<p>Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Calendar Management</p><p>· Prepare financial statements and reports</p><p>· Draft internal/external correspondence</p><p>· Generate travel arrangements & itineraries </p><p>· Perform clerical research</p>
We are looking for a detail-oriented General Office Clerk to join our team on a contract basis in King of Prussia, Pennsylvania. The ideal candidate will excel in administrative tasks and office support, ensuring smooth day-to-day operations in a meticulous legal processing environment. This role requires an individual who is organized, efficient, and capable of handling multiple responsibilities with accuracy.<br><br>Responsibilities:<br>• Process incoming and outgoing mail, ensuring timely distribution and handling.<br>• Organize and maintain physical and digital files for easy access and retrieval.<br>• Perform accurate data entry tasks to update and manage records.<br>• Scan and digitize documents to support office workflows.<br>• Provide general back-office support to maintain operational efficiency.<br>• Collaborate with team members to address administrative needs and complete projects.<br>• Follow established procedures to ensure compliance with office policies.<br>• Assist in preparing and organizing materials for meetings or presentations.<br>• Maintain a clean and organized workspace to support productivity.
We are offering an exciting opportunity for a Billing Manager/Office Manager in Wilmington, Delaware. This role is crucial to our operations in the healthcare industry. The selected candidate will be instrumental in managing our dental office's front desk and billing processes. <br><br>Key responsibilities: <br><br>• Accurately process patient claims and predeterminations to insurance companies<br>• Responsibly handle scheduling of appointments for both new and existing dental patients using SoftDent<br>• Timely respond to emails and client inquiries <br>• Efficiently answer phone calls and respond to voicemails <br>• Maintain and organize patient medical records in a systematic manner<br>• Collect estimated co-payments and diligently follow up on existing balances <br>• Explain treatment plans to patients in an understandable manner <br>• Verify insurance coverage details and keep them updated<br>• Maintain up-to-date insurance bluebooks <br>• Post insurance payments and manage outstanding insurance balances through EFT, virtual card payment, and checks<br>• Annually re-credential to stay in-network with current insurance plans.
<p>We are looking for an Office Services Coordinator to join our team in Allentown, PA. In this role, you will manage office operations to ensure a seamless and organized work environment. This is a long-term contract position requiring in-person attendance, with the potential for extension or conversion to a permanent role.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and replenish supplies and inventory across various office areas to maintain availability.</p><p>• Ensure conference rooms are clean, organized, and equipped with necessary materials such as notepads, markers, and refreshments.</p><p>• Maintain stock levels in kitchen and bathroom areas, including items such as soap, paper towels, and toiletries.</p><p>• Transport and restock copy paper for printers and copiers in shared office spaces.</p><p>• Manage the storage room by organizing items, ensuring proper labeling, and maintaining accessibility.</p><p>• Oversee kitchen inventory, including utensils, snacks, coffee pods, and cleaning supplies.</p><p>• Utilize the internal work order system to track, manage, and respond to maintenance and supply requests.</p><p>• Clean and maintain coffee machines to ensure functionality and stock necessary supplies for daily use.</p><p>• Assist with other administrative tasks as required, such as escorting visitors and coordinating office cleanliness.</p>
<p>As an Executive Assistant, you will serve as a critical partner to senior leadership, ensuring smooth administrative operations while supporting broader organizational goals. This role combines classic high-level support duties—like managing schedules, coordinating travel, and preparing documentation—with modern responsibilities, such as aiding workflow automation initiatives, utilizing CRM platforms, and supporting cross-functional process improvements.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the primary point of contact and liaison for the executive team, managing calendars and scheduling meetings with precision.</li><li>Organize travel arrangements, including flights, accommodations, and itineraries.</li><li>Prepare and edit communications, presentations, reports, and other documents within tight deadlines.</li><li>Support workflow automation efforts across teams to enhance efficiency and drive digital transformation initiatives.</li><li>Navigate and maintain CRM systems, ensuring data accuracy and facilitating updates.</li><li>Contribute to process improvement efforts and cross-functional collaboration.</li><li>Manage sensitive and confidential information with discretion and professionalism.</li><li>Provide administrative support to various strategic projects, ensuring deadlines are met and priorities are aligned.</li></ul><p><br></p>
<p>Established real estate firm is looking to hire an articulate, Assistant Controller with proven property accounting expertise. This role involves maintaining internal controls, supporting strategic financial initiatives, preparing monthly account reconciliations, coordinating financial tax audits, monitor and analyze account data, overseeing the month end close process, entering general ledger activities, and staying updated on changes in accounting standards and regulations to ensure ongoing financial health and growth. The ideal Accounting Manager will have solid financial analysis skillset, excellent communication and interpersonal skills, a strong understanding of GAAP standards, and the capacity to multi-task while meeting crucial deadlines.</p><p><br></p><p>What you get to work on daily</p><p>· Supervise and lead the accounting team, including accounts payable/receivable and general ledger</p><p>· Manage month-end and year-end closings</p><p>· Coordinate and support external audits</p><p>· Assist in the preparation of budgets and financial forecasts</p><p>· Oversee tax filings ensuring compliance with local, state and federal regulations</p><p>· Prepare monthly, quarterly, and annual financial reports/statements</p><p>· Analyze financial data and provide insights to senior management</p><p>· Support system implementations, upgrades, and process automation projects</p><p>· Monitor and track internal assets and expenditures</p>
<p>Growing client located in the Northern Delaware area is looking to hire an Accounting Assistant to support their corporate investment teams. This Accounting Assistant must have a flair for numbers and should be familiar with processing accounts receivable/payable transactions, they will also assist with billing and collections, account reconciliations, bank reconciliations, invoice processing, journal entries, and assisting with accounting projects. Ultimately, the successful Accounting Assistant will assist with providing thorough accounting and administrative support to the finance team.</p><p><br></p><p>Primary Responsibilities</p><p>· Analyze accounting data</p><p>· Journal Entries</p><p>· Maintain accounts payable records</p><p>· Payroll Documentation</p><p>· General ledger/account reconciliations</p><p>· Process overtime/bonus information</p><p>· Accounting Projects</p><p>· Assist with employee onboarding</p><p>· Credit Card Reconciliation</p>
<p>Robert Half is currently working a client on their search for an Office Support Admin with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Serve as the first point of contact for visitors, clients, and directing staff inquiries</p><p>· Manage calendars, schedule meetings, and coordinate appointments</p><p>· Answer and direct incoming calls</p><p>· Process timely customer orders and request</p><p>· Assist with inventory analysis</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Coordinate office tasks</p><p>· Greet and assist visitors</p><p>· Order office supplies</p><p>· Maintain client records</p><p>· Calendar Management</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>Robert Half is offering an exciting opportunity for an Assistant Controller in the Greater Philadelphia area. In this Assistant Controller role, you will be responsible for overseeing the entire financial process as well as personnel. You will also work closely with other departments on improving efficiencies, cost reductions, and areas for growth. </p><p><br></p><p>Responsibilities:</p><ul><li>Manage and supervise financial processes, including accounts receivable, budgeting, and secondary tasks such as credit management, insurance, and banking.</li><li>Collaborate with other departments to identify opportunities for improving operational efficiency, reducing costs, and fostering growth.</li><li>Assess the organization's technology and information systems needs to align with business objectives.</li><li>Develop and oversee annual budgets to ensure they meet the company’s strategic goals.</li><li>Utilize construction-specific accounting tools, such as Textura and Procore, to streamline financial processes and reporting.</li><li>Work directly with company leadership to execute financial planning and provide actionable insights.</li><li>Ensure compliance with industry standards and regulations within the construction accounting domain.</li><li>Leverage Foundations Construction Software to manage financial data and reporting effectively.</li></ul>
<p>We are seeking a highly organized and proactive <strong>Administrative Coordinator</strong> to join our team. This position plays a pivotal role in ensuring smooth office operations and supporting leadership team with administrative tasks. We are looking for a polished professional with strong communication skills and an ability to manage multiple priorities. This is an on-site position with a chance to transition into a permanent role after successful completion of the contract period.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee day-to-day administrative activities, ensuring the office operates efficiently.</li><li>Manage scheduling, calendar coordination, and meeting logistics for team leads or executives.</li><li>Create, edit, and maintain spreadsheets, PowerPoint presentations, and internal reports.</li><li>Act as the point of contact for vendors, clients, and internal staff regarding administrative needs.</li><li>Maintain filing systems and perform data entry tasks with accuracy.</li><li>Assist with ad hoc projects, event coordination, and other duties as needed.</li></ul><p><br></p>
