks as priorities shift and additional support is needed. • Contribute to data maintenance activities related to the implementation of a new credentialing system.
2026-09-02T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
70000 - 110000 USD / Yearly
We are looking for a highly organized Legal Assistant to support a busy litigation team. This permanent, on-site position plays an important role in keeping matters organized, court deadlines on track, and attorneys prepared for each stage of the litigation process. The ideal candidate brings strong law firm experience, excellent judgment, and the ability to manage both legal and administrative work with accuracy and care. Responsibilities: • Prepare, revise, and proofread pleadings, correspondence, and other litigation documents to ensure accuracy, consistency, and proper formatting. • Maintain organized case files and discovery materials so attorneys can access critical information efficiently throughout each matter. • Coordinate electronic and court-related filings, including service of documents, while monitoring filing requirements and deadlines. • Manage attorney calendars by scheduling hearings, depositions, meetings, and other case-related commitments. • Track key litigation dates and follow up proactively to help the team meet court deadlines and internal priorities. • Support day-to-day case administration by organizing client records, drafting routine communications, and handling document distribution. • Serve as a reliable point of contact with courts, clients, and opposing counsel regarding scheduling, filings, and general case logistics. • Work closely with attorneys and internal staff to promote smooth case progression and high-quality client service.
2026-09-02T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
Our client, a prominent law firm, is seeking a Litigation Legal Assistant to join their team. This position is suited for someone who is confident navigating civil litigation procedures, coordinating multiple priorities, and maintaining accuracy under tight deadlines. The role offers the chance to contribute to a collaborative legal environment while providing essential support across active case matters. Role: Litigation Legal Assistant Location: Boston, MASchedule: Hybrid (4 days in, 1 day remote)Salary: $80,000 - $95,000 (depending on experience) + great benefits Responsibilities:<ul><li>Monitor and manage court deadlines, scheduling orders, statutes of limitations, and internal deadlines to ensure timely filings and compliance.</li><li>Regularly review court dockets, track case activity, and maintain accurate, complete, and up-to-date litigation files.</li><li>Manage attorney calendars, including hearings, depositions, mediations, client meetings, trial dates, and other case-related commitments.</li><li>Coordinate meetings and proactively manage litigation scheduling priorities.</li><li>Assist attorneys with travel arrangements, expense reports, and other administrative needs.</li><li>Prepare, format, proofread, and electronically file pleadings, motions, briefs, discovery materials, correspondence, and other legal documents in state and federal courts.</li><li>Maintain organized electronic and physical case files, ensuring documents are properly filed, accurately maintained, and readily accessible.</li><li>Prepare engagement letters, open new client and matter files, and assist with new matter intake.</li><li>Draft routine legal correspondence and provide support with document production, discovery, and other litigation-related activities.</li><li>Maintain case documents and matter information within the firm’s document management system, including NetDocuments.</li><li>Ensure all filings and legal documents comply with applicable court rules, procedures, formatting requirements, and deadlines.</li><li>Coordinate and assist with preparation for depositions, hearings, mediations, and trials.</li><li>Prepare trial notebooks, witness lists, exhibit binders, and other materials required for hearings, depositions, and trial.</li><li>Coordinate with court reporters, expert witnesses, vendors, and other external parties on case-related matters.</li><li>Provide administrative and logistical support throughout the litigation process to ensure attorneys are fully prepared for proceedings.</li><li>Communicate professionally and effectively with clients, courts, opposing counsel, court reporters, expert witnesses, vendors, and other parties regarding case-related matters.</li><li>Assist with billing and invoicing, including addressing and responding to client billing inquiries.</li><li>Provide cross-coverage and administrative support to other team members as needed.</li><li>Provide occasional front-office coverage and general administrative assistance as needed.</li><li>Maintain strict confidentiality, exercise sound judgment, and demonstrate exceptional attention to detail when handling sensitive information and legal matters.</li></ul>
2026-08-13T00:00:00Z