We are looking for a detail-oriented Accounting Specialist to join our team in Austin, Texas. This Contract-to-Permanent position involves managing key financial processes, including payment collection, vendor approvals, and maintaining accounting records. The role offers an excellent opportunity to collaborate with both onshore and offshore teams while contributing to critical operational functions.<br><br>Responsibilities:<br>• Collect and process daily payments through accounting software, including remote deposits and manual bank deposits as required.<br>• Oversee the approval process for new vendors, ensuring compliance with company policies.<br>• Investigate and resolve accounts payable inquiries, addressing discrepancies and vendor payment issues in collaboration with the offshore team.<br>• Sort, open, and distribute incoming accounting correspondence to ensure timely processing.<br>• Maintain organized electronic and physical filing systems for payments and accounting-related documentation.<br>• Assist in the preparation and filing of annual 1099 reports alongside onshore and offshore teams.<br>• Provide administrative support by managing DocuSign requests, printing and mailing checks, and handling other assigned tasks.<br>• Facilitate technical support for Yardi software, including user onboarding, troubleshooting, and escalating issues as necessary.<br>• Collaborate with the Treasury department to establish new bank accounts, entities, and properties.<br>• Monitor and address invoices lacking workflows, ensuring smooth monthly roll-forward processes.
• Perform daily reconciliation of product supplier invoices to the accounting system.<br>• Post customer deposits accurately and in a timely manner.<br>• Support payment journal entries and postings as needed (backup role).<br>• Maintain and organize Accounts Payable (A/P) and Accounts Receivable (A/R) files.<br>• Post sales invoices and ensure accuracy and timeliness.<br>• Assist with month-end reconciliation and reporting.<br>• Prepare timely and accurate financial reports assigned.<br>• Support Month-end, Quarter-end, and Year-end close processes.<br>• Assist with internal and external audits.<br>• Adhere to internal controls and accounting policies and procedures.<br>• Collaborate with the Customer Service team to process sales documents as needed.<br>• Provide general administrative and accounting support.<br>• Perform other duties as assigned.
We are looking for a skilled Accounts Receivable Specialist to join our team in San Antonio, Texas. This Contract to Long-Term position offers an exciting opportunity to manage billing, collections, and account reconciliations while fostering positive client relationships. The role requires on-site presence and demands a highly organized individual who thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Prepare and deliver accurate billing for various company operations, including software sales and miscellaneous items.<br>• Build and maintain strong relationships with clients to ensure timely payments and minimize outstanding invoices.<br>• Monitor and report Accounts Receivable aging to management, highlighting any problematic accounts.<br>• Investigate and resolve client inquiries regarding payments, invoice discrepancies, and account adjustments.<br>• Process lien waivers, write-downs, and other necessary client documentation requests.<br>• Reconcile accounts monthly to ensure accuracy in the General Ledger and compliance with accounting standards.<br>• Provide detailed reporting for bank compliance and project-related billing updates as required.<br>• Manage collections by identifying overdue accounts and collaborating with clients to resolve payment issues.<br>• Ensure all invoicing and collection activities are completed within strict deadlines while maintaining organized records.
We are looking for an experienced Full Charge Bookkeeper to join our team in San Antonio, Texas. This is a long-term contract position ideal for a detail-oriented individual skilled in managing financial records, payroll processing, and accounting software. The role offers an opportunity to work with a dynamic organization and contribute to maintaining accurate financial operations.<br><br>Responsibilities:<br>• Oversee and maintain the full cycle of accounts payable and accounts receivable processes.<br>• Reconcile bank statements to ensure financial accuracy and resolve discrepancies.<br>• Prepare comprehensive financial reports for management review.<br>• Process payroll and manage employee records with a high degree of accuracy.<br>• Utilize accounting software, including QuickBooks, Sage, Timeslips, and Clio, to maintain financial records.<br>• Perform data entry tasks efficiently using 10-key typing.<br>• Monitor and update the general ledger to reflect accurate financial information.<br>• Handle technical accounting tasks and provide support for complex financial processes.
We are looking for an experienced Payroll Specialist to join our team in Austin, Texas. In this Contract-to-permanent position, you will play a critical role in managing payroll operations for a growing workforce while ensuring compliance with government regulations and union agreements. This is an excellent opportunity to contribute to a dynamic environment where accuracy and efficiency are valued.<br><br>Responsibilities:<br>• Process full-cycle payroll for weekly and bi-monthly schedules, ensuring timely and accurate payment to employees.<br>• Manage multi-state payroll operations, adhering to varying state regulations and requirements.<br>• Handle payroll for over 500 employees, maintaining compliance with union dues, health and welfare benefits, and collective bargaining agreements.<br>• Oversee payroll functions related to government and federal contracts, including Service Contract Act and prevailing wage requirements.<br>• Utilize ADP Workforce Now to efficiently manage payroll tasks and employee data.<br>• Ensure compliance with payroll regulations, including union and non-union agreements.<br>• Collaborate with internal teams to address payroll discrepancies and resolve employee inquiries.<br>• Support payroll processes for a growing workforce, currently at 170 employees, with potential for further expansion.<br>• Maintain accurate payroll records and generate reports as needed for audits and internal reviews.<br>• Assist with implementation and optimization of payroll-related systems and tools, such as NetSuite.
