We are looking for a dedicated Legal Intake Specialist to join our team in Plantation, Florida. In this role, you will support attorneys and other staff by conducting client interviews, managing intake processes, and ensuring compliance with program requirements. This is a long-term contract position, offering an excellent opportunity to contribute to a meaningful cause while enhancing your legal support experience.<br><br>Responsibilities:<br>• Conduct client interviews to gather necessary information, complete prescreens, and determine eligibility for services.<br>• Schedule and manage intake appointments while performing conflict checks and collecting required documents.<br>• Maintain accurate records, case notes, and daily time entries in the case management system.<br>• Facilitate client understanding of compliance documents and obtain necessary signatures.<br>• Coordinate case referrals and acceptance from external organizations, including legal aid providers.<br>• Participate in community outreach initiatives, both in-person and virtually, to educate clients and stakeholders.<br>• Ensure adherence to program and grant requirements while completing reports in a timely manner.<br>• Collaborate closely with team members across various units to support organizational goals.<br>• Attend mandatory training sessions and provide training to other staff as needed.<br>• Take on additional tasks as assigned by management to meet program objectives.
We are looking for a detail-oriented Sales Support Specialist to join our team on a contract basis in Miramar, Florida. In this role, you will provide critical administrative and accounting support to ensure smooth operations within a growing organization. This position offers a dynamic work environment with opportunities to collaborate across multiple departments.<br><br>Responsibilities:<br>• Process and upload invoices into customer portals with accuracy and efficiency.<br>• Perform data entry tasks, including entering invoices and maintaining updated records.<br>• Provide administrative assistance to the sales team by recording sales orders and entering quotes into the system.<br>• Coordinate product shipping and ensure timely delivery to customers.<br>• Support the accounting team with tasks such as managing credits and debits and processing invoices.<br>• Collaborate with team members to streamline workflows and ensure compliance with company procedures.<br>• Utilize Microsoft Excel and other tools for data management and reporting.<br>• Assist with general office tasks to maintain a well-organized work environment.
<p>Growing company seeking a Sales and Order processing specialist to join their team in the Miami Office. Best candidate for this position would have previous direct vendor or supplier experience.</p><p>Here are the skills needed:</p><p> </p><p>· Manage complete sales order cycle from data entry to shipment</p><p>· Monitor Inventory to ensure availability</p><p>· Track all repair orders to ensure lead times</p><p>· Manage a WIP or work in process report for all open sales orders and purchase orders</p><p>· Manage all exchanges for parts</p><p>· Create invoices for freight cost, repair and late shipments</p><p>· Read and review all vendor contracts</p><p>· Communicate with all departments to ensure proper release of goods after payment</p><p>· Analyze order data to identify trends in parts</p><p>· Work with Purchasing team to ensure accurate inventory</p><p>· Customer service skills are needed</p><p> </p><p>*-Best candidate would have an interest in Aviation. Recent Graduates are welcome to apply.</p><p>If you are interested in hearing more about this position, please call me 786-393-4588 or email janet.garcia@roberthalf.</p>
We are looking for a dedicated Anti-Money Laundering Specialist to join our team in Miami, Florida. In this long-term contract role, you will play a pivotal part in ensuring compliance with financial regulations by analyzing customer transactions and identifying potential risks. This position offers the opportunity to collaborate with cross-functional teams and contribute to enhancing our compliance processes.<br><br>Responsibilities:<br>• Conduct comprehensive investigations into alerts generated by transaction monitoring systems to identify potential suspicious activities.<br>• Evaluate client transactional behavior against expected benchmarks, investigating any discrepancies or unusual patterns.<br>• Perform thorough due diligence on flagged transactions to verify their legitimacy and mitigate risks.<br>• Prepare detailed and well-documented reports on findings for review by senior compliance personnel or regulatory authorities.<br>• Collaborate with internal teams to gather necessary information for customer due diligence and enhanced due diligence processes.<br>• Stay informed about current financial regulations and apply this knowledge effectively in daily compliance operations.<br>• Participate in ongoing training programs to remain up-to-date with regulatory changes and industry best practices.<br>• Work closely with the technology team to optimize transaction monitoring systems for improved accuracy and efficiency.
We are looking for a detail-oriented Purchasing and Sales Specialist to join our team in Boca Raton, Florida. In this contract role, you will play a crucial part in managing vendor relationships, coordinating shipments, and ensuring the accuracy of purchasing processes. This position offers an opportunity to work in the dynamic security industry while leveraging your expertise in procurement and sales.<br><br>Responsibilities:<br>• Coordinate the scheduling and logistics of freight, asset transfers, and shipments between vendors and receiving facilities.<br>• Manage vendor applications, maintain vendor files, and update catalogues to ensure accurate and efficient operations.<br>• Maintain computerized records to track purchasing activities and ensure data accuracy.<br>• Process daily invoices, verifying quantities, costs, specifications, and item details for compliance.<br>• Purchase supplies, place orders with approved vendors, and oversee shipment schedules and returns.<br>• Evaluate and select vendors by assessing their facilities, capabilities, and adherence to quality standards.<br>• Collaborate with suppliers to meet procurement requirements and negotiate favorable terms.<br>• Perform additional duties as assigned to support purchasing and sales functions.
<p>We are looking for a detail-oriented Payroll Specialist to join our team in Boca Raton, Florida. This Contract-to-permanent position offers the opportunity to manage payroll operations with a focus on accuracy, compliance, and efficiency. The role involves overseeing payroll processes, advising on policies, and ensuring the smooth administration of employee programs.</p><p><br></p><p>Responsibilities:</p><p>• Accurately calculate and process payroll, ensuring all deadlines are consistently met.</p><p>• Review and verify payroll data, including new hires, salary adjustments, and terminations, for compliance with federal regulations.</p><p>• Handle garnishments, child support orders, and other legal deductions in accordance with applicable laws.</p><p>• Provide guidance to the organization on payroll policies and best practices.</p><p>• Administer Paid Time Off (PTO) and Leave of Absence programs, ensuring accurate record-keeping and compliance.</p><p>• Conduct regular audits of payroll and benefits data to maintain accuracy and integrity.</p><p>• Coordinate and manage day-to-day payroll transactions, benefits processing, and employee compensation adjustments.</p><p>• Address and resolve payroll-related inquiries or discrepancies in a timely manner.</p>
We are looking for a dynamic Brand Specialist to join our team in Pompano Beach, Florida. In this Contract-to-permanent position, you will play a vital role in maintaining and enhancing our brand reputation, ensuring consistent messaging across social media and customer interactions. This is an exciting opportunity to collaborate with marketing experts and engage directly with our audience to foster a positive brand image.<br><br>Responsibilities:<br>• Manage and curate content across key social media platforms, including TikTok, LinkedIn, and Instagram, to promote brand awareness.<br>• Respond to customer inquiries and resolve issues efficiently, ensuring exceptional service and maintaining the brand's positive reputation.<br>• Analyze brand performance metrics to assess public perception and engagement, providing actionable insights.<br>• Collaborate closely with the Digital Marketing Manager to align branding efforts with overall marketing strategies.<br>• Act as the brand’s voice, delivering consistent messaging and maintaining a strong connection with the audience.<br>• Provide concierge-level services during client engagements and events to enhance brand representation.<br>• Attend conferences and networking events to represent the brand and build meaningful relationships.<br>• Utilize Shopify and other tools to support branding and marketing initiatives.<br>• Keep up-to-date with social media trends and best practices to optimize campaign performance.
We are looking for a dedicated Administrative Specialist II to provide comprehensive support to a team of professionals in Juno Beach, Florida. This long-term contract position involves a variety of administrative and analytical tasks to ensure the efficient operation of department functions. The ideal candidate will utilize independent judgment and reasoning skills to manage moderately complex data and assist with general administrative duties.<br><br>Responsibilities:<br>• Provide administrative assistance to a department or group of professionals, ensuring smooth daily operations.<br>• Compile, analyze, and interpret moderately complex data to support decision-making processes.<br>• Prepare straightforward written summaries and reports based on analyzed data.<br>• Maintain and organize both digital and physical filing systems for easy access and retrieval.<br>• Process invoices, expense reports, purchase orders, and other financial documents accurately.<br>• Assist with the reconciliation of accounts and verification of financial records.<br>• Respond to internal inquiries and provide clarification regarding financial documentation.<br>• Coordinate schedules, prepare documents, and manage correspondence for the department.<br>• Support the implementation and validation of departmental procedures and plans.<br>• Perform ad-hoc administrative tasks as needed to meet organizational goals.
<p>We are looking for a skilled Collections Specialist to join our team in West Palm Beach, Florida. In this role, you will focus on resolving aged receivables and ensuring timely payments from both commercial and consumer accounts. This position requires someone with strong attention to detail, follow-up abilities, and persistence to meet deadlines and contribute to financial goals.</p><p><br></p><p>Responsibilities:</p><p>• Manage and prioritize aged receivables, ensuring payments are collected efficiently.</p><p>• Conduct outreach to clients via phone and email to follow up on overdue accounts.</p><p>• Post cash receipts accurately and reconcile accounts to maintain up-to-date records.</p><p>• Investigate and resolve billing discrepancies to ensure accurate invoicing.</p><p>• Collaborate with internal teams to streamline collection processes and improve efficiency.</p><p>• Maintain detailed documentation of collection efforts and client communications.</p><p>• Provide regular updates on collection progress and outstanding accounts.</p><p>• Implement best practices for commercial and consumer debt collection.</p><p>• Build strong relationships with clients to facilitate payment resolutions.</p><p>• Monitor accounts receivable aging reports and take proactive measures to reduce outstanding balances.</p>
We are seeking a detail-oriented and organized Grant Billing Specialist to manage the financial aspects of grants, ensuring compliance with funding requirements and timely, accurate billing. This role plays a key part in supporting our organization’s mission by maintaining transparency and accountability in grant-related financial processes. Responsibilities: Prepare and submit grant billing and reimbursement requests in accordance with funding agency requirements. Monitor expenditures and ensure costs are allocated appropriately to grants. Reconcile grant accounts and resolve discrepancies in a timely manner. Maintain accurate financial records and documentation for all grant-related activities. Work closely with program managers and finance staff to ensure compliance with grant budgets. Prepare financial reports for internal use and external agencies. Track grant receivables and follow up on outstanding payments. Assist with audits and provide necessary documentation.
<p>Robert Half is assisting a client in hiring a Data Entry Specialist to accurately manage and input information into company systems. This position is ideal for someone who has strong attention to detail, accuracy, and time management skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter, verify, and update information in databases and spreadsheets</li><li>Maintain accurate records and ensure data integrity</li><li>Review documents for errors and make necessary corrections</li><li>Organize and file electronic and paper records</li><li>Assist with generating reports as requested by management</li><li>Support other administrative tasks as needed</li></ul><p><br></p>
<p>We are seeking a reliable and detail-oriented Accounts Payable Specialist with solid accounting knowledge and intermediate Excel skills. This role is responsible for processing vendor invoices, preparing payments, reconciling statements, and assisting with month-end close activities. The ideal candidate will be comfortable handling high-volume transactions, using Excel to support reporting and analysis, and ensuring compliance with company policies.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process vendor invoices accurately and efficiently, ensuring proper coding and approvals.</li><li>Prepare weekly check runs, ACH payments, and wire transfers.</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner.</li><li>Maintain accurate vendor records and documentation.</li><li>Assist with month-end closing activities, including accruals and reconciliations.</li><li>Generate AP aging and other reports using Excel (sorting, filtering, pivot tables, and VLOOKUP).</li><li>Communicate with vendors and internal departments to resolve invoice or payment issues.</li><li>Ensure compliance with internal controls and company policies.</li></ul><p><br></p>
<p><strong>Overview</strong></p><p>We are seeking a detail-oriented and organized <strong>Accounts Payable Specialist</strong> to manage the company’s vendor invoices, payments, and expense records. The ideal candidate will ensure timely and accurate processing of AP transactions while maintaining compliance with company policies and accounting principles.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process, review, and verify invoices, check requests, and employee expense reports.</li><li>Match purchase orders, invoices, and receiving documents for accuracy (three-way match).</li><li>Code invoices and ensure proper general ledger allocation.</li><li>Prepare and process electronic payments (ACH, wire transfers) and paper checks.</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner.</li><li>Maintain accurate vendor files and support month-end and year-end close activities.</li><li>Collaborate with procurement and other departments to ensure invoice approvals.</li><li>Assist with audits and provide necessary documentation as needed.</li></ul><p><br></p><p><br></p>
We are looking for an experienced Payroll/HR Specialist to join our team on a long-term contract basis in West Palm Beach, Florida. This position involves managing payroll operations, supporting HR functions, and ensuring compliance with company policies and regulatory requirements. Working part-time, you will play a key role in maintaining efficient processes and contributing to the overall success of the team.<br><br>Responsibilities:<br>• Process full-cycle payroll for employees, ensuring accuracy and timeliness.<br>• Manage multi-state payroll operations and address any compliance-related matters.<br>• Utilize Jonas Club Software to oversee staff time clock management.<br>• Coordinate HR onboarding activities, including tax form preparation and submission.<br>• Facilitate contributions to the company's 401(k) plan and ensure proper uploading.<br>• Collaborate with the bank system to handle payroll-related transactions.<br>• Maintain organized employee records and ensure data security.<br>• Address payroll inquiries and resolve discrepancies promptly.<br>• Support HR initiatives related to employee benefits and workforce management.
<p>Hybrid Monday and Friday work remotely </p><p><br></p><p>Responsibilities:</p><p>• Manage customer accounts by addressing inquiries, resolving complaints, and ensuring high-quality service.</p><p>• Handle escalated issues, including executive-level complaints and matters raised by media or legal representatives.</p><p>• Collaborate with vendor partners and internal teams to resolve customer concerns effectively.</p><p>• Process claims, invoices, and enrollment requests with accuracy and efficiency.</p><p>• Ensure consistent and timely billing and fulfillment for customers.</p><p>• Support onboarding processes and validate account information to maintain accuracy.</p><p>• Address issues escalated to regulatory bodies such as the Public Service Commission with professionalism.</p><p>• Maintain strong communication with suppliers and business units to ensure smooth operations.</p><p>• Follow established procedures and guidelines to meet organizational standards.</p><p>• Provide exceptional customer support under direct supervision while adhering to company policies.</p>
<p>Robert Half is seeking a Bilingual Spanish Office Clerk to support our client’s daily operations. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple administrative tasks efficiently while providing excellent support to the team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform general clerical duties including filing, copying, scanning, and data entry</li><li>Handle incoming calls, emails, and in-person inquiries in both English and Spanish</li><li>Process incoming and outgoing mail and packages</li><li>Assist with scheduling, calendar management, and meeting preparation</li><li>Maintain accurate records, update databases, and organize documents</li><li>Provide support to staff with various administrative projects as needed</li></ul><p><br></p>
<p>Growing company seeking a Sales and Order processing specialist to join their team in the Miami Office. Best candidate for this position would have previous direct vendor or supplier experience. </p><p>Here are the skills needed:</p><p><br></p><ul><li>Manage complete sales order cycle from data entry to shipment</li><li>Monitor Inventory to ensure availability</li><li>Track all repair orders to ensure lead times </li><li>Manage a WIP or work in process report for all open sales orders and purchase orders</li><li>Manage all exchanges for parts</li><li>Create invoices for freight cost, repair and late shipments</li><li>Read and review all vendor contracts </li><li>Communicate with all departments to ensure proper release of goods after payment </li><li>Analyze order data to identify trends in parts </li><li>Work with Purchasing team to ensure accurate inventory </li><li>Customer service skills are needed</li></ul><p><br></p><p>*-Best candidate would have an interest in Aviation. </p><p>If you are interested in hearing more about this position, please call me 786-393-4588 or email janet.garcia@roberthalf.</p>
We are looking for a detail-oriented and organized Bookkeeper/Office Administrator to join our team in Boca Raton, Florida. This permanent, in-office role requires expertise in QuickBooks Online, strong communication skills, and an ability to provide thorough support to customers and colleagues. The successful candidate will play a key role in managing financial records, overseeing administrative tasks, and ensuring smooth office operations.<br><br>Responsibilities:<br>• Maintain accurate financial records using QuickBooks Online, including reconciling accounts and preparing reports.<br>• Process accounts payable and receivable transactions with efficiency and attention to detail.<br>• Oversee month-end and year-end financial procedures, including bank reconciliations.<br>• Assist with payroll processing and ensure compliance with relevant regulations.<br>• Manage office organization tasks such as handling mail, ordering supplies, and filing documents.<br>• Provide administrative support to ensure seamless office operations, including scheduling and record-keeping.<br>• Deliver excellent customer service by addressing inquiries and resolving issues promptly.<br>• Collaborate with team members on special projects and provide support as needed.<br>• Maintain an organized and efficient office environment to enhance productivity.
<p>We are looking for a dedicated Administrative Assistant to join our team in Fort Lauderdale, Florida. In this contract-to-perm role, you will play a vital part in ensuring smooth office operations. The ideal candidate will thrive in a dynamic environment, juggling multiple tasks while maintaining professionalism and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Greet clients and visitors with professionalism, ensuring a welcoming and organized front office environment.</p><p>• Assist in tracking and documenting contractor work hours to maintain accurate records.</p><p>• Review and monitor permits, ensuring they are processed and routed to the correct individuals.</p><p>• Provide light project administration, including organizing client folders and maintaining up-to-date project documentation.</p><p>• Manage incoming calls, emails, and correspondence to support seamless communication.</p><p>• Perform data entry tasks with accuracy, contributing to efficient office workflows.</p><p>• Monitor real-time activities to ensure adherence to schedules and processes.</p><p>• Handle general receptionist duties to support daily office operations.</p><p>• Collaborate with team members to allocate resources effectively and meet project deadlines.</p>
<p>We are offering a long term contract employment opportunity in Delray Beach, Florida. As a Data Entry Clerk, you will be responsible for preparing and processing documents. Your role will involve meticulous data entry, form completion, and fee calculation.</p><p><br></p><p>Responsibilities:</p><p>• Prepare legal documents </p><p>• Accurately complete forms </p><p>• Process applications efficiently</p><p>• Conduct data entry tasks with high precision</p><p>• Organize and maintain customer records in an orderly manner</p><p>• Resolve customer inquiries </p><p>• Monitor customer accounts and take necessary actions as required</p><p>• Ensure the efficient and dependable completion of daily tasks and responsibilities</p><p>• Adapt to a fast-paced work environment</p>
<p>We are looking for an experienced Bookkeeper our Team in Brickell. </p><p><br></p><p>• Maintain accurate and up-to-date financial records, including accounts payable (AP) and accounts receivable (AR).</p><p>• Perform routine bank reconciliations to ensure financial accuracy.</p><p>• Manage month-end close processes and prepare financial reports as needed.</p><p>• Utilize QuickBooks to track and monitor financial transactions.</p><p>• Handle payroll processing efficiently and in compliance with company standards.</p><p>• Perform data entry and maintain records to support overall bookkeeping activities.</p><p>• Communicate extensively with vendors, including insurance companies, to resolve inquiries and manage accounts.</p><p>• Collaborate with team members to ensure smooth office operations and financial management.</p><p>• Learn and apply Dynamics AX software through provided training for internal processes.</p>
<p>Immediate Opening for a Bookkeeping - Accounting Clerk (Brickell Miami - Flexible arrival & leave time)</p><p> </p><p>Location: Brickell Miami</p><p>Schedule; In office with Work Life Balance setting; Flexible arrival between 8:00AM - 9:45AM and leave time (8 hr. work day)</p><p>Salary $55-$65,000</p><p>Benefits: majority of Medical, Dental & Vision Paid for Employee, 2 weeks Paid vacation; additional sick days; generous Holidays, 401k and other insurances and perks!!</p><p> </p><p>Required:</p><ul><li>Bookkeeping experience</li><li>QuickBooks</li><li>Experience working with multiple entities under a company, or from public accounting services helpful</li><li>Proficiency with English and Spanish </li><li>Degree in Accounting or Related studies </li></ul><p>Company Overview: reputable investment and capital firm with high net-worth clientele. Offering a variety of services including white glove concierge/day to day bookkeeping assistance.</p><p> </p><p>Position Overview: The Bookkeeper is assigned various clients as a main point of contact; and is responsible for managing daily transactions, oversight of accounts and answers questions for the client. This includes data input, vendor payments and ensuring accuracy of invoices or credits, client -family misc. payments of bills and purchases (homes, cars, electricity, medical etc.), review of bank accounts and transactions/postings/credits/deposits and transfers, GL review, entries, reconciling accounts, credit card reconciliations, property taxes, review and oversight of budgets and monthly reports for client. Providing information to client on transactions, transferring funds, communication with vendors and providing information as requested or to resolve discrepancies. Proficiency with and use of QuickBooks and Excel is Required. The ability to communicate with clients in both English and Spanish is Required. </p><p> </p><p>This position is ideal for a candidate that has worked in public accounting or has exposure to multiple entities and transactions; with a Degree in Accounting or Related studies, QuickBooks proficiency and Bilingual in both English and Spanish, This is a great work environment and offers excellent employee benefits. </p><p><br></p>
<p>Robert Half is working with a client seeking a professional Receptionist to be the first point of contact for their office. This role is perfect for someone with strong customer service skills and a polished, professional presence.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors in a courteous and professional manner</li><li>Answer and direct phone calls to the appropriate staff</li><li>Manage incoming mail, packages, and deliveries</li><li>Maintain the reception area to ensure a clean and welcoming space</li><li>Schedule appointments, meetings, and conference rooms</li><li>Provide general administrative support to staff as needed</li></ul><p><br></p>
<p>We are looking for a dynamic and organized Personal Administrative Assistant to join our start-up vision. Work and residence are between Coconut Grove and Brickell. In this role, you will utilize your expertise in managing calendars, coordinating meetings and travel, support the CEO's logistical needs, while also managing administrative tasks and coordinating schedules effectively. This position offers an opportunity to work in a fast-paced environment, requiring exceptional attention to detail and strong communication skills. <strong>WE ALRE LOOKING FOR A CANDIDATE FLUENT IN PORTUGUESE.</strong></p><p><br></p><p>Responsibilities:</p><p> Manage the CEO’s calendar, coordinating meetings, appointments, travel, and events with accuracy and efficiency</p><p> Serve as a liaison between the CEO and internal departments, clients, partners, and investors Prepare and review executive-level documents, presentations, and reports, ensuring quality and confidentiality;</p><p> Organize domestic and international travel, including logistics, flights, accommodations, visas, and itineraries;</p><p> Support board meetings by preparing agendas, materials, meeting minutes, and tracking follow-ups;</p><p> Ensure the smooth flow of sensitive information and documents with discretion and professionalism;</p><p> Assist with administrative tasks related to office operations and executive routines</p><p><br></p><p><strong>INTERESTED AND QUALIFIED CANDIDATES PLEASE APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903 </strong></p>
We are looking for a skilled Payroll Administrator to join our team on a contract basis in Deerfield Beach, Florida. This role involves overseeing payroll processes, onboarding new employees, and providing administrative support. Ideal candidates will have experience with payroll systems and recruiting, as well as the ability to work effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Process payroll for multi-state operations, ensuring accuracy for approximately 800 employees.<br>• Manage onboarding tasks, including background checks and drug screenings.<br>• Handle documentation for new employees and ensure compliance with company policies.<br>• Assist with light recruiting responsibilities to support staffing needs.<br>• Prepare and distribute team acknowledgments and other internal communications.<br>• Provide administrative support for various HR-related functions.<br>• Utilize payroll systems such as Paychex to streamline operations.<br>• Collaborate with managers to ensure timekeeping records are accurate and complete.<br>• Maintain confidentiality and uphold compliance standards across all HR functions.
