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63 results for Administrative Assistant in Berkeley, CA

Bilingual Spanish Admin Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Job Title: Bilingual Spanish Administrative Assistant Job Summary: The Bilingual Spanish Administrative Assistant provides administrative and clerical support to help maintain efficient office operations while communicating effectively in both English and Spanish. This role supports staff, clients, and visitors by handling correspondence, scheduling, recordkeeping, and general office coordination. Based on general knowledge. Key Responsibilities: Answer and direct phone calls, emails, and other communications in both English and Spanish. Based on general knowledge. Greet visitors, clients, and staff professionally, providing assistance in both languages when needed. Based on general knowledge. Schedule meetings, appointments, and maintain calendars for managers or departments. Based on general knowledge. Translate or interpret basic verbal and written communications, documents, and messages as needed. Based on general knowledge. Prepare reports, letters, presentations, and other administrative documents. Based on general knowledge. Maintain filing systems, databases, and confidential records accurately. Based on general knowledge. Assist with data entry, invoice processing, expense reports, and other clerical tasks. Based on general knowledge. Order office supplies and help support daily office operations. Based on general knowledge. Coordinate travel arrangements, meeting logistics, and special projects as assigned. Based on general knowledge
2026-07-02T00:00:00Z

Bilingual Mandarin Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Position: Bilingual Mandarin Administrative AssistantLocation: East Bay, CACompensation: $25–$35/hour (DOE)Job Type: contract About the RoleWe are seeking a Bilingual Mandarin Administrative Assistant to support daily office operations for a busy and collaborative Oakland-based organization. This role serves as a key point of contact for clients, visitors, vendors, and internal staff while providing administrative, front desk, and office support. The ideal candidate is organized, customer-focused, and comfortable managing multiple priorities in a fast-paced environment. Fluency in both Mandarin and English is required to support communication and provide exceptional service to a diverse client base. Responsibilities<ul><li>Serve as the first point of contact for visitors, clients, and callers by providing professional front desk support, answering inquiries, and directing requests appropriately.</li><li>Provide bilingual support in Mandarin and English, including verbal communication, translation assistance, and correspondence as needed.</li><li>Coordinate calendars, meetings, conference rooms, travel arrangements, and scheduling logistics for team members and leadership.</li><li>Support office operations by managing mail, deliveries, vendors, office supplies, facilities requests, and maintaining a professional and welcoming office environment.</li><li>Perform general administrative duties including data entry, file management, document preparation, recordkeeping, and special projects while maintaining confidentiality of sensitive information.</li></ul>
2026-07-02T00:00:00Z

Office Assistant - Part Time

Santa Clara, CA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Office Assistant - Part Time to support daily workplace operations in Santa Clara, California. This Contract position is ideal for someone who enjoys keeping an office organized, ensuring supplies are available, and helping teams stay on schedule. The person in this role will contribute to a smooth and well-organized environment by managing routine administrative tasks and assisting with front-office coordination. Responsibilities: • Maintain office and breakroom inventory by monitoring stock levels and replenishing essential supplies as needed. • Receive incoming mail and packages, sort items accurately, and distribute them to the appropriate recipients in a timely manner. • Arrange meal deliveries for team lunches and help ensure orders are accurate and ready when needed. • Provide general administrative assistance such as scanning documents, filing records, and supporting clerical workflows. • Answer incoming calls courteously, direct inquiries to the correct contacts, and greet visitors in a welcoming manner. • Help keep shared office areas organized, presentable, and ready for day-to-day business activities.
2026-07-01T00:00:00Z

Legal Assistant

Oakland, CA
remote
Temporary / Contract
30 - 35 USD / Hourly
A defense-oriented law firm handling insurance coverage matters is seeking an experienced Litigation Legal Assistant to join the team on a contract-to-hire basis. This is a fully remote position supporting a busy group with increased workflow, offering a strong opportunity for someone who thrives in a motion-heavy environment and can step in to provide immediate support. Responsibilities<ul><li>Prepare, format, and finalize motions, including Tables of Contents (TOCs) and Tables of Authorities (TOAs)</li><li>Handle court filings in compliance with applicable rules and deadlines</li><li>Maintain and manage case calendars, including tracking key litigation deadlines</li><li>Provide general litigation support across active matters, assisting with high-volume workflow needs</li><li>Coordinate document preparation, proofreading, and organization of case materials</li><li>Ensure filings and documents meet court-specific formatting and procedural requirements</li><li>Utilize firm systems for document management and billing support (Clio, MS Office)</li></ul>
2026-06-19T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Permanent / Full Time
85000 - 125000 USD / Yearly
We are looking for a skilled Legal Assistant to join our dynamic team in San Jose, California. This role requires a detail-oriented individual with a strong background in family law and litigation procedures, who can handle a variety of administrative and legal tasks efficiently. The ideal candidate will bring exceptional organizational abilities, attention to detail, and proficiency in legal software and document management systems. Responsibilities: • Manage and coordinate the scheduling of court dates, deadlines, and client meetings to ensure smooth case progress. • Prepare and format legal documents, including pleadings, motions, and correspondence, adhering to proper grammar and punctuation standards. • Conduct e-filing and handle submissions for court filings in compliance with local and state regulations. • Assist attorneys with case preparation, including organizing discovery materials and managing e-discovery processes. • Maintain and update case files, ensuring all documents are accurately filed and easily accessible. • Communicate effectively with clients, attorneys, and court personnel to provide updates and address inquiries. • Support the team by monitoring deadlines and ensuring timely completion of tasks. • Utilize document management systems and legal software to streamline workflows and improve efficiency. • Collaborate with team members to ensure all administrative tasks are handled effectively. • Perform general administrative duties, such as managing correspondence and handling incoming calls.
2026-07-02T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a Legal Assistant to support employment-based immigration matters for a legal team in San Jose, California. This Long-term Contract position is well suited for someone who is organized, detail-focused, and comfortable managing a high volume of case-related documentation and communication. The role involves coordinating with foreign nationals, assisting attorneys with case preparation, and ensuring records are maintained accurately throughout the application process. Responsibilities:• Prepare and assemble immigration case materials and supporting documents for filing based on case requirements and deadlines.• Communicate with foreign nationals to collect information, provide case updates, and resolve routine questions in a timely manner.• Support attorneys by organizing case details, tracking progress, and helping maintain readiness for submissions.• Enter and update case information in tracking systems with a high degree of accuracy and consistency.• Maintain electronic and physical files so documents are complete, accessible, and properly categorized.• Handle a range of administrative duties such as scheduling, document processing, and general case support.• Monitor filing timelines and follow up on missing items to help keep matters moving efficiently.
2026-07-01T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an experienced Workers Compensation Legal Assistant to support attorneys in a fast-paced law practice. This position is ideal for someone who is highly organized, communicates effectively, and can manage multiple priorities with accuracy and professionalism. The role offers a primarily remote schedule, with weekly in-office attendance and initial onsite training for new hires. Responsibilities:• Oversee attorney schedules by tracking key dates, monitoring deadlines, and helping ensure timely case progression.• Arrange litigation-related events such as depositions, hearings, trials, and medical evaluations while coordinating with all relevant parties.• Build, update, and maintain well-organized client matter files so documents and case information remain complete and accessible.• Prepare clear and accurate written communications for external contacts, including counsel, insurance representatives, witnesses, and service providers.• Draft legal documents and supporting materials for court submission, including pleadings and electronic filings.• Handle incoming and outgoing correspondence and mail, ensuring timely distribution and proper case documentation.• Provide day-to-day administrative and legal support to assigned attorneys across a range of case activities.• Participate in onsite training during the onboarding period and report to the office once each week thereafter.
2026-06-11T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Temporary / Contract
30 - 37 USD / Hourly
We are partnering with a well-established defense-side law firm in Oakland seeking a Workers’ Compensation Legal Assistant to join the team on a contract-to-hire basis. This position is fully onsite and offers the opportunity to support a busy practice handling a high-volume workers’ compensation caseload. The team is looking for someone who is organized, proactive, and comfortable working in a fast-paced litigation environment. Responsibilities<ul><li>Provide day-to-day administrative and legal support to attorneys handling workers’ compensation defense matters</li><li>Draft, format, and file legal documents, including pleadings, correspondence, and discovery</li><li>Manage and maintain case files, ensuring accuracy and organization of both physical and electronic records</li><li>Handle e-filing with the WCAB and coordinate service of documents</li><li>Calendar deadlines, hearings, depositions, and appointments with strong attention to detail</li><li>Communicate with clients, opposing counsel, medical providers, and court personnel</li><li>Assist with preparing for hearings, depositions, and trial-related activities</li><li>Track case status and follow up on outstanding items as needed</li></ul>
2026-06-19T00:00:00Z

Legal Assistant

Burlingame, CA
onsite
Temporary to Hire
28 - 30 USD / Hourly
A Burlingame-based law firm is seeking a highly organized and detail-oriented administrative professional with at least one year of law firm experience and strong document management and file administration skills to join the firm on a contract-to-hire basis. Supporting a team of primarily remote paralegals, this position requires someone who is comfortable working independently onsite, managing recurring processes with minimal supervision, and maintaining consistency across high-volume document and file management responsibilities. This is an excellent opportunity for someone looking to build a long-term career in legal administration within a stable, process-oriented law firm environment. Key Responsibilities<ul><li>Manage daily document flow, including scanning, organizing, and filing incoming mail and client documents</li><li>Maintain physical and electronic client files, including file creation, organization, and ongoing file maintenance</li><li>Prepare and process outgoing correspondence and document transmittals</li><li>Finalize documents for signature, ensuring accuracy and completeness</li><li>Track certified mail receipts and delivery confirmations</li><li>Assemble exhibits and supporting documentation for legal filings, tax returns, and petitions</li><li>Coordinate administrative filings, including lodging wills and recording deeds</li><li>Prepare proofs of service and assist with post-recording document processing</li><li>Support file audits, document organization, and records management projects</li><li>Provide administrative support to a team of five paralegals, the majority of whom work remotely</li></ul>
2026-06-26T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A boutique San Francisco–based defense-side law firm is seeking a highly organized Legal Assistant to support its busy litigation team. This contract-to-hire opportunity offers strong exposure to complex civil litigation matters and the chance to work closely with experienced attorneys in a fast-paced, professional environment. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities while contributing to efficient case workflow. Key Responsibilities• Provide day-to-day administrative and litigation support to attorneys• Draft, revise, and finalize legal documents, including pleadings, correspondence, and filings• Manage case calendars, track critical deadlines, and coordinate court appearances• Maintain and organize case files, exhibits, and document productions• Assist with e-filing in state and federal courts• Coordinate meetings, depositions, and client communications• Support discovery processes, including document review and organization• Prepare materials for hearings, mediations, and trial
2026-06-22T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent / Full Time
80000 - 103000 USD / Yearly
Litigation SecretaryA midsize East Bay law firm is seeking a full-time Litigation Secretary to support its litigation practice. The ideal candidate will be highly organized, detail-oriented, and experienced with calendaring and case coordination. Familiarity with PowerPoint, Excel, WordPerfect, Adobe, Microsoft Office, Abacus, and MerusCase is a plus. The ability to multitask, work well under pressure, and communicate effectively is essential.This firm offers excellent benefits, and compensation is commensurate with experience. Key Responsibilities:<ul><li>Manage calendaring and scheduling for client appointments, depositions, court appearances, court reporters, and mediations</li><li>Assist with trial preparation</li><li>Prepare exhibit binders and indexes</li><li>E-file documents in state and federal courts</li><li>Draft court documents, pleadings, notices of deposition, and complaints</li><li>Communicate with outside vendors</li><li>Subpoena records and complete/send related forms to vendors</li><li>Process billing</li><li>Support preparation of TOAs and TOCs</li></ul>Qualifications:<ul><li>Typing speed of 60+ WPM</li><li>Prior litigation support experience preferred</li><li>Strong organizational and multitasking skills</li><li>Ability to thrive in a fast-paced environment</li></ul>
2026-06-11T00:00:00Z

Human Resources (HR) Assistant

Fremont, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
2026-06-10T00:00:00Z

General Office Clerk

Castro Valley, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
Robert Half client is seeking a General Office Clerk to support daily administrative operations for a housing community. This is a Contract position suited for someone who can balance clerical accuracy, resident-facing communication, and strong organizational skills in a fast-paced office setting. The ideal candidate will help keep records current, coordinate office activities, and contribute to a detail-focused and inclusive environment for residents, staff, and community partners. Office Clerk Responsibilities:• Manage day-to-day office support activities, including ordering supplies, organizing documents, and keeping the workspace orderly and efficient.• Coordinate service and repair requests by scheduling maintenance, preparing work order documentation, filing completed records, and tracking follow-up needs.• Support resident occupancy activities by assisting with move-ins, move-outs, unit inspections, and explaining required steps and documentation.• Maintain applicant and resident records by updating waiting lists, processing applications in accordance with program guidelines, and directing individuals to other housing resources when availability is limited.• Receive rent payments, record funds accurately, and prepare bank deposits when required.• Sort and distribute incoming internal mail and handle routine back-office administrative tasks such as scanning, filing, and data entry.• Conduct resident recertification activities by meeting with residents, collecting supporting documents, preparing worksheets, and forwarding materials for management review.• Prepare status reports, incident documentation, emergency information records, and other required files while ensuring compliance with housing policies and regulatory standards.• Foster respectful relationships with residents, agencies, and colleagues by providing attentive service, supporting equitable housing practices, and contributing to an inclusive community environment. If you are interested in this Office Clerk position, pleases submit your resume today!
2026-06-30T00:00:00Z

General Office Clerk

San Bruno, CA
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are looking for a dependable General Office Clerk to support prototype operations, product testing, and refurbishment activities in San Bruno, California. This Long-term Contract position is well suited for someone who is comfortable working in a hands-on environment, following procedures carefully, and responding quickly to changing test conditions. The role includes monitoring equipment, handling sample collection, assisting with unit processing, and helping maintain clean and organized work areas. This is a 1-year contract. There are two shifts available: Shift One: 12am - 10am Tues, Wed, Thurs, FridayShift Two: 3pm - 1am Mon, Tues, Wed, Thurs Responsibilities:• Oversee prototype devices while they are running, staying alert to equipment status • Load and remove materials or units • Assist the refurbishment line by unpacking returned units, assessing condition, and separating items by disposition category.• Move and stack incoming or processed units
2026-07-01T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
25.84 - 29.92 USD / Hourly
We are looking for an Office Manager to oversee a busy workplace in Palo Alto, California and create a smooth, welcoming experience for employees and visitors alike. This Long-term Contract position is ideal for someone who enjoys balancing day-to-day office coordination with employee support in a fast-moving environment. The role requires a hands-on team member who can keep operations organized, respond quickly to changing needs, and help maintain a positive office culture. Responsibilities: • Direct day-to-day office activities for a site of roughly 60 team members, ensuring the workplace runs efficiently and effectively. • Receive and distribute mail and deliveries, while tracking and fulfilling requests for workplace and administrative supplies. • Keep shared spaces orderly, stocked, and fully operational so employees have a dependable and productive environment. • Arrange meal service for the office, including regular lunch coordination and weekly catered events. • Administer workplace and guest entry by supporting badge access and managing visitor check-in needs. • Partner with external service providers and building contacts to resolve facility issues and support office-related requests. • Greet employees, partners, and executive visitors in a welcoming and detail-focused manner, creating a positive first impression. • Prepare and coordinate confidentiality documentation such as NDAs when required for visitors or meetings. • Work closely with colleagues across other office locations and internal departments to align workplace support and communication. • Strengthen employee engagement by contributing to a positive office atmosphere and using tools such as Slack, Google Workspace, and Mac-based systems to support daily operations.
2026-07-02T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
22 - 31 USD / Hourly
Key Responsibilities<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li><li>Foster a positive and professional office culture.</li></ul>
2026-06-29T00:00:00Z

Office Manager

Alameda, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
Role DetailsResponsibilities:1. Administrative Work· Work hours: Monday-Friday· Attend monthly board meetings after hours (hybrid format).2. Key Office Tasks· Address maintenance issues.· Manage owner relationships and receivables.3. Weekly Duties· Ensure the association remains within budget.· Prepare for board meetings, including creating packets.· Follow public meeting rules and documentation standards.· Enforce community standards and rules compliance. Profile Requirements:· Desired candidates should come from an administrative environment and have experience in corporate structures, policy, and procedures.· Candidates should ideally have executive-level skills capable of maintaining momentum in operations.· Avoid hiring individuals from management companies with structures incompatible with the organization’s needs. Organizational Details· The Homeowner’s Association is a 52-year-old organization overseeing 25 acres of large courtyards. Members own individual homes.· Current staff: 8 day workers.· Systems in use: HOA Assist (bookkeeping), Vanica, and payroll managed through ADP. Major Projects in Progress· Three significant construction projects currently underway. Hiring Process· Interviews will include: GM and Board Member The Association, a large-scale homeowners association with 438 homes, a clubhouse and pool located on approximately 25+/- acres located in Alameda, California, is seeking a highly motivated and experienced Assistant Manager. The Assistant Manager will work closely with the General Manager to manage budgets, oversee accounts receivable, enforce covenants, manage projects, and handle additional tasks as assigned.Key Responsibilities Owner Relations:Serve as a primary point of contact for homeowners, addressing concerns, answering questions, and facilitating positive interactions.Assist in organizing and attending community meetings, including Board meetings and special Maintain open communication with homeowners to ensure transparency and foster a sense of community.Communicate effectively while engaging in working relationships.Be accountable to help with resident and homeowner requests in a timely and professional manner. Budget Management:Assist in the development and management of the annual budget in collaboration with the General Manager.Monitor and control expenses to ensure adherence to the approved budget. Accounts Receivable:Assist with the oversight of the collection of assessments and other dues from homeowners.Manage the accounts receivable process, including tracking payments and following up on delinquent accounts.Work with legal counsel on lien filings and other collection actions as necessary.
2026-07-02T00:00:00Z

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a dedicated Assistant Food and Beverage Manager to join our team in Berkeley, California. This is a Contract position within the hospitality industry, where you will play a key role in overseeing office operations and ensuring seamless coordination within the property. The ideal candidate will bring a blend of administrative expertise and hospitality management experience to support the team and deliver exceptional service. Responsibilities:• Oversee daily office operations to ensure efficiency and compliance with company standards.• Manage and coordinate food and beverage operations to maintain high-quality service.• Lead and supervise the team, fostering a positive and productive work environment.• Collaborate with union representatives and navigate union-specific requirements effectively.• Develop and implement schedules, ensuring proper coverage for morning, swing, and weekend shifts.• Handle administrative tasks, including hotel reservations and operational planning.• Ensure all associates comply with parking registration requirements and related logistics.• Monitor and maintain office supplies, equipment, and facilities.• Assist in resolving operational challenges and improving processes to enhance overall productivity.• Communicate with management and staff to ensure alignment with organizational goals.
2026-06-15T00:00:00Z

Office Manager

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Key Responsibilities<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li><li>Foster a positive and professional office culture.</li><li> </li></ul>
2026-06-29T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Office ManagerJob Description:We are seeking an Office Manager to oversee day-to-day office operations, support staff, and maintain an efficient workplace environment. Office manager is listed among roles shaping hiring strategies in 2026. (Source: Q1 2026_The Demand for Skilled Talent.pdf)Responsibilities:<ul><li>Manage office operations, supplies, and vendor relationships</li><li>Coordinate schedules, meetings, and internal communications</li><li>Support payroll, invoicing, expense tracking, or basic HR administration</li><li>Maintain office procedures and ensure operational efficiency</li><li>Assist leadership with reporting and special projects</li></ul>
2026-07-02T00:00:00Z

Legal Receptionist

Palo Alto, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
OverviewA well-established boutique law firm is seeking a professional and detail-oriented Legal Receptionist to support day-to-day front office operations. This individual will act as the face of the firm, ensuring a high level of client service while providing administrative support across teams. The ideal candidate thrives in a fast-paced, client-facing environment and is highly organized. Responsibilities• Serve as the first point of contact for clients, visitors, and vendors, both in person and over the phone• Manage incoming calls via a multi-line system; direct calls and take accurate messages• Coordinate scheduling, including client meetings, consultations, and conference room logistics• Maintain a professional and organized reception area, conference rooms, and shared spaces• Process incoming and outgoing mail, including courier coordination and document handling• Provide administrative support to attorneys and paralegals, including scanning, copying, and file organization• Handle sensitive and confidential information with discretion• Monitor and replenish office supplies as needed
2026-06-26T00:00:00Z

Legal Receptionist

San Jose, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Our client is seeking a Legal Receptionist (Bilingual Spanish) to join their team in San Jose in a full-time, fully on-site role. This Legal Receptionist will serve as the face of the office, supporting client interactions, front desk operations, and translation needs in a fast-paced legal environment. This is a great opportunity for someone eager to start their legal career while making a direct impact supporting a diverse client base. Responsibilities<ul><li>Greet and assist clients in person, via phone, and email in both English and Spanish</li><li>Translate conversations, documents, and client communications as needed</li><li>Manage incoming calls, screen inquiries, and route messages appropriately</li><li>Schedule appointments and maintain attorney calendars</li><li>Handle intake forms and assist with new client onboarding</li><li>Maintain front desk organization and office supplies</li><li>Perform light administrative tasks including data entry, filing, and scanning</li></ul>
2026-06-20T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to support front-desk operations for a contract position based in San Francisco, California. This role serves as the first point of contact for visitors and callers, helping create a welcoming and organized office environment. The ideal candidate is comfortable managing administrative tasks, handling communications across multiple channels, and keeping daily schedules and records up to date. Responsibilities: • Greet visitors, clients, and staff in a courteous manner while maintaining an efficient and organized front-desk presence. • Manage a multi-line phone system by routing incoming calls, taking accurate messages, and directing inquiries to the appropriate contacts. • Coordinate calendars and arrange appointments to support smooth daily office operations. • Respond to email inquiries promptly and ensure communications are handled clearly and effectively. • Perform data entry tasks with accuracy and maintain organized digital and physical filing systems. • Prepare, update, and format documents using Microsoft Word, Excel, and Outlook as needed for administrative support. • Assist with general receptionist and customer service duties, including answering questions and providing basic office information. • Help maintain an orderly reception area and support the team with routine clerical tasks as priorities shift.
2026-07-01T00:00:00Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Title: ReceptionistJob Summary:The Receptionist serves as the first point of contact for visitors, clients, and callers, helping ensure smooth front desk and office operations. This role is responsible for greeting guests, managing incoming calls, handling basic administrative tasks, and providing professional customer service. Based on general knowledge.Key Responsibilities:<ul><li>Greet and welcome visitors, clients, and staff in a professional manner. Based on general knowledge.</li><li>Answer, screen, and direct incoming phone calls. Based on general knowledge.</li><li>Manage incoming and outgoing mail, packages, and deliveries. Based on general knowledge.</li><li>Maintain the reception area to ensure it is clean, organized, and presentable. Based on general knowledge.</li><li>Schedule appointments, meetings, and conference rooms as needed. Based on general knowledge.</li><li>Provide general administrative support such as filing, data entry, copying, and scanning. Based on general knowledge.</li><li>Assist with office supply inventory and ordering. Based on general knowledge.</li><li>Respond to general inquiries and direct requests to the appropriate department or staff member. Based on general knowledge.</li><li>Maintain confidentiality and professionalism in all interactions. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z

Receptionist

Oakland, CA
onsite
Permanent / Full Time
40600 - 41600 USD / Yearly
We are looking for a dependable Receptionist to support a small law firm. This permanent, in-office position is well suited to someone who enjoys creating a welcoming environment while keeping daily office operations organized and on track. The ideal candidate brings strong judgment and a hands-on approach to administrative support in a fast-paced legal setting. Responsibilities:• Welcome clients, guests, and service providers with a courteous and attentive presence at the front desk.• Manage a multi-line phone system, screen incoming calls, and route messages to the appropriate team members promptly.• Sort incoming mail, accept deliveries, and distribute correspondence to maintain smooth daily office flow.• Keep the reception area and shared office spaces neat, presentable, and ready for visitors throughout the day.• Provide refreshments and general hosting support to help create a positive experience for clients and guests.• Assist with administrative duties such as filing, document organization, tracking assignments, and completing routine office tasks.• Support attorneys and office staff with day-to-day operational needs and special projects as priorities arise.• Help handle legal and procedural administrative work, including navigating court-related systems and processing documents accurately.
2026-06-16T00:00:00Z

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