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6 results for Office Specialist in Boca Raton, FL

Office Assistant

Fort Lauderdale, Florida
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in English. This Contract position is ideal for someone who enjoys creating a welcoming front-office experience while keeping office tasks organized and running smoothly. The role combines reception coverage, clerical support, and basic administrative coordination in a well-organized office setting. Responsibilities: • Welcome visitors courteously and direct them to the appropriate staff or meeting areas. • Manage front desk activities, including answering incoming calls and responding to general office inquiries. • Keep shared spaces such as the office and break room neat, stocked, and presentable throughout the day. • Monitor supply levels and place orders to ensure essential office materials are always available. • Coordinate daily lunch arrangements and assist with routine office hospitality needs. • Prepare and print receipts and other supporting documents as requested. • Enter information accurately into spreadsheets and maintain simple tracking lists using Microsoft Excel. • Distribute payments and handle routine clerical tasks such as scanning, filing, and processing daily mail.
2026-08-28T00:00:00Z

Office Manager

West Palm Beach, Florida
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for an experienced Office Manager to support daily operations in West Palm Beach, Florida. This role blends administrative leadership, customer service, and financial coordination to keep office activities organized and responsive. The ideal candidate will be confident managing contracts, payments, staff communication, and operational records while helping maintain a safe and well-run environment. Responsibilities:• Guide and onboard new team members by teaching policies, workplace expectations, and standard operating procedures.• Coordinate closely with personnel to keep them updated on arrivals, departures, and schedule changes.• Respond to contract-related questions and prepare seasonal and annual agreements for customers.• Review income, identify billing inconsistencies, and work with the appropriate parties to resolve payment issues.• Supervise collection activities, process customer payments, and maintain accurate weekly updates for accounts receivable records.• Manage daily point-of-sale activity, complete register balancing, and finalize end-of-shift cash reconciliation.• Prepare bank deposits, monitor account activity, and maintain accurate tracking for petty cash usage.• Escalate maintenance, safety, security, and liability concerns to leadership, including facility hazards, equipment issues, and incidents.
2026-08-25T00:00:00Z

Title Clerk

Delray Beach, Florida
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Title Clerk to support our client in Boca Raton, Florida. This position is suited for someone who can manage high-volume administrative work, communicate clearly with external partners, and keep account activity moving forward without delays. The ideal candidate is organized, dependable, and comfortable handling both digital records and physical documents in a fast-paced environment. Responsibilities:• Work with internal teams and external vendors to provide accurate updates on title and registration accounts.• Receive, sort, scan, and organize incoming paperwork and electronic files to ensure records are complete and accessible.• Review accounts for accuracy, identify missing or inconsistent information, and take steps to correct issues promptly.• Prepare and submit paperwork.• Track open accounts and maintain timely follow-up schedules to help drive each case toward resolution.• Maintain precise notes and documentation.• Support title-related research and document review, including searches, clearing activities, and preliminary reporting when needed.
2026-09-22T00:00:00Z

Administrative Assistant

Miami, Florida
onsite
Temporary to Hire
22 - 22 USD / Hourly
We are looking for an experienced Bilingual Administrative Assistant to support a busy sales office in Miami, Florida. This is a contract-to-permanent opportunity for someone who is organized, professional, and comfortable being the first point of contact for clients and visitors. Candidates must be bilingual in English and Spanish. The ideal candidate will have strong administrative and front desk experience and be comfortable supporting a fast-paced office environment. Responsibilities:<ul><li>Greet clients, guests, and team members and provide a professional and welcoming first impression.</li><li>Answer and route incoming calls using a multi-line phone system.</li><li>Assist callers and visitors in both English and Spanish as needed.</li><li>Provide general administrative and clerical support to the sales office.</li><li>Maintain and update calendars, meetings, appointments, and office schedules.</li><li>Enter and update information in spreadsheets, internal systems, and office records.</li><li>Assist the sales team and office leadership with daily administrative needs.</li><li>Help coordinate office activities and keep workflows organized.</li><li>Maintain the reception area and common office spaces so they remain clean and presentable.</li><li>Handle general correspondence, filing, scanning, and document preparation as needed.</li></ul>
2026-09-17T00:00:00Z

Administrative Assistant

Miami, Florida
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant/ Loan processor to support daily office operations in Miami, Florida to work ONSITE in the Dadeland area. This position is ideal for someone who communicates professionally, stays organized in a fast-paced environment, and takes initiative to keep administrative processes running smoothly. The role involves front-desk coordination, call handling, document support, and accurate record maintenance while assisting with business and loan-related paperwork. Responsibilities:• Manage day-to-day administrative activities, ensuring office tasks are completed efficiently and on schedule.• Respond to incoming phone calls with professionalism, direct inquiries appropriately, and provide accurate information to callers and visitors.• Maintain organized records, enter information into internal databases, and verify documentation for accuracy and completeness.• Welcome guests and support reception coverage by coordinating front-office communication and visitor flow.• Prepare, review, and file business documents related to commercial and loan agreements in accordance with established procedures.• Assist with loan origination support by gathering required information, tracking document status, and coordinating follow-up items.• Schedule meetings, handle correspondence, and provide general clerical support to improve team productivity.• Support updates to administrative records and office documentation when processes or systems change, ensuring continuity and accuracy. INTERSTED CANDIDATES SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903 THIS IS A FULL TIME EMPLOYMENT THAT REQUIRES ONSITE WORK. THE COMPANY DOES NOT CURRENTLY OFFER MEDICAL INSURANCE
2026-09-22T00:00:00Z

Executive Assistant

Miami, Florida
onsite
Permanent / Full Time
125000 - 150000 USD / Yearly
We are looking for an Executive Assistant to provide high-level administrative support to leadership in Miami, Florida TO WORK ONSITE IN WEST KENDALL/ CUTLER BAY. This role focuses on keeping schedules organized, coordinating travel logistics, and ensuring meetings run smoothly. The ideal candidate brings sound judgment, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Oversee complex executive calendars, resolving scheduling conflicts and prioritizing appointments effectively.• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary preparation.• Coordinate meeting logistics for leadership, including scheduling, agenda support, and follow-up on action items.• Prepare executives for internal and external engagements by organizing materials and maintaining accurate schedules.• Serve as a reliable point of coordination for time-sensitive administrative requests and shifting business needs.BONUS POINTS FOR CANDIDATES THAT HAVE EXPERIENCE IN CONTRACT REVIEW • Monitor travel details and adjust arrangements as needed to support changes in availability or business priorities. INTERESTED AND QUALIFIED INDIVIDUALS SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903
2026-09-14T00:00:00Z