We are looking for a dedicated and bilingual Receptionist to join our team in Miami, Florida. In this role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and organized environment. This is a Contract to permanent position within a non-profit organization, offering an excellent opportunity to grow your career while contributing to meaningful work.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring a positive first impression.<br>• Answer and manage a multi-line phone system, directing calls efficiently.<br>• Respond to inbound calls and provide accurate information or route inquiries appropriately.<br>• Maintain a clean and organized front desk area.<br>• Handle basic administrative tasks such as scheduling and filing.<br>• Ensure communication is clear and effective in both English and Spanish.<br>• Monitor and manage office supplies inventory for the front desk.<br>• Collaborate with team members to support daily operations.
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Miami, Florida. This role involves managing front-desk operations, providing excellent customer service, and supporting administrative tasks to ensure smooth office functioning. The ideal candidate will bring strong organizational skills and a friendly demeanor to create a welcoming environment for clients and visitors.<br><br>Responsibilities:<br>• Answer and direct incoming phone calls to the appropriate personnel, ensuring clear and precise communication.<br>• Welcome and assist visitors, clients, and customers upon arrival, creating a positive first impression.<br>• Coordinate and maintain conference room schedules, ensuring efficient use of meeting spaces.<br>• Organize and manage travel arrangements and calendars to support team operations.<br>• Handle supply orders and maintain inventory to ensure the office is well-equipped.<br>• Take accurate messages and relay them promptly to the relevant staff.<br>• Perform basic receptionist duties, including e-filing and maintaining records.<br>• Assist with administrative tasks as needed to support the team.<br>• Foster a detail-oriented and organized front desk environment.<br>• Uphold confidentiality and integrity in all interactions.
We are looking for a detail-oriented Administrative Assistant to join our team in Miami Beach, Florida. In this long-term contract position, you will play a vital role in ensuring efficient front desk operations while providing exceptional support to both staff and patients. This role requires strong organizational skills and the ability to handle administrative tasks with professionalism and discretion.<br><br>Responsibilities:<br>• Welcome patients upon arrival and assist them with the check-in process.<br>• Maintain an organized and tidy reception and front desk area.<br>• Address patient inquiries regarding appointments and instructions with clarity and professionalism.<br>• Collect payments and ensure patient information is accurately updated.<br>• Manage patient files, perform basic record-keeping, and support staff with administrative tasks.<br>• Prepare charts and collaborate with the team on various office tasks.<br>• Keep track of office supplies and ensure medical inventory is well-organized.<br>• Adhere to organizational policies to safeguard patient confidentiality and privacy.
<p>PART-TIME POSITION</p><p>Schedule: Tuesday–Saturday | 10am–3pm (25 hrs/week). Saturdays required, schedule subject to change. Flexibility is essential.</p><p><br></p><p>Join our front-line guest services team with our client, a dealership in Margate, as a Customer Service & Greeter! This part-time role combines greeting, loaner agent, and showroom responsibilities. You’ll be welcoming guests, gathering vehicle and personal information, answering basic questions, and directing customers to the appropriate service or advisor. The position involves both indoor and outdoor work, including use of an iPad for service processing and communication.</p><p><br></p><p>• Greet customers promptly on arrival, often outside, and gather their information using an iPad.</p><p>• Provide basic answers about vehicles and dealership services.</p><p>• Direct guests to waiting areas and ensure a seamless handoff to service consultants and advisors.</p><p>• Assist in the showroom – check in with customers, offer help, and verify service status.</p><p>• Support the loaner agent process: confirm details and communicate updates to guests.</p><p>• Collaborate closely with the concierge and other team members to deliver an exceptional client experience.</p><p><br></p>
<p>Robert Half is partnering with a busy and reputable medical office that is seeking a <strong>Bilingual Medical Receptionist</strong> to join their team. This is an excellent opportunity for someone who is organized, patient-focused, and able to thrive in a fast-paced healthcare environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet patients, answer phones, and manage high-volume front desk operations</li><li>Schedule and confirm patient appointments</li><li>Check patients in and out and verify insurance information</li><li>Maintain accurate patient records and update EMR systems</li><li>Assist patients with questions, forms, and follow-up requests</li><li>Communicate with clinicians, medical assistants, and office management</li><li>Provide exceptional customer service in English and Spanish</li></ul><p><br></p><p><br></p>
<p><strong>Robert Half is seeking a Bilingual Spanish Receptionist to join one of our valued clients. This is a great opportunity for someone who enjoys working in a professional office environment, providing excellent customer service, and assisting with day-to-day administrative tasks.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors in a friendly and professional manner</li><li>Answer and route incoming calls in both English and Spanish</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Maintain front desk organization and ensure reception area is tidy</li><li>Provide administrative support such as filing, scanning, and data entry</li><li>Assist internal teams with scheduling, correspondence, and office coordination</li></ul><p><br></p>
<p>Administrative Assistant / Receptionist</p><p>RobertHalf is excited to collaborate with an established growing company to find a qualified Receptionist. This Receptionist role is an excellent opportunity to work alongside a great team with a fantastic company culture. This Receptionist role would be a full-time and temporary-to-hire position in a professional office setting. The position would be starting as soon as possible. It requires the following skills and duties:</p><p><br></p><p>Act as first point of contract both in person and over the phone, greet clients as they arrive.</p><p>Must be detail-oriented with strong multi-tasking skills.</p><p>Familiar with multi-line phone systems and Microsoft Office a must.</p><p>Ability to take direction well, be comfortable working both alongside a team and independently.</p><p>Assist in other administrative and clerical duties as necessary, help out with excel spreadsheets and possibly power-point slides.</p><p> </p><p>If you are interested in this position email your resume to Jacqueline.Mejia@RobertHalf OR call Jacqueline @ 786-698-7072</p>
We are looking for a dynamic and organized Sales Assistant to join our team in Miami, Florida. This role is ideal for someone who excels at multitasking and has a proactive approach to managing daily operations. As a key support figure, you will contribute to the smooth functioning of the office and enhance the team's productivity.<br><br>Responsibilities:<br>• Manage the front desk area, ensuring it remains welcoming and detail-oriented at all times.<br>• Oversee office operations, including maintaining supplies and ensuring the kitchen is fully stocked.<br>• Coordinate meetings and handle catering arrangements to support staff and client needs.<br>• Assist with inbound and outbound sales inquiries, providing timely and accurate information.<br>• Support direct sales efforts by preparing materials and maintaining customer records.<br>• Collaborate with the team to ensure seamless communication and scheduling.<br>• Address and resolve administrative issues quickly and efficiently.<br>• Maintain a high level of organization in all tasks to ensure smooth workflows.<br>• Serve as the first point of contact for visitors and incoming calls, delivering excellent customer service.
<p>We are looking for a detail-oriented and proactive Executive Assistant to join our team in Boca Raton, Florida. This position offers an exciting opportunity to support the growth and operations of a dynamic financial planning office. You will play a key role in ensuring high-quality client service and smooth day-to-day operations, working closely with lead advisors and clients.</p><p><br></p><p>Responsibilities:</p><p>• Prepare for and participate in client meetings by utilizing integrated software tools and systems.</p><p>• Execute follow-up tasks such as trades, account setup, and money movements after client meetings.</p><p>• Address and resolve issues with the corporate office to maintain seamless operations.</p><p>• Respond to client inquiries and provide account-related information within compliance guidelines.</p><p>• Organize and manage client files and records according to retention policies.</p><p>• Assist with marketing support by coordinating client appreciation events, seminars, and mailings.</p><p>• Schedule client and prospect appointments, ensuring effective time management for advisors.</p><p>• Handle office maintenance tasks, including ordering supplies, managing mail, and setting up technology.</p><p>• Provide recommendations for optimizing tools and processes to improve efficiency.</p><p>• Perform other allowable duties assigned by advisors, including occasional personal tasks.</p>
<p>Administrative Assistant</p><p><br></p><p>Take your career as an Administrative Assistant to the next level by joining a fast-paced, ever-growing team via OfficeTeam. You will be leading the efforts of supporting the office by taking on various office and administrative tasks as an Administrative Assistant. Do you embrace the tasks of mail merging, pivot tables, and presentation design? Then we have just the Administrative Assistant position for you. </p><p><br></p><p>Major responsibilities</p><p>Perform word processing, filing and faxing</p><p>Support diverse projects for other employees</p><p>Answer telephone calls and return voicemails</p><p>Receive and direct visitors</p><p><br></p><p>Please submit your resume to Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
We are looking for a detail-oriented and resourceful Legal Assistant to join our team on a contract basis in Hollywood, Florida. In this role, you will support various administrative and legal tasks to ensure smooth operations within the office. This position requires a proactive individual with strong organizational skills and familiarity with legal procedures.<br><br>Responsibilities:<br>• Manage and maintain calendars, including scheduling hearings and appointments.<br>• File legal documents electronically using the e-Filing portal.<br>• Record and upload orders electronically with precision and accuracy.<br>• Search and retrieve public and court records as needed.<br>• Assist with preparing and sending bulk mailings.<br>• Organize and manage correspondence using Microsoft Outlook.<br>• Ensure timely and accurate handling of legal documents and filings.<br>• Support daily administrative tasks to facilitate efficient office operations.
<p>Robert Half is currently seeking a highly professional and personable Bilingual Spanish Receptionist for one of our reputable clients in the Miami area. This is an excellent opportunity for an individual who excels in a fast-paced environment, enjoys interacting with diverse groups of people, and is looking for long-term career growth.</p><p><br></p><p>Position Summary:</p><p> The Bilingual Receptionist will serve as the first point of contact for clients, visitors, and internal staff. This role requires exceptional communication skills in both English and Spanish, strong customer service abilities, and a polished, professional demeanor. The ideal candidate is detail-oriented, reliable, and capable of managing multiple tasks efficiently.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors in a friendly, professional manner</li><li>Answer and direct incoming calls using a multi-line phone system</li><li>Provide information to clients and visitors while maintaining confidentiality</li><li>Schedule appointments, manage calendars, and coordinate meeting rooms</li><li>Handle incoming and outgoing mail, packages, and correspondence</li><li>Maintain a clean and organized reception area</li><li>Assist with basic administrative tasks, including data entry and filing</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant with a background in construction to join our team in West Park, Florida. In this Contract-to-Permanent position, you will play a crucial role in ensuring the smooth operation of administrative tasks within a fast-paced construction environment. The ideal candidate will have excellent organizational skills, a proactive approach, and the ability to manage multiple responsibilities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient office operations.</p><p>• Manage and respond to inbound calls while maintaining a courteous demeanor and attention to detail.</p><p>• Perform accurate data entry and maintain records for various administrative and operational tasks.</p><p>• Assist with processing purchase orders and ensuring proper documentation.</p><p>• Support property management activities, including coordinating with vendors and contractors.</p><p>• Collaborate on subcontractor proposals and ensure timely submission of required documents.</p><p>• Prepare and manage AIA documents and related construction project paperwork.</p><p>• Maintain organized filing systems for easy retrieval and tracking of records.</p><p>• Communicate effectively with internal teams and external stakeholders to address inquiries and coordinate activities.</p>
<p>Various Office and Customer Service roles</p><p><br></p><p>OfficeTeam is working with several clients in the Miami area that are looking to fill various Receptionist, Administrative Assistant and Customer Service roles. These positions are ideal for anyone looking to grow their career and start working immediately. Our positions range from $10.00 - $18.00 depending on experience and pay weekly. </p><p><br></p><p>If you are interested and able to start working immediately please send your resume to: Jacqueline.Mejia@RobertHalf and Call Jacqueline @ 786-698-7072</p>
We are looking for an experienced Assistant Controller to join our team in Miami, Florida. This role involves hands-on accounting responsibilities, including overseeing financial processes and ensuring accuracy in reporting. The ideal candidate will bring expertise in managing month-end closings and supporting the overall financial health of the organization.<br><br>Responsibilities:<br>• Manage the month-end close process, ensuring all financial records are accurate and up-to-date.<br>• Oversee accounts payable and receivable functions to maintain smooth financial operations.<br>• Prepare and analyze financial reports, providing insights to support strategic decision-making.<br>• Ensure compliance with accounting standards and regulatory requirements in all financial activities.<br>• Work with accounting software systems to streamline processes and maintain data integrity.<br>• Handle billing functions, including invoice preparation and payment tracking.<br>• Perform internal audits to monitor and improve financial controls.<br>• Collaborate with cross-functional teams to resolve financial discrepancies and optimize processes.<br>• Utilize tools such as Concur and Crystal Reports to enhance reporting and expense management.<br>• Support payroll processing and related financial activities using platforms like ADP.
<p>We are looking for a dedicated Wealth Management Administrative Assistant to join our team in Palm Beach Gardens, Florida. This is a Contract-to-permanent position, offering an excellent opportunity to grow within the financial services sector. The ideal candidate will provide exceptional administrative and sales support to ensure smooth operations and excellent client service.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and clerical support to ensure efficient day-to-day operations.</p><p>• Maintain accurate and up-to-date records using Microsoft Excel and other software tools.</p><p>• Respond to client inquiries promptly and professionally, delivering high-quality customer service.</p><p>• Collaborate with team members to streamline processes and improve overall efficiency.</p><p>• Coordinate and schedule meetings, ensuring all necessary materials are prepared in advance.</p><p>• Monitor accounts and transactions to ensure compliance with regulatory standards.</p><p>• Support direct sales activities by preparing relevant documentation and tracking progress.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Generate reports and summaries to assist in decision-making and strategy development.</p>
<p>We’re seeking a reliable and organized <strong>Office Clerk</strong> to join our team. This entry-level role is ideal for someone detail-oriented who enjoys keeping things running smoothly in a busy office environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform general clerical duties including filing, scanning, and data entry</li><li>Answer and direct phone calls and emails professionally</li><li>Maintain and organize office records and supplies</li><li>Assist with preparing and processing documents</li><li>Support other administrative staff as needed</li></ul>
<p>Robert Half is partnering with a growing organization in Miami that’s looking for a Bilingual Administrative Assistant to join their team. This role is ideal for someone who enjoys keeping things organized, communicating with clients, and supporting daily office operations in both English and Spanish.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and answer incoming calls in a professional and friendly manner.</li><li>Handle correspondence and translate documents or emails as needed (English/Spanish).</li><li>Schedule meetings, coordinate calendars, and prepare basic reports.</li><li>Maintain accurate records, filing systems, and data entry tasks.</li><li>Assist management with general office support and special projects.</li><li>Communicate with vendors and clients to ensure smooth day-to-day operations.</li></ul><p><br></p>
<p><strong>Robert Half is partnering with a well-established company in Miami that’s looking for a Bilingual Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate is polished, proactive, and able to communicate effectively in both English and Spanish.</strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare and edit correspondence, reports, and presentations in both English and Spanish.</li><li>Handle confidential information with discretion and professionalism.</li><li>Serve as a point of contact between executives, staff, and external partners.</li><li>Assist with meeting preparation, note-taking, and follow-up on key action items.</li><li>Organize company events, board meetings, and executive projects as needed.</li><li>Maintain office systems, records, and files to ensure efficiency.</li></ul>
<p>We are looking for a detail-oriented Purchasing Assistant to join our team in Lake Worth, Florida. In this role, you will provide essential support to the purchasing department, ensuring smooth operations and accurate record-keeping. This position offers an opportunity to utilize your organizational skills and proficiency in Microsoft Office while contributing to the company's success.</p><p><br></p><p>Responsibilities:</p><p>• Assist with processing invoices and ensuring accurate documentation for billing purposes.</p><p>• Perform data entry tasks to maintain up-to-date and organized records.</p><p>• Collaborate with the purchasing team to support procurement activities.</p><p>• Utilize Microsoft Excel for tracking, analyzing, and managing purchasing-related data.</p><p>• Ensure timely and efficient invoice processing to meet department deadlines.</p><p>• Provide general administrative support to the accounting and purchasing departments.</p><p>• Communicate effectively with vendors and internal teams to resolve discrepancies.</p><p>• Maintain compliance with company policies and procedures in purchasing operations.</p><p>• Prepare reports and summaries related to purchasing activities as required.</p>
We’re seeking a highly organized and proactive Executive Assistant to support our leadership team. The ideal candidate will manage schedules, coordinate communications, and ensure smooth day-to-day operations while maintaining professionalism and discretion. <br> Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel arrangements Prepare reports, presentations, and correspondence Serve as the primary point of contact for internal and external stakeholders Handle confidential information with discretion Assist with special projects and departmental initiatives Organize and maintain files, records, and office systems
We are looking for a dedicated and detail-oriented Office Manager to oversee daily operations and ensure a welcoming and efficient environment. This role involves managing front desk staff, coordinating schedules, and maintaining organized administrative processes. The ideal candidate will have strong organizational skills and the ability to handle multiple tasks with professionalism.<br><br>Responsibilities:<br>• Supervise and manage a team of front desk employees to ensure smooth daily operations.<br>• Develop and maintain employee schedules, ensuring proper coverage at all times.<br>• Oversee the signing-in process for visitors and clients to create a seamless experience.<br>• Coordinate and manage delivery schedules to ensure timely and accurate handling.<br>• Enforce company policies and procedures, ensuring compliance at all times.<br>• Handle client communications by responding to inquiries and providing accurate information.<br>• Answer and direct inbound calls professionally and efficiently.<br>• Perform data entry tasks to maintain accurate and up-to-date records.<br>• Organize and manage filing systems to ensure easy access to important documents.
<p>Robert Half is working with a property management company in Miami that’s looking for a Bilingual Leasing Assistant to join their team. This position plays a key role in providing excellent customer service to current and prospective residents while supporting daily office operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist residents and visitors in a professional and friendly manner.</li><li>Conduct property tours and answer questions from prospective tenants in both English and Spanish.</li><li>Prepare and process lease applications, renewals, and related documentation.</li><li>Handle phone and email inquiries, schedule appointments, and maintain leasing files.</li><li>Update resident information and enter data into the property management system.</li><li>Coordinate with maintenance and management teams to ensure timely follow-up on resident requests.</li><li>Support general administrative tasks such as filing, data entry, and reporting.</li></ul><p><br></p>
<p>We are looking for a dedicated <strong>PART TIME </strong>Pre-litigation Legal Assistant to join our team in Sunrise, Florida. This part-time role is ideal for someone with strong organizational skills and a keen attention to detail who can efficiently support the legal team. The position requires a proactive approach to managing cases, assisting attorneys and paralegals, and handling administrative tasks. <strong>THIS ROLE IS PART TIME (20-25 hours) and IN OFFICE. Please send your resume to Stacey Lyons via LinkedIn for IMMEDIATE consideration. </strong></p><p><br></p><p>Responsibilities:</p><p>• Answer and manage incoming calls to provide prompt and attentive assistance.</p><p>• Organize and maintain case files to ensure easy access and accurate documentation.</p><p>• Input client information into the system with precision and attention to detail.</p><p>• Collect and compile insurance details necessary for case preparation.</p><p>• Coordinate and schedule appointments and meetings for the legal team.</p><p>• Prepare and copy demand packages for thorough case management.</p><p>• Support attorneys and paralegals with various tasks to streamline workflow.</p>
<p>We are looking for a detail-oriented Legal Assistant to join our dynamic team in Miami, Florida. This role is ideal for someone who thrives in a fast-paced environment and is eager to support a high-volume consumer bankruptcy practice. The successful candidate will play a vital role in ensuring smooth legal operations and client satisfaction. 100% in office and Bilingual Spanish is required! <strong>Please send your resume to Stacey Lyons via LinkedIn for immediate consideration.</strong></p><p><br></p><p>Responsibilities:</p><p>• Prepare and file legal documents, including bankruptcy petitions, ensuring compliance with court procedures.</p><p>• Manage e-filing tasks and maintain accurate records of court submissions.</p><p>• Coordinate scheduling and calendar management for hearings, deadlines, and appointments.</p><p>• Assist attorneys with civil litigation tasks and case preparation.</p><p>• Communicate effectively with clients to gather necessary information and provide updates on case progress.</p><p>• Collaborate with different departments to ensure proper file transitions during the bankruptcy process.</p><p>• Conduct research and compile information to support legal proceedings.</p><p>• Maintain confidentiality and adhere to legal ethical standards in all tasks.</p><p>• Monitor court filings and deadlines to ensure timely submissions.</p>
