<p>Position Overview</p><p><br></p><p>The Specialized Workforce Agile Talent (SWAT) Administrative Specialist provides high-level administrative expertise and solutions within a collaborative team environment. This role focuses on delivering backup leadership administrative support for Administrative Assistants within the Administrative Services Center of Excellence (CoE), along with cross-functional and long-term project support. The ideal candidate thrives in a fast-paced, service-oriented environment and consistently delivers excellent customer support.</p><p>Key Accountabilities</p><p><br></p><p>Administrative Partnership & Coverage</p><p><br></p><p>Partner with all CoE Administrative Assistants to support business success across teams</p><p>Provide desk coverage during Administrative Assistant absences, including:</p><p>Calendar management</p><p>Meeting and event coordination (on-site and off-site), including logistics, agendas, and document creation</p><p>Global travel coordination, including visa and passport requests, travel arrangements, and expense reports</p><p>General Administrative Support</p><p><br></p><p>Provide administrative support to team members and leaders across office sites, including:</p><p>Data entry and research</p><p>Meeting and event coordination</p><p>Scanning, printing, and document refinement</p><p>Workspace changes and office coordination</p><p>Assembling and shipping gift bags</p><p>Serving as a tour guide and meeting escort</p><p>Operational & Project Support</p><p><br></p><p>Provide on-site support for Virtual Assistants</p><p>Drive process improvements and provide technical expertise for administrative tasks</p><p>Own and manage long-term projects</p><p>Support special projects as needed</p><p>Stakeholder Interaction</p><p><br></p><p>Interact professionally with individuals at all levels of the organization</p><p>Engage with external customers, partner organizations, and community leaders as required</p><p><br></p>
We are looking for a detail-oriented Administrative Coordinator to join our team on a long-term contract basis in Minneapolis, Minnesota. This role involves providing essential administrative and project support to ensure seamless operations and effective coordination across teams and initiatives. The ideal candidate will excel in organization, communication, and problem-solving while maintaining confidentiality and professionalism.<br><br>Responsibilities:<br>• Manage and maintain the executive calendar, ensuring scheduling needs and priorities are met efficiently.<br>• Coordinate and prepare materials for meetings, including agendas, notifications, and accurate minutes, while ensuring follow-up actions are completed.<br>• Organize travel arrangements and handle expense submissions and reimbursements for the executive.<br>• Conduct research, track progress, and provide support for division projects to ensure timely completion.<br>• Collaborate with various teams and workgroups to facilitate project coordination and reporting.<br>• Maintain filing systems and ensure documents are organized, accessible, and secure.<br>• Assist with union-related administrative tasks and budget tracking as directed.<br>• Respond to internal and external correspondence promptly and professionally.<br>• Monitor deadlines and reporting requirements, ensuring all deliverables are completed accurately.<br>• Order and manage office supplies to support efficient operations.
We are looking for an experienced Senior Product Manager to lead the development and lifecycle management of innovative hardware and software solutions. In this role, you will be responsible for defining the strategic vision for critical product lines while coordinating cross-functional teams to ensure successful execution. If you're passionate about creating market-leading products and thrive in a dynamic environment, we want to hear from you.<br><br>Responsibilities:<br>• Conduct in-depth market research to identify industry trends, competitive landscapes, and emerging technologies.<br>• Collaborate with sales, marketing, and business development to uncover customer needs and whitespace opportunities.<br>• Develop and maintain a clear product vision and roadmap aligned with organizational goals and market demands.<br>• Lead all phases of the product lifecycle, including concept development, design, testing, launch, and growth.<br>• Define and prioritize product requirements, ensuring alignment with customer value and technical feasibility.<br>• Coordinate cross-functional teams, including engineering, design, operations, and supply chain, to deliver high-quality products.<br>• Manage project budgets, schedules, and scope to ensure on-time delivery within cost targets.<br>• Oversee compliance, certification, and quality assurance processes for hardware and software products.<br>• Create go-to-market strategies and collaborate with commercialization teams to drive product adoption.<br>• Monitor product performance post-launch, leveraging customer feedback and data to identify opportunities for improvement.
We are looking for an experienced Chief Financial Officer (CFO) to lead the financial operations of a construction company in Rogers, Minnesota. This pivotal role involves overseeing accounting, financial reporting, tax compliance, budgeting, and risk management strategies. The ideal candidate will collaborate with operational teams to ensure accurate job costing, compliance with industry-specific requirements, and effective financial controls.<br><br>Responsibilities:<br>• Supervise the accounting team, including Accounts Payable and Payroll specialists, to ensure seamless financial operations.<br>• Develop and implement financial strategies that align with organizational goals and support long-term growth.<br>• Monitor and manage compliance with construction-specific financial requirements, including work-in-progress reporting, bonding, and retention protocols.<br>• Oversee the preparation of accurate and timely financial reports and ensure compliance with tax regulations.<br>• Partner with operational teams to improve job costing accuracy and streamline financial processes.<br>• Establish and track key performance indicators (KPIs) to measure financial health and organizational success.<br>• Manage multi-state prequalification processes and ensure compliance with relevant regulations.<br>• Lead audits and ensure the accuracy of financial records, including bank reconciliations.<br>• Provide strategic financial guidance to support organizational decision-making and growth initiatives.<br>• Facilitate the implementation of new project accounting systems to enhance operational efficiency.
<p>We are looking for an experienced Tier 2 IT Support Analyst to provide advanced technical assistance. This role involves managing escalated IT issues, root cause analysis to resolve issues, project work and supporting various devices and software platforms. </p><p><br></p><p>Responsibilities</p><ul><li>Provide Tier 2 support for desktops, applications, and end‑user systems</li><li>Resolve escalated issues and troubleshoot complex technical problems</li><li>Administer Active Directory, Microsoft 365, Azure, and Intune</li><li>Support and maintain audio‑visual systems, IP cameras, and VoIP technologies</li><li>Support public safety technology including Cradlepoint modems and Axon Fleet 3</li><li>Use and manage ITSM tools</li><li>Assist with hardware and software installations and asset tracking</li></ul><p>Interested candidates should submit resumes to sally.lander@roberthalf(.com) or contact Sally Lander at 612.249.0254.</p>
<p>Our client is a well-established, privately held company in the <strong>mechanical and building services space</strong>, serving commercial and residential customers throughout the Twin Cities. They’re looking to add a hands-on <strong>Controller</strong> to own the accounting function and partner closely with leadership as the business continues to grow. This position is south of St. Paul and this role can be onsite or hybrid. </p><p>This is an individual-contributor role with <strong>no direct reports</strong>, making it a great opportunity for either:</p><ul><li>A Controller who enjoys staying close to the work, or</li><li>A Senior Accountant / Accounting Manager ready to step into a Controller title</li></ul><p>What You’ll Do</p><ul><li>Own the full monthly, quarterly, and year-end close process</li><li>Prepare and analyze financial statements, budgets, and forecasts</li><li>Oversee job costing, WIP reporting, and margin analysis</li><li>Manage cash flow, banking relationships, and covenant reporting</li><li>Ensure compliance with GAAP and coordinate with external CPA firm for year-end review/tax work</li><li>Improve accounting processes, controls, and reporting as the business scales</li><li>Serve as a financial partner to ownership and operational leaders</li></ul><p>What They’re Looking For</p><ul><li>Bachelor’s degree in Accounting or Finance</li><li>5+ years of progressive accounting experience</li><li>Experience in construction, mechanical services, project-based, or job-costing environments strongly preferred</li><li>Strong Excel skills and experience with ERP/accounting systems</li><li>Comfortable working independently and being “in the weeds” when needed</li></ul><p>Why This Role</p><ul><li>Stable, profitable company with a strong local reputation</li><li>High visibility and direct access to ownership</li><li>Broad scope and autonomy without people-management pressure</li><li>Competitive compensation and benefits</li></ul>
We are looking for an experienced Buyer to join our team on a long-term contract basis in Minneapolis, Minnesota. In this role, you will be responsible for managing purchase orders, maintaining supplier relationships, and ensuring timely delivery of materials. This position requires exceptional organizational skills and a strong ability to handle procurement activities efficiently.<br><br>Responsibilities:<br>• Develop and maintain strong relationships with suppliers to ensure timely delivery of goods and services.<br>• Monitor and expedite purchase orders to meet organizational deadlines and requirements.<br>• Accurately update delivery dates and ensure all procurement records are kept current.<br>• Track and manage purchase order deliveries to align with project timelines and company needs.<br>• Collaborate with internal teams to support purchasing activities and resolve any procurement issues.<br>• Analyze supplier performance and provide recommendations for improvements.<br>• Assist in planning and managing purchasing materials to optimize inventory levels.<br>• Review purchase agreements and requisitions to ensure compliance with company policies.<br>• Support additional procurement-related tasks as needed, ensuring smooth operations.
<p>The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars, including scheduling meetings, appointments, and travel arrangements</li><li>Serve as the primary point of contact between executives and internal/external stakeholders</li><li>Prepare, proofread, and edit correspondence, reports, presentations, and meeting materials</li><li>Coordinate and maintain confidential files, records, and documents</li><li>Plan and execute meetings, including agenda preparation, note-taking, and follow-up action items</li><li>Monitor and prioritize incoming emails, calls, and requests to ensure timely responses</li><li>Assist with project coordination, tracking deadlines, and ensuring deliverables are met</li><li>Handle expense reports, invoicing, and budget tracking for executive-related activities</li><li>Support onboarding of new team members and coordinate team events or activities</li><li>Conduct research and gather information to support executive decision-making</li><li>Maintain professionalism and confidentiality in all interactions</li></ul><p><br></p>
<p>We are looking for a dynamic Business Analyst/Product Owner with a strong foundation in business analysis and agile methodologies to join our team. This role serves as the critical link between technical teams and business stakeholders, ensuring that solutions align with strategic goals and deliver measurable value. The ideal candidate will possess exceptional analytical skills, an ability to simplify complex requirements, and a passion for driving continuous improvement.</p><p><br></p><p>Responsibilities:</p><p>• Gather and analyze business requirements through interviews and workshops, documenting user stories with clear acceptance criteria.</p><p>• Refine user stories by adding detailed tests, acceptance criteria, and visual models to ensure alignment across teams.</p><p>• Identify and manage assumptions, risks, and issues that could impact project success.</p><p>• Collaborate with stakeholders to create, prioritize, and maintain the product backlog based on user needs and business value.</p><p>• Provide clarifications and guidance to development and quality teams during planning, refinement, and demos.</p><p>• Validate deliverables against acceptance criteria and approve releases for deployment.</p><p>• Coordinate and lead demo sessions with internal and external stakeholders to showcase software progress.</p><p>• Develop user training materials and support external client demos as needed.</p><p>• Advocate for Agile principles and drive continuous improvement within the team.</p>
