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125 results for Proposal Specialist jobs

Proposal Specialist

Minneapolis, MN
onsite
Temporary / Contract
43.5385 - 50.413 USD / Hourly
We are looking for a Proposal Specialist to support a Contract opportunity within the services sector. This role focuses on producing persuasive, client-centered proposal materials that reflect technical expertise and strategic positioning across multiple markets. The ideal candidate will work closely with operational and leadership partners to coordinate submission efforts, shape compelling messaging, and help deliver strong responses that strengthen business growth. Responsibilities: • Lead the end-to-end preparation of proposal responses, from initial planning through final submission, ensuring deadlines and quality standards are met. • Partner with subject matter experts, operational teams, and leadership stakeholders to gather content and align each response with client expectations. • Write and refine persuasive proposal narratives that clearly communicate technical capabilities, differentiators, and value to prospective clients. • Organize proposal schedules, review cycles, and submission requirements to keep complex pursuits moving efficiently. • Tailor response materials for opportunities across sectors such as transportation, industrial and manufacturing, buildings and sites, and water. • Maintain strong working relationships with internal contributors to improve collaboration, content development, and overall proposal quality. • Review requests for proposals and related documents to identify compliance needs, response themes, and strategic messaging priorities. • Support the continuous improvement of proposal content and processes by helping standardize effective approaches and reusable materials.
2026-05-19T00:00:00Z

Proposal Manager

New York, NY
onsite
Permanent / Full Time
120000 - 150000 USD / Yearly
We are looking for a Proposal Manager to lead and strengthen the end-to-end pursuit process for our team in New York, New York. This position is ideal for someone who can introduce structure, raise quality standards, and keep multiple deadlines moving without losing attention to detail. The right candidate will combine strong writing skills with sound judgment and the confidence to guide contributors through a disciplined, high-performing proposal workflow. Responsibilities: • Direct proposal efforts from initial planning through final submission, ensuring each pursuit stays on schedule and meets quality expectations. • Develop persuasive client-facing materials such as executive summaries, cover letters, and qualifications narratives tailored to each opportunity. • Maintain and refine proposal resources, including resumes, project examples, standard language, and industry-specific content for future use. • Create scalable templates, processes, and tools that improve consistency and support increasing proposal volume. • Lead pursuit reviews and help drive informed bid decisions by identifying risks, requirements, and timing concerns early. • Partner with leadership and technical contributors to gather input, manage deadlines, and keep submissions progressing efficiently. • Prepare teams for interviews and finalist presentations by organizing messaging, presentation materials, and key discussion points. • Monitor proposal activity, turnaround metrics, and win trends, then provide regular updates and insights to leadership.
2026-04-28T00:00:00Z

Proposal Manager

Newport News, VA
remote
Temporary / Contract
42.75 - 49.5 USD / Hourly
We are looking for a Proposal Manager to support long-range growth efforts by leading capture and proposal strategy for federal business opportunities in Newport News, Virginia. This Long-term Contract position is ideal for a detail-oriented individual who can guide pursuits from early qualification through final submission while using modern AI-enabled tools to improve quality, responsiveness, and efficiency. The role works closely with business development, technical contributors, and proposal stakeholders to shape compelling responses and strengthen competitive positioning. Success in this position requires a strong grasp of federal procurement practices, persuasive writing, and the ability to coordinate complex pursuits with confidence. Responsibilities: • Direct the full lifecycle of federal pursuit activities, from opportunity assessment and shaping through award support and submission readiness. • Create capture plans that define differentiators, win strategies, partner alignment, and pricing considerations for targeted opportunities. • Collaborate with business development, solution leaders, and proposal contributors to organize response efforts and keep pursuits on track. • Apply AI-driven tools to strengthen proposal drafting, editing, compliance checks, and overall submission efficiency. • Build productive relationships with government contacts, teaming partners, and industry stakeholders to expand access to new opportunities. • Perform market intelligence and competitor research to refine pipeline priorities and support business growth planning. • Lead or support color team reviews to improve message quality, responsiveness, and adherence to solicitation requirements. • Coordinate teaming activities by identifying subcontractors with relevant experience and strategic partners for upcoming bids.
2026-05-13T00:00:00Z

Project Specialist

Worcester, MA
onsite
Temporary / Contract
35 - 45 USD / Hourly
We are looking for a skilled Project Specialist to join our team in Worcester, Massachusetts. In this long-term contract role, you will play a crucial part in advancing operational excellence and driving process improvements within our organization. This position offers an exciting opportunity to contribute to meaningful initiatives with the potential for future growth. Responsibilities:• Create detailed documentation and process maps to improve operational workflows.• Coordinate logistics for events, meetings, and initiatives related to continuous improvement.• Track and manage action items to ensure timely completion of project goals.• Analyze data and results to identify opportunities for optimization and efficiency.• Support the development of an Operational Excellence Center by implementing best practices.• Deliver compelling presentations to communicate project findings and recommendations.• Collaborate with cross-functional teams to align project objectives and outcomes.• Apply continuous improvement methodologies, such as Six Sigma, to enhance organizational processes.• Ensure all activities align with strategic goals and organizational standards.
2026-05-11T00:00:00Z

Contracts Specialist

Houston, TX
onsite
Permanent / Full Time
100000 - 180000 USD / Yearly
We are looking for a skilled Contracts Specialist to join our team in Houston, Texas. In this role, you will play a pivotal part in managing contractual agreements for subsea projects, ensuring compliance and supporting project delivery. This position offers opportunities for growth within contracts management and exposure to cross-functional collaboration. Responsibilities: • Oversee the initiation, review, and administration of contracts related to subsea projects. • Provide expert advice to Project Managers on contractual matters and act as a reliable commercial partner. • Monitor and manage key contractual obligations, including payment schedules, milestones, and change requests. • Analyze contract terms to address risks, scope definitions, and commercial implications. • Handle a variety of contracts, including new agreements and modifications to existing templates. • Collaborate with internal teams, including legal, finance, and commercial departments, throughout the contract lifecycle. • Facilitate warranty management and oversee contract close-out processes. • Manage multiple projects simultaneously, supporting up to five Project Managers based on project scope and complexity.
2026-05-08T00:00:00Z

Proposal Writer

Los Angeles, CA
remote
Temporary / Contract
35 - 45 USD / Hourly
Proposal Writer – Government ServicesProtiviti Government Services is seeking an experienced Proposal Writer to support our expanding government practice. The Proposal Writer will play a key role in developing high-quality, compliant, and competitive proposals for federal, state, and local government clients. The ideal candidate brings strong proposal lifecycle management experience, exceptional writing and editing skills, and the ability to collaborate effectively with cross-functional teams.Key Responsibilities
2026-05-02T00:00:00Z

PR Specialist

Atlanta, GA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a PR Specialist to lead local public relations initiatives for consumer-facing restaurant and retail brands in Atlanta, Georgia. This position plays a central role in shaping market visibility through thoughtful campaign planning, media engagement, and launch support for key brand moments. The ideal candidate brings strong regional media knowledge, excellent communication skills, and the ability to manage multiple projects in a fast-moving environment. Responsibilities: • Create and carry out localized public relations plans that support seasonal promotions, major marketing initiatives, holiday activations, and new location launches. • Coordinate campaign schedules, organize outreach efforts, and support on-the-ground event logistics to ensure timely execution. • Work closely with marketing teams, operational partners, and store-level leadership to align public relations activity with broader business goals. • Monitor market trends and audience interests to strengthen campaign relevance and improve visibility in the Atlanta area. • Cultivate and maintain productive relationships with local and regional media contacts to expand press opportunities. • Prepare press materials such as news releases, media alerts, and supporting campaign communications tailored to each initiative. • Serve as a point of coordination for interview requests, incoming media questions, and earned media opportunities. • Measure publicity results using industry platforms and reporting tools, then translate findings into recommendations for future campaigns.
2026-05-01T00:00:00Z

Reservation Specialist

Lexington, KY
onsite
Temporary to Hire
14 - 14 USD / Hourly
Robert Half is looking for a detail-oriented Reservation Specialist to support hotel booking operations in Lexington-Fayette, Kentucky. This contract opportunity with permanent potential is ideal for someone who enjoys assisting guests, handling high-volume call activity, and ensuring reservation details are accurate from the initial request through final confirmation. The person in this role will serve as a key point of contact for booking inquiries, itinerary adjustments, and customer support related to extended hotel stays. 2nd Shift Position - Contract To Hire Position - Call Center Responsibilities:• Handle incoming calls and assist customers with hotel reservation requests in a fast-paced service environment.• Update, revise, and confirm booking details to ensure each reservation reflects current guest needs and stay requirements.• Support guests with changes such as date adjustments, room requests, and other reservation-related modifications.• Manage bookings for short- and long-term stays, including reservations extending up to 40 nights.• Communicate clearly with clients to explain reservation options, availability, pricing, and applicable terms.• Resolve customer concerns professionally while maintaining a high standard of service and accuracy.• Coordinate reservation information carefully to reduce errors and provide timely confirmations.• Apply strong relationship-management skills to create a positive customer experience throughout each interaction.
2026-05-04T00:00:00Z

Proposal Coordinator and Writer

Louisville, CO
onsite
Temporary / Contract
30 - 40 USD / Hourly
Robert Half Marketing and Creative has a client looking for a Proposal Coordinator and Writer to join a consultancy team on a Contract basis. In this role, you will help produce high-quality, persuasive proposal submissions that showcase technical capabilities and a strong client service mindset. This opportunity is ideal for someone who can manage multiple deadlines, collaborate with subject matter experts, and turn complex information into clear, well-structured documents. Responsibilities:• Analyze solicitation documents to identify submission requirements, build response frameworks, and guide proposal planning activities• Lead proposal scheduling by organizing kickoff meetings, monitoring milestones, and keeping contributors aligned on deliverables• Create and refine written content for proposals, including summaries, technical responses, and project experience narratives• Review submission packages to confirm accuracy, consistency, and alignment with strategic messaging and client expectations• Prepare formatted proposal documents using approved visual standards and generate final digital or print-ready materials• Organize and update reusable proposal resources such as templates, standard content, and reference materials for future submissions• Assist with activities following submission, including preparation of presentation materials and review of proposal performance insi
2026-05-14T00:00:00Z

Program Specialist

San Mateo, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A leading, mission-driven organization in San Mateo County is seeking a Program Specialist (Contract through October 2026) to support individuals and families. In this role, you’ll be on the front lines of helping people navigate crisis —while working alongside a collaborative, community-focused team. This is an opportunity to bring your experience in human services to a role where your work directly impacts your local community. Every conversation, every resource connection, and every housing solution contributes to long-term stability for someone in need. Why This Role Stands Out<ul><li>Make a visible, immediate impact in your local community</li><li>Partner with a respected organization focused on dignity, respect, and outcomes</li><li>Gain hands-on experience in crisis intervention and community-based services</li><li>Build meaningful relationships with clients, community partners, and housing resources</li><li>Contract through October 2026</li></ul>If you’re driven by purpose, thrive in fast-paced, people-first environments, and want your work to truly matter—this is your opportunity to step into a role where impact is measured in lives changed. Apply today to be part of something bigger. How you will contribute:<ul><li>Conduct intakes, screenings, and assessments to evaluate opportunities</li><li>Apply standardized county diversion and assessment tools to determine client needs and service alignment</li><li>Provide crisis intervention, problem-solving, and stabilization planning</li><li>Communicate assessment outcomes and recommended actions clearly and professionally</li><li>Prevention support through mediation, referrals, and barrier resolution</li><li>Advocate for clients through mediation </li><li>Identify additional support needs</li><li>Connect clients to community resources including housing, healthcare, benefits, employment, and legal services</li><li>Collaborate with internal teams and community partners</li><li>Maintain accurate, compliant, and timely client documentation (electronic and physical)</li><li>Perform data entry, tracking, and reporting of services and outcomes</li><li>Support preparation of weekly, monthly, and annual program reports</li><li>Ensure data quality, confidentiality, and compliance with regulatory standards</li></ul>
2026-05-22T00:00:00Z

Leave Specialist

Cleveland, OH
remote
Temporary / Contract
28 - 34 USD / Hourly
We are looking for a remote Leave Specialist to support leave and absence administration for a growing team in Cleveland, Ohio. This short-term Contract position focuses on responding to employee and manager inquiries, coordinating claim follow-up, and helping maintain smooth day-to-day leave operations in a multi-state environment. The ideal candidate brings hands-on experience with leave programs, workers’ compensation processes, and HR systems, along with strong communication and organization skills. Responsibilities:• Respond to questions from employees and people leaders regarding leave options, status updates, and next steps with clear and timely communication.• Review and prioritize incoming leave-related requests through the ticketing system, ensuring issues are routed and resolved efficiently.• Support the administration of leave cases by tracking documentation, monitoring deadlines, and following up on open claims.• Work closely with third-party administrators and internal stakeholders to coordinate updates and maintain accurate leave records.• Assist with workers’ compensation and other absence-related matters by gathering information and helping move cases forward appropriately.• Maintain accurate data in Workday and related tools while preparing reports, summaries, and correspondence as needed.• Provide day-to-day support for leave processes affecting both exempt and non-exempt employees across multiple states.• Help identify outstanding leave issues and take action to ensure employees and managers receive consistent follow-up and guidance.
2026-05-20T00:00:00Z

Grant Specialist

Los Angeles, CA
onsite
Temporary / Contract
25 - 40 USD / Hourly
Robert Half is seeking a detail-oriented Grant Specialist to support organizations in the pursuit and management of grant funding opportunities. The ideal candidate will have strong research, writing, organizational, and communication skills, with prior experience in grant application processes, compliance, and reporting. This role is perfect for someone who thrives in a team environment and is passionate about bringing funding resources to life. If you combine dynamic communication skills with a positive attitude, then you may thrive in this position. If this sounds like you, please call our office 213.629.4602. Key Responsibilities: <ul><li>Research and identify grant funding opportunities that align with organizational objectives. </li><li>Assist in preparing detailed and persuasive grant proposals, budgets, and application packages. </li><li>Track and monitor grant applications to ensure timely submission and compliance with funding agency requirements. </li><li>Collaborate with internal departments (such as finance, program management, and leadership) to prepare accurate budgets and narratives. </li><li>Maintain detailed records of grant-related activities, deadlines, and obligations. </li><li>Support post-award administration, including grant reporting, financial tracking, and amendments. </li><li>Develop strategies to enhance grant acquisition and improve efficiency in the application process. </li><li>Provide training to staff on regulations and compliance requirements for grant administration.</li></ul>
2026-05-18T00:00:00Z

Lien Specialist

Barefoot Beach, FL
onsite
Temporary / Contract
19.7885 - 25 USD / Hourly
We are looking for a skilled Lien Specialist to join our team in Bonita Springs, Florida. In this long-term contract position, you will play a key role in ensuring compliance with lien and bond rights, supporting accounts receivable collections, and assisting with the resolution of at-risk accounts. This role is ideal for detail-oriented professionals with a background in legal risk management and a commitment to accuracy and collaboration. Responsibilities:• Evaluate whether lien and bond rights should be pursued based on customer account risks and outstanding accounts receivable.• Verify the eligibility of equipment for lien or bond claims in compliance with state statutes.• Conduct ownership and contractor research to ensure the accuracy of Preliminary Notices.• Collaborate with field teams to confirm and update jobsite information in internal systems.• Document all activities in designated systems to maintain accurate and accessible records.• Monitor and meet critical deadlines and service level agreements (SLAs).• Assess business types to determine eligibility for lien and bond claims.• Provide appropriate lien releases to customers based on job details and payment status.• Assist the Legal Services Team in resolving at-risk accounts by preparing payment plans and final demand letters.• Promote and actively participate in the company’s safety culture, ensuring the well-being of team members and customers.
2026-05-15T00:00:00Z

ERP Specialist

Cullman, AL
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
The ERP Specialist plays a key role in modernizing and standardizing ERP systems across our clients platform, supporting multiple manufacturing business units. This position is central to the migration from Sage 100 (SQL) to a unified, next‑generation ERP platform while ensuring system stability, data integrity, and process alignment throughout the transition. Serving as both a functional and technical liaison, the ERP Specialist partners closely with IT, Finance, Operations, and Supply Chain teams to optimize business processes, support ERP implementations, and drive platform-wide standardization. Key Responsibilities<ul><li>Act as the ERP subject matter expert supporting multiple manufacturing business units</li><li>Support, configure, and enhance existing ERP systems, workflows, and reporting</li><li>Lead and support ERP migration efforts, including system testing, data validation, and user training</li><li>Collaborate with Finance, Manufacturing, Purchasing, and Sales teams to design scalable and standardized ERP solutions</li><li>Assist with data migration and system integrations between legacy and next-generation ERP platforms</li><li>Develop and maintain reports, dashboards, and analytics using SQL, Power BI, and AI-enabled tools</li><li>Troubleshoot ERP issues and coordinate resolutions with IT teams and external vendors</li><li>Drive multi-site ERP standardization and alignment of business processes</li><li>Ensure data governance, audit readiness, and compliance with internal IT and security standards</li><li>Create SOPs, documentation, and training materials for end users</li><li>Participate in ERP evaluations, pilot programs, and full system deployments</li><li>Support day-to-day ERP operations alongside internal IT teams</li></ul>
2026-05-15T00:00:00Z

Collections Specialist

Stamford, CT
onsite
Temporary / Contract
24 - 32 USD / Hourly
Job Title: Collections SpecialistDuration: 6-Month Temporary AssignmentLocation: Onsite, 4–5 days per weekJob Overview:We are seeking a Collections Specialist with 3+ years of experience to support our Accounts Receivable team on a 6-month temporary basis. This role is ideal for someone with strong communication skills who is comfortable making a high volume of outbound calls and emails to follow up on outstanding balances. Experience with cash applications is preferred. Based on general knowledge.Key Responsibilities:<ul><li>Manage assigned accounts and perform collections outreach through outbound calls and emails. Based on general knowledge.</li><li>Follow up on past-due invoices and work with customers to secure timely payment. Based on general knowledge.</li><li>Investigate and help resolve billing discrepancies, short payments, and account issues. Based on general knowledge.</li><li>Maintain accurate records of collection activity, customer communication, and payment status. Based on general knowledge.</li><li>Partner with internal teams to resolve account issues and support the overall accounts receivable function. Based on general knowledge.</li><li>Assist with cash applications and related payment posting as needed. Based on general knowledge.</li></ul>
2026-05-15T00:00:00Z

Collections Specialist

Irving, TX
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a Collections Specialist to support account recovery efforts for both commercial and consumer portfolios in Irving, Texas. This contract-to-permanent position is ideal for someone who can communicate effectively, resolve outstanding balances efficiently, and maintain positive customer relationships while protecting cash flow. The person in this role will manage collection activities, follow established billing and credit procedures, and work closely with internal teams to address payment issues and account concerns. Responsibilities: • Contact commercial and consumer customers regarding overdue balances and drive timely payment resolution through phone, email, and written communication. • Review aging reports, account histories, and payment activity to prioritize collection efforts and identify accounts requiring follow-up. • Investigate billing questions, payment discrepancies, and credit-related concerns by partnering with customers and internal departments to reach resolution. • Document collection activity, customer commitments, disputes, and account status updates accurately within company records. • Negotiate practical payment arrangements when appropriate while aligning with company policies and collection guidelines. • Escalate delinquent or high-risk accounts to the appropriate internal stakeholders based on severity, exposure, or unresolved issues. • Monitor assigned accounts consistently to reduce past-due balances and support overall receivables performance. • Maintain a detail-focused and service-oriented approach that preserves customer relationships while enforcing payment expectations.
2026-05-20T00:00:00Z

Collections Specialist

Victor, NY
onsite
Temporary / Contract
25 - 26.5 USD / Hourly
We are looking for a Collections Specialist to support accounts receivable activities for a manufacturing organization in Victor, New York. This Long-term Contract position focuses on managing commercial and consumer collections, maintaining positive customer relationships, and helping improve cash flow through consistent follow-up and resolution of outstanding balances. The ideal candidate brings strong knowledge of collection practices, billing coordination, and credit-related processes while working accurately in a fast-paced environment. Responsibilities: • Contact commercial and consumer customers regarding past-due accounts and guide timely payment resolution through careful follow-up. • Review open balances, research account history, and identify issues related to billing, payment status, or disputed charges. • Coordinate with internal teams to resolve invoice concerns and remove obstacles that may delay account settlement. • Maintain accurate records of collection activity, customer communications, payment commitments, and account updates. • Monitor aging reports and prioritize collection efforts based on risk, account status, and outstanding balance levels. • Support credit and collections operations by evaluating account trends and escalating complex or high-risk situations when needed. • Assist with billing collection activities by reconciling account discrepancies and confirming proper application of payments.
2026-05-15T00:00:00Z

Collections Specialist

Shortsville, NY
onsite
Temporary / Contract
24 - 26 USD / Hourly
A local company is seeking a detail-oriented and results-driven Collections Specialists to join their team. In this role, you will be responsible for managing outstanding accounts receivable, contacting customers regarding past-due balances, resolving billing issues, and supporting cash flow goals. The ideal candidate will have strong communication skills, a customer-service mindset, and the ability to work effectively in a fast-paced environment. Key Responsibilities<ul><li>Monitor accounts to identify overdue payments</li><li>Contact customers by phone, email, and written correspondence to collect outstanding balances</li><li>Investigate and resolve billing discrepancies and payment issues</li><li>Maintain accurate records of collection activity and customer communications</li><li>Negotiate payment arrangements in accordance with company policies</li><li>Collaborate with internal teams, including accounting, billing, and customer service, to resolve account issues</li><li>Prepare aging reports and provide updates on collection status</li><li>Escalate delinquent accounts when appropriate</li><li>Support month-end reporting and accounts receivable reconciliation efforts</li></ul>
2026-05-15T00:00:00Z

Collections Specialist

Louisville, KY
onsite
Permanent / Full Time
58000 - 60000 USD / Yearly
We are looking for a Collections Specialist to support receivables management and help maintain strong customer account relationships in Louisville, Kentucky. This role focuses on resolving past-due balances, researching billing concerns, and working across teams to improve payment outcomes. The ideal candidate brings sound judgment, clear communication, and the ability to stay organized while managing multiple priorities in a fast-paced setting. Responsibilities: • Contact customers with overdue balances and drive timely payment through thorough follow-up by phone and other appropriate communication methods. • Investigate account activity, including invoices and payments, to answer customer questions and identify the source of billing discrepancies. • Partner with sales representatives and internal stakeholders to address collection obstacles and move unresolved accounts toward resolution. • Prepare regular updates for leadership that highlight aging concerns, high-risk accounts, and expected cash collections. • Respond promptly to inbound inquiries from customers and sales teams regarding account status, payment issues, and collection matters. • Maintain accurate documentation of collection efforts, customer conversations, disputes, and agreed-upon next steps. • Support day-to-day accounts receivable activities and contribute to additional collection-related tasks as business needs require.
2026-05-21T00:00:00Z

Collections Specialist

Saint Louis, MO
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for a Collections Specialist to join a Contract assignment supporting mortgage servicing and foreclosure operations in Creve Coeur, Missouri. This position focuses on maintaining timely foreclosure activity, coordinating required documentation, and helping ensure servicing actions align with investor and mortgage insurance standards. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple workstreams in a regulated environment. Responsibilities: • Examine loans sent for foreclosure to confirm required assignments are in place and that legal actions begin within established deadlines. • Track inspection updates for mortgaged properties and arrange securing or preservation steps when vacancy is identified in accordance with applicable guidelines. • Produce accurate payoff statements and reinstatement amounts for borrowers, attorneys, or other authorized parties upon request. • Deliver foreclosure bidding figures to legal partners to support scheduled proceedings and related case activity. • Assemble foreclosure case materials, including supporting legal documents, for attorney review and downstream processing. • Review, code, and process payments tied to foreclosure activity such as legal invoices, inspection charges, and other vendor-related expenses. • Provide backup assistance for payment clearing tasks and support mortgage accounting activities involving appraisals and credit report intake. • Maintain oversight of bill payment and property inspection follow-up for loans that remain active in the foreclosure pipeline. • Update credit bureau reporting, document account actions in servicing records, and generate written correspondence through approved letter systems.
2026-05-21T00:00:00Z

Collections Specialist

Cerritos, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Collections Specialist to support accounts receivable activities for a long-term contract position based in California. This role focuses on managing customer account balances, researching payment issues, and working closely with internal teams to improve billing accuracy and accelerate collections. The ideal candidate brings strong business-to-business collections experience, sound judgment, and a detail-focused approach to resolving discrepancies and maintaining positive customer relationships. Responsibilities: • Review customer accounts to identify overdue balances, investigate discrepancies, and take timely action to support payment resolution. • Partner with customer service and sales teams to correct billing issues, clarify account details, and help ensure invoices are accurate. • Communicate with customers with careful attention to detail to collect outstanding receivables and address questions related to past-due accounts. • Track accounts receivable activity by customer, identify causes of delayed payment, and follow through on solutions to prevent recurring issues. • Apply working knowledge of invoicing workflows and customer account setup within AS400 to support accurate account maintenance. • Coordinate credit hold releases when appropriate, respond to incoming accounts receivable inquiries, and issue collection correspondence as needed. • Maintain organized records of collection efforts, account updates, and open issues to support internal visibility and follow-up. • Contribute to additional accounts receivable and collections tasks as business needs require.
2026-05-22T00:00:00Z

Collections Specialist

Cheshire, CT
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a Collections Specialist to support our clien'ts billing and receivables operations for a contract position based in Cheshire, Connecticut. This role focuses on maintaining accurate account records, preparing complete invoices, and working directly with customers to resolve billing questions in a timely manner. The ideal candidate is organized, comfortable managing a high volume of transactional data, and able to coordinate documentation and payment-related information with precision. Responsibilities:• Maintain thorough and up-to-date collection activity records within QuickBooks customer accounts to support accurate account tracking.• Prepare customer lists for follow-up collection efforts and share them with accounting team members as needed.• Review client agreements and payment arrangements to ensure invoices reflect the correct terms, funding structure, and any third-party or subsidiary requirements.• Gather and verify supporting documents such as contracts, sales orders, field tickets, job logs, summaries, and work orders to enable complete and timely billing.• Draft, examine, and revise billing materials to confirm accuracy, completeness, and alignment with customer expectations.• Deliver invoices according to each customer's submission requirements, ensuring all requested formats and processes are followed.• Confirm that tax treatment is applied correctly on invoices before distribution.• Respond to customer inquiries related to invoices, payments, and account details while maintaining clear and accurate communication.• Assist with additional accounting and collections-related tasks assigned by leadership.
2026-05-19T00:00:00Z

Collections Specialist

Louisville, KY
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a Collections Specialist to support receivables recovery efforts for both commercial and consumer accounts. This long-term contract position focuses on maintaining healthy account status through consistent follow-up, clear communication, and accurate documentation. The ideal candidate brings experience in credit and collections, strong judgment when resolving payment issues, and a customer-focused approach to billing recovery. Responsibilities: • Manage collection activities across commercial and consumer accounts to improve payment performance and reduce outstanding balances. • Contact customers by phone, email, and written correspondence to secure payment commitments and address past-due invoices. • Review account history, billing records, and payment trends to determine appropriate follow-up actions and escalation needs. • Negotiate practical repayment arrangements while maintaining positive customer relationships and supporting company collection standards. • Document collection efforts, customer interactions, disputes, and resolutions with accuracy in internal records. • Partner with billing, credit, and customer support teams to investigate account discrepancies and resolve issues affecting payment. • Monitor delinquent accounts regularly and prioritize workload based on aging, risk level, and collection objectives. • Support reporting needs by tracking collection progress, account status updates, and recovery results.
2026-05-18T00:00:00Z

Collections Specialist

Huntersville, NC
onsite
Permanent / Full Time
54000 - 58240 USD / Yearly
We are looking for a Collections Specialist to support the national accounts team in Huntersville, North Carolina. This position focuses on reducing aged receivables, strengthening account follow-up practices, and ensuring payment activity aligns with customer billing portals and internal records. The ideal candidate is comfortable managing high-volume business accounts, working through complex outstanding balances, and using Excel to organize and analyze receivables data. Responsibilities: • Manage collection efforts for a large portfolio of business accounts with significant past-due balances and complex service-related invoices. • Review aging reports in depth, prioritize overdue receivables, and take action to reduce long-outstanding balances across national accounts. • Reconcile account details between internal records and customer payment portals to confirm billing accuracy and support timely collections. • Assist with customer portal access, setup, and maintenance for collection and billing activities when account requirements vary by client. • Use Excel tools such as filters, lookup functions, and pivot tables to maintain accurate aging data and identify collection trends. • Partner closely with accounting, billing, and operations teams to resolve disputes, clarify account status, and improve payment follow-up. • Keep detailed records of collection activity, customer communication, and resolution progress to support reporting and account visibility. • Contribute to a fast-paced onsite receivables environment while helping balance workload coverage across the accounts receivable team.
2026-05-20T00:00:00Z

Collections Specialist

Hinsdale, IL
onsite
Temporary / Contract
26.638 - 30.844 USD / Hourly
We are looking for a Collections Specialist to join a wholesale distribution organization in Oak Brook, Illinois. This Long-term Contract position focuses on improving account accuracy, reducing aged receivables, and supporting timely financial operations across collections, cash posting, credits, and returns. The role is well suited for someone who can manage detailed transactional work, investigate discrepancies, and communicate effectively with both customers and internal partners. Responsibilities:• Investigate unpaid balances, short payments, and deduction issues to identify causes, determine resolution steps, and drive accounts toward closure.• Manage a high volume of deduction activity by maintaining organized tracking records and updating status details in Excel.• Support daily cash posting by manually applying payments that are not successfully matched through standard banking files.• Review payment exceptions, complete manual account applications, and coordinate file handling with technical teams when uploads are required.• Enter customer credit requests into SharePoint, move items through the approval process, and provide return-related documentation to customers as needed.• Issue approved credits, help reduce open request volume, and assist with credit and rebill transactions when necessary.• Record customer returns in Infor through manual entry and ensure related account activity is reflected accurately.• Work closely with internal departments and external business contacts to resolve questions related to deductions, returns, credits, and customer balances.• Contribute to month-end close activities by ensuring cash applications, credits, deductions, and returns are completed accurately and on schedule. The salary range for this position is $26.50 to $33.65/hour, plus bonus. Benefits are available including medical, vision, and dental, and life and disability insurance. Employees hired for our FTEP Program are also eligible to enroll in our company's 401(k) or deferred compensation plan (if eligible). FTEP employees also earn paid time off for vacation, personal needs, and sick time and paid holidays. Learn more at roberthalfbenefits.com/resources. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-05-12T00:00:00Z