<p>We are looking for a detail-oriented Administrative Assistant to join our team in Bakersfield, California. This role requires an individual who excels in communication, organization, and multitasking to support both front desk operations and accounting functions. The ideal candidate will bring a proactive approach to problem-solving and a collaborative mindset to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Manage front desk operations, including answering inbound calls, scheduling appointments, and greeting visitors with professionalism.</p><p>• Provide administrative support to the accounting department, assisting with accounts payable (AP) and accounts receivable (AR) tasks.</p><p>• Reconcile contract employee timecards on a daily and weekly basis to ensure accuracy.</p><p>• Organize and maintain office documents such as invoices, credit card receipts, and training materials by scanning, saving, and filing.</p><p>• Coordinate email correspondence and handle customer inquiries with clarity and efficiency.</p><p>• Utilize Microsoft Suite tools, including Excel, Outlook, Word, and PowerPoint, to complete various clerical tasks.</p><p>• Assist the Finance Controller and other team members with special projects and day-to-day operations.</p><p>• Maintain company records and complete required updates as needed.</p><p>• Collaborate with team members to identify and solve issues independently or in group settings.</p><p>• Ensure adherence to company policies and procedures while managing assigned duties.</p>
<p>We are looking for a highly skilled and detail-oriented Executive Assistant to support operations in a dynamic environment. This position requires an individual who excels at managing complex schedules, maintaining confidentiality, and ensuring seamless communication across departments. The ideal candidate will possess excellent organizational skills and be comfortable working both independently and collaboratively to meet deadlines and support leadership priorities.</p><p><br></p><p>Responsibilities:</p><p>• Manage and prioritize an active calendar of appointments, ensuring the schedule aligns with organizational objectives.</p><p>• Coordinate the planning and execution of offsite meetings and departmental events.</p><p>• Arrange and oversee detailed travel plans, including itineraries and necessary documentation.</p><p>• Prepare accurate and confidential correspondence, reports, and spreadsheets.</p><p>• Organize and maintain secure files and records, ensuring accessibility and compliance.</p><p>• Communicate effectively with internal and external stakeholders to relay pertinent information.</p><p>• Conduct floor walks to monitor progress and address operational issues, reporting findings to leadership.</p><p>• Collaborate with Operations Directors to audit and update departmental boards and schedules.</p><p>• Utilize analytical tools and Excel to maintain and update operational KPIs.</p><p>• Ensure all assigned tasks are completed promptly and with minimal supervision.</p>
<p>Tammy Power, Recruiting Manager with Robert Half is looking for a skilled Assistant Controller to join a healthcare organization in Bakersfield, California. This role is ideal for an experienced accounting specialist who thrives in a dynamic, mission-driven environment and excels in both routine and complex financial tasks. The position offers an opportunity to contribute to meaningful work while advancing your career in the healthcare industry.</p><p>For immediate consideration, reach out to Tammy Power via LinkedIn.</p><p><br></p><p>Responsibilities:</p><p>• Oversee general ledger maintenance and ensure accurate financial records.</p><p>• Perform journal entries and reconcile accounts, including bank and investment accounts.</p><p>• Prepare and review financial statements, cost reports, and regulatory filings.</p><p>• Track and reconcile cash receipts, revenue, and departmental reports.</p><p>• Coordinate workflow by reviewing entries and reports from team members.</p><p>• Manage fixed asset records and depreciation schedules.</p><p>• Participate in corporate and program audits, ensuring compliance.</p><p>• Analyze financial data to identify trends and provide actionable insights.</p><p>• Support the Controller in implementing efficient accounting processes and systems.</p><p>• Ensure adherence to governmental and healthcare reporting standards.</p>
