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5 results for Office Manager in Ankeny, IA

Office Manager

Des Moines, IA
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
Are you a hands-on leader who enjoys wearing multiple hats and keeping an organization running smoothly? Our client, a well-established and growing professional services organization, is seeking an experienced Office Manager to oversee daily operations, people management, accounting administration, and human resources functions.This is a highly visible leadership role where you will serve as a trusted partner to ownership, helping drive efficiency, support employees, and ensure the organization continues to deliver an exceptional experience for both its team and customers.The ideal candidate is a strong communicator who enjoys solving problems, balancing competing priorities, and building positive relationships across all levels of an organization.What You'll Do<ul><li>Lead day-to-day office operations and ensure the business runs efficiently</li><li>Supervise and support a diverse team across multiple departments</li><li>Manage recruiting, onboarding, employee relations, performance reviews, and other HR activities</li><li>Process bi-weekly payroll and oversee PTO tracking and workforce scheduling</li><li>Handle accounts payable functions, vendor management, deposits, and account reconciliations</li><li>Partner with external accounting resources to support monthly financial reporting</li><li>Coordinate meetings, prepare agendas, track action items, and follow through on key initiatives</li><li>Maintain policies, procedures, and compliance-related documentation</li><li>Assist with facilities, purchasing, technology coordination, and other operational needs</li><li>Serve as a resource for employee and customer concerns, helping resolve issues professionally and effectively</li><li>Identify opportunities for process improvements and operational efficiencies</li></ul>Success in This Role? The person who thrives here will be:<ul><li>A positive and approachable leader</li><li>Comfortable making decisions and taking initiative</li><li>Highly organized with strong attention to detail</li><li>Flexible and willing to jump in wherever needed</li><li>Able to balance people leadership with operational and financial responsibilities</li><li>Focused on continuous improvement and finding better ways to support the business</li></ul>
2026-07-17T00:00:00Z

Office Administrator

Bondurant, IA
onsite
Permanent / Full Time
50000 - 56000 USD / Yearly
Are you someone who enjoys keeping things organized, helping others, and being part of a close-knit team? We're partnering with a locally owned small business that believes great people are the foundation of success. Here, employees aren't just a number. They're valued team members whose hard work is recognized and celebrated. From team lunches and food trucks to birthday cakes and employee appreciation events, the owner goes out of their way to create an enjoyable workplace where people genuinely enjoy coming to work and working together. What You'll Do:<ul><li>Manage daily office operations and administrative activities</li><li>Coordinate calendars, meetings, and company events</li><li>Answer and direct phone calls and emails</li><li>Prepare documents, reports, and presentations</li><li>Maintain office supplies and filing systems</li><li>Support accounts payable processes</li><li>Communicate with vendors, suppliers, and service providers</li><li>Help keep the office running smoothly and efficiently</li></ul>Why You'll Love It Here<ul><li>Family-oriented, small business culture</li><li>Collaborative team that works together and supports one another</li><li>Ownership that genuinely appreciates employees</li><li>Regular team lunches, food trucks, birthday celebrations, and employee appreciation events</li><li>Competitive pay and benefits</li></ul>If you're looking for a role where your contributions matter and you can be part of a team that feels more like family than coworkers, we'd love to connect with you!
2026-07-17T00:00:00Z

Executive Assistant

Des Moines, IA
onsite
Permanent / Full Time
75000 - 89000 USD / Yearly
Are you an energetic, organized professional ready to be the backbone of a dynamic executive team? If you thrive in a fast-paced environment, anticipate needs before they arise, and consistently drive efficiency, we want to meet you!About the Role:As an Executive Assistant, you’ll partner directly with senior leaders—managing complex schedules, coordinating high-impact meetings and global travel, and delivering flawless administrative support that enables our executives to focus on strategic priorities. You’ll handle confidential information with discretion, act as a liaison to key stakeholders, and be central to maintaining our culture of trust, collaboration, and high performance.Key Responsibilities:<ul><li>Management of executive calendars, communication, and travel</li><li>Process expenses, timesheets, invoices, and administrative tasks with accuracy</li><li>Prepare and assemble polished presentations, reports, and materials</li><li>Organize and facilitate leadership team meetings including agendas and follow-up</li><li>Handle communication across leadership and departments </li><li>Assist with projects as requested</li><li>Display professionalism, reliability, and confidentiality in all interactions</li></ul>Why Join Us?This is your chance to play a pivotal role with our executive team, where your contributions will be valued and visible. We offer competitive compensation, growth opportunities, and a supportive culture focused on teamwork, excellence, and performance.
2026-06-19T00:00:00Z

Executive Assistant

Des Moines, IA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving. Responsibilities:• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.• Prepare and submit accurate expense reports while maintaining compliance with company policies.• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.• Organize and maintain confidential records and files in both physical and digital formats.• Handle sensitive information with professionalism and discretion at all times.• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management. If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! Please apply today!
2026-06-19T00:00:00Z

Receptionist

Slater, IA
onsite
Temporary / Contract
16.5 - 16.5 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations in New Jersey. This long-term contract position is expected to run for 3–4 months, with potential for extension, and will provide essential coverage while maintaining a welcoming and organized office environment. The person in this role will serve as the first point of contact for visitors and callers, while also assisting with routine administrative support for the office. Responsibilities: • Welcome guests, guide them through sign-in procedures, and ensure a positive arrival experience. • Manage front desk activities by answering and directing phone calls in a courteous and efficient manner. • Provide administrative assistance such as handling general clerical work and supporting office needs as they arise. • Coordinate meeting room readiness by preparing shared spaces for scheduled appointments and gatherings. • Maintain an orderly reception area that reflects an organized and service-focused environment. • Respond to visitor and staff inquiries promptly, escalating issues when appropriate. • Support additional office tasks assigned by the department to help maintain smooth daily operations.
2026-07-09T00:00:00Z