<p>We are looking for a highly organized Personal Assistant to provide day-to-day support for a president of a company in New York, New York. This role focuses on managing schedules, handling communication with professionalism, and keeping important personal obligations on track. The ideal candidate is detail-oriented, dependable, and comfortable balancing multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee personal bill payments and track due dates to help ensure all financial obligations are addressed on time.</p><p>• Manage a dynamic calendar by organizing appointments, reminders, and daily commitments efficiently.</p><p>• Handle incoming and outgoing communication with discretion, professionalism, and strong attention to detail.</p><p>• Coordinate meetings and related scheduling logistics to support smooth daily operations.</p><p>• Monitor upcoming deadlines and provide proactive reminders to keep priorities organized.</p><p>• Maintain accurate records of appointments, tasks, and recurring responsibilities for easy reference.</p><p><br></p><p>If this person is you, please apply directly to victoria.iacoviello@roberthalf</p>
We are looking for a dependable Office Assistant to support onsite production, printing, and mailroom activities for a contract position based onsite. This role helps keep daily operations organized by preparing printed materials, coordinating shipments, and ensuring internal teams receive timely support. The ideal candidate is comfortable balancing clerical tasks with hands-on production work and takes pride in accuracy, quality, and efficient service.<br><br>Responsibilities:<br>• Coordinate daily workflow for print production and mailroom services, ensuring requests are completed accurately and on schedule.<br>• Prepare documents and materials for meetings, conferences, client deliveries, and internal distribution across the organization.<br>• Package, label, and ship printed items, office materials, gifts, and equipment in accordance with established procedures.<br>• Process incoming and outgoing mail, organize deliveries, and arrange courier or shipping pickups as needed.<br>• Use desktop publishing and design tools to update, format, and produce high-quality materials such as brochures, invitations, and presentation handouts.<br>• Operate digital printing, scanning, and finishing equipment while monitoring output quality and basic equipment performance.<br>• Set up print jobs by selecting paper, loading materials, adjusting settings, and checking color consistency before production begins.<br>• Review completed work carefully to confirm accuracy, visual quality, and readiness for distribution.<br>• Partner with internal teams to understand production needs, improve document presentation, and maintain reusable print-ready templates.
We are looking for a dependable Office Assistant to support daily test center operations. This Long-term Contract position is ideal for someone who stays calm in a structured, fast-moving setting and takes pride in delivering a detail-oriented experience for every visitor. The role combines front-desk support, administrative coordination, and exam room oversight while following strict security and compliance standards. Candidates should be comfortable with a flexible schedule that may include weekday, Saturday, occasional evening, and possible Sunday hours.<br><br>Responsibilities:<br>• Welcome test takers and visitors, provide clear check-in guidance, and confirm identity documents in accordance with site procedures.<br>• Supervise the testing environment throughout the day, ensuring rules are followed and irregular activity is addressed promptly and appropriately.<br>• Carry out required security steps, which may include screening measures and biometric or digital record collection when applicable.<br>• Support front-office operations by answering inbound calls, scanning documents, handling clerical tasks, and maintaining organized records.<br>• Protect confidential testing materials and maintain a secure, orderly workspace at all times.<br>• Document incidents, exceptions, and candidate concerns accurately, escalating issues quickly when needed.<br>• Assist with basic equipment handling, including packing, unpacking, and moving materials or devices in line with safety expectations.<br>• Help create a fair and comfortable experience for all candidates by providing attentive assistance and consistent policy enforcement.<br>• Adapt to changing weekly schedules based on site operating hours and testing demand.
<p>We are looking for a Part Time Office Assistant in New York, New York. This Contract position is 5 hours a week and ideal for someone who enjoys keeping an office organized, responsive, and well supplied while helping teams stay productive. The person in this role will manage incoming mail, coordinate routine office needs, and assist with weekly hospitality arrangements to maintain a detail-oriented and welcoming environment.</p><p><br></p><p>Responsibilities:</p><p>• Receive incoming mail, digitize documents when needed, and route materials to the appropriate departments in a timely manner.</p><p>• Keep track of coffee, breakroom, and general office supply levels and restock essential items to support uninterrupted daily operations.</p><p>• Arrange service requests for office maintenance issues and follow through to help ensure repairs are resolved efficiently with limited disruption.</p><p>• Coordinate weekly catered lunch orders, confirming selections align with dietary needs and approved spending guidelines.</p><p>• Prepare and organize the lunch setup each week so food and supplies are presented neatly and ready on time.</p><p>• Restore shared spaces after catered events by cleaning, tidying, and returning the area to an orderly condition.</p><p>• Provide general clerical support to assist with office workflow, administrative tasks, and day-to-day team needs</p>
<p>We are seeking a detail-oriented Office Assistant to support daily administrative operations and help ensure a smooth, organized workplace. This role is ideal for someone who is highly adaptable, organized and comfortable managing a range of office support responsibilitie</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul><p><br></p>
<p>We are looking for a dependable Office Assistant to support a public-facing local office. This contract position is ideal for someone who enjoys helping community members, managing front desk activity, and keeping daily administrative tasks organized. The role includes assisting visitors and callers with general program-related questions, directing inquiries to the appropriate resources, and providing steady clerical support in a fast-paced environment. Responsibilities:</p><ul><li>Welcome visitors at the front desk and provide attentive support to individuals seeking information about services.</li><li>Respond to incoming calls and walk-in questions by sharing general guidance and connecting people with the appropriate programs or departments.</li><li>Direct clients to available community resources based on their needs while maintaining a courteous and service-oriented approach.</li><li>Transfer specialized inquiries, including questions or case-specific matters, to the correct team for further assistance.</li><li>Manage changing service levels throughout the day, balancing periods of high public traffic with routine office support duties.</li><li>Scan, organize, and upload documents accurately into agency recordkeeping systems.</li><li>Provide general administrative assistance such as clerical support, document handling, and front office coordination.</li><li>Use office systems to support daily operations related to their services.</li></ul>
We are looking for an organized and dependable Office Assistant to support daily administrative operations for teams serving the interior design, construction, and outdoor living businesses. This contract opportunity with potential for a permanent role is ideal for someone who can keep schedules, documents, and communications moving smoothly while providing consistent support to both internal staff and clients. The role requires strong attention to detail, sound coordination skills, and the ability to manage multiple priorities in a fast-paced office environment.<br><br>Responsibilities:<br>• Oversee daily administrative activities that help the office operate efficiently across multiple business lines.<br>• Coordinate calendars, meetings, client appointments, site visits, and team check-ins to keep schedules aligned.<br>• Create, organize, and maintain records such as proposals, contracts, invoices, purchase orders, and project documentation.<br>• Communicate with clients to confirm appointments, monitor follow-up needs, and help ensure timely responses to inquiries.<br>• Work with vendors and suppliers to track orders, arrange deliveries, and gather required paperwork.<br>• Provide scheduling updates and share key information between office personnel, project teams, designers, and field staff.<br>• Monitor office supply levels and help keep shared work areas, samples, and materials organized.<br>• Enter and update information in spreadsheets, office systems, and project tracking tools with a high level of accuracy.<br>• Assist with billing-related tasks, expense monitoring, and basic bookkeeping coordination as needed.<br>• Contribute to process improvements and special administrative projects that support efficient workflow across the organization.
<p>We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward, California. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools.</p><p><br></p><p><strong><u>Office Assistant Key Responsibilities:</u></strong></p><p>• Perform accurate data entry, record updates, and database maintenance</p><p>• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents</p><p>• Manage phone calls, emails, and correspondence in both English and Spanish</p><p>• Coordinate calendars, meetings, appointments, and travel arrangements</p><p>• Organize and maintain physical and electronic filing systems, records, and documents</p><p>• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials</p><p>• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information</p><p>• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication</p><p>• Support clients, visitors, and internal staff with professional customer service and timely follow-up</p><p>• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency</p><p>• Assist with special projects and provide additional administrative support as needed</p><p><br></p><p><strong><u>Preferred Qualifications:</u></strong></p><p>• Experience in administrative support, office coordination, or a related role</p><p>• Strong data entry accuracy and attention to detail</p><p>• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint</p><p>• Bilingual fluency in English and Spanish</p><p>• Familiarity with AI tools and technology used for office productivity</p><p>• Strong organizational, communication, and multitasking skills</p><p><br></p><p>If you are interested in this Office Assistant role, please apply today.</p>
We are looking for a dependable Office Assistant to support daily operations at a detail-oriented testing site in New York, New York. This Long-term Contract position is ideal for someone who enjoys a structured environment, delivers excellent in-person service, and can adapt to a variable schedule that may include Saturdays and occasional evening hours. The person in this role will help create a secure, organized, and welcoming experience for test takers while supporting administrative and front-desk activities.<br><br>Responsibilities:<br>• Welcome test takers upon arrival, confirm identification, and guide them through the check-in process with efficiency and courtesy.<br>• Carry out security screening procedures, including the use of handheld screening devices and other required verification steps.<br>• Observe candidates throughout the testing session to protect exam integrity and respond promptly to concerns or irregular situations.<br>• Maintain strict control of testing materials, equipment, and room conditions to ensure a secure and compliant environment at all times.<br>• Document incidents clearly and escalate issues when needed to support policy compliance and timely resolution.<br>• Provide front-desk and clerical support such as answering inbound calls, scanning documents, and completing routine administrative tasks.<br>• Assist with basic handling of office or testing equipment, including packing, unpacking, and moving materials as needed for site operations.<br>• Support a fair and comfortable candidate experience by giving clear instructions, escorting individuals to and from testing areas, and addressing questions appropriately.
We are looking for a dependable Office Assistant to support daily administrative and mailroom operations for an office. This is an onsite Contract position suited for someone who is organized, detail-oriented, and comfortable working independently as the primary person in the office. The role combines front-office support, customer interaction, mail handling, and accurate recordkeeping to help maintain smooth day-to-day operations.<br><br>Responsibilities:<br>• Manage incoming and outgoing mail, including sorting deliveries, preparing items for shipment, and coordinating routine carrier drop-offs.<br>• Provide courteous front-line support by assisting visitors and responding to general questions in a helpful and attentive manner.<br>• Maintain clear and organized records of communications, deliveries, and office-related correspondence.<br>• Perform a variety of clerical tasks such as filing, data entry, document preparation, and general administrative support.<br>• Monitor office activity throughout the day and help ensure the workspace remains organized and ready for daily business needs.<br>• Communicate with property or building contacts as needed regarding routine office logistics and operational matters.<br>• Support shipping and mailing processes by helping track packages and confirming timely dispatch of materials.
<p>Robert Half is partnering with a well-established organization in the Lehigh Valley seeking a detail-oriented <strong>Administrative Assistant</strong> to support daily office operations. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys being the go-to resource for a team.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate logistics</li><li>Handle incoming calls, emails, and general correspondence</li><li>Prepare reports, presentations, and documentation</li><li>Maintain organized filing systems (digital and physical)</li><li>Support office operations and assist with ad hoc projects</li></ul>
<p>We are looking for an Office Assistant to support daily workplace operations. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming office environment, coordinating front-desk activities, and keeping shared spaces running smoothly. In this role, you will assist employees, visitors, and candidates while helping with office services, events, and administrative support. You will also partner with workplace and cross-functional teams to maintain an organized, efficient, and detail-oriented onsite experience.</p><p><br></p><p>Responsibilities:</p><p>• Create a positive first impression by greeting employees, guests, and candidates with a service-focused approach.</p><p>• Keep the reception area and common spaces tidy, stocked, and ready to support a welcoming office atmosphere.</p><p>• Receive incoming packages and deliveries, monitor their arrival, and promptly alert employees when items are ready for pickup.</p><p>• Coordinate daily lunch arrangements by managing vendor selections, welcoming couriers, and organizing meal setup for large onsite groups.</p><p>• Use workplace tools to monitor desk usage and help maintain visibility into where teams are seated throughout the office.</p><p>• Prepare recurring security-related reports, including summaries of metrics and patterns connected to workplace incidents.</p><p>• Help organize in-office gatherings such as team events, social functions, and team socials by handling schedules, materials, budgets, and vendor communication.</p><p>• Work closely with the Workplace team and internal stakeholders to support operational initiatives and ongoing office projects.</p><p>• Provide administrative assistance for workplace processes, including offboarding tasks, expense-related coordination, visitor management, and ticket follow-up.</p>
We are looking for a dependable Office Assistant to support daily administrative operations in a Michigan location. This onsite opportunity is a Long-term Contract position suited for someone who can keep office workflows organized, communicate effectively, and assist multiple teams with routine business needs. The ideal candidate will be comfortable handling front-office tasks, maintaining records, and contributing to marketing and sales support activities in a fast-paced environment. Full-time, 100% onsite, M-F. MUST have strong Microsoft Excel and/or expense reporting experience. <br> Responsibilities: • Welcome visitors and provide front-desk support while ensuring a detail-oriented office experience. • Manage incoming calls, route messages accurately, and respond to general administrative inquiries. • Organize, scan, and maintain digital and paper records to keep office files current and accessible. • Assist the sales team with administrative coordination, document preparation, and day-to-day support tasks. • Help update marketing materials, reports, or related content to support ongoing business initiatives. • Perform clerical duties such as data entry, document handling, and general office organization. • Support special administrative assignments related to payroll coordination and internal office needs as requested.
We are looking for a dependable Office Coordinator to support daily administrative and front-desk operations in Boston, Massachusetts. This Contract to permanent position is ideal for someone who enjoys keeping an office organized, providing a welcoming first point of contact, and handling a range of clerical tasks with accuracy. The role combines reception support, document management, and general administrative coordination to help ensure smooth day-to-day business operations. <br> Responsibilities: • Welcome visitors and serve as the first point of contact for incoming calls, directing inquiries to the appropriate team members with careful attention to detail. • Manage front-desk activities by answering phones, taking messages, and providing courteous assistance to internal staff and external contacts. • Scan, organize, and maintain physical and electronic documents to support accurate recordkeeping and easy file retrieval. • Perform a variety of administrative tasks such as data entry, filing, copying, and preparing routine office materials. • Support general office operations by keeping shared areas organized and helping maintain an efficient workflow throughout the day. • Assist with clerical coordination for correspondence, forms, and other business documents as needed. • Monitor incoming paperwork and ensure documents are processed, filed, or distributed promptly and accurately.
<p>We are looking for an organized Part-Time Office Assistant to support daily workplace operations in Cambridge, Massachusetts. This Contract position is ideal for someone who enjoys keeping an office running smoothly, ensuring common areas are well supplied, and helping create a welcoming environment for staff and visitors. The role includes hands-on coordination of supplies, refreshments, and office equipment while providing dependable customer service across the site.</p><p><br></p><p>Responsibilities:</p><p>• Maintain inventory of office and kitchen supplies and replenish materials to keep the workplace fully stocked.</p><p>• Coordinate food and beverage orders for the office and ensure items are received and arranged properly.</p><p>• Support the upkeep of shared office equipment by identifying issues, arranging basic troubleshooting, and escalating service needs when necessary.</p><p>• Organize common areas, including loading and unloading the dishwasher and refilling the coffee machine as needed.</p><p>• Monitor the condition of office spaces and take action to promote a clean, orderly, and functional environment.</p><p>• Assist employees and visitors with day-to-day workplace needs while delivering attentive customer service.</p><p>• Help with general administrative and operational tasks that contribute to efficient office support.</p><p>• Provide light technical assistance when possible; prior IT exposure is considered beneficial for this role.</p>
<p>Our company is seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. </p><p><br></p><p>Responsibilities</p><ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul><p><br></p>
<p>We are seeking a detail-oriented Office Assistant to support daily administrative operations and help ensure a smooth, organized workplace. This role is ideal for someone who is highly adaptable, organized and comfortable managing a range of office support responsibilitie</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul><p><br></p>
<p>We are seeking a detail-oriented and organized <strong>Office Assistant</strong> to support daily administrative operations and help ensure the office runs smoothly. The ideal candidate is professional, dependable, and comfortable managing a variety of clerical and support tasks in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Answer and direct phone calls, emails, and other correspondence</li><li>Greet visitors and provide general front-office support</li><li>Maintain filing systems, records, and office documents</li><li>Schedule meetings, appointments, and conference rooms</li><li>Order and manage office supplies and equipment</li><li>Assist with data entry, reporting, and document preparation</li><li>Support internal teams with administrative tasks and special projects</li><li>Handle incoming and outgoing mail and deliveries</li><li>Maintain organized common areas and assist with overall office coordination</li></ul>
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>
<p>We are looking for a dependable Office Assistant to provide part-time administrative support for a team in Reno, Nevada. This Contract position is ideal for someone who enjoys keeping office workflows organized, managing routine clerical tasks, and handling a range of day-to-day support activities with accuracy. The right candidate brings strong attention to detail, confidence using Microsoft Word and Excel, and a detail-focused approach to multitasking in an office setting.</p><p><br></p><p>Responsibilities:</p><p>• Support daily office operations by completing a variety of administrative and clerical assignments efficiently.</p><p>• Digitize and reproduce documents through scanning, copying, and file preparation to maintain accurate records.</p><p>• Review and revise proposal materials to improve formatting, consistency, and readiness for internal use..</p><p>• Enter job-related details into office records and assist with setting up new information accurately.</p><p>• Answer incoming calls, greet inquiries courteously, and direct messages or requests to the appropriate contacts.</p><p>• Provide general front-desk and office assistance as needed to help the team stay productive</p>
<p>We are looking for a dependable Office Assistant to support daily workplace operations. This Long-term Contract position is part time and ideal for someone who enjoys creating a welcoming office environment, staying organized, and handling a variety of administrative tasks with care. The person in this role will help keep the front office running smoothly by assisting visitors, managing deliveries, maintaining shared supplies, and supporting small office events.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and create a detail-oriented, friendly first impression for guests arriving at the office.</p><p>• Accept incoming deliveries, sort packages accurately, and ensure items reach the appropriate recipients in a timely manner.</p><p>• Monitor office snack and beverage inventory, place orders as needed, and keep common areas stocked and organized.</p><p>• Assist with coordinating small internal gatherings by helping with scheduling, setup, and basic event logistics.</p><p>• Provide day-to-day administrative support for general office needs and handle miscellaneous tasks as priorities shift.</p><p>• Maintain neat shared spaces and contribute to an orderly, efficient workplace environment.</p><p>• Support shipping and receiving activities by tracking incoming items and helping with outgoing packages when needed.</p>
<p>We are seeking a detail-oriented Office Assistant to support daily administrative operations and help ensure a smooth, organized workplace. This role is ideal for someone who is highly adaptable, organized and comfortable managing a range of office support responsibilitie</p><p><strong>Responsibilities</strong></p><ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul><p><br></p>
We are looking for a dependable Office Assistant to support daily operations for a part-time, onsite Contract position in Virginia. This opportunity is ideal for someone with prior office experience who communicates clearly and keeps shared spaces organized and running smoothly. The role will provide hands-on administrative support, assist with front-office tasks, and help maintain an efficient workplace environment.<br><br>Responsibilities:<br>• Manage incoming mail by organizing, distributing, and routing deliveries to the appropriate recipients.<br>• Keep the kitchen area orderly by restocking snacks, monitoring supplies, and ensuring dishes and appliances are maintained.<br>• Coordinate conference room usage by overseeing reservations and preparing rooms before and after meetings.<br>• Provide day-to-day administrative support through filing, document handling, and other general clerical tasks.<br>• Answer inbound calls and greet visitors in a courteous and attentive manner.<br>• Scan, organize, and maintain documents to support accurate office recordkeeping.
<p>We are looking for a dependable Office Assistant to support daily administrative operations for a public sector organization in Vestal, New York. This contract position requires someone who can keep office activities organized, manage incoming communications, and handle routine document processing with accuracy. The ideal candidate is comfortable working in a fast-paced office setting and brings strong attention to detail along with a thoughtful approach to internal and external interactions.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate day-to-day clerical activities to help the office run efficiently and stay well organized.</p><p>• Answer and route incoming phone calls, take clear messages, and respond to routine inquiries in a detail-oriented manner.</p><p>• Prepare, scan, file, and maintain documents so records remain accurate, accessible, and up to date.</p><p>• Provide administrative support such as scheduling, correspondence handling, and general office coordination.</p><p>• Assist staff with document distribution, data entry, and other routine office tasks as needed.</p><p>• Monitor office communications and ensure information is directed to the appropriate departments or team members.</p>
<p>Our company is seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The Office Assistant provides clerical and administrative support to ensure smooth daily operations.</p><p><br></p><p>Responsibilities</p><ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul><p><br></p>