We are looking for a dedicated Collections Specialist to join our team in West Palm Beach, Florida. This is a contract-to-permanent position offering the opportunity to work in a dynamic environment where you will play a key role in managing collection processes and ensuring timely billing. If you thrive in a small office setting and enjoy working independently, this position is ideal for you.<br><br>Responsibilities:<br>• Oversee commercial and consumer collections, ensuring timely payment from clients.<br>• Manage and execute credit-related collection activities to minimize outstanding balances.<br>• Handle billing collection processes efficiently and accurately.<br>• Utilize software tools such as QuickBooks and Workhorse to maintain financial records.<br>• Communicate professionally with clients to resolve payment issues and disputes.<br>• Monitor accounts receivable and provide updates to management on collection status.<br>• Develop effective strategies for improving collection rates and reducing overdue accounts.<br>• Maintain organized documentation of collection activities and payment agreements.<br>• Work collaboratively with technicians and other team members when necessary.<br>• Adapt to training and utilize company-specific systems to streamline collection tasks.
We are looking for a skilled Collections Specialist to join our team in Boca Raton, Florida. In this Contract to permanent position, you will play a pivotal role in managing accounts and ensuring timely payments while maintaining clear and detail-oriented communication with clients. This role is ideal for someone who thrives in a dynamic, deadline-driven environment and is eager to contribute to the success of the accounts receivable team.<br><br>Responsibilities:<br>• Collect payments to meet monthly and yearly collection goals for accounts over 60 days past due.<br>• Monitor and manage all accounts within the assigned portfolio, ensuring accurate documentation of collection activities.<br>• Provide regular updates on aging reports to support weekly and end-of-month performance tracking.<br>• Collaborate with the Accounts Receivable Manager to remove customers from credit holds and address escalated problem accounts.<br>• Identify accounts requiring external collection agency involvement and coordinate with the sales team as necessary.<br>• Reconcile accounts for write-offs or placement with third-party collection agencies.<br>• Process incoming customer emails and handle internal and external Sales Force tickets promptly.<br>• Manage mid-size and top-tier customer accounts with precision and attention to detail.<br>• Perform additional duties as assigned to support the team’s goals.
<p>Are you a detail-oriented professional passionate about optimizing financial operations? Join our team as a Collections Analyst and play a key role in ensuring the timely collection of receivables, minimizing risk, and improving cash flow.</p><p><strong>Responsibilities:</strong></p><ul><li>Monitor customer accounts to identify overdue balances and initiate collection activities.</li><li>Communicate with clients via phone, email, and written correspondence to resolve outstanding payments.</li><li>Analyze aging reports, identify trends, and recommend process improvements.</li><li>Collaborate with internal departments to resolve billing discrepancies and escalate issues as needed.</li><li>Maintain accurate records of all communications and collection efforts in compliance with company policies.</li><li>Prepare regular reports for management on collection status and account performance.</li></ul><p>If you are interested, please call victoria at 786.801.5830 or email me your resume at [email protected]</p>
<p><strong>Collections Specialist – Brickell, Miami</strong></p><p>We are seeking a detail-oriented <strong>Collections Specialist</strong> to support accounts receivable and cash collections. This role focuses on following up on outstanding balances, resolving discrepancies, and maintaining accurate financial records.</p><p><strong>Responsibilities:</strong></p><ul><li>Contact customers regarding past-due accounts via phone and email</li><li>Review AR aging and follow up on outstanding balances</li><li>Research and resolve billing discrepancies and payment issues</li><li>Post and apply payments; assist with reconciliations as needed</li><li>Maintain clear documentation and notes in the system</li><li><br></li></ul><p><br></p>
We are looking for an experienced Collections Specialist to join our team in Juno Beach, Florida. In this long-term contract position, you will play a pivotal role in managing overdue accounts, processing payments, and ensuring compliance with federal and state regulations. This is an excellent opportunity to contribute to the optimization of revenue recovery while maintaining sensitivity to customer needs.<br><br>Responsibilities:<br>• Negotiate payment agreements tailored to customers' financial situations to ensure successful collections.<br>• Track and monitor payment statuses, initiating follow-ups for missed deadlines.<br>• Collaborate with internal teams, such as billing and sales, to resolve disputes efficiently.<br>• Identify and escalate any fraudulent activities for further investigation.<br>• Achieve monthly collection targets and actively contribute to improving collection procedures.<br>• Maintain compliance with federal and state regulations while handling customer accounts.<br>• Ensure accurate processing of payments and validation of customer account details.<br>• Provide exceptional customer service to address inquiries and maintain positive relationships.<br>• Review and optimize revenue recovery strategies to minimize financial risk.<br>• Prepare reports on collection activities and performance metrics for management review.
<p>As an Accounts Receivable Specialist, you will ensure the accurate and timely processing of customer invoices and payments. This role is critical to maintaining positive cash flow and building healthy customer relationships. You’ll work closely with internal and external stakeholders to resolve issues and support the finance team.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate and distribute customer invoices in a timely and accurate manner.</li><li>Manage the collection of outstanding accounts, following up with customers on past-due balances.</li><li>Reconcile customer accounts and resolve discrepancies or billing issues.</li><li>Record and process incoming payments via various methods (e.g., ACH, check, credit card).</li><li>Prepare regular aging reports and assist with month-end close activities.</li><li>Respond to customer inquiries promptly and professionally, providing necessary documentation or explanations.</li><li>Collaborate with other departments to ensure billing accuracy and resolve customer disputes.</li><li>Support internal and external audits as needed.</li></ul><p>If interested, please call Victoria at 786.801.5830 or email [email protected]</p>
<p>We are seeking an experienced <strong>Accounts Payable Specialist</strong> to support a fast-paced, high-volume accounting environment.</p><p><br></p><ul><li>Process high volumes of vendor invoices accurately and timely</li><li>Perform invoice matching (2-way / 3-way) and resolve discrepancies</li><li>Enter invoices, credit memos, and assist with payment processing</li><li>Maintain vendor files and respond to vendor inquiries</li><li>Support month-end close and reporting as needed</li></ul>
<p>We are looking for an Accounts Receivable Specialist to join our team in Fort Lauderdale, Florida. This Contract position requires a detail-oriented individual with expertise in billing, collections, and resolving account disputes. If you have experience in the hotel or hospitality industry and a strong background in AR processes, we encourage you to apply.</p><p><br></p><p>Hotel / Hospitality industry experience is Required</p><p>40 hours per week - 8 hour day </p><p>On site / In office</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable transactions, ensuring accuracy and timeliness.</p><p>• Handle billing operations, including preparing invoices and verifying payment details.</p><p>• Conduct collections activities to recover outstanding balances.</p><p>• Resolve disputes and discrepancies related to accounts receivable, maintaining positive client relationships.</p><p>• Utilize property management systems and industry-specific software to streamline AR workflows.</p><p>• Collaborate with internal teams to address payment issues and improve financial processes.</p><p>• Generate regular reports to track accounts receivable performance and provide insights.</p><p>• Ensure compliance with company policies and financial regulations.</p><p>• Maintain organized financial records for audits and reporting purposes.</p><p>• Support the team with additional tasks as needed to optimize AR operations.</p>
<p>Are you detail-oriented and passionate about accuracy in financial processes? Join our team as a Billing Specialist and play a key role in ensuring timely and precise billing operations for our organization.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and issue accurate invoices to clients based on services rendered or products delivered</li><li>Review contracts and supporting documents to ensure correct billing information</li><li>Resolve billing discrepancies and respond to client inquiries regarding invoices or account status</li><li>Monitor accounts receivable and follow up on overdue payments</li><li>Collaborate cross-functionally with internal teams, such as sales and customer service, to ensure billing accuracy</li><li>Maintain up-to-date billing records and documentation for audits and reporting purposes</li></ul><p>If you are interested, please call Victoria at 786.801.5830 or email your resume to [email protected]</p>
<p>As an Accounts Payable Specialist, you will play a vital role in ensuring the timely and accurate processing of invoices and payments. You will collaborate with vendors, internal stakeholders, and the finance team to maintain records, resolve discrepancies, and uphold our commitment to excellent financial operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Review, code, and process vendor invoices for payment, ensuring accuracy and compliance with company policies.</li><li>Reconcile processed work by verifying entries and comparing system reports to balances.</li><li>Prepare and perform check runs, wire transfers, and ACH payments.</li><li>Respond to vendor inquiries, resolve issues, and maintain strong vendor relationships.</li><li>Assist with month-end closing activities, including accruals and reporting.</li><li>Maintain accurate and organized financial records and documentation.</li><li>Support internal and external audits by providing requested documentation.</li><li>Collaborate cross-functionally to identify and implement process improvements.</li></ul><p>If interested, please call Victoria at 786.801.5830 or email your resume to [email protected]</p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Miami, Florida. In this long-term contract position, you will play a key role in managing and overseeing the full cycle of accounts payable processes while ensuring accuracy and efficiency. This is an excellent opportunity to contribute to a dynamic environment and support essential financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage full-cycle accounts payable, including invoice verification, matching, and batching.</p><p>• Reconcile accounts with attention to detail to ensure accuracy and compliance.</p><p>• Perform three-way matching on purchase orders, invoices, and receipts.</p><p>• Code invoices and ensure proper allocation across accounts.</p><p>• Conduct regular check runs and Automated Clearing House (ACH) payments.</p><p>• Support audit preparations by organizing and providing necessary documentation.</p><p>• Collaborate with internal teams to address discrepancies and resolve payment issues.</p><p>• Maintain detailed records of transactions and payment histories.</p><p>• Ensure compliance with company policies and financial regulations.</p><p>• Assist in streamlining accounts payable processes to improve efficiency.</p><p><br></p><p>If interested, please send a copy of your updated resume to Cristina.Arguello@roberthalf</p>
We are looking for an experienced Legal Billing specialist to join our team in Coconut Grove, Florida. This contract-to-permanent position offers an exciting opportunity to manage and oversee billing operations within a dynamic legal setting. The ideal candidate will bring expertise in legal billing practices, proficiency in Clio software, and a proven ability to lead and supervise teams effectively.<br><br>Responsibilities:<br>• Oversee and manage the complete billing process using Clio software to ensure accuracy and timeliness.<br>• Prepare, review, and issue client invoices while addressing any discrepancies or inquiries.<br>• Monitor accounts receivable and follow up on overdue payments to maintain cash flow.<br>• Collaborate with attorneys and legal staff to ensure proper time entry and expense tracking.<br>• Maintain detailed and accurate records of billing transactions and client accounts.<br>• Analyze billing reports to identify opportunities for process improvements and efficiency.<br>• Provide training and guidance to staff on Clio software and billing best practices.<br>• Ensure compliance with legal billing standards and relevant regulations.<br>• Assist in optimizing billing workflows and implementing best practices.<br>• Supervise and lead the billing team, ensuring accountability and streamlined operations.
We are looking for a detail-oriented Reconciliation Specialist. Staff or Junior Accountant to join our team in Miami, Florida. In this role, you will play a key part in ensuring the accuracy of financial records and resolving discrepancies across accounts. This is a permanent position to work internally within Robert Half. <br> Responsibilities: • Perform thorough reconciliations of balance sheet accounts, ensuring all discrepancies are identified and resolved promptly. • Analyze and reconcile intercompany accounts to maintain accurate financial reporting. • Prepare and review journal entries to support monthly and quarterly closing processes. • Monitor and manage accruals, including expense and monthly accruals, to ensure accurate financial statements. • Review and reclassify expenses as necessary to align with proper accounting standards. • Conduct detailed reviews of prepaid accounts and ensure proper allocation of associated expenses. • Collaborate with internal teams to address and resolve reconciliation discrepancies effectively. • Ensure compliance with accounting regulations and company policies during all reconciliation activities. • Maintain organized and accurate financial documentation to support audit and reporting requirements. • Contribute to process improvements within reconciliation workflows to enhance efficiency. <br> If interested, please reach out to Cristina.Arguello@roberthalf
<p>We are looking for a detail-oriented Accounting Clerk to join our team in West Palm Beach Florida. This role offers the opportunity to work Remotely, requiring meeting in-person once a week for a few hours. Open to either full time hours or starting part-time and later increasing to full time. Schedule M-F; standard business hours; some benefits included. Proficiency in Spanish is a plus but not required.</p><p><br></p><p><strong>Schedule: <em>Remote</em></strong><em> </em><strong><em>for LOCALS Only</em> (near West Palm Beach/Boca area) </strong> w flex to meet a few hours once a week w Owner) </p><p><strong>Hours:</strong> M-F; standard Business hours</p><p><strong>Salary</strong>: $25-$27 p/hr (with some stretch up to $30p/hr)</p><p><strong>Benefits: </strong>6 standard Holidays, 1 week paid Vacaction; open to stipend towards Medical benefits; flexible and Open to discussion! </p><p><br></p><p>Keys to this Role</p><ul><li>QuickBooks Required, Excel Required</li><li>Experience in AP & AR, reconciliation</li><li>Ability to manage multiple transactions across various entities</li><li>Bilingual in Spanish very helpful</li></ul><p>Responsibilities:</p><p>• Handle high-volume data entry for invoicing, billing, and payment collection across multiple entities.</p><p>• Reconcile transactions, including credit card activity, ensuring accuracy and compliance.</p><p>• Collaborate with the General Manager to process claims, create invoices, and manage equipment and parts orders.</p><p>• Handling of client service transactions, including shipping services, leases, and repairs.</p><p>• Communicate with vendors placing orders for equipment, inventory or returns.</p><p>• Prepare and report financial data to external accountants, ensuring timely and accurate submissions.</p><p>• Maintain organized records for accounts payable, accounts receivable, and other financial activities.</p><p>• Recommend improvements to enhance efficiency in accounting processes.</p><p>• Develop and implement new procedures for managing data in QuickBooks and Excel.</p><p>• Communicate effectively with Ownership in weekly meeting to discuss pending items or discrepancies.</p>
We are looking for a skilled and detail-oriented Bookkeeper to join our team in Boca Raton, Florida. This role requires someone with a strong background in bookkeeping and office administration, particularly within a legal or law firm setting. The ideal candidate will take ownership of billing, collections, and trust account management while supporting day-to-day office operations.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes with accuracy and efficiency.<br>• Handle billing and collections, including reaching out to clients assertively to ensure timely payments.<br>• Utilize QuickBooks for check processing, financial tracking, and maintaining organized records.<br>• Process trust account transactions and ensure compliance with legal and financial standards.<br>• Coordinate office supply orders and maintain inventory to support daily operations.<br>• Address incoming wires and resolve billing-related inquiries promptly.<br>• Support administrative tasks such as mail distribution and front desk responsibilities.<br>• Implement month-end accounting procedures in collaboration with an external CPA.<br>• Use Smokeball software to manage case-related financial tasks within a legal framework.<br>• Provide general office management support to ensure smooth day-to-day operations.
<p>Established, family-owned commercial property management and real estate brokerage firm is seeking a <strong>Full-Charge Bookkeeper</strong> to manage day-to-day accounting and financial operations.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Handle full-cycle bookkeeping (A/P, A/R, bank & credit card reconciliations)</li><li>Prepare month-end financials, including P& Ls and balance sheets</li><li>Manage cash flow, payroll, owner distributions, and vendor payments</li><li>Support budgeting, collections, and tax filings (quarterly, year-end, 1099s)</li><li>Ensure accurate financial reporting for property management and brokerage activities</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li>5+ years of bookkeeping experience (real estate/property management preferred)</li><li>Experience with Yardi and strong Excel skills</li><li>Solid GAAP knowledge and exceptional attention to detail</li></ul><p>Great opportunity to join a stable, long-standing firm with a hands-on accounting role.</p><p><br></p><p><br></p>
We are looking for a detail-oriented Accounting Assistant to join our team in Wellington, Florida. In this role, you will provide crucial support to our financial operations, ensuring accuracy in accounts payable and receivable, reconciliations, and financial reporting. The ideal candidate is highly organized, experienced in QuickBooks Online, and capable of managing multiple tasks with efficiency and precision.<br><br>Responsibilities:<br>• Process vendor invoices by reviewing, coding, and accurately entering them into QuickBooks Online, ensuring correct allocation to projects and departments.<br>• Reconcile vendor statements and promptly resolve any discrepancies to maintain accurate records.<br>• Coordinate weekly payment runs, including checks and online payments, while managing payment schedules effectively.<br>• Generate customer invoices, apply payments, and monitor outstanding balances to ensure timely collections.<br>• Maintain comprehensive accounts receivable aging reports and communicate with clients or tenants regarding overdue payments.<br>• Perform daily and weekly reconciliations of bank accounts and credit card transactions to ensure accurate financial data.<br>• Assist with month-end closing procedures and support general ledger maintenance.<br>• Prepare detailed financial reports, including cash flow summaries and expense tracking, to support decision-making processes.<br>• Collaborate on audit preparations and documentation to ensure compliance with internal controls and external requirements.
We are looking for a detail-oriented Accounts Receivable Clerk to join our team on a contract basis in Boca Raton, Florida. In this role, you will be responsible for managing customer accounts, processing invoices, and ensuring accurate record-keeping. This position is ideal for someone who thrives in a structured environment and possesses strong organizational skills.<br><br>Responsibilities:<br>• Process and post invoices to the corresponding customer accounts with accuracy and attention to detail.<br>• Maintain detailed records of customer transactions and ensure proper documentation.<br>• Collaborate with internal teams to resolve discrepancies and ensure smooth account management.<br>• Apply payments and reconcile accounts to ensure balances are accurate.<br>• Manage billing functions and ensure timely invoicing.<br>• Handle cash applications and collections, including commercial collections.<br>• Use Microsoft Excel and Outlook to organize and track financial information.<br>• Follow established procedures to maintain consistency and efficiency.<br>• Communicate effectively with customers and internal teams to address account-related inquiries.<br>• Adhere to company standards and guidelines while managing accounts receivable tasks.
<p>We are in search of a Full Charge Bookkeeper to join our team in Miami Gardens, Florida. This role will be focused on maintaining and processing all aspects of accounts payable and receivable, managing payroll, and ensuring the accuracy of financial records. Utilizing QuickBooks will be crucial in maintaining these records and executing transactions. Experience with QuickBooks Desktop is required. Client will be evaluating candidates QuickBooks skills as part of the interview process. Bilingual English and Spanish is also required. This role is onsite Mon-Fri. The salary for this role is $65k</p><p><br></p><p>Responsibilities:</p><p>Posting entries into QuickBooks.</p><p>Processing AP and AR into QuickBooks</p><p>Working with Controller with monthly reconciliations</p><p><br></p>
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Fort Lauderdale, FL. This role requires strong communication skills and the ability to professionally manage customer interactions to ensure timely invoice processing and payment collection. If you thrive in a fast-paced environment and excel at building positive client relationships, this position could be a great fit for you.<br><br>Responsibilities:<br>• Oversee daily accounts receivable tasks, including invoice preparation and collections.<br>• Follow up with customers to address outstanding balances and ensure timely payments.<br>• Process and accurately post customer payments within the accounting system.<br>• Maintain organized records of customer communications and collection activities.<br>• Deliver exceptional customer service by resolving payment issues efficiently.<br>• Utilize QuickBooks Enterprise to manage accounts receivable processes effectively.<br>• Build and maintain strong relationships with customers to foster trust and collaboration.<br>• Proactively identify and address discrepancies in accounts receivable.<br>• Collaborate with internal teams to ensure smooth billing and payment operations.
<p>The Accounting Clerk supports the finance and accounting team by performing a variety of administrative and bookkeeping tasks. This role is responsible for maintaining accurate financial records, assisting with data entry, processing transactions, and providing general support to ensure smooth daily accounting operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately enter financial transactions into accounting systems.</li><li>Process accounts payable and accounts receivable.</li><li>Reconcile bank statements, ledgers, and other financial records.</li><li>Assist with the preparation of financial reports and summaries.</li><li>Maintain and organize invoices, receipts, and other supporting documents.</li><li>Support the month-end and year-end closing processes.</li><li>Respond to inquiries from vendors, customers, and internal staff.</li><li>Perform general administrative tasks related to accounting as needed</li></ul><p>If you are interested, please call Victoria at 786.801.5830 or email your resume to [email protected]</p>
<p>We are seeking a reliable and detail-oriented <strong>Bookkeeper</strong> to support daily accounting operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Record and maintain financial transactions</li><li>Process accounts payable and accounts receivable</li><li>Perform bank and account reconciliations</li><li>Assist with month-end close and reporting</li><li>Maintain accurate and organized financial records</li></ul><p><br></p>
We are looking for a skilled and detail-oriented Full Charge Bookkeeper to manage financial operations with precision and efficiency. This role involves handling a wide range of bookkeeping tasks, including accounts payable, accounts receivable, and reconciliations, while ensuring compliance with relevant regulations. Located in Boynton Beach, Florida, this Contract to permanent position offers an excellent opportunity for a detail-oriented individual seeking long-term growth.<br><br>Responsibilities:<br>• Oversee and manage all aspects of accounts payable and accounts receivable processes.<br>• Perform accurate bank and credit card reconciliations to ensure financial records are up-to-date.<br>• Prepare and file sales tax reports in compliance with local and state regulations.<br>• Utilize QuickBooks to maintain and update financial data and generate reports as needed.<br>• Monitor and track financial transactions to ensure proper documentation and categorization.<br>• Resolve discrepancies in accounts by investigating and correcting errors promptly.<br>• Assist in preparing financial statements and reports for management review.<br>• Maintain organized and secure records of financial activities and transactions.<br>• Communicate with vendors and clients regarding payments and account inquiries.<br>• Support internal audits and ensure compliance with established financial procedures.
<p>Our client is looking for an experienced Full Charge Bookkeeper to manage and oversee the accounting operations of our organization. This role is based in Jupiter, Florida, and requires someone with strong attention to detail who can handle a variety of financial tasks with precision and efficiency. The successful candidate will play a key role in maintaining accurate financial records and ensuring compliance with company policies.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of accounts payable and accounts receivable processes.</p><p>• Perform month-end closing procedures and prepare financial statements.</p><p>• Oversee payroll operations, including supervising employee time tracking and collaborating with a third-party payroll provider.</p><p>• Utilize QuickBooks Desktop, FishBowl, and Excel to maintain accurate financial records and inventory management.</p><p>• Assist with onboarding new employees and maintaining HR files.</p><p>• Perform bank reconciliations to ensure accuracy of financial transactions.</p><p>• Collaborate with the Financial Analyst on accounts receivable, commissions, and sales tax reporting.</p><p>• Monitor and maintain inventory records to support accurate financial reporting.</p><p>• Ensure compliance with company policies and procedures throughout all accounting functions.</p><p>• Provide insights and recommendations to improve efficiency within accounting processes.</p>
