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3 results for Office Services Specialist in Ann Arbor, MI
- Ann Arbor, MI
- onsite
- Temporary / Contract
- 21 - 24 USD / Hourly
- We are looking for a part time Accounting/Admin Assistant to support the Michigan leadership and technical teams. This position will provide administrative / business development support for our local office as well as assistance to other offices as needed. This position will support the overall office activities including receiving, mail, and facilities management. Working closely with Project Managers, Engineers, Geologists and Hydrogeologists with project-related tasks. Schedule is M,W,F 8-5pm <br><br>Key Responsibilities & Tasks include the following:<br> Assist in formatting / processing project reports, developing spreadsheets, monthly invoicing, processing client & overhead invoices from this office to Accounts/Payable (AP), fielding of AP queries, and formatting / assembling proposals.<br> Support to accounts receivable actions comprising tracking and client inquiries for non-payments if Project Managers require support.<br> Preparation of documents, correspondence and proposals using Adobe, Word, and Excel applications at an advanced level of competency.<br> Provide contract administration, which includes the review, processing of subcontractor agreements and purchase orders.<br> Update and maintain Salesforce opportunity tracking software as required.<br> Assist with project setup / updates in Deltek’s Vision software.<br> Serve as the initial telephone and office contact for clients, vendors, service providers and visitors and will initiate follow-up contact as required and needed.<br> Interface with building management / landlords.<br> Maintain records and organize filing and archive system to facilitate the expeditious retrieval of information as needed.<br> Assist with special projects requested by local or corporate office staff.<br><br>Requirements<br> High School Diploma required, Associates degree or Bachelor degree preferred<br> 2 to 5 years of experience supporting multiple project managers in an engineering, consulting, or construction environment.<br> Proficient in Microsoft Office (Word, Excel, SharePoint, PowerPoint)<br> Strong verbal, written, interpersonal and communication skills<br> Must be a self-starter and able to work in an organized manner with limited supervision.<br> Must be detail oriented and organized.<br> Ability to manage priorities with various independent teams.<br> Must have a sense of urgency, be self-motivated, team oriented, and collaborative.
- 2026-10-07T00:00:00Z
- Toledo, OH
- onsite
- Permanent / Full Time
- 40000 - 50000 USD / Yearly
- <p>We’re hiring an Accounting Specialist to support daily accounting tasks, including processing payments, invoices, and maintaining accurate records.</p><ul><li>Process invoices, payments, refunds, and credits</li><li>Record customer payments and prepare deposits</li><li>Review accounts, resolve discrepancies, and reconcile credit cards</li><li>Communicate with vendors on billing and payment issues</li><li>Track past-due balances and support collections</li><li>Maintain accurate ledgers, files, and internal controls</li><li>Assist with other administrative and accounting tasks as needed</li></ul><p><br></p>
- 2026-10-08T00:00:00Z
- Jackson, MI
- onsite
- Temporary to Hire
- 19.7885 - 22.913 USD / Hourly
- We are looking for an Accounting Specialist to join a machinery manufacturing organization in Jackson, Michigan on a contract basis with the potential for a permanent position. This position supports day-to-day financial operations by managing core accounting activities, maintaining accurate records, and helping ensure timely transaction processing. The ideal candidate brings strong attention to detail, sound knowledge of payables and receivables, and the ability to work effectively in a fast-paced business environment.<br><br>Responsibilities:<br>• Process vendor invoices, verify supporting documentation, and coordinate timely payment of approved obligations.<br>• Prepare customer invoices, monitor outstanding balances, and follow up on receivables to support consistent cash flow.<br>• Maintain accurate billing records and resolve discrepancies related to charges, payments, and account activity.<br>• Reconcile account balances regularly to identify variances, research issues, and ensure financial data accuracy.<br>• Support daily accounting operations by recording transactions and keeping financial documentation organized and up to date.<br>• Partner with internal teams to address payment questions, billing concerns, and account-related issues efficiently.<br>• Assist with period-end close activities by reviewing transactions and helping maintain complete and accurate accounting records.
- 2026-10-06T00:00:00Z