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242 results for Recruiter Coordinator jobs

Administrative Coordinator

Lodi, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized and detail-oriented Construction Scheduler to join our team in Lodi, California. In this long-term contract role, you will play a vital part in supporting construction projects from start to finish, ensuring efficiency, accuracy, and seamless coordination. This position offers an excellent opportunity to contribute to the success of dynamic construction initiatives. Responsibilities:• Manage and maintain project schedules, ensuring timely updates and coordination across all stages of construction.• Oversee resource allocation and administrative processes to support project execution, including documentation and data management.• Ensure accuracy and completeness of construction-related documentation, such as timekeeping records, purchasing transactions, and change order details.• Handle inbound calls and inquiries, providing timely and thorough responses to internal and external stakeholders.• Maintain calendars and schedules for construction teams, ensuring efficient time management and task prioritization.• Support payroll, billing, and financial reporting processes by providing accurate and organized project data.• Coordinate with various departments to ensure smooth project workflows and resolve administrative challenges.• Assist in project closeout procedures, ensuring all documentation and records are properly finalized and archived.• Monitor and update construction schedules to align with project goals and deadlines.
2026-04-20T00:00:00Z

Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
16 - 20 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume early childhood education program serving children and families in Newark, New Jersey. This Contract position is fully onsite and plays an important role in keeping enrollment activities, records management, and front-office operations organized and accurate. The person in this role will work closely with Family Advocates, provide day-to-day administrative support, and help ensure families receive timely assistance in a well-organized office environment. Responsibilities: • Assist Family Advocates with parent intake activities by preparing documents, gathering required information, and supporting the enrollment process from start to finish. • Maintain organized physical and electronic records, ensuring files are complete, current, and easy to retrieve when needed. • Enter data into internal systems with a strong focus on accuracy, timeliness, and confidentiality. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff members. • Coordinate calendars and scheduling needs as assigned by site supervisors to support daily office operations. • Provide general administrative assistance such as preparing correspondence, tracking paperwork, and supporting team workflows. • Welcome families and visitors in a courteous manner while helping create a welcoming and supportive onsite experience. • Follow established office procedures and dress expectations while contributing to smooth Monday through Friday operations.
2026-05-05T00:00:00Z

Administrative Coordinator

Fayetteville, AR
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for an Administrative Coordinator with relevant experience to support daily front office operations for a Long-term Contract opportunity based in Fayetteville, Arkansas. This on-site role is ideal for someone who enjoys creating an organized, welcoming environment while handling a wide range of administrative tasks with care and attention. The position supports a community-focused, values-driven organization and offers the chance to contribute meaningfully through strong coordination, communication, and office support. Responsibilities: • Welcome visitors, answer incoming calls, and guide questions or requests to the appropriate team members for timely resolution. • Organize schedules by managing calendars, arranging appointments, and coordinating meetings to keep daily operations running smoothly. • Maintain an orderly front office by ensuring shared spaces remain well organized, clean, and ready for staff and guests. • Complete core administrative work such as copying, scanning, printing, filing, and accurate data entry across physical and digital records. • Create and format routine documents, correspondence, and presentation materials using Microsoft Office applications. • Track inventory of office materials and replenish supplies as needed to support uninterrupted workflow. • Assist with logistics for small meetings, internal gatherings, and community-facing activities, including room setup and coordination. • Preserve confidentiality while supporting staff, volunteers, and visitors with dependable day-to-day administrative service.
2026-04-29T00:00:00Z

Administrative Coordinator

Minneapolis, MN
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Administrative Coordinator to provide organized, responsive support. This contract position will focus on managing schedules, coordinating meetings and events, preparing business communications, and handling sensitive records with accuracy and discretion. The ideal candidate brings strong administrative experience, confidence with Microsoft Office tools, and the ability to work smoothly with colleagues across multiple departments. Responsibilities:• Manage complex calendars for multiple leaders, arranging appointments and resolving scheduling conflicts using Microsoft Outlook.• Organize and maintain employee documentation by scanning, digitizing, naming, and filing records in a secure and compliant manner.• Coordinate logistics for onsite and virtual meetings, including room preparation, technology setup, catering, agendas, materials, recordings, and follow-up notes.• Draft, revise, and format correspondence and internal documents with a high level of accuracy and care.• Provide day-to-day administrative support such as tracking tasks, responding to requests, and helping maintain efficient office operations.• Partner with administrative colleagues and cross-functional teams to ensure consistent support across the organization.• Handle confidential information carefully while supporting records management and other sensitive administrative processes.• Support inbound communications and scheduling needs, ensuring timely responses and a detail-oriented experience for internal stakeholders.
2026-04-24T00:00:00Z

Administrative Coordinator

Silver Spring, MD
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking a detail-oriented Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. This role will coordinate schedules, manage communications, maintain records, and provide support across departments to help the organization operate efficiently. Responsibilities: • Coordinate daily administrative activities and ensure smooth operations across departments. • Manage schedules, calendars, and meeting logistics for multiple managers. • Prepare reports, presentations, and correspondence with attention to accuracy and detail. • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information. • Assist with vendor management, supply ordering, and invoice tracking. • Provide project coordination support, tracking deadlines and deliverables.
2026-04-28T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
About the Role: Robert Half is partnering with a dynamic financial services firm to hire an organized and detail-driven Administrative Coordinator. This role goes beyond traditional administrative support—you’ll play a key part in coordinating operations, supporting cross-functional teams, and ensuring day-to-day processes run smoothly.Key Responsibilities:<ul><li>Coordinate schedules, meetings, and internal communications across departments</li><li>Serve as a central point of contact for administrative and operational needs</li><li>Assist with project tracking, reporting, and process coordination</li><li>Prepare and edit reports, presentations, and client-facing materials</li><li>Support onboarding logistics and internal team coordination</li><li>Maintain organized records, databases, and filing systems</li><li>Handle high-volume email and calendar management with competing priorities</li><li>Assist leadership with special projects and workflow improvements</li></ul>
2026-04-24T00:00:00Z

Administrative Coordinator

Reno, NV
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Reno, Nevada. In this role, you will play a key part in ensuring the smooth operation of our office by managing various administrative tasks and providing exceptional support to both staff and visitors. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys contributing to an organized and welcoming workplace. Responsibilities: • Greet visitors and guests warmly while ensuring they have a positive and attentive experience. • Manage incoming and outgoing mail, documents, and messages with accuracy and efficiency. • Provide support for accounting tasks, including processing check deposits, tracking company purchases, and maintaining purchase order documentation. • Assist with creating, preparing, and distributing correspondence, reports, training materials, and proposals. • Ensure all office documents and materials are accurate and delivered in a timely manner. • Coordinate special activities and assignments as directed by management. • Handle conference registrations, travel arrangements, meeting facilitation, and business development tasks. • Keep workspaces organized and maintain an efficient environment to support productivity. • Monitor and replenish office supplies, including copier materials and general inventory. • Collaborate with property management to address facility-related concerns and needs.
2026-04-15T00:00:00Z

Administrative Coordinator

Cedar Rapids, IA
remote
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an Administrative Coordinator to support a growing organization in Cedar Rapids, Iowa through consistent management of a shared inbox and related administrative tasks. The role is well suited for someone who is organized, responsive, and comfortable maintaining accurate records and coordinating communication across shared administrative channels. Responsibilities:• Oversee the department’s shared inbox, ensuring messages are reviewed, organized, and routed to the appropriate contacts in a timely manner.• Monitor incoming requests and follow up as needed to help maintain clear, efficient communication within the team.• Maintain orderly digital records and support document handling activities to promote easy access to important information.• Organize and manage materials within shared storage systems to support consistency and accessibility across the department.• Assist with routine administrative coordination tasks that help keep daily departmental operations running smoothly.• Track correspondence and related documentation to support accuracy, responsiveness, and proper recordkeeping.
2026-05-05T00:00:00Z

Administrative Coordinator

Saint Louis, MO
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced Administrative Coordinator to join a dynamic team in St. Louis, Missouri. In this role, you will provide vital contract and administrative support to leadership and team members, ensuring efficient management of investments, compliance, and data integrity. This is a contract position with the potential for a long-term role, offering a unique opportunity to contribute to a growing organization. Responsibilities: • Collaborate with investment owners to facilitate the implementation and oversight of grants and contracts, ensuring compliance with organizational processes and timelines. • Partner with finance and legal teams to maintain accurate data management and conduct analyses to meet financial and legal standards. • Manage and maintain data across systems such as Excel, SharePoint, Microsoft Dynamics 365, Sirion Labs, and Salesforce, ensuring accuracy and adherence to internal controls. • Coordinate the full lifecycle of investments, including planning, execution, tracking deliverables, invoicing, and expenditure monitoring. • Provide expertise on tools, systems, and templates while delivering training and coaching to team members and external partners for successful process adoption. • Analyze operational processes and offer recommendations for improvements to enhance efficiency and resource allocation. • Support leadership with strategic advice on evolving organizational needs and process enhancements. • Ensure compliance with internal policies and procedures by conducting regular contract audits and reviews.
2026-05-05T00:00:00Z

Administrative Coordinator

Hunt Valley, MD
onsite
Temporary / Contract
20 - 25 USD / Hourly
The Administrative Coordinator is responsible for supporting the daily operations of the office by managing administrative processes, coordinating communications, and ensuring organizational efficiency. This role serves as a key partner to leadership and staff, proactively handling scheduling, information flow, and office logistics. The Administrative Coordinator is expected to anticipate needs, resolve administrative challenges, and contribute to a well-organized and productive work environment.
2026-04-14T00:00:00Z

Administrative Coordinator

Hyattsville, MD
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking a detail-oriented Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. This role will coordinate schedules, manage communications, maintain records, and provide support across departments to help the organization operate efficiently. Responsibilities: • Coordinate daily administrative activities and ensure smooth operations across departments. • Manage schedules, calendars, and meeting logistics for multiple managers. • Prepare reports, presentations, and correspondence with attention to accuracy and detail. • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information. • Assist with vendor management, supply ordering, and invoice tracking. • Provide project coordination support, tracking deadlines and deliverables.
2026-04-28T00:00:00Z

Administrative Coordinator

Carmel, IN
onsite
Temporary / Contract
27.4075 - 29 USD / Hourly
We are looking for an Administrative Coordinator to support a mission-driven education foundation serving the manufacturing sector in Carmel, Indiana. This Long-term Contract position will partner closely with foundation leadership to organize programs, strengthen stakeholder engagement, and help deliver initiatives that support education, workforce development, and leadership advancement. The ideal candidate brings strong administrative coordination, project organization, and communication skills, along with the ability to manage multiple priorities in a collaborative environment. Responsibilities:• Coordinate day-to-day foundation programs and keep activities aligned with organizational goals, deadlines, and planned outcomes.• Organize schedules, meetings, and key milestones to support smooth execution of educational and workforce development initiatives.• Administer scholarship and grant-related processes, including application tracking, correspondence, documentation, and follow-up reporting.• Maintain accurate program records, databases, and administrative files to support efficient operations and informed decision-making.• Assist with donor outreach, stakeholder communications, and relationship management involving members, students, schools, and industry partners.• Prepare letters, reports, presentations, and other materials that support fundraising efforts and program visibility.• Monitor program results and compile updates, summaries, and performance information for leadership and board review.• Support the rollout of new initiatives by coordinating logistics, researching information, and helping translate plans into actionable steps.
2026-04-30T00:00:00Z

Administrative Coordinator

Spokane, WA
onsite
Temporary to Hire
22 - 24 USD / Hourly
Robert Half is looking for a customer-focused Administrative Coordinator to join a well-established service company in Spokane Valley. This role is ideal for someone who thrives on the phone, enjoys coordinating people and schedules, and knows how to keep technicians and customers moving in sync. Responsibilities:• Schedule and dispatch service technicians to customer locations based on priority and job requirements.• Monitor and manage daily service operations, ensuring timely completion of open jobs and effective communication with customers.• Maintain accurate records in service management software, including job creation, updates, and documentation of service details.• Coordinate parts and materials procurement, tracking delivery timelines, and scheduling follow-up visits as needed.• Review and verify technician time entries, job classifications, and expenses to support payroll processing.• Communicate with customers before and after service to confirm appointments, provide updates, and gather feedback.• Assist in managing on-call schedules, facility access requirements, and key control.• Promote company products and services to customers during interactions, identifying opportunities for additional sales.• Offer general operational support, including office security, clear communication with staff, and adherence to company policies.
2026-04-27T00:00:00Z

Administrative Coordinator

Chesapeake, VA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support retail facility operations for stores across assigned states from Chesapeake, Virginia. This is a Contract position focused on organizing maintenance activity, addressing urgent building-related issues, and helping stores receive timely operational support. The ideal candidate brings strong administrative skills, sound judgment, and the ability to manage multiple service requests in a fast-paced environment. Responsibilities: • Oversee maintenance and repair requests for retail locations within assigned territories, ensuring issues are tracked and resolved efficiently. • Coordinate responses to urgent facility incidents such as utility disruptions, weather-related damage, plumbing problems, spills, and other building emergencies. • Work closely with department leaders to arrange day-to-day facility updates, adjustments, and operational support as needs arise. • Evaluate incoming service needs, set priorities based on business impact, and maintain accurate records of activity within a computerized maintenance tracking system. • Build and manage productive vendor relationships to secure dependable service quality and competitive pricing for store locations. • Monitor request history and service outcomes to support consistent follow-through and clear documentation across assigned stores.
2026-05-01T00:00:00Z

Administrative Coordinator

Bethany Beach, DE
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support permitting and construction administration for a busy homebuilding operation in Delaware. This onsite role is ideal for someone who thrives in a detail-driven office environment, communicates effectively with internal teams and local agencies, and can keep multiple deadlines on track. This is a contract position with the potential to become permanent, offering the opportunity to contribute to essential pre-construction processes while building long-term value within the organization. Responsibilities: • Oversee permit-related documentation by developing organized tracking methods for jurisdiction-specific requirements and submission steps. • Gather required supporting materials for a range of permit types, including demolition, utility, new construction, conservation, and tree removal requests. • Complete permit applications, coordinate associated payment requests, and submit materials accurately and on schedule. • Monitor permit status from submission through approval, including follow-up with agencies and retrieval of finalized permits. • Communicate promptly with project stakeholders when applications are rejected, revisions are requested, or additional documentation is needed. • Process utility connection paperwork and fees for new starts, and follow through until requirements are completed. • Stay informed on municipal and county permitting rules, turnaround expectations, and applicable fee updates. • Build productive working relationships with local government offices and officials to support efficient coordination. • Assemble construction start packages for production teams and maintain accurate records across shared digital and local file systems. • Update documentation and project packages when changes occur after the initial file setup to ensure current records are maintained.
2026-04-20T00:00:00Z

Corporate Recruiter

Minneapolis, MN
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a Corporate Recruiter - Associate to join our team on a long-term contract basis in Minneapolis, Minnesota. In this role, you will contribute to various recruiting efforts across Early Careers and Functional Recruiting, blending candidate sourcing, operational support, and event preparation. This position offers an exciting opportunity for an individual with strong attention to detail and adaptability to thrive in a dynamic and collaborative environment. Responsibilities: • Conduct proactive sourcing to identify and engage potential candidates for various roles. • Manage initial outreach, resume screening, and candidate communication to ensure a positive experience. • Provide candidates with high-level information about company roles and opportunities. • Maintain accurate candidate records and update recruitment tracking systems. • Prepare for and attend off-site career fairs and recruitment events. • Coordinate interview scheduling and communication between recruiters, hiring managers, and candidates. • Assist recruiters in preparing materials and managing candidate workflows. • Organize and ship marketing materials and promotional items for career fairs and other events. • Support data entry, reporting, and updates within recruiting systems. • Build strong relationships across the recruiting organization to support cross-team initiatives and operational projects.
2026-04-17T00:00:00Z

Corporate Recruiter

Oak Ridge, TN
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
Robert Half is currently recruiting for a Corporate Recruiter to support hiring efforts for our government client in Oak Ridge,Tennessee. This role will manage the recruitment process from initial outreach through final selection, helping the organization attract talent with relevant experience across a range of openings. The ideal candidate brings strong sourcing ability, sound interview judgment, and experience working efficiently in a fast-paced recruiting environment. Responsibilities:• Lead end-to-end recruitment activities, including intake discussions, candidate outreach, screening, interviewing, and offer-stage coordination.• Build and maintain talent pipelines through proactive sourcing strategies across job boards, databases, referrals, and industry networks.• Partner with hiring managers to understand staffing needs, define candidate profiles, and align recruiting plans with business priorities.• Evaluate applicants through resume reviews, prescreen conversations, and structured interviews to identify strong matches for open positions.• Coordinate interview scheduling and communication to ensure a smooth and consistent candidate experience throughout the hiring process.• Perform reference checks and verify candidate information before final hiring decisions are made.• Manage candidate records and recruitment workflows within the applicant tracking system, including accurate documentation and status updates.• Support high-volume hiring demands while maintaining quality, timeliness, and consistent communication with stakeholders. The position required a bachelor's degree in a related field and 3+ years of technical recruiting in the government sector. The position is 100% onsite and will require someone to live in the Knoxville/Oak Ridge or surrounding areas. For immediate consideration please contact Lisa Coker at 865-370-2084 to set up an interview
2026-04-29T00:00:00Z

Corporate Recruiter

Bethlehem, PA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Robert Half Talent Solutions is representing a leading global manufacturing organization known for innovation, quality, and operational excellence. With a diverse workforce spanning multiple continents, we are committed to attracting and retaining top talent to support our growth, drive innovation, and deliver exceptional results for our customers worldwide.We are seeking a proactive and strategic Corporate Recruiter to join our Human Resources team and help shape the future of our workforce. The Corporate Recruiter will lead the full-cycle recruitment process for professional, technical, and leadership roles across the organization. This individual will partner with hiring managers, HR business partners, and external networks to attract, engage, and hire the best talent while ensuring a positive candidate experience.This role is ideal for a recruiter who thrives in a fast-paced, global environment and wants to make a measurable impact on workforce strategy.Key Responsibilities<ul><li>Manage full-cycle recruitment for corporate, technical, and leadership positions, from job posting to offer acceptance</li><li>Partner with hiring managers to understand staffing needs, role requirements, and organizational goals</li><li>Develop and execute creative sourcing strategies to attract top talent, including social media, networking, and partnerships with external recruiting firms</li><li>Screen resumes, conduct interviews, and coordinate assessments</li><li>Ensure a positive candidate experience and maintain professional communication throughout the process</li><li>Maintain accurate recruiting metrics and reporting for leadership</li><li>Support employer branding initiatives to position the company as an employer of choice</li><li>Stay current on talent acquisition best practices, labor market trends, and innovative recruitment tools</li><li>Participate in HR projects, including onboarding, talent pipeline development, and diversity and inclusion initiatives</li></ul> If you are already in contact with one of our Recruiting Managers, please reach out to them directly to discuss this opportunity. If not, for immediate consideration, please apply or call Warren Knight at 484-214-2624
2026-04-10T00:00:00Z

Payroll Coordinator

Little Rock, AR
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a detail-oriented Payroll Coordinator to join our team in Little Rock, Arkansas. In this role, you will play a vital part in managing payroll operations efficiently and ensuring compliance with regulations. The ideal candidate will have experience in full-cycle payroll processes and a commitment to accuracy. The salary range will be $55,000 - $60,000 DOE with strong benefits and opportunity to grow with a well-respected local company! Please reach out to Austen Zemrock on LinkedIn for a direct confidential conversation or email me a Word version of your resume for more information. Responsibilities:• Process payroll for employees with precision and timeliness, ensuring compliance with company policies and legal standards.• Handle full-cycle payroll operations, including calculations, deductions, and adjustments.• Manage payroll for 101-500 employees while maintaining organized records and documentation.• Administer garnishments and other deductions according to legal requirements.• Verify and reconcile payroll data to ensure accuracy before finalization.• Respond to employee inquiries related to payroll matters and resolve discrepancies efficiently.• Collaborate with HR and accounting teams to maintain seamless payroll processes.• Stay informed about changes in payroll regulations and implement necessary updates.• Maintain confidentiality and security of payroll information at all times.
2026-04-22T00:00:00Z

Payroll Coordinator

Steelton, PA
onsite
Temporary / Contract
30 - 34 USD / Hourly
💡 About the Role:Numbers your thing? Love making sure people get paid accurately and on time? A well‑established organization in Steelton, PA is looking for a Payroll Coordinator who enjoys precision, problem‑solving, and being the behind‑the‑scenes hero of payday. If you like structure, deadlines, and working with confidential information you can trust — this could be a great fit. 🎁 Why You’ll Like This Role:<ul><li>Be part of a stable, well‑organized team</li><li>Get hands‑on payroll experience with real impact</li><li>Great exposure to HR and Finance collaboration</li><li>Opportunity for long‑term potential based on performance</li></ul> 🧾 What You’ll Be Doing:<ul><li>Support end‑to‑end payroll processing for hourly and salaried employees</li><li>Review timecards, pay rates, deductions, and adjustments for accuracy</li><li>Enter payroll changes including new hires, pay updates, terminations, and garnishments</li><li>Help ensure compliance with federal, state, and local payroll regulations</li><li>Respond to employee payroll questions with professionalism and care</li><li>Maintain clean, organized, and audit‑ready payroll records</li><li>Assist with payroll reconciliations, reporting, and audit requests</li><li>Partner closely with HR and Finance to keep data aligned across systems</li></ul>
2026-05-01T00:00:00Z

Workplace Coordinator

Houston, TX
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a dedicated Workplace Coordinator to join our team in Houston, TX This long-term contract position offers an exciting opportunity to support a dynamic work environment and ensure seamless daily operations. If you excel in organization, communication, and multitasking, we encourage you to apply. Responsibilities:• Manage schedules and calendars to optimize team efficiency and ensure timely coordination.• Handle inbound calls with professionalism and provide accurate information or direct inquiries to the appropriate team members.• Organize and oversee workplace events, ensuring smooth execution and attention to detail.• Deliver high-quality concierge services to employees and visitors, addressing needs promptly and effectively.• Serve as a part-time receptionist, welcoming guests and maintaining a positive first impression of the workplace.• Provide administrative support for leave of absence coverage, ensuring continuity in workplace operations.• Collaborate with team members to streamline processes and enhance workplace functionality.• Maintain a clean and organized office environment to promote productivity and comfort.• Assist in troubleshooting and resolving minor issues that arise in the workplace.• Ensure compliance with workplace policies and standards in all activities.Hojsto
2026-04-06T00:00:00Z

Workplace Coordinator

Dearborn, MI
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for an experienced and service-focused Workplace Coordinator to support day-to-day front desk and workplace hospitality needs in Michigan. This contract position is designed for on-call coverage, making it a strong fit for someone who is adaptable, detail-oriented, and comfortable stepping into a fast-paced office environment as needs arise. The ideal candidate brings a welcoming presence, strong communication skills, and the ability to stay composed while assisting employees, guests, and onsite teams. This is an ON-CALL FLOATER position. Responsibilities:• Welcome visitors and employees with a detail-oriented, approachable demeanor while serving as a primary point of contact at the front desk.• Manage incoming calls, respond to routine questions, and direct requests to the appropriate contacts in a timely manner.• Provide workplace hospitality support by preparing refreshments, arranging food and beverage service for meetings, and clearing items afterward.• Maintain coffee and beverage stations by refreshing supplies, operating equipment, and completing basic cleaning tasks as needed.• Handle administrative support duties such as scanning documents, organizing materials, and assisting with general clerical work.• Coordinate with onsite teams to provide coverage during urgent or short-notice staffing needs, including occasional same-day requests.• Use workplace tools such as Microsoft Office and communication platforms to support daily operations and share updates effectively.• Participate in onsite training and follow established workplace procedures to ensure a consistent guest and employee experience.
2026-04-27T00:00:00Z

Workplace Coordinator

Chicago, IL
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are seeking a polished and detail oriented Workplace Experience Coordinator (Concierge) to support a high-end corporate environment in Chicago, IL. This role is ideal for candidates with a hospitality-driven mindset who thrive in fast-paced settings and enjoy delivering a white-glove, 5-star experience to clients and employees. This position will support both front desk/concierge operations and service center functions (mail/print support) as needed. Responsibilities: Serve as the first point of contact, greeting guests and providing a high level of customer service Answer and direct calls, manage front desk operations, and respond to inquiries Support mail and print services, including sorting mail, handling deliveries, and assisting with printing/binding (as needed) Assist with catering coordination, including receiving deliveries and setting up/breaking down food for meetings Maintain clean and organized common areas, including light upkeep (e.g., coffee machines) Communicate effectively with internal teams regarding requests, issues, and priorities Provide on-call coverage, including potential same-day support
2026-04-23T00:00:00Z

Workplace Coordinator

New York, NY
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a Workplace Coordinator to support day-to-day office operations for a FinTech organization in New York, New York. This Contract position requires someone who can keep workplace activities organized, respond professionally to incoming inquiries, and help maintain smooth coordination across schedules, staffing, and administrative processes. The ideal candidate is dependable, service-oriented, and confident managing multiple priorities in a fast-paced environment. Responsibilities: • Coordinate daily workplace operations and help ensure office activities run efficiently and on schedule. • Manage dispatch-related requests by directing tasks to the appropriate contacts and following through on completion. • Organize calendars, appointments, and internal scheduling needs to support team coverage and workplace priorities. • Handle inbound calls with professionalism, provide accurate information, and route inquiries to the correct departments. • Support payroll administration by assisting with full-cycle payroll tasks, record accuracy, and timely processing. • Provide day-to-day coordination support for supervisors and team leads, helping maintain clear communication and accountability. • Monitor administrative workflows, resolve routine issues, and escalate more complex matters when needed. • Contribute to a well-structured workplace environment by maintaining organized documentation and supporting operational consistency.
2026-05-04T00:00:00Z

HRIS Coordinator

Scottsdale, AZ
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a meticulous HRIS Coordinator to support a high-volume employee records initiative in Scottsdale, Arizona. This contract opportunity with permanent potential is ideal for someone who is comfortable managing detailed administrative work, safeguarding confidential information, and ensuring records are accurate across HR systems. In this role, you will help organize and maintain personnel documentation for current and former employees while partnering with the HR team to meet critical project deadlines. Responsibilities: • Retrieve employee personnel and payroll documents from legacy HR platforms and prepare them for accurate placement in Workday. • Upload, index, and organize files within employee records to ensure documentation is complete and easy to locate. • Review records for accuracy, completeness, and proper file alignment before finalizing updates in the system. • Maintain organized documentation for both active and inactive employees in accordance with internal recordkeeping standards. • Support compliance-focused retention practices by managing sensitive HR files with precision and discretion. • Collaborate with HR team members to clarify document priorities, resolve filing issues, and maintain consistent record organization. • Provide administrative assistance tied to employee file cleanup, documentation updates, and records maintenance activities. • Contribute to manual document consolidation efforts involving a large employee population across multiple locations and systems.
2026-04-24T00:00:00Z

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