<p>Are you detail-oriented and thrive in a fast-paced environment? Robert Half is seeking a Scheduling Coordinator to support a local team by managing calendars, appointments, and communications to ensure smooth daily operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and manage calendars for multiple team members</li><li>Schedule and confirm meetings, interviews, appointments, and events</li><li>Communicate with clients, vendors, and staff regarding scheduling matters</li><li>Update and maintain scheduling systems and databases</li><li>Anticipate and resolve scheduling conflicts proactively</li><li>Support general administrative tasks as needed to ensure seamless office operations</li></ul><p><br></p>
<p>We are looking for a dedicated Staffing Coordinator to join our healthcare team. This long-term contract position requires an organized and detail-oriented individual who excels at scheduling and coordinating staff to meet patient needs. The role is 100% onsite and offers a business casual work environment with free parking and a Monday-Friday schedule.</p><p><br></p><p>Responsibilities:</p><p>• Develop and maintain daily schedules for Home Health Aides and Continuous Care nurses based on patient census and care requirements.</p><p>• Record all schedules in relevant systems, including Brightree, Allscripts, and Census Excel Workbook.</p><p>• Collaborate with RN Case Managers to determine the best placement of aides to address patient needs.</p><p>• Optimize schedules to maximize regular hours and reduce reliance on external agencies.</p><p>• Review and address discrepancies in daily device logs, reporting issues to the appropriate support team.</p><p>• Submit weekend and Monday schedules to the On-Call/Triage team for approval.</p><p>• Obtain written authorization from the Staffing Manager for any staffing requests outside the general scope.</p><p>• Assist with onboarding new hires, including reviewing proposed schedules during orientation.</p><p>• Participate actively in quarterly in-service meetings, team discussions, and shadowing representatives in the field.</p>
<p>We are looking for a detail-oriented Project Coordinator to join our team in San Diego, California. In this role, you will oversee the coordination and tracking of construction projects from initiation to completion, ensuring smooth communication and efficient scheduling. This contract position with the potential for long-term employment offers an excellent opportunity to collaborate with cross-functional teams and contribute to the successful delivery of projects.</p><p><br></p><p>Responsibilities:</p><p>• Participate in production meetings to document schedules, action items, and departmental requests.</p><p>• Serve as the primary point of contact between customers, project managers, and internal teams.</p><p>• Provide regular project updates to stakeholders and ensure timely communication of progress.</p><p>• Coordinate the procurement and staging of materials to support project timelines.</p><p>• Track project schedules and milestones to ensure timely completion and identify potential delays.</p><p>• Assist in preparing project closeout documentation and ensure all requirements are met.</p><p>• Organize and maintain accurate records of purchase orders, delivery receipts, and other project-related documentation.</p><p>• Review construction plans and architectural drawings to understand project scope and requirements.</p><p>• Support the preparation of proposals, quotes, and bid packages by gathering and organizing necessary information.</p><p>• Collaborate with sales staff, technicians, and management to address customer requests and ensure material orders are completed efficiently.</p>
We are looking for a Service Coordinator to join our team in Charlotte, North Carolina. This Contract to permanent position requires a detail-oriented individual with excellent organizational and communication skills. The ideal candidate will be responsible for coordinating various service-related tasks and ensuring smooth operations within a production environment.<br><br>Responsibilities:<br>• Manage client intake processes to ensure accurate and efficient handling of requests.<br>• Coordinate application submissions and follow-ups using content management systems.<br>• Oversee scheduling and dispatching to optimize workflow and resource allocation.<br>• Prepare and manage billing and quoting documentation with attention to detail.<br>• Utilize Microsoft tools to maintain records and streamline service-related activities.<br>• Communicate effectively with clients and team members to address inquiries and resolve issues.<br>• Monitor and maintain microfilm operations as part of production tasks.<br>• Collaborate with various departments to ensure seamless service delivery.<br>• Identify opportunities for process improvement and implement solutions where applicable.<br>• Provide timely updates and reports to management regarding service operations.
<p><strong>Marketing Design Coordinator - 5+ Months, Hybrid Schedule, full 40 hours a week!!</strong></p><p><br></p><p>Robert Half, Marketing & Creative is looking for a <strong>Marketing Design Coordinator </strong>to bring on for the next 5+ months. <strong>Marketing Design Coordinator </strong>will be creating internal communications, including presentations, social content and videos for event support. <strong>Marketing Design Coordinator </strong>will be working with internal departments, as well as HR to get messaging, revisions and approvals on-time and on budget. <strong>Marketing Design Coordinator </strong>will be supporting additional marketing department duties - events and initiatives, as needed. The <strong>Marketing Design Coordinator role </strong>is 60% graphic design and 40% marketing responsibilities.</p>
<p>We are looking for an experienced and meticulous Associate Patient Care Coordinator to join our healthcare team in Latrobe, Pennsylvania. This contract Patient Care Coordinator position plays a crucial role in ensuring a seamless patient experience through efficient management of registration, scheduling, and administrative tasks. The ideal Patient Care Coordinator candidate will excel in customer service and thrive in a fast-paced environment that demands multitasking and attention to detail. Apply today!</p><p><br></p><p>Responsibilities:</p><p>• Coordinate patient registration processes, ensuring accurate and timely collection of demographic and insurance information.</p><p>• Schedule appointments using specialized scheduling software and provide clear instructions to patients regarding testing procedures.</p><p>• Address billing inquiries and assist patients with resolving insurance-related issues, including obtaining necessary authorizations and referrals.</p><p>• Maintain and update patient medical records with precision, adhering to departmental policies and compliance standards.</p><p>• Deliver exceptional customer service by assessing patient needs and responding promptly to inquiries and concerns.</p><p>• Collaborate with physicians, staff, and other departments to ensure smooth workflow and a positive experience for all stakeholders.</p><p>• Communicate effectively with management to identify and resolve issues impacting workflow and recommend process improvements.</p><p>• Uphold high standards by treating all patients and staff with dignity and respect during interactions.</p><p>• Adapt to changes in policies, insurance regulations, and system updates to maintain efficiency and compliance.</p><p>• Ensure consistent attendance and punctuality to support the operational needs of the clinic.c</p>
<p>Front Desk Coordinator </p><p><br></p><p><br></p><p>We are looking for a dedicated Front Desk Coordinator to join our team in Highlands Ranch, Colorado. In this role, you will serve as the first point of contact for visitors, manage daily office operations, and ensure seamless communication between departments. This Contract to permanent position offers an excellent opportunity for someone with exceptional organizational and customer service skills to make a meaningful impact in a dynamic real estate environment.</p><p><br></p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Welcome and assist visitors, customers, and vendors, ensuring they are connected with the appropriate staff and made comfortable during their wait.</p><p><br></p><p>• Maintain building security by managing visitor access, issuing identification tags, and monitoring logs.</p><p><br></p><p>• Handle incoming calls on a multi-line switchboard, directing inquiries to the appropriate team members in a detail-oriented manner.</p><p><br></p><p>• Oversee office and facility work orders, coordinating repairs and vendor services as needed.</p><p><br></p><p>• Manage incoming and outgoing mail, deliveries, and FedEx transactions, ensuring timely distribution.</p><p><br></p><p>• Keep office areas organized by stocking supplies, maintaining copy rooms, and ensuring kitchen cleanliness.</p><p><br></p><p>• Monitor and update calendars for boardroom bookings, ensuring smooth scheduling.</p><p><br></p><p>• Provide administrative support to various departments and assist with ongoing facility projects.</p><p><br></p><p>• Prepare for and support corporate events, including planning and logistics for annual and monthly activities.</p><p><br></p><p>• Develop and maintain operational procedures and documentation to ensure efficiency in daily tasks.</p><p><br></p>
We are looking for a detail-oriented Shipping and Receiving Coordinator to join our team in Union City, California. In this role, you will oversee the scheduling and execution of shipping and receiving activities while ensuring seamless coordination with logistics, warehouse, and operations teams. This is a Contract to permanent position within the manufacturing industry, offering the opportunity to contribute to efficient material movement and inventory management.<br><br>Responsibilities:<br>• Coordinate shipping and receiving operations to ensure timely delivery and receipt of goods across warehouse locations.<br>• Collaborate with logistics and customer service teams to schedule outbound shipments based on inventory levels and production needs.<br>• Organize and update receiving schedules for incoming materials and packaging, maintaining records in line with company protocols.<br>• Provide detailed daily reports on shipments, receipts, transfers, and discrepancies to key stakeholders.<br>• Verify inventory availability for shipments by consulting inventory records or liaising with inventory control specialists.<br>• Prepare and review shipping documents for internal transfers and outbound deliveries, ensuring accuracy.<br>• Manage the flow of inbound, outbound, and transfer traffic by working closely with logistics, purchasing, production, and warehousing teams.<br>• Oversee scheduling platforms to set warehouse rules, carrier requirements, and shipment times.<br>• Assist with the reconciliation of inventory discrepancies and maintain data accuracy using inventory tracking systems.<br>• Analyze work processes and recommend improvements to enhance efficiency and quality of service.
<p>We are seeking a detail-oriented and customer-focused <strong>Service Coordinator</strong> to manage scheduling, communication, and operational support for service delivery teams. This role serves as the primary liaison between customers, technicians, and internal departments to ensure timely, efficient, and high-quality service execution. The ideal candidate is highly organized, thrives in a fast-paced environment, and excels at multitasking and problem-solving.</p><p><br></p><p>Key Responsibilities</p><ul><li>Coordinate and schedule service appointments, installations, maintenance, or support visits</li><li>Act as the main point of contact for customers regarding service timelines and updates</li><li>Dispatch and route technicians or service personnel efficiently</li><li>Monitor service workflows to ensure deadlines and service-level agreements (SLAs) are met</li><li>Prepare and maintain service documentation, work orders, and customer records</li><li>Communicate changes, delays, or issues promptly and professionally</li><li>Collaborate with operations, sales, billing, and technical teams to resolve service concerns</li><li>Track service metrics and assist with reporting and performance analysis</li><li>Support inventory, parts ordering, or equipment logistics as needed</li><li>Ensure compliance with company policies, safety standards, and regulatory requirements</li></ul>
<p><strong>Overview</strong></p><p> Robert Half’s client, a leading fire protection services company, is seeking a detail-oriented Project Coordinator to support the successful planning, execution, and completion of projects. This role plays a key part in keeping projects organized, timelines on track, and stakeholders aligned by coordinating schedules, documentation, materials, and communication across internal teams and external partners. The Project Coordinator will work closely with project leadership, sales, operations, and field teams to ensure accurate information flow and efficient project delivery.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support project planning and execution from kickoff through completion, ensuring milestones, documentation, and deliverables are properly tracked.</li><li>Participate in recurring project meetings and maintain notes, schedules, and follow-up items.</li><li>Act as a primary point of coordination between customers, internal teams, and field personnel.</li><li>Share project updates and status information to ensure alignment among stakeholders.</li><li>Coordinate material ordering, delivery scheduling, and documentation to support project timelines.</li><li>Monitor project schedules and assist with maintaining on-time and within-scope execution.</li><li>Identify potential risks or gaps and assist project leadership in resolving issues proactively.</li><li>Assist with project closeout activities, including approvals, documentation collection, and customer handoff requirements.</li><li>Provide administrative and reporting support for operational and financial reviews.</li><li>Coordinate returns, exchanges, and vendor communications related to project materials.</li><li>Maintain required access credentials, certifications, or documentation for field personnel as needed.</li><li>Support logistics and travel coordination for field teams working outside their primary location.</li><li>Organize and maintain project files, including purchase orders, correspondence, delivery records, and reports.</li><li>Review project plans, specifications, and drawings to gain understanding of project scope.</li><li>Collect, organize, and maintain data used for project pricing, proposals, and estimates.</li><li>Assist with preparing quotes, bid packages, and proposal documentation.</li><li>Collaborate with sales and technical teams on customer requests, product research, and material planning.</li><li>Assist with change documentation and project modifications as required.</li><li>Perform general administrative and project support tasks as assigned.</li></ul><p><br></p>
<p>We are seeking an organized and detail-oriented HR Recruiting Coordinator to join our team on a contract basis in the Cranbury, New Jersey area. In this role, you will play an essential part in coordinating recruitment activities, managing schedules, and supporting various HR functions. This position is ideal for someone with experience in high-volume recruiting environments and a strong ability to follow up and manage tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule interviews, ensuring all details are communicated effectively to candidates and hiring managers.</p><p>• Prepare comprehensive reports to support recruiting and HR operations.</p><p>• Assist in the development and management of internship programs.</p><p>• Create engaging presentations and reports using Microsoft PowerPoint.</p><p>• Maintain accurate records within the applicant tracking system to streamline recruitment processes.</p><p>• Ensure compliance with HR policies and guidelines throughout all recruitment activities.</p><p>• Provide support in managing calendars and appointments to optimize scheduling efficiency.</p><p>• Collaborate with team members to meet recruitment targets and deadlines.</p><p>• Monitor and report on recruitment metrics to identify areas for improvement.</p><p>• Build strong relationships with candidates and internal stakeholders to enhance the hiring experience.</p>
<p>Communications and Marketing Analyst - Events Coordinator (Part-Time / Contract)</p><p>Role Type: 3-Month Contract</p><p>Hours: ~29 Hours Per Week (Flexible schedule)</p><p>Location: Hybrid (Monday/Wednesday in-office in Downtown Atlanta)</p><p>Industry: Regional Planning & Intergovernmental Affairs</p><p><br></p><p>The Opportunity</p><p>We are seeking a highly organized Communications and Marketing Analyst to support a prominent regional planning agency dedicated to the growth and development of the Atlanta metropolitan area. This role is essential in helping the External Affairs team manage high-impact communications initiatives and execute large-scale events that bring the community together.</p><p>If you thrive in a fast-paced environment and enjoy a mix of strategic communications and hands-on event logistics, this is an excellent opportunity to make a tangible impact on the region.</p><p><br></p><p>Key Responsibilities</p><ul><li>Event Logistics & Planning: Serve as a primary coordinator for agency meetings and large-scale in-person events (ranging from small internal meetings to large-scale conferences with 1,500+ attendees).</li><li>Communications Support: Assist with writing, stakeholder outreach, and general coordination to support the broader marketing and communications strategy.</li><li>Project Management: Manage timelines and logistics for various External Affairs initiatives, ensuring all deliverables are met on schedule.</li><li>Administrative Support: Coordinate meeting logistics, material preparation, and on-site event execution.</li></ul><p><br></p><p><br></p>
<p>Robert Half’s marketing and creative client is seeking a Production Coordinator for a 1–3+ month contract role. This on-site, 40-hour-per-week opportunity is located in the Greenfield, MA area; candidates must work onsite 5 days/week. The Production Coordinator will play a critical role in managing production schedules and trafficking layouts, collaborating with designers and vendors, and preparing files for print production.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Execute production layouts for print assets within brand guidelines</li><li>Manage scheduling and trafficking of production assets</li><li>Collaborate closely with designers, project managers, and vendors</li><li>Prepare files for print production, including color correction, preflight checks, and proofing</li><li>Support publishing workflows and confirm all assets meet required technical specifications</li><li>Maintain organized records of all projects, timelines, and deliverables</li></ul><p><br></p><p><br></p>
<p><strong>Project Scheduler – Newark, NJ (Hybrid)</strong></p><p>We are seeking an experienced Project Scheduler to support large, complex information technology programs for an Investor-Owned Utility headquartered in New Jersey. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and excels at managing detailed project schedules across multiple workstreams.</p><p>The Project Scheduler will play a critical role in developing and maintaining reliable schedules, supporting cost and resource planning, and ensuring projects remain on track with scope, timeline, and governance requirements. This individual will also provide leadership with clear, forward‑looking schedule analysis and reporting.</p><p><br></p><p><strong>Location:</strong> Newark, NJ (Hybrid)</p><p>Candidates within commuting distance are preferred and should be able to work onsite 3 days per week.</p><p><em>Remote candidates may be considered if able to travel onsite 3 days every other week.</em></p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Develop and maintain detailed project schedules using Primavera P6.</li><li>Perform ongoing schedule analysis across assigned projects.</li><li>Support scheduling and dependency management within and across SAP workstreams for the client’s modernization program.</li><li>Participate in scheduling audits and quality reviews.</li><li>Integrate cost and resource-loaded data into schedules according to governance standards.</li><li>Work closely with Project Managers and Project Leads to collect updates and adjust scheduling parameters.</li><li>Interface with stakeholders at the project and program level to ensure alignment and accurate schedule coordination.</li><li>Create and manage scheduling databases, including templates and historical, proposed, and active schedules.</li><li>Collaborate with Project Managers, Financial Analysts, and vendors to support forecasting and financial alignment based on schedule performance.</li><li>Recommend best practices for coding structures, schedule templates, and reporting tools within P6.</li><li>Provide forward-looking schedule insights and variance analysis to program leadership.</li><li>Identify risks, delays, and performance issues based on schedule progression and propose recovery strategies.</li><li>Establish and report baseline schedules and maintain current schedule status.</li><li>Communicate impacts to milestones, critical path items, and overall timeline expectations.</li><li>Support Estimate-to-Complete (ETC) development.</li><li>Provide earned value analysis and reporting.</li><li>Conduct critical path reviews and schedule quality checks.</li><li>Communicate schedule risks or potential delays clearly to guide decision-making.</li><li>Attend project meetings and assist with documenting meeting notes and action items.</li><li>Ensure all scheduling work aligns with established Project Scheduler Standards and PMO processes.</li></ul><p><br></p>
<p><strong>Project Scheduler</strong></p><p><strong>Overview</strong></p><p>We are seeking a highly skilled Project Scheduler who thrives in a dynamic environment, enjoys variety, and is motivated by opportunities for professional growth. This role supports large information technology projects for an Investor-Owned Utility headquartered in New Jersey.</p><p>The Project Scheduler is responsible for creating, maintaining, updating, and analyzing person-hour and cost-loaded project schedules in Primavera P6. This position ensures that all scheduling requirements, governance standards, and reporting expectations are met across assigned programs and projects.</p><p>This role requires strong critical thinking, the ability to support multiple workstreams, and a focus on delivering reliable cost and schedule estimates to help projects achieve goals on time and within budget. The scheduler will also provide forward‑looking reporting and insights to project leadership and stakeholders.</p><p><br></p><p><strong>Location:</strong> Newark, NJ (Hybrid)</p><p>Candidates are preferred to be within commuting distance and able to work onsite 3 days per week.</p><p>Remote candidates may be considered if they can travel onsite 3 days every other week.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Build and maintain detailed project schedules using Primavera P6</li><li>Perform schedule analyses, including performance reviews and trend evaluation</li><li>Manage scheduling and dependencies across assigned SAP workstreams within a major modernization program</li><li>Participate in scheduling audits and quality reviews</li><li>Integrate cost- and resource-loaded data into schedules in alignment with project governance</li><li>Partner with Project Managers and Project Leads to gather updates and adjust schedule parameters</li><li>Collaborate with stakeholders at both project and program levels to ensure alignment</li><li>Create and maintain scheduling databases, templates, and archives for historical, proposed, and active schedules</li><li>Work with Project Managers, Financial Analysts, and vendors to forecast project financials based on actual schedule performance</li><li>Advise leadership on optimal use of scheduling codes, templates, and reporting structures</li><li>Provide forward-looking schedule analysis to support decision-making</li><li>Identify schedule risks, delays, and issues; recommend recovery or mitigation strategies</li><li>Establish, maintain, and report schedule baselines and current status</li><li>Communicate impacts to milestones, critical path, and overall program timelines</li><li>Support Estimate-to-Complete (ETC) preparation</li><li>Provide earned value management (EVM) support</li><li>Conduct critical path reviews and schedule quality assessments</li><li>Highlight schedule risks and areas needing management attention</li><li>Attend project meetings, capture meeting notes, and track action items</li><li>Adhere to the client’s Project Scheduler Standards and scheduling processes</li></ul>
<p>Job Title: Office Coordinator – Dispatch & Invoicing</p><p>Overview:</p><p>We’re seeking an organized and proactive Office Coordinator to support daily operations in a busy plumbing and HVAC office. This position combines administrative support with dispatching technicians and managing invoicing processes. The right candidate will be detail-oriented, comfortable with multitasking, and committed to providing excellent customer service in a fast-paced environment.</p><p>Key Responsibilities:</p><p>• Coordinate office operations, including phone and email correspondence, greeting clients, and maintaining records</p><p>• Dispatch plumbing/HVAC technicians for service calls, ensuring efficient scheduling</p><p>• Prepare, review, and send invoices; follow up on outstanding payments</p><p>• Assist with data entry and maintain accurate job logs and client information</p><p>• Respond to customer inquiries about appointments, service status, and billing</p><p>• Support inventory tracking for parts and supplies</p><p>• Collaborate with management to streamline office workflows</p><p><br></p>
<p>We are looking for a highly organized Admin Services Coordinator to provide essential administrative support to our team in Boston, Massachusetts. This role requires a proactive individual who thrives in a fast-paced environment and can efficiently manage calendars, coordinate meetings, and handle reporting tasks. This is a long-term contract position with opportunities for extension.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule meetings, appointments, and events while maintaining accurate team calendars.</p><p>• Prepare, review, and submit expense reports, ensuring compliance with company policies and tracking reimbursements.</p><p>• Manage office supply inventory, placing orders as needed and organizing digital and physical filing systems.</p><p>• Archive and maintain documents for easy accessibility and proper record-keeping.</p><p>• Provide general administrative support, including handling ad hoc tasks as required by the team.</p><p>• Utilize Microsoft Office tools, such as Word, Excel, and Outlook, to complete daily tasks efficiently.</p><p>• Assist in resolving customer inquiries and complaints with attention to detail and courtesy.</p><p>• Ensure compliance with organizational policies in all administrative processes.</p><p>• Collaborate with C-suite executives to manage scheduling and administrative needs.</p>
<p>We are looking for a highly organized and proactive Provider Enrollment Coordinator to join our team in Orlando, Florida. This is a fully remote position, and we are only seeking candidates located in the Central Florida area to align with our team’s needs. In this role, you will support independent medical practices by handling administrative tasks related to insurance enrollment, ensuring they can focus on delivering exceptional patient care. This is a permanent placement opportunity with the potential for long-term growth in a company dedicated to improving healthcare services.</p><p><br></p><p>Responsibilities:</p><p>• Coordinating with the practice on providing onboarding and enrollment with governmental and commercial insurances.</p><p>• Complete and submit insurance enrollment applications on behalf of healthcare providers.</p><p>• Collaborate with medical practices to determine the most suitable insurance options for their needs.</p><p>• Communicate regularly with clients to ensure smooth enrollment processes and address any questions or concerns.</p><p>• Maintain accurate records and documentation for all enrollment activities.</p><p>• Monitor application statuses and follow up with insurance companies as needed to ensure timely approvals.</p><p>• Provide exceptional customer service by responding promptly to inquiries and resolving issues efficiently.</p><p>• Coordinate with internal teams to ensure seamless integration of services and compliance with industry standards.</p><p>• Proactively identify and resolve potential problems to ensure smooth operations.</p><p>• Keep up-to-date with changes in healthcare regulations and insurance requirements.</p><p>• Assist with scheduling and logistics to streamline provider enrollment processes.</p>
<p>We are looking for a Service Coordinator to join our team in Kearny Mesa/ San Diego, California. This role focuses on ensuring seamless communication between customers and field service technicians while coordinating schedules, materials, and documentation. As a Contract to permanent position, this opportunity allows you to grow within the construction and contractor industry, contributing to essential fire protection and life safety services.</p><p><br></p><p>Responsibilities:</p><p>• Schedule service technicians for jobs and maintain clear communication with both customers and technicians regarding timelines.</p><p>• Coordinate procurement and delivery of equipment and materials needed for various projects.</p><p>• Monitor and document service activities to ensure compliance with industry standards and customer requirements.</p><p>• Address customer concerns promptly and work towards resolving issues effectively.</p><p>• Assist with job costing by tracking technician hours and materials used for each project.</p><p>• Prepare accurate job records for invoicing and ensure documentation is submitted to relevant authorities.</p><p>• Recommend equipment updates or purchases based on client needs and industry advancements.</p><p>• Optimize technician routes to improve efficiency, reduce travel time, and minimize costs.</p><p>• Support the Service Manager with job quotes and scheduling adjustments as necessary.</p><p>• Ensure recurring services are scheduled appropriately to maintain code compliance.</p>
We are looking for an experienced Administrative Coordinator to support the Offices of the President and Vice President of Development in New York, New York. This is a Contract position requiring a proactive and detail-oriented individual who thrives in an executive office environment. The ideal candidate will handle a variety of administrative tasks with a high level of confidentiality and attention to detail, contributing to the smooth operation of the organization.<br><br>Responsibilities:<br>• Manage scheduling needs, including donor meetings and follow-ups, ensuring all calendar entries are accurate and timely.<br>• Coordinate internal and external meetings by organizing participant attendance, arranging room and IT setups, ordering catering, and preparing necessary materials.<br>• Organize bi-monthly All Staff meetings by creating agendas, collecting and compiling presentation materials, and overseeing catering, IT, A/V, and room arrangements.<br>• Prepare for monthly Leadership meetings, including confirming attendance, drafting agendas, and taking detailed minutes for distribution.<br>• Arrange travel for the President, including booking accommodations, preparing itineraries, creating briefing documents, and managing reimbursements.<br>• Provide administrative support for the Vice President of Development, such as scheduling meetings, coordinating outreach, and handling travel arrangements.<br>• Process monthly expense reports and invoices, ensuring accurate and timely submissions.<br>• Execute special projects as assigned by the President’s Office and Vice President of Development.<br>• Maintain a high level of discretion and confidentiality when managing sensitive information.
<p>Seeking a proactive Logistics Coordinator to manage shipping/receiving schedules, maintain inventory records, and coordinate with carriers. Ideal for candidates who thrive in a fast-paced, hands-on environment.</p><p><br></p><ul><li>Coordinate and schedule shipments, deliveries, and pickups</li><li>Communicate with vendors, carriers, and internal teams to ensure on-time transport</li><li>Track orders and manage inventory records in logistics software</li><li>Resolve shipping discrepancies and prepare required documentation</li><li>Analyze transportation costs and recommend process improvements</li></ul><p><br></p>
<p><strong>Position Summary</strong></p><p> Robert Half’s client, a growing fire protection services organization, is seeking a proactive Project Coordinator to provide day-to-day project and administrative support across multiple initiatives. This role is responsible for keeping project information organized, coordinating resources, and supporting internal teams to ensure projects progress smoothly from early planning through final completion. The ideal candidate is highly organized, adaptable, and comfortable working with both office-based and field teams.</p><p><strong>Primary Duties</strong></p><ul><li>Coordinate project-related activities to support scheduling, execution, and completion.</li><li>Track project timelines, key deliverables, and outstanding action items.</li><li>Maintain clear communication between internal teams, vendors, and customers regarding project needs and updates.</li><li>Assist with coordinating materials, equipment, and documentation required for project execution.</li><li>Support project leaders with status reporting, meeting preparation, and follow-up tasks.</li><li>Help identify scheduling conflicts, missing information, or potential delays and escalate as needed.</li><li>Assist with documentation and requirements related to project completion, approvals, and handoff.</li><li>Prepare and organize project records, including contracts, purchase documentation, correspondence, and reports.</li><li>Support internal reviews related to project progress, costs, and timelines.</li><li>Assist with processing material returns, replacements, and vendor coordination.</li><li>Maintain access records, credentials, or required documentation for field personnel.</li><li>Provide coordination support for field teams working on assignments outside their primary location.</li><li>Review project plans, specifications, and related documents to understand scope and requirements.</li><li>Compile and organize information used for estimating, pricing, and proposals.</li><li>Assist in the preparation and follow-up of quotes, bids, and proposal materials.</li><li>Support changes to project scope by helping prepare documentation and updates.</li><li>Contribute to process improvement efforts and perform additional duties as assigned.</li></ul><p><br></p>
We are looking for a Front Desk Coordinator to join our team in Pocasset, Massachusetts. This contract position offers an opportunity to contribute to a dynamic environment while providing essential administrative and organizational support. The role is ideal for someone who excels in maintaining smooth front desk operations and enjoys interacting with clients and team members.<br><br>Responsibilities:<br>• Greet and assist visitors in a detail-oriented and welcoming manner.<br>• Manage incoming calls, emails, and correspondence efficiently.<br>• Handle filing and document organization to ensure accurate record-keeping.<br>• Coordinate scheduling and appointments to optimize office operations.<br>• Support the team with administrative tasks, including data entry and document preparation.<br>• Ensure the front desk area remains organized and presentable at all times.<br>• Collaborate with team members to address client inquiries and provide excellent customer service.<br>• Assist with CPA-related tasks during tax season.<br>• Monitor office supplies and place orders when necessary.
<p><strong>Patient Care Coordinator</strong></p><p><strong> </strong></p><p><strong>About the Role:</strong></p><p><br></p><p>We’re seeking a compassionate and organized Patient Care Coordinator to streamline patient journeys and support healthcare delivery. As the central liaison, you will manage scheduling, facilitate communication, and ensure a seamless experience for patients and providers.</p><p> </p><p><strong>Responsibilities:</strong></p><p><br></p><ul><li>Answer calls and greet patients in a friendly, professional, and timely manner</li></ul><p> </p><ul><li>Coordinate intake, scheduling, referrals, and discharge</li></ul><p> </p><ul><li>Communicate care updates and handle patient inquiries</li></ul><p> </p><ul><li>Maintain EHRs and patient documentation</li></ul><p> </p><ul><li>Manage insurance verification and billing inquiries</li></ul><p> </p><ul><li>Follow up with patients to assess satisfaction and outcomes</li></ul><p> </p><ul><li>Ensure compliance with HIPAA and healthcare regulations</li></ul>
We are looking for a Front Desk Coordinator to join our team on a contract basis in Palo Alto, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring attentive and efficient interactions. This part-time position requires excellent communication skills and the ability to handle multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Greet and assist visitors and clients in a friendly and attentive manner.<br>• Manage a multi-line phone system, including answering inbound calls and directing them appropriately.<br>• Provide concierge services to meet the needs of guests and staff.<br>• Handle switchboard operations efficiently, managing phone lines ranging from 1 to 10.<br>• Maintain an organized and welcoming reception area.<br>• Coordinate scheduling and appointments as needed.<br>• Respond promptly to inquiries and provide accurate information.<br>• Support administrative tasks and collaborate with team members to ensure smooth daily operations.<br>• Uphold company standards and maintain confidentiality in all interactions.
