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64 results for Administrative Assistant in Berkeley, CA

Receptionist

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a real estate and property organization. This contract position requires someone who can create a welcoming first impression while managing administrative tasks with accuracy and efficiency. The ideal candidate is organized, service-oriented, and comfortable handling visitor coordination, communications, and general office support in a fast-paced environment. Responsibilities: • Welcome guests and tenants in a courteous manner, provide assistance upon arrival, and ensure visitors are directed to the appropriate person or department. • Answer and route incoming calls through the main phone line, respond to routine inquiries, and relay messages promptly and accurately. • Maintain the reception area and shared office spaces so they remain orderly, well-maintained, and ready for daily business activities. • Handle incoming and outgoing mail, packages, and courier deliveries while keeping records organized and up to date. • Provide administrative support such as filing documents, preparing copies, typing correspondence, and assisting with basic reports or presentations. • Use Microsoft Office applications, including Word, Excel, and PowerPoint, to complete clerical assignments and support office documentation needs. • Monitor visitor access procedures and follow established security practices for guest sign-in and front-desk operations. • Assist with research and other general office tasks as needed to support the broader administrative team.
2026-07-06T00:00:00Z

Receptionist

Palo Alto, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
Reception CoordinatorPosition SummaryWe are seeking a professional, personable, and highly organized Reception Coordinator to serve as the first point of contact for visitors, clients, and employees. This role is responsible for creating a welcoming environment, maintaining front office operations, coordinating facility-related tasks, and ensuring conference rooms and common areas are presentation-ready at all times.Key Responsibilities<ul><li>Deliver an exceptional visitor experience by warmly greeting guests, escorting visitors as needed, and ensuring all guests feel welcomed and supported.</li><li>Professionally answer and direct incoming phone calls, taking messages and responding to inquiries in a courteous and efficient manner.</li><li>Maintain the appearance and functionality of conference rooms, lobby areas, and kitchen spaces, ensuring they remain clean, organized, and ready for meetings.</li><li>Coordinate office mail, packages, courier services, and deliveries, ensuring timely distribution and tracking as needed.</li><li>Manage conference room readiness, including room setup, supplies, and meeting support.</li><li>Develop and maintain a working knowledge of audiovisual (AV) systems in conference rooms and provide basic troubleshooting assistance when needed.</li><li>Promptly communicate AV or equipment issues to the IT team to ensure minimal disruption to meetings and events.</li><li>Monitor office supplies and coordinate restocking of common areas.</li><li>Support administrative and office operations projects as assigned.</li><li>Maintain a professional, polished, and customer-focused presence at the front desk.</li></ul>
2026-07-06T00:00:00Z

Purchasing Assistant

Benicia, CA
onsite
Temporary / Contract
24.5 - 26.5 USD / Hourly
Our client is seeking a dependable and detail-oriented Purchasing Administrative Assistant to provide coverage during a long leave. This temporary role will support the purchasing team with vendor communication, purchase order processing, order tracking, and other administrative purchasing tasks. The ideal candidate is organized, comfortable communicating by email, and able to adapt to both slower periods and high-volume activity in a fast-paced office environment. For consideration, please contact Tawnia Kirshen at 925-274-5416 or email me to my email addres listed on LinkedIn. Thank you! Key Responsibilities:<ul><li>Support the purchasing team with vendor communication</li><li>Create, process, and maintain purchase orders</li><li>Follow up on vendor quotes and pricing requests</li><li>Track orders and provide updates on shipment or delivery status</li><li>Maintain accurate purchasing records and documentation</li><li>Assist with general administrative tasks related to purchasing operations</li><li>Communicate professionally with vendors and internal team members, primarily via email</li></ul>
2026-06-18T00:00:00Z

Executive Admin

San Leandro, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Job Summary:The Executive Assistant provides high-level administrative support to senior leaders and executives, helping manage daily operations, communications, scheduling, and strategic priorities. This role requires strong organizational skills, professionalism, discretion, and the ability to handle confidential information. Based on general knowledge.Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments. Based on general knowledge.</li><li>Prepare correspondence, reports, presentations, and other business documents. Based on general knowledge.</li><li>Screen calls, emails, and inquiries, and respond or redirect as appropriate. Based on general knowledge.</li><li>Coordinate travel arrangements, itineraries, and expense reporting. Based on general knowledge.</li><li>Organize meetings, including agendas, materials, logistics, and follow-up action items. Based on general knowledge.</li><li>Maintain confidential files, records, and sensitive business information. Based on general knowledge.</li><li>Serve as a liaison between executives, internal teams, clients, and external partners. Based on general knowledge.</li><li>Support special projects, event planning, and executive initiatives as assigned. Based on general knowledge.</li><li>Track deadlines, priorities, and key deliverables to support executive effectiveness. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z

Paralegal

San Francisco, CA
onsite
Permanent / Full Time
70000 - 105000 USD / Yearly
We are seeking a diligent Paralegal to join our legal team located in San Francisco, California. In this role, you will be responsible for assisting attorneys with various aspects of family law cases, conducting legal research, and ensuring the efficient management of client files. This role will also require you to prepare legal documents, schedule meetings, and perform administrative tasks. Responsibilities:• Assist in the management of family law cases, including divorce, child custody, and spousal support cases• Draft and prepare legal documents, including pleadings, motions, and affidavits• Schedule and manage client meetings and court appearances• Effectively communicate with clients, opposing counsel, and court personnel• Assist attorneys in trial preparation, including the organization of exhibits and witness lists• Attend court hearings and provide assistance to attorneys during proceedings• Perform various administrative tasks such as filing and data entry• Utilize legal case management software for case tracking and management.• Maintain and organize client files and case documents in an efficient manner
2026-06-15T00:00:00Z

Paralegal

Emeryville, CA
onsite
Permanent / Full Time
80000 - 110000 USD / Yearly
We are looking for a skilled Paralegal to join a litigation team in Emeryville, California. This position supports attorneys from initial case development through trial, with a strong focus on document review, deadline management, and coordination across courts and third parties. The ideal candidate brings sound judgment, strong organizational ability, and experience handling complex matters in a fast-moving legal setting. Responsibilities: • Analyze and condense medical, billing, and other case-related records into clear summaries for attorney review. • Prepare, send, and monitor subpoenas for documents, witnesses, and court matters across various jurisdictions. • Work with courts, healthcare providers, expert witnesses, and external organizations to secure records and supporting materials. • Oversee litigation calendars and track filing dates, court deadlines, and follow-up tasks to keep matters progressing on schedule. • Assemble pleadings, discovery materials, exhibit sets, deposition summaries, and trial notebooks for active cases. • Support attorneys before depositions and hearings by organizing witness information, exhibits, and related case documents. • Submit legal filings to county and state courts, including electronic filing when required by the jurisdiction. • Maintain orderly electronic and paper case files so documents are accessible, complete, and up to date. • Assist with trial logistics by preparing exhibits, coordinating materials, and ensuring readiness for hearings and courtroom proceedings. • Communicate professionally with clients, opposing counsel, court staff, service providers, and other case contacts.
2026-06-11T00:00:00Z

Paralegal

Concord, CA
onsite
Temporary to Hire
30 - 38 USD / Hourly
We are looking for a detail-oriented Paralegal to support appeals activity in Concord, California. This contract opportunity with permanent potential focuses on coordinating documentation, filings, and case tracking related to Medicare reimbursement appeals while helping the team maintain an organized and timely workflow. The ideal candidate brings strong judgment, clear communication, and the ability to manage multiple deadlines in a structured legal or appeals environment. Responsibilities:<ul><li>Prepare, revise, and maintain appeal-related documentation to support matters before the Provider Reimbursement Review Board.</li><li>Organize and monitor case materials so records remain accurate, accessible, and ready for deadlines or review.</li><li>Submit filings through the appropriate electronic board system and confirm documents are processed correctly and on time.</li><li>Track case activity and status updates within project management and case management platforms.</li><li>Receive, review, and distribute correspondence from the Review Board and other involved parties to keep matters moving efficiently.</li><li>Gather and assemble jurisdictional and supporting records needed for appeal submissions and case progression.</li><li>Update standard forms, templates, and filing materials to promote consistency and accuracy across the appeals process.</li></ul>
2026-06-19T00:00:00Z

Paralegal

Los Altos, CA
onsite
Permanent / Full Time
85000 - 130000 USD / Yearly
We are looking for an experienced Paralegal to join our boutique estate planning and trust administration practice in Los Altos, California. This position requires a motivated and meticulous individual who thrives in a collaborative environment and possesses expertise in all aspects of trust and estate administration. You will work closely with attorneys, clients, fiduciaries, and support staff, managing complex cases and meeting deadlines with precision. Responsibilities: • Organize and analyze asset information to support trust and estate administration processes. • Assist in appraising and valuing assets, including strategies for asset allocation and subtrust funding. • Prepare inventories, asset allocation agreements, and transfer documents for trust and estate matters. • Draft and file court pleadings such as Probate petitions, Spousal Property petitions, and Trust Reformation petitions. • Manage court filings, eFilings, discovery processes, and service of legal documents. • Research and prepare deeds and supporting documents for real property transfers, including grant deeds and quitclaim deeds. • Create fiduciary reports and accountings to ensure compliance and accuracy. • Review and prepare Estate and Gift Tax returns with attention to detail. • Maintain organized physical and electronic client files for seamless access and management.
2026-07-01T00:00:00Z

Paralegal

Burlingame, CA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Why This Opportunity Stands Out<ul><li>Supportive, team oriented environment</li><li>Friendly, approachable attorneys with a collaborative and open management style</li><li>Fast paced setting with strong mentorship and room for growth</li><li>Great opportunity for someone looking for a challenge and meaningful legal experience</li><li>Exposure to complex and high volume litigation matters</li></ul>Responsibilities<ul><li>Support attorneys and paralegals with case management and day to day litigation tasks</li><li>Assist with organizing files, maintaining case documents, and tracking deadlines</li><li>Prepare, review, and process legal documents and correspondence</li><li>Help manage high volume workflows with accuracy and efficiency</li><li>Communicate professionally with internal team members and outside parties as needed</li><li>Provide general administrative and legal support in a busy litigation practice</li></ul>
2026-06-27T00:00:00Z

Paralegal

San Francisco, CA
onsite
Temporary / Contract
30 - 38 USD / Hourly
Our maritime law firm client is seeking a Litigation Paralegal to provide immediate onsite support to its San Francisco office on a contract basis. This is a hands-on litigation support role that combines substantive billable work with critical litigation secretarial functions, with the ideal candidate having demonstrated experience managing litigation calendars, court deadlines, e-filings, document preparation, and day-to-day case support while also assisting attorneys with discovery, trial preparation, legal research, and other substantive paralegal tasks. Strong organizational skills, attention to detail, and the ability to work independently in a fast-paced law firm environment are essential. Key Responsibilities<ul><li>Manage attorney calendars, court deadlines, and litigation docketing activities.</li><li>Coordinate and maintain case calendars, ensuring compliance with federal, state, and local court deadlines.</li><li>Prepare, proofread, format, and finalize pleadings, motions, discovery, correspondence, exhibits, and other legal documents.</li><li>Perform electronic filing with California state and federal courts and coordinate service of process.</li><li>Assist with discovery management, including document review, organization, production, and tracking of discovery deadlines.</li><li>Support attorneys with motion practice, legal research, drafting, and case preparation.</li><li>Organize and maintain electronic and physical case files.</li><li>Prepare exhibits, hearing binders, deposition materials, and trial notebooks.</li><li>Coordinate depositions, hearings, mediations, meetings, and other litigation-related events.</li><li>Communicate professionally with clients, courts, opposing counsel, vendors, and third parties.</li><li>Track billable time and maintain accurate case information within the firm's practice management system.</li><li>Provide general litigation and administrative support to attorneys as needed.</li></ul>
2026-07-06T00:00:00Z

Paralegal

San Francisco, CA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
A well-established law firm specializing in Real Estate/Landlord-Tenant is seeking a motivated and experienced Paralegal to join their dynamic team. This is a full-time, hybrid or remote flexible opportunity where you'll play a vital role in assisting attorneys with all stages of litigation while working alongside seasoned legal professionals. Responsibilities• Conducting legal fact finding and basic legal research as needed• Draft legal documents• Assisting in managing cases, ensuring all details are handled in a timely manner• Organizing pleadings and filing them electronically• Coordinating and scheduling calendars to ensure all important dates and deadlines are accounted for• Assisting attorneys in trial preparation to ensure all necessary documents and information are in order• Maintaining case files, ensuring they are up to date and easily accessible• Responding to ad-hoc requests and completing them as necessary
2026-06-15T00:00:00Z

Paralegal

San Francisco, CA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
A large company is seeking a Litigation Paralegal to join its in-house legal department. Responsibilities<ul><li>Draft legal documents including correspondence, pleadings, discovery, and memoranda </li><li>E-filing</li><li>Prepare subpoenas, records requests, and government inquiries</li><li>Assist with discovery and document production</li><li>Assist with depositions, hearings, trial prep, and trial support</li><li>Draft redlines, tables of contents/authorities, cite checks, and proofreading</li><li>Manage calendars and track deadlines</li><li>Schedule depositions and hearings </li></ul>
2026-06-15T00:00:00Z

Paralegal

Emeryville, CA
onsite
Temporary / Contract
30 - 38 USD / Hourly
A plaintiff-side asbestos litigation firm in Emeryville is seeking a Paralegal/Legal Assistant to join the team on a contract-to-hire basis. This is a fully onsite opportunity supporting a high-volume practice, ideal for someone who thrives in a fast-paced environment and is looking to grow within a collaborative team known for its strong culture. Responsibilities<ul><li>Provide litigation support on plaintiff asbestos matters from intake through resolution</li><li>Assist with drafting, formatting, and filing pleadings, discovery, and correspondence</li><li>Manage case files, including organizing and maintaining documents and evidence</li><li>Handle written discovery, including preparing and responding to requests</li><li>Coordinate filings and ensure compliance with court rules and deadlines</li><li>Maintain and track case calendars, deadlines, and key milestones</li><li>Communicate with clients, medical providers, and third parties as needed</li><li>Support attorneys with day-to-day case management in a high-volume environment</li></ul>
2026-06-19T00:00:00Z

Paralegal

San Ramon, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
A San Ramon-based law firm with a strong practice in insurance coverage, business litigation, and complex civil disputes is seeking a Trial Preparation Paralegal to join the team on a contract basis. This role will provide hands-on support in a busy litigation environment, assisting attorneys through all stages of trial preparation on high-stakes matters. Responsibilities<ul><li>Lead trial preparation efforts, including organizing exhibits, trial binders, and witness materials</li><li>Manage and maintain case files from pre-trial through trial</li><li>Assist with deposition preparation, summaries, and document organization</li><li>Support attorneys with discovery, document production, and case strategy preparation</li><li>Coordinate logistics for hearings, depositions, and trial proceedings</li><li>Prepare and manage trial exhibits and evidence in accordance with court requirements</li><li>Track deadlines and ensure compliance with court rules and procedures</li><li>Provide on-site support during trial as needed</li></ul>
2026-06-19T00:00:00Z