<p><strong>Office Communications </strong></p><ul><li>Serve as phone support team leader: answer calls, route messages, and screen inquiries.</li><li>Welcome visitors and manage incoming mail, faxes, and packages.</li><li>Maintain workroom and office supplies; arrange equipment repair when needed.</li><li>Support mailing efforts, including mail merges, envelopes, and preparation for shipment.</li><li>Schedule and support monthly team meetings and office engagement initiatives.</li></ul><p> <strong>Equipment, Supplies and Documentation </strong></p><p>· Maintains workroom. Runs monthly postage usage reports, adds postage, and monitors software updates and postage rates. Monitors UPS workstation. </p><p>· Arrange for equipment repair, when necessary, on copiers and printers. </p><p>· Manages workroom inventory. Orders, receives, and maintains office and kitchen supplies. </p><p>· Manage supplier accounts, process invoices, coordinating with accounting, as needed. </p><p>· Updates and maintains procedure documentation. </p><p><strong>Administrative and Clerical Support </strong></p><p>· Supports all mailing efforts. Prepares envelopes and letters, including mail merge, stuffing, adhering postage and taking to mail drop. </p><ul><li>Assist with Bulletin magazine production and distribution.</li></ul><p>· Schedules monthly Team Meetings and assists with post-meeting follow-up. </p><p>· Member of the Headquarters Hospitality Team. </p><p>· Works with the COO on culture and Team engagement efforts. </p><p><strong> </strong></p><p><strong> </strong></p><p><strong>Event and Registration Support</strong></p><ul><li>Prepare name badges, ribbons, and meal stickers for meetings.</li><li>Maintain and order event materials, badges, and supplies.</li><li>Create registration forms and coordinate surveys for events.</li><li>Manage shipping and logistics for conferences and meetings.</li></ul><p><br></p>
<p>We are looking for a Program Management Supervisor to oversee customer service operations and workflow coordination in Chicago, Illinois. This role demands a proactive leader who can ensure seamless office operations, handle escalated customer concerns, and maintain compliance with regulatory standards. The ideal candidate will be skilled at fostering a positive team environment while delivering exceptional service to clients and stakeholders. This position is 100% on-site, Monday-Friday from 8:30am-5:30pm. The salary range is $68,000-$75,000 plus health, dental and vision insurance, 401K, PTO.</p><p><br></p><p>Responsibilities:</p><p>• Supervise daily office operations to ensure an efficient and organized environment that supports customer needs.</p><p>• Serve as the first point of escalation for complex customer inquiries, applying de-escalation skills and sound judgment to resolve issues effectively.</p><p>• Monitor workflow progress, deadlines, and work queues to ensure timely processing and service delivery.</p><p>• Provide guidance and mentorship to staff, encouraging attention to detail and maintaining high performance standards.</p><p>• Ensure compliance with program regulations, policy guidelines, and quality standards.</p><p>• Coordinate with leadership to identify risks, escalate concerns, and uphold accountability to service objectives.</p><p>• Manage front-desk activities, customer flow, and service-area organization to maintain office readiness.</p><p>• Document case details, operational challenges, and escalations accurately and in a timely manner.</p><p>• Support communication and transparency with client representatives and stakeholders, resolving issues as needed.</p>
<p>Robert Half is partnering with a well‑established mid-sized Chicago law firm seeking a Corporate and Real Estate Legal Assistant to support a team of transactional attorneys. This role is ideal for a detail‑driven legal professional who thrives in a collaborative environment and enjoys working on sophisticated corporate and property transactions.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day‑to‑day administrative and executive support to attorneys within the corporate and real estate transactional practices.</li><li>Draft, revise, and format a wide range of legal documents, including contracts, lease agreements, purchase/sale documents, affidavits, opinion letters, deeds, promissory notes, waivers, auditor correspondence, and closing materials.</li><li>Assist with all aspects of corporate and real estate closings: opening matters, organizing checklists, preparing closing binders, and managing physical/electronic closing files.</li><li>Maintain well‑organized filing systems (digital and physical) using legal document management software.</li><li>Prepare engagement letters, basic correspondence, and conflict check documentation.</li><li>Monitor incoming correspondence and emails, handling scheduling, billing, and client‑related administrative needs.</li><li>Support attorney billing functions by sending invoices, tracking outstanding balances, assisting with reimbursement requests, and coordinating monthly billing tasks.</li><li>Manage attorney calendars, schedule meetings and conference/video calls, and maintain up‑to‑date client contact lists.</li><li>Track CLE credits as needed.</li><li>Provide occasional backup support for office administrative tasks, including reception coverage.</li><li>Handle confidential information with professionalism and discretion.</li></ul><p><br></p>
<p>Robert Half is looking for a dedicated and detail-oriented Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will provide essential administrative and legal support to a team of attorneys specializing in commercial litigation. This position requires a proactive individual who can effectively manage multiple tasks, maintain confidentiality, and contribute to the success of the firm's legal operations.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and executive support to a team of attorneys, ensuring seamless workflow in a fast-paced litigation environment.</p><p>• Prepare and file legal documents such as complaints, discovery, motions, subpoenas, and affidavits, ensuring accuracy and compliance with court requirements.</p><p>• Handle electronic filing for Federal and Circuit Courts, including coordination with local county clerks.</p><p>• Arrange for process servers and court reporters as needed to support litigation processes.</p><p>• Transcribe dictations and draft legal briefs, correspondence, and other documents with precision.</p><p>• Organize and maintain legal files, ensuring all case materials are easily accessible and up-to-date.</p><p>• Assist in onboarding new matters by preparing client engagement letters and related documentation.</p><p>• Manage attorneys’ schedules, court deadlines, and appointments using Microsoft Outlook.</p><p>• Provide additional administrative support, including reception coverage, as necessary to ensure smooth office operations.</p>
<p>We are looking for a dedicated Remote Administrative Assistant to provide high-level administrative and operational support to executives and client teams within a dynamic organization. This position requires someone who is highly organized, detail-oriented, and capable of managing multiple priorities effectively. As this is a contract-to-permanent role based in Chicago, Illinois, you will play a vital role in ensuring seamless coordination of schedules, communication, and project execution while working collaboratively with stakeholders across different time zones.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, schedule meetings, and coordinate logistics to ensure efficient time management.</p><p>• Organize and oversee travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Facilitate the preparation of client-facing materials, such as meeting agendas, minutes, and follow-up reports.</p><p>• Track key deliverables, action items, and compliance documentation to maintain project accuracy and accountability.</p><p>• Collaborate on event planning and invitations, ensuring timely execution and attention to detail.</p><p>• Ensure consistent communication with clients and stakeholders, addressing inquiries and prioritizing tasks effectively.</p><p>• Support routine billing and administrative processes, including conflict-check procedures under guidance.</p><p>• Maintain and update process documentation, providing basic reporting as required.</p><p>• Coordinate with team members across multiple locations to ensure smooth operations and alignment.</p><p>• Assist executives with ad-hoc projects and requests, demonstrating flexibility and proactive problem-solving.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role is fully remote and part time. In this role, you will play a pivotal part in maintaining financial accuracy, overseeing documentation, and supporting operational activities. If you thrive in a dynamic environment and have experience in administrative functions and financial tracking, this opportunity is ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Manage company bookkeeping processes and ensure the accuracy of financial records.</p><p>• Oversee client billing cycles, track payments, and follow up on outstanding invoices.</p><p>• Draft contracts and maintain agreements with vendors and external contractors.</p><p>• Organize and manage documentation for onboarding new contractors.</p><p>• Coordinate with contractors to ensure timely invoicing and payment processing.</p><p>• Monitor outbound client billing for precision and efficiency.</p><p>• Update company financial projections weekly to track cash flow.</p><p>• Provide operational support to executives and assist with daily administrative tasks.</p><p>• Track and recover estate-related reimbursements and outstanding payments.</p><p>• Maintain communication with attorneys, vendors, and stakeholders to ensure compliance with estate recovery processes.</p><p><br></p><p>The salary range for this position is $20 to $24. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.</p>
<p>Our client is looking for an experienced and discreet Personal Assistant to provide high-level support to a private individual. This role primarily involves managing personal, lifestyle, and day-to-day tasks, with occasional business-related responsibilities. The ideal candidate will be proactive, trustworthy, and capable of working independently to ensure smooth management of personal affairs. This position offers a salary of $95,000-$100,000 annually + bonus + a comprehensive benefits package including medical coverage through BCBSIL PPO, with dental and vision plans that are 80 percent company paid for the employee and eligible dependents, if needed. Additional benefits include unlimited PTO, and a 401(k) plan with no employer match.</p><p><br></p><p>Responsibilities:</p><p>• Organize and oversee personal schedules, appointments, and travel arrangements.</p><p>• Coordinate household staff, vendors, and upkeep of private residences.</p><p>• Act as a gatekeeper for personal communications and requests, ensuring smooth access and prioritization.</p><p>• Handle sensitive information related to legal, financial, and medical matters with utmost confidentiality.</p><p>• Manage personal projects and commitments, ensuring timely completion.</p><p>• Proactively anticipate needs, address challenges, and streamline daily operations.</p><p>• Maintain detailed records and organization across personal and digital systems.</p><p>• Support travel planning, including itineraries and logistics for domestic and international trips.</p><p>• Uphold privacy and protect boundaries while fostering efficiency in daily operations.</p><p>• Assist with select business-related scheduling or travel when necessary.</p>
