<p>Seeking an experience Office Manager/Administrator for a fast growing office. Ideal Office Manager will developing and implementing initiatives and solutions to improve productivity and enhance profitability</p><p>Skills needed are </p><p> • Understanding and implementing policies and procedures, including risk management skills</p><p>• Building strong professional partnerships with both internal and external constituencies </p><p>• Gathering data and creating general and management reports </p><p>• Be included in Hiring, supervising, evaluating and training employees to meet the goals of the department </p><p>• Monitoring production and quality statistics to ensure standards are met and maintained </p><p>• Ensuring all Licenses are up to date and the office is operating smoothly</p><p>Monitor staff to ensure customer service for all clients are satisfactory and handle all escalation cases</p><p><br></p><p>Office is growing and would like someone who likes to take on challenges and create great place to work culture that will continue the success of the firm!</p><p><br></p>
<p>We are looking for an experienced Office Manager to oversee office operations and ensure adherence to regulatory standards in our Miami, Florida office. This role requires strong leadership skills to manage staff productivity and provide training, as well as expertise in basic accounting functions and operational processes. The ideal candidate will thrive in a fast-paced environment, demonstrating organizational excellence and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Supervise office staff to optimize productivity and ensure smooth daily operations.</p><p>• Manage compliance processes, ensuring all licenses and certifications remain up-to-date and accurate.</p><p>• Oversee administrative functions, including billing, tax administration, and office supplies procurement.</p><p>• Provide training and guidance to staff, fostering growth and skill-building with a focus on attention to detail.</p><p>• Act as the primary liaison between staff and management, facilitating clear communication and issue resolution.</p><p>• Support system integration processes to enhance operational efficiency and workflow.</p><p>• Monitor and enforce adherence to company policies and legal regulations.</p><p>• Handle basic accounting operations and maintain accurate financial records using tools such as EXCEL and ERP/CRM software</p><p>• Ensure the front desk operates effectively, maintaining a welcoming and organized environment.</p><p>• Develop strategies to improve office management and administrative procedures.</p><p><br></p><p>If you have the OFFICE MANAGERIAL experience and are ready for a challenging new role, please call me Janet @ 786-393-4588 or email janet.silva@roberthalfcom</p>
<p><strong>Location:</strong> Miami Beach, FL</p><p> <strong>Schedule:</strong> Monday – Friday, 8:00 AM – 4:30 PM</p><p><br></p><p>We are seeking a <strong>bilingual (English/Spanish) Office Assistant</strong> to support daily operations at a residential community serving seniors in Miami Beach. This is a long-term contract opportunity ideal for someone who is organized, patient, and enjoys working in a community-focused environment.</p><p><br></p><p>While leasing experience is a plus, it is not required.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Answer incoming calls and greet residents and visitors with professionalism and care</li><li>Provide administrative support including filing, data entry, and document organization</li><li>Assist with resident-related tasks, including paperwork and general inquiries</li><li>Maintain accurate records and update internal systems as needed</li><li>Support scheduling and coordination of meetings and appointments</li><li>Respond to resident inquiries in a timely, courteous, and solution-oriented manner</li><li>Collaborate with property management and staff to ensure smooth daily operations</li><li>Provide bilingual support for English- and Spanish-speaking residents and team members</li></ul>
<p>Opening for an <strong>Office Facilities Administrative Manager</strong> !</p><p> </p><p>Location: Blue Lagoon/Miami</p><p>Schedule: In office, 8:30-5:50</p><p> </p><p>Salary: $75,000-$80,000 (small possible stretch)</p><p>Benefits: generous percentage of Medical paid for employee, 15 days PTO, paid Holidays, 401k with generous match, other insurance and other benefits!</p><p> </p><p>Job & Company Overview: Reputable organization under a corporate umbrella to a nationwide chain. Offers a great work culture where employees have stable careers and the ability to cultivate skills, excellent benefits and other perks! This opportunity manages the office facilities day-to-day operations interacting closely with leadership !</p><p> </p><p>The <strong>Office Facilities Administrative Manager </strong>oversees all needs of the office Facility, and is the liaison between employees, executive leadership, building property management and external vendors.</p><p> </p><p>The ideal candidate has experience developing and improving day-to-day office operations, procedures and processes. And a proactive approach to accomplishing tasks and finding resolution to enhance a great workplace. Prior experience with at least 5 years within Administration, creating workflow processes or documentation of procedures, dealing with building operations and use of MS Office Suite products - is required.</p><ul><li>Ensures guests and employees a seamless experience and within day-to-day office operations. </li><li>Routes incoming calls to the appropriate parties. Distributes mail and coordinates packages. </li><li>Acts as the main point of contact and "go-to" for various questions and information.</li><li>Prepares internal office communications such as notices, events and on procedures.</li><li>Creates and improves upon handbook of processes through instructional documents.</li><li>Manages compliance on fire drills to evacuations and other scenarios. </li><li>Issues entry badges and parking including replacements.</li><li>Stocks and replenishes kitchen supplies, keeping orderly lay out of inventory.</li><li>Schedules reminders to perform and complete various facility routine tasks, weekly, monthly or yearly special tasks and/or new initiatives.</li><li>Tracks and updates various spreadsheets, check-lists priorities and special projects.</li><li>Corresponds with vendors or building property management and coordinates repairs or maintenance.</li><li>Communicates with external vendors for various services, purchases, or repairs. </li><li>Maintains all updated office certificates and business licenses.</li><li>Plans special internal and external company events and seasonal holiday or birthday celebrations.</li><li>Directly reports to Human Resources and supports on special projects and initiatives.</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Operations Manager to join our team in Miami, Florida. In this long-term contract position, you will play a pivotal role in optimizing office processes, enhancing efficiency, and ensuring seamless daily operations. This role offers high visibility to leadership and requires someone who is committed to driving process improvements and maintaining a welcoming environment.<br><br>Responsibilities:<br>• Manage daily office operations, including supplies, vendor coordination, and building management.<br>• Organize and oversee travel arrangements, scheduling, and logistics for leadership.<br>• Plan and execute internal events, team functions, and meetings.<br>• Handle incoming calls, correspondence, and maintain an organized front desk presence as needed.<br>• Coordinate conference room bookings, office calendars, and meeting schedules.<br>• Maintain and update internal documents, presentations, and reports.<br>• Assist with tracking and reporting financial data using Excel and other tools.<br>• Support preparation of materials and agendas for leadership meetings.<br>• Ensure the office environment remains organized and welcoming.
<p><strong>IT Manager</strong></p><p>We are seeking an experienced <strong>IT Manager</strong> to lead our technology operations, support internal teams, and oversee infrastructure, security, and support functions. This role is ideal for someone who enjoys managing people, improving processes, and ensuring reliable IT systems. The ideal candidate will have strong leadership skills, excellent communication, and a solid technical background across systems, networking, and cloud environments.</p><p><strong>Responsibilities</strong></p><ul><li>Lead the IT department including help desk, system administrators, and network staff</li><li>Oversee infrastructure operations including servers, storage, network, and cloud systems</li><li>Define IT strategy, roadmap, and improvement initiatives aligned with business goals</li><li>Manage vendor relationships, service contracts, hardware procurement, and licensing</li><li>Develop and implement IT policies, standards, procedures, and security controls</li><li>Oversee major IT projects such as upgrades, migrations, and new technology deployments</li><li>Ensure uptime and reliability of critical systems through proactive maintenance</li><li>Conduct performance reviews, mentoring, and skill development for IT staff</li><li>Manage IT budgets, forecasting, and cost optimization initiatives</li><li>Work cross-functionally with department leaders to understand and support technology needs</li></ul><p><br></p>
<p><strong>Bookkeeper – Brickell (On-Site)</strong></p><p><br></p><p>A growing company in Brickell is seeking a <strong>Bookkeeper</strong> with strong Excel skills to support day-to-day accounting operations.</p><p><br></p><ul><li>Manage full-cycle bookkeeping (A/P, A/R, reconciliations)</li><li>Maintain accurate financial records and general ledger</li><li>Prepare reports and assist with month-end close</li><li>Analyze data and create reports using advanced Excel</li><li>Support the accounting team with ad hoc projects</li></ul><p><br></p>
<p>We are looking for an experienced Administrative Assistant to join our team in Pompano Beach, Florida. This is a contract-to-permanent position within the manufacturing industry, offering the opportunity to contribute to a fast-paced and dynamic environment. The ideal candidate will excel under pressure, possess strong organizational skills, and have the ability to handle a high volume of tasks with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming and outgoing calls with a focus on excellent customer service.</p><p>• Perform accurate data entry to maintain records and databases.</p><p>• Handle email correspondence and ensure timely responses to inquiries.</p><p>• Schedule appointments and manage calendars efficiently.</p><p>• Assist with receptionist duties, including greeting visitors and answering inquiries.</p><p>• Provide clerical support to ensure smooth day-to-day operations.</p><p>• Utilize dispatching skills to coordinate services and resources effectively.</p><p>• Collaborate with team members to meet deadlines and ensure operational success.</p><p>• Use Microsoft Office tools, including Excel, Outlook, and Word, to complete tasks efficiently.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in West Palm Beach, Florida. In this role, you will play a key part in ensuring smooth office operations through effective communication, organization, and administrative support. This position is ideal for someone who thrives in a dynamic environment and enjoys interacting with clients while managing multiple tasks efficiently.<br><br>Responsibilities:<br>• Respond promptly to inbound calls and address client inquiries with attention to detail.<br>• Schedule and coordinate meetings with clients, ensuring all appointments are accurately documented.<br>• Perform data entry tasks with precision, maintaining up-to-date records and databases.<br>• Provide reception support, including greeting visitors and managing office communications.<br>• Assist with general administrative duties, such as filing, organizing documents, and handling correspondence.<br>• Check in with previous clients to maintain relationships and address any follow-up needs.<br>• Track and manage schedules to ensure efficient time management for staff and clients.<br>• Support office operations by ordering supplies and maintaining inventory.<br>• Collaborate with team members to ensure tasks are completed on time and meet quality standards.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Juno Beach, Florida. In this role, you will provide critical administrative support to a department or group of professionals, ensuring smooth operations and adherence to established policies. This position requires hands-on involvement with document management, compliance activities, and organizational tasks.<br><br>Responsibilities:<br>• Provide administrative support by organizing schedules, managing correspondence, and maintaining accurate records.<br>• Review and sort old records to determine appropriate retention, storage, or disposal in compliance with provided policies.<br>• Prepare charts, graphs, and tables to support reports and presentation materials.<br>• Ensure proper documentation and record-keeping processes are followed, adhering to business guidelines.<br>• Handle routine correspondence and compose straightforward written communications without management oversight.<br>• Box and prepare materials for shipment to storage locations based on retention requirements.<br>• Perform document management tasks, including filing, archiving, and ensuring compliance with organizational standards.<br>• Organize and maintain records within filing cabinets and binders, ensuring easy accessibility.<br>• Support the team by compiling and analyzing relevant data for inclusion in reports.<br>• Adhere to safety procedures and guidelines while performing all tasks.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Miami, Florida. In this role, you will provide essential support to daily operations, ensuring smooth office management and effective communication. This position requires a proactive individual with strong organizational and multitasking abilities.<br><br>Responsibilities:<br>• Respond to incoming phone calls and emails, ensuring inquiries are addressed promptly and professionally.<br>• Manage daily office tasks, including scheduling meetings and maintaining organized records.<br>• Perform accurate data entry to update and maintain critical business information.<br>• Assist with receptionist duties, such as greeting visitors and managing front desk activities.<br>• Support administrative projects and coordinate with team members to meet deadlines.<br>• Prepare reports, presentations, and documents as required by management.<br>• Maintain a well-organized workspace and oversee inventory of office supplies.<br>• Handle confidential information with discretion and professionalism.<br>• Collaborate with colleagues to improve workflow and optimize office procedures.
We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in Deerfield Beach, Florida. This is a long-term contract position that offers the opportunity to work in a fast-paced medical office environment. The ideal candidate will have a strong focus on customer service and a willingness to learn and grow within the role.<br><br>Responsibilities:<br>• Greet patients and visitors at the front desk, ensuring a welcoming and attentive environment.<br>• Answer and direct phone calls effectively, providing accurate information and support to callers.<br>• Perform data entry tasks, maintaining accurate and up-to-date records in the electronic medical record (EMR) system.<br>• Verify patient insurance information and handle related documentation efficiently.<br>• Manage patient check-in and check-out processes, ensuring all necessary paperwork is completed.<br>• Schedule appointments and coordinate follow-ups to optimize office workflow.<br>• Utilize electronic health record (EHR) and practice management (PM) systems to support daily operations.<br>• Maintain confidentiality and adhere to privacy regulations in handling sensitive patient information.<br>• Provide excellent customer service by addressing patient inquiries and concerns promptly.<br>• Collaborate with team members to ensure smooth office operations and patient satisfaction.
<p>Robert Half is currently partnering with a well-established organization in Miami seeking a detail-oriented and organized Administrative Assistant to join their team. This opportunity is through Robert Half and is ideal for someone who thrives in a fast-paced office environment and enjoys supporting daily operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to team members and leadership</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming calls and emails</li><li>Maintain organized filing systems (digital and physical)</li><li>Assist with data entry, reporting, and document preparation</li><li>Order office supplies and support general office operations</li><li>Handle ad hoc administrative tasks and special projects as needed</li></ul><p><br></p>
<p>We are currently hiring for a Bilingual Spanish Administrative Assistant to support a fast-paced office environment. This role is ideal for someone who is organized, detail-oriented, and comfortable handling a variety of administrative tasks.</p><p><br></p><p>This is a great opportunity for someone with a background in property management, as the role will be working within a property management office.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support to the team</li><li>Answer and route incoming calls and emails</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare documents, reports, and correspondence</li><li>Maintain filing systems (both digital and physical)</li><li>Assist with data entry and record keeping</li><li>Coordinate office operations, including supplies and vendor communication</li><li>Support internal teams with day-to-day administrative tasks</li></ul><p><br></p>
We are looking for an experienced Accounting Manager to join our team in Miami, Florida. This role is ideal for someone with strong expertise in general ledger management, account reconciliation, and financial statement audits. As this is a long-term contract position, you’ll have the opportunity to make a significant impact in overseeing key accounting processes.<br><br>Responsibilities:<br>• Manage month-end close processes to ensure timely and accurate reporting.<br>• Oversee general ledger activities, including reconciliations and adjustments.<br>• Conduct thorough financial statement audits and ensure compliance with applicable standards.<br>• Reconcile accounts to maintain accuracy and integrity of financial records.<br>• Prepare and review journal entries to support the accounting cycle.<br>• Handle joint venture accounting for large corporate entities.<br>• Collaborate with cross-functional teams to streamline accounting workflows.<br>• Ensure adherence to internal controls and regulatory requirements.<br>• Assist in preparing financial reports and analyses for management review.
<p>We are offering an exciting opportunity for an Accounting Manager/Supervisor in Coral Gables, Florida. In this role, you will be integral to the organization's financial operations, ensuring compliance with financial regulations, managing internal reporting, and collaborating with various departments for planning and analysis.</p><p> </p><p>Responsibilities:</p><p>• Oversee general ledger accounting and ensure adherence to GAAP reporting standards.</p><p>• Handle financial statement consolidations and prepare comprehensive income statements.</p><p>• Lead the implementation of new software to streamline processes and establish best practices.</p><p>• Manage all internal financial reporting, including ad-hoc reporting.</p><p>• Conduct analysis of key accounting tasks and provide support where necessary.</p><p>• Collaborate proactively with other departments for planning, analysis, and reporting.</p><p>• Carry out cash flow analysis and maintain accurate records of accounts payable and receivable.</p><p>• Ensure accurate and efficient processing of AMEX expenses.</p><p>• Monitor customer accounts and take appropriate actions as needed.</p><p>• Implement and manage accounting software systems, such as Great Plains</p><p>*** Must be fully Bilingual English and Spanish</p><p>Skills:</p><p>• Proficiency in Accounting Software Systems, ADP - Financial Services, Great Plains, Concur, ERP - Enterprise Resource Planning.</p><p>• Deep understanding of accounting functions, accounts payable (AP), accounts receivable (AR), auditing, and billing functions</p><p><br></p><p>If you are interested, please call me 786-393-4588 or email janet.silva@roberthalfcom</p>
We are looking for an experienced Accounting Manager to join our team in Miami, Florida. This is a long-term contract position that offers an opportunity to manage key financial operations and oversee bookkeeping processes. The ideal candidate will bring expertise in accounting practices and payroll management to support the organization’s financial health.<br><br>Responsibilities:<br>• Oversee bookkeeping activities and ensure accuracy in financial records.<br>• Review payroll processes and approve payments to ensure compliance and timeliness.<br>• Monitor accounts payable operations and validate payment runs.<br>• Prepare profit and loss statements and contribute to financial reporting.<br>• Perform month-end close activities to maintain up-to-date accounting records.<br>• Manage administrative responsibilities related to human resources and employee benefits.<br>• Ensure compliance with state and organizational non-profit filings.<br>• Collaborate with external audit firms as needed for tax-related filings.<br>• Provide guidance and oversight to an assistant handling payroll and accounts payable tasks.
<p>We are looking for a detail-oriented and reliable Office Assistant to join our team in Miami Beach, FL. This is a contract position ideal for someone who is highly organized, enjoys hands-on administrative work, and takes pride in keeping things accurate and in order.</p><p><br></p><p>This role is for weekends only, and parking is not provided.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Organize, sort, and file receipts and supporting documentation</li><li>Maintain accurate and up-to-date filing systems (both physical and digital)</li><li>Assist with data entry and ensure information is recorded correctly</li><li>Review documents for accuracy and completeness</li><li>Support basic administrative tasks such as scanning, copying, and organizing paperwork</li><li>Help maintain a clean and organized workspace</li><li>Assist with tracking and categorizing expenses as needed</li><li>Provide general clerical support to the team</li></ul><p><br></p>
<p>Robert Half Finance & Accounting is working with a very well-established client seeking an experienced and highly detail-oriented Executive Assistant. This role requires exceptional organizational skills, discretion, and the ability to manage complex travel arrangements, schedules, and logistics across multiple locations. The ideal candidate will have solid job stability & progression and be able to thrive in a fast-paced environment, ensuring smooth operations and seamless coordination for both personal and professional matters. This company is located in the West Palm Beach area and requires 100% in office collaboration. </p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage intricate travel arrangements, including private aviation, yacht schedules, and commercial travel, ensuring all logistics are handled efficiently.</p><p>• Oversee calendar and scheduling responsibilities, prioritizing appointments, meetings, and events while maintaining clear communication.</p><p>• Collaborate with staff at various locations to align with the Executive's preferences and needs.</p><p>• Prepare detailed itineraries, organize ground transportation, and handle special requests for events and travel.</p><p>• Manage expense reporting, budget tracking, and invoice processing.</p><p>• Conduct research and handle special projects, ensuring timely follow-ups and coordination with various stakeholders.</p><p>• Maintain confidentiality and demonstrate discretion when handling sensitive information.</p>
<p>Robert Half is partnering with a dynamic organization in Miami seeking a highly polished and proactive Executive Assistant to support senior leadership. This opportunity is through Robert Half and is ideal for someone who thrives in a fast-paced, high-level environment and can operate with discretion, professionalism, and efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives, including calendar management and prioritization</li><li>Coordinate complex domestic and international travel arrangements and itineraries</li><li>Prepare reports, presentations, and executive-level correspondence</li><li>Manage meetings, agendas, and follow-ups to ensure alignment across teams</li><li>Act as a liaison between executives, internal teams, and external stakeholders</li><li>Handle confidential information with a high level of discretion</li><li>Support special projects and day-to-day operational needs</li></ul><p><br></p>
<p>Robert Half is currently partnering with a growing organization seeking an experienced and highly organized Executive Assistant to support senior leadership. This role requires a professional who can operate in a fast-paced, high-expectation environment, manage multiple priorities simultaneously, and maintain a high level of discretion when handling confidential information.</p><p>The ideal candidate is proactive, detail-oriented, and capable of anticipating the needs of executives while ensuring day-to-day operations run efficiently.</p><p><br></p><p>Responsibilities</p><ul><li>Provide high-level administrative support to senior leadership and executive team members.</li><li>Manage complex calendar coordination, scheduling meetings, appointments, and events while resolving scheduling conflicts.</li><li>Coordinate and prepare for executive meetings, including conference room bookings, materials preparation, and follow-ups.</li><li>Serve as a primary point of contact for internal and external communications on behalf of leadership.</li><li>Organize and coordinate travel arrangements, including flights, accommodations, and itineraries.</li><li>Prepare and review reports, presentations, and professional correspondence.</li><li>Maintain and manage confidential documents and executive records.</li><li>Coordinate with internal departments and external vendors to support executive priorities.</li><li>Assist with special projects, office coordination, and operational initiatives as needed.</li><li>Anticipate executive needs and proactively address scheduling or administrative challenges.</li></ul><p><br></p>
<p>Robert Half is partnering with a professional office in Miami seeking a polished and reliable Receptionist to support their front desk. This role is ideal for someone who is comfortable handling a high-volume environment and enjoys interacting with clients on a daily basis.</p><p><br></p><p>This position will sit at the front of the office and play a key role in keeping day-to-day operations running smoothly.</p><p><br></p><p><strong>What you’ll be doing:</strong></p><ul><li>Managing a busy front desk and greeting clients/visitors</li><li>Answering and routing a high volume of incoming calls</li><li>Scheduling appointments and supporting calendar coordination</li><li>Handling incoming mail, packages, and deliveries</li><li>Assisting with data entry, filing, and general administrative support</li><li>Keeping the front office organized and presentable at all times </li></ul><p><br></p>
We are looking for a detail-oriented and organized Receptionist to join our team in West Palm Beach, Florida. This is a Contract to permanent position, offering a great opportunity to grow within a dynamic environment. The ideal candidate will be the first point of contact for visitors and callers, ensuring a welcoming and efficient experience.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, directing them to the appropriate departments or personnel.<br>• Answer and manage a multi-line phone system, handling inbound calls promptly and courteously.<br>• Operate a switchboard efficiently, managing up to 10 lines simultaneously.<br>• Sort, organize, and distribute incoming mail to the correct recipients.<br>• Provide general administrative support, including the use of Microsoft Office Suite for documentation and communication.<br>• Maintain the reception area, ensuring it is clean, organized, and welcoming.<br>• Assist with scheduling and coordinating meetings or appointments as needed.<br>• Handle inquiries and provide accurate information to internal and external stakeholders.
<p>A hotel in Miami Beach is seeking a <strong>Weekend Office Assistant</strong> to support front office and administrative operations. This role is ideal for someone organized, personable, and comfortable in a fast-paced hospitality environment.</p><p><br></p><ul><li>Provide administrative support to the office and front desk team</li><li>Answer phones, respond to emails, and assist with guest inquiries</li><li>Assist with data entry, filing, and document organization</li><li>Support scheduling and coordination of daily operations</li><li>Help ensure smooth day-to-day office and guest service functions</li></ul><p><br></p>