<p>We are looking for a skilled Proposal Manager with experience in Civic and Transportation sectors, to join our team in Santa Monica, California. In this role, you will oversee the creation of high-quality proposals that effectively communicate our company’s capabilities and align with client requirements. Your expertise will be key in managing the proposal process, ensuring timely and accurate submissions, and collaborating closely with cross-functional teams.</p><p><br></p><p>Responsibilities:</p><p>• Lead the development and submission of comprehensive proposals, including responses to RFPs and other client requests.</p><p>• Collaborate with technical writers and subject matter experts to gather and refine proposal content.</p><p>• Ensure compliance with client specifications and industry standards throughout the proposal process.</p><p>• Manage the proposal schedule and deadlines, coordinating tasks across multiple teams.</p><p>• Utilize tools such as Adobe InDesign to create visually appealing and precise proposal documents.</p><p>• Review and edit technical content to ensure clarity, accuracy, and alignment with client needs.</p><p>• Develop templates and standardized processes to streamline future proposal creation.</p><p>• Conduct post-proposal evaluations to identify areas for improvement and optimize future submissions.</p><p>• Maintain a repository of proposal materials and resources for efficient use in future projects.</p><p>• Stay current with industry trends, particularly in civil engineering, to enhance proposal quality.</p>
We are looking for an experienced Proposal Writer to join our team on a long-term contract basis. This role is focused on creating compelling grant proposals and business submissions to secure funding and partnerships for healthcare-related initiatives. Based in Minneapolis, Minnesota, this position offers an opportunity to collaborate with diverse stakeholders and drive meaningful outcomes in the healthcare industry.<br><br>Responsibilities:<br>• Develop and write persuasive grant proposals tailored to specific funding organizations and their guidelines.<br>• Conduct thorough research to identify potential funding sources and opportunities.<br>• Collaborate with internal teams to gather necessary information and ensure alignment with organizational goals.<br>• Maintain accurate records of grant submissions, deadlines, and follow-ups to ensure timely delivery.<br>• Build and nurture relationships with grant-making bodies, non-profits, and other key stakeholders.<br>• Analyze and interpret funding requirements to create strategic and impactful proposals.<br>• Manage multiple projects simultaneously while meeting tight deadlines.<br>• Provide clear communication and updates to internal teams on grant progress and outcomes.<br>• Review and edit existing proposals to enhance quality and alignment with funding criteria.<br>• Stay informed about industry trends and best practices in grant writing and proposal development.
<p>Robert Half has a new direct-hire opportunity for a Sales Support Specialist for a growing construction company in Beltsville, MD. Construction industry experience is highly preferred. If interested, please consider applying to this posting or contact Cody Marshall at Robert Half to learn more.</p><p><br></p><p><strong>Position Summary:</strong></p><p>The Sales Support Specialist will work closely with the sales team to streamline operations, assist with client communications, prepare proposals, and ensure customer satisfaction throughout the sales process. This role is ideal for someone who is organized, customer-focused, and eager to grow within a dynamic company.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and operational support to the sales team</li><li>Prepare and track proposals, contracts, bids, and presentations</li><li>Communicate with clients regarding project status, documentation, and scheduling updates</li><li>Maintain and update CRM systems, ensuring accurate customer and project information</li><li>Assist in coordinating meetings, site visits, and follow-ups</li><li>Work with internal teams (estimating, project management, procurement) to gather required information for bids and proposals</li><li>Ensure timely delivery of sales documents and responses to client inquiries</li><li>Monitor and track sales metrics and generate regular performance reports</li><li>Support the onboarding process for new clients</li><li>Maintain an organized digital filing system for sales and customer documentation</li></ul><p><br></p>
<p>Robert Half's client is looking for a few Administrative Coordinator's to assist with a 4-6 month engagement within the Medical space!</p><p><br></p><p>Responsibilities:</p><p>-Processing incoming/outgoing correspondence</p><p>-Review paperwork</p><p>-Tracking status of deliverables</p><p>-Handle medical records</p><p>-Follow HIPAA guidelines</p><p>-Proficient in MS Office / data entry</p><p>-Follow-up calls to clients</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~4-6 months</p><p>Hours: M-F | 8:30am-5pm</p><p>Work type: Remote</p><p><br></p><p>*If interested, APPLY now!</p>
<p><em>The salary range for this position is $130,000 - $150,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>Feeling stuck or straight up bored at your current job? Let’s fix that. A high-End Investment firm is seeking a Tax Manager. Perks include including above market pay-rates, top-tier health benefits, plenty of work from home flexibility, and other unique perks that their top competitors can’t to provide.</p><p><br></p><p><strong>Job Description:</strong></p><ul><li>Research tax issues and filing requirements that affect tax compliance.</li><li>Review tax returns (1065, 1120, 1040) and ensure accuracy and completeness.</li><li>Research complex tax issues using internal revenue code, treasury regulations and other relevant authorities/guidance.</li><li>Draft tax technical memorandums.</li><li>Serve as the Engagement Manager on specific client accounts, taking responsibility for pre-engagement planning, execution, and final deliverable development.</li><li>Identify opportunities to expand the scope of current engagements through identification of current client needs and target client requirements.</li><li>Actively participate in proposal development, at the direction of management, and take a lead role responding to requests for proposal.</li><li>Provide regular performance feedback as well as deliver timely performance evaluations.</li><li>Develop subordinates' technical and industry skills and encourage growth.</li><li>Demonstrate initiative, vision, resourcefulness, creativity and independent thinking. Lead by example.</li></ul><p><br></p>
<p>We’re seeking an experienced Property Manager for our client based in Fairfax, Virginia. You’ll manage all facets of property operations, including tenant relations, maintenance, budgets, and team supervision. This position is onsite with an immediate start date.</p><p>Responsibilities</p><p>Build and maintain strong tenant and vendor relationships</p><p>Ensure compliance with local/state regulations and lease terms</p><p>Working with multiple vendors</p><p>Handling community service projects</p><p>Prior project coordination experience </p><p>Supports events and community functions </p><p>Conducts research </p><p>Supports accounting and bid process for proposals of projects </p><p>Great with multitasking </p><p>Budget preparation experience </p><p>Respond promptly to emergencies and supervise repair activities</p>
We are looking for a dedicated Administrative Specialist II to provide comprehensive support to a team of professionals in Juno Beach, Florida. This long-term contract position involves a variety of administrative and analytical tasks to ensure the efficient operation of department functions. The ideal candidate will utilize independent judgment and reasoning skills to manage moderately complex data and assist with general administrative duties.<br><br>Responsibilities:<br>• Provide administrative assistance to a department or group of professionals, ensuring smooth daily operations.<br>• Compile, analyze, and interpret moderately complex data to support decision-making processes.<br>• Prepare straightforward written summaries and reports based on analyzed data.<br>• Maintain and organize both digital and physical filing systems for easy access and retrieval.<br>• Process invoices, expense reports, purchase orders, and other financial documents accurately.<br>• Assist with the reconciliation of accounts and verification of financial records.<br>• Respond to internal inquiries and provide clarification regarding financial documentation.<br>• Coordinate schedules, prepare documents, and manage correspondence for the department.<br>• Support the implementation and validation of departmental procedures and plans.<br>• Perform ad-hoc administrative tasks as needed to meet organizational goals.
<p>A family-owned business in Bourne, MA is looking to hire an Administrative Assistant/Customer Service Associate to join their team on a fulltime basis. This company specializes in commercial and residential glass/window installation, servicing customers throughout MA and the Islands. This person will be responsible for general administrative tasks and office support at their office in Bourne, MA, with a focus on helping business owners maintain exceptional relationships with customers, team and suppliers.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to clients via phone, email and in person</p><p>• Build sustainable relationships and trust with customer accounts through open and interactive communication</p><p>• Assist customers with inquiries, concerns, and requests in a professional and timely manner</p><p>• Provide accurate, valid and complete information by using the right methods/tools</p><p>• Handle and resolve customer complaints or issues with empathy and patience</p><p>• Schedule glass installation and service appointments efficiently and timely</p>
<p>We are looking for an experienced Administrative Specialist III to join our team in Jupiter, Florida. This role involves providing comprehensive administrative support to ensure smooth departmental operations. It offers an excellent opportunity for long-term career growth in a government setting.</p><p><br></p><p>Responsibilities:</p><p> *Notary* is a must</p><p>• Deliver administrative support by managing documentation, records, and processes in line with established procedures and deadlines.</p><p>• Serve as a liaison between departments, detail-focused groups, and the public, facilitating communication and ensuring accurate information flow.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and conference registrations for department staff.</p><p>• Monitor and maintain inventory levels for department supplies, conduct regular stock checks, and initiate purchase orders as needed.</p><p>• Research vendors and products to obtain competitive price quotes, prepare purchase orders, and maintain purchasing records.</p><p>• Process invoices for payment, verifying accuracy, resolving discrepancies, and reconciling monthly statements.</p><p>• Handle public records updates by scanning, organizing, and maintaining files in an efficient and accessible manner.</p><p>• Manage calendar scheduling and appointments, ensuring effective time management for department personnel.</p><p>• Act as a notary public to authenticate official documents and support departmental needs.</p><p>• Assist in maintaining petty cash funds, balancing accounts, and preparing reconciliation reports as required.</p>
<p>We are looking for an experienced Human Resources (HR) Manager to join our team in Alexandria, Virginia. This role offers a unique opportunity to lead HR operations within a growing non-profit organization, ensuring alignment with federal and state regulations while fostering a positive workplace culture. The position comes with competitive compensation and excellent benefits.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the daily operations of the Human Resources department, including managing HR Generalists and Recruiters.</p><p>• Conduct comprehensive orientations for new employees to ensure smooth onboarding.</p><p>• Prepare benefits packages and handle enrollment processes for employees.</p><p>• Address employee relations matters, providing guidance and support to staff members.</p><p>• Administer the annual performance management program, ensuring timely completion and facilitating open communication between supervisors and employees.</p><p>• Ensure organizational compliance with legal regulations and support proposal bidding processes.</p><p>• Manage the disciplinary action process, offering coaching and counseling as necessary.</p><p>• Maintain accurate and updated employee records and documentation.</p><p>• Develop and oversee the implementation of employee policies and procedures manuals.</p><p>• Conduct exit interviews and ensure proper documentation is filed appropriately.</p><p><br></p><p> </p><p>All interested candidates in this Human Resources Manager role and other fulltime opportunities across Washington, D.C. area please send your resume to Justin Decker via LinkedIn. </p>
<p>We are looking for a detail-oriented Client Services Coordinator to join our team in Grand Rapids, Michigan. This Contract position requires a proactive individual ready to provide administrative and marketing support to ensure smooth operations. If you thrive in a dynamic environment and enjoy working collaboratively, this role is an excellent opportunity to contribute to a fast-paced team.</p><p><br></p><p><strong>Job Description</strong></p><p>In this role, you will:</p><ul><li><strong>Proposal & Marketing Collateral Development</strong></li><li>Create and format proposals and presentations</li><li>Collaborate with Colliers Marketing to curate team marketing materials</li><li>Design and distribute eblasts, market surveys, and tour books</li><li><strong>Transaction & Deal Support</strong></li><li>Process executed lease and amendment paperwork</li><li>Collect documentation for all deal-related marketing efforts</li><li>Track critical transaction dates and regularly update clients and internal teams</li><li>Enter deals and manage accounts payable billing for brokers and brokerage teams</li><li><strong>Database & Administrative Management</strong></li><li>Maintain broker and company databases to track prospects and business opportunities</li><li>Complete administrative tasks including expense reports, scheduling tours, etc.</li><li>Support the Regional Operations Manager with general office-related tasks as assigned</li><li><strong>Client Engagement & Market Awareness</strong></li><li>Attend local business and industry events to learn the market and network</li><li>Participate in client meetings and internal strategy sessions</li><li>Bring a positive attitude and eagerness to learn and grow in the role</li></ul>
<p>A growing organization in the Healthcare & Social Assistance sector is seeking a detail-oriented Administrative Support Specialist to join their team in Fallbrook, CA. This hybrid/remote role offers flexibility while supporting essential operations in one of Fallbrook’s largest and most impactful industries. This position is ideal for someone who enjoys working independently, is tech-savvy, and has a strong sense of initiative. You’ll be supporting clinical and administrative teams with scheduling, documentation, and communication tasks.</p><p><br></p><p><strong><u>Day-to-Day Responsibilities</u></strong></p><ul><li>Provide remote administrative support to healthcare professionals and case managers.</li><li>Schedule appointments, manage calendars, and coordinate virtual meetings.</li><li>Maintain accurate records and update databases.</li><li>Assist with billing, insurance verification, and patient communications.</li><li>Prepare reports and assist with compliance documentation.</li><li>Support onboarding and training of new staff.</li></ul>
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Lino Lakes Minnesota. This is a long-term contract position that offers the opportunity to contribute to essential financial operations and collaborate with cross-functional teams. The ideal candidate will bring strong organizational skills and attention to detail to a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage full-cycle accounts payable processes, including coding, processing PO-related bills, and preparing check runs</p><p>• Process inventory and non-inventory bills, ensuring accuracy and compliance with company policies</p><p>• Perform account reconciliations to maintain accurate financial records</p><p>• Collaborate closely with supply chain teams and warehouse staff to resolve discrepancies and ensure smooth operations</p><p>• Conduct weekly payment runs and proposals, maintaining timeliness and precision</p><p>• Analyze and solve issues related to accounts payable, leveraging strong problem-solving skills</p><p>• Utilize Microsoft Excel tools, such as pivot tables and VLOOKUP functions, to manage and analyze financial data</p><p>• Organize and sort incoming invoices and documents for processing</p><p>• Support the team in wire runs and other payment-related tasks as needed</p>
<p>We are looking for an experienced Construction Project Manager to oversee and coordinate commercial construction projects in New York, New York. This role requires strong organizational skills and the ability to manage multiple stakeholders, including subcontractors, design teams, and clients. The ideal candidate will ensure projects are completed on time, within budget, and adhere to quality standards.</p><p><br></p><p>Responsibilities:</p><p>• Plan and schedule construction projects, ensuring all timelines and deliverables are met.</p><p>• Review and evaluate subcontractor proposals, negotiate contracts, and manage subcontractor engagements.</p><p>• Develop and maintain client proposals, change order logs, and other project-related documentation.</p><p>• Prepare submissions such as RFIs and submittals for review by the design team.</p><p>• Conduct site meetings and surveys to assess project progress and address any issues.</p><p>• Keep detailed records of weekly meetings, project updates, and distribute information to relevant parties.</p><p>• Facilitate communication and coordination between field teams, office personnel, and clients.</p><p>• Verify compliance with building department processes, including permits, inspections, and signoffs.</p><p>• Submit payment applications to clients and ensure accurate financial tracking.</p><p>• Create detailed budgets and proposals, including material take-offs and bid document preparation</p><p><br></p><p>If this person is you, please apply to victoria.iacoviello@roberthalf</p>
<p>We are looking for a highly skilled Data Entry Specialist to join our team in Boston, Massachusetts. This role is focused on managing custom data requests for Request for Proposals (RFPs) and other inquiries, with an emphasis on institutional investment processes and data accuracy. This is a long-term contract position within the financial services industry, offering a dynamic and collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle and fulfill custom data requests related to RFPs and ad hoc inquiries, ensuring accuracy and timeliness.</p><p>• Prepare and distribute quarterly marketing data, including updates on Assets Under Management (AUM).</p><p>• Collaborate with internal teams to enhance and streamline data-related processes.</p><p>• Provide support to team members during high-demand periods to ensure seamless operations.</p><p>• Analyze and organize data to meet institutional investment standards and client expectations.</p><p>• Maintain a high level of consistency and efficiency in data management tasks.</p><p>• Contribute to the development of best practices for data handling and reporting.</p><p>• Communicate effectively with stakeholders to clarify requirements and deliver results.</p>
Robert Half is seeking a detail-oriented Grant Specialist to support organizations in the pursuit and management of grant funding opportunities. The ideal candidate will have strong research, writing, organizational, and communication skills, with prior experience in grant application processes, compliance, and reporting. This role is perfect for someone who thrives in a team environment and is passionate about bringing funding resources to life. If you combine dynamic communication skills with a positive attitude, then you may thrive in this position. If this sounds like you, please call our office 213.629.4602. Key Responsibilities: Research and identify grant funding opportunities that align with organizational objectives. Assist in preparing detailed and persuasive grant proposals, budgets, and application packages. Track and monitor grant applications to ensure timely submission and compliance with funding agency requirements. Collaborate with internal departments (such as finance, program management, and leadership) to prepare accurate budgets and narratives. Maintain detailed records of grant-related activities, deadlines, and obligations. Support post-award administration, including grant reporting, financial tracking, and amendments. Develop strategies to enhance grant acquisition and improve efficiency in the application process. Provide training to staff on regulations and compliance requirements for grant administration.
We are looking for an experienced Project Manager to join our team in Calabasas, California, on a Contract-to-Permanent basis. In this role, you will oversee diverse projects, ensuring seamless execution and high-quality outcomes. You will collaborate with internal teams and external stakeholders to drive project success through effective planning, coordination, and communication.<br><br>Responsibilities:<br>• Develop and manage custom projects, including mystery shopping initiatives, by recruiting and assigning in-house panelists for data collection.<br>• Coordinate logistics for data collection processes, including account access, verification codes, and follow-up research to ensure data quality.<br>• Capture detailed digital experience data, such as app and online banking usage, by working directly with panelists to record user interactions.<br>• Conduct feasibility analyses for custom fieldwork proposals by evaluating panel availability, estimating costs, and coordinating with recruiters.<br>• Drive panel growth and expand niche data collection capabilities through social media campaigns, referral programs, and vendor negotiations.<br>• Work with stakeholders to program questionnaires and integrate data collection efforts into appropriate platforms.<br>• Provide regular updates and clear communication to internal teams and, when required, external clients to ensure alignment and project transparency.
We are seeking an experienced Non-IT Project/Program Manager to lead and coordinate short-term project initiatives in Oakland, CA. The primary focus of this role is to oversee planning, execution, and delivery of non-IT business projects, which may include engineering, research and development, financial systems, or product rollouts. This role requires a strong background in leadership, stakeholder communication, and cross-functional coordination to ensure seamless project delivery within a two-week timeframe. Responsibilities Develop and manage detailed project plans, integrating technical and business activities to achieve goals. Present proposals, reports, and findings to internal and external stakeholders. Oversee project teams: recruit, assign, direct, and evaluate staff, ensuring detail oriented development and competence. Analyze resource requirements and market conditions to assess project feasibility. Collaborate with management, production, and marketing to define specifications and procedures. Review and approve contracts, cost estimates, and project budgets. Direct and approve product designs, changes, and improvements. Negotiate and consult with clients to finalize project requirements and specifications.
<p>Robert Half is partnering with a Germantown client in the recruiting for a highly organized and detail-oriented Administrative Coordinator to provide critical support to both the Sales and Marketing departments. The ideal candidate will be a proactive team player with excellent communication and multitasking skills, capable of streamlining administrative processes to enhance operational efficiency. This role is essential in ensuring that the Sales and Marketing teams can focus on their core objectives while maintaining seamless coordination on projects. This is a permanent placement opportunity offering full benefits package and paid time off. </p><p> </p><p><strong>Key Responsibilities:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Serve as the primary point of contact for administrative tasks within the Sales and Marketing teams.</li><li>Maintain and organize department files, documents, and records, both physical and digital.</li><li>Monitor and process expense reports, purchase orders, and team budgets.</li></ul><p><strong>Sales Support:</strong></p><ul><li>Assist in the preparation of sales presentations, proposals, and contracts.</li><li>Maintain and update customer and prospect information in CRM systems (e.g., Salesforce).</li><li>Generate and distribute sales reports, dashboards, and performance metrics.</li><li>Coordinate communication between the Sales team and other departments or external stakeholders.</li></ul><p><strong>Marketing Support:</strong></p><ul><li>Support the creation and distribution of marketing materials including brochures, emails, and presentations.</li><li>Assist with the coordination of marketing campaigns, events, and promotions.</li><li>Track and analyze marketing data to support ongoing campaigns and customer engagement initiatives.</li><li>Collaborate with vendors and partners for marketing collateral, tradeshow logistics, or sponsorships.</li></ul><p><strong>Process Improvement and Coordination:</strong></p><ul><li>Identify and implement opportunities to improve operational workflows across Sales and Marketing.</li><li>Act as a liaison between the departments to align their strategic goals and initiatives.</li><li>Ensure team members adhere to deadlines and manage projects effectively.</li></ul>
<p>We are looking for a Facilities Manager to oversee maintenance and repair operations across our facilities in Fairfax, Virginia. This role requires a proactive and detail-oriented individual who can ensure the safety, functionality, and readiness of the physical environment. The ideal candidate is capable of managing multiple projects, collaborating effectively with teams, and maintaining high standards of quality and efficiency.</p><p>Responsibilities:</p><p>• Coordinate and execute maintenance and repair tasks across various facilities to ensure operational continuity.</p><p>• Monitor and maintain critical equipment such as exhaust fans, compressed air systems, cranes, elevators, and security devices.</p><p>• Perform preventative maintenance on facility systems, including electrical, plumbing, and mechanical components.</p><p>• Ensure fire, life, and safety equipment remains operational, scheduling vendor repairs as necessary.</p><p>• Maintain cleanliness, organization, and safety standards to ensure facilities are always presentable.</p><p>• Support machine movements, setups, and teardowns in collaboration with service teams.</p><p>• Assist trades workers within designated facility areas, offering hands-on support as needed.</p><p>• Manage vendor accounts, including workflows and invoicing, while adhering to budgetary guidelines.</p><p>• Manage budgets/ contracts – proposals working with vendors </p><p>• Heavy vendor management </p><p><br></p>
<p>We are looking for an experienced Senior Project Manager to oversee critical initiatives within our Global Finance Transformation roadmap. This long-term contract position is based in Burlington, Massachusetts, and will focus primarily on data governance projects, requiring a proactive approach to managing complex cross-functional teams and delivering results on time and within budget. The role involves working in a hybrid environment, with in-office days from Tuesday to Thursday and remote work on Mondays and Fridays.</p><p><br></p><p>Responsibilities:</p><p>• Lead and manage data governance projects within the Global Finance Transformation roadmap, ensuring successful execution from initiation to completion.</p><p>• Develop detailed work plans for each phase of a project and coordinate the recruitment or assignment of project personnel.</p><p>• Assign tasks, responsibilities, and scope of authority to team members to ensure project objectives are met.</p><p>• Monitor project progress, ensuring adherence to timelines and budgets, and address risks or issues promptly.</p><p>• Prepare and deliver regular status updates to working groups and finance leadership, highlighting progress and challenges.</p><p>• Review project proposals to determine resource allocation, funding needs, staffing requirements, and scheduling constraints.</p><p>• Populate and maintain the resource management system with accurate resource allocations.</p><p>• Apply best practices and methodologies in project management, such as those outlined by the Project Management Institute.</p><p>• Collaborate with cross-functional teams to ensure alignment and effective execution of finance transformation initiatives.</p><p>• Perform other duties as assigned to support the overall success of the finance transformation program.Bur</p>
<p>Robert Half is looking for a highly skilled Sourcing Manager to join our client's team in Maryville, Tennessee. In this role, you will oversee procurement activities, develop purchasing strategies, and ensure the efficient sourcing of materials to support manufacturing operations. This position offers the opportunity to work closely with vendors, negotiate contracts, and implement best practices in corporate procurement.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement sourcing strategies to optimize procurement processes and reduce costs.</p><p>• Manage vendor relationships, ensuring consistent communication and adherence to contractual agreements.</p><p>• Coordinate purchasing activities, including planning and execution, to meet operational requirements.</p><p>• Conduct market research to identify and evaluate potential suppliers aligned with company needs.</p><p>• Negotiate contracts and proposals (RFPs) to secure favorable terms and conditions.</p><p>• Monitor supplier performance and address any issues to maintain quality and timely delivery.</p><p>• Collaborate with cross-functional teams to align purchasing strategies with organizational goals.</p><p>• Utilize SAP and SouthWare Excellence Series to manage procurement data and reporting.</p><p>• Ensure compliance with purchasing policies and industry standards.</p><p>• Drive continuous improvement initiatives within the procurement function to enhance efficiency.</p><p><br></p><p>The position is 100% onsite and will require someone to live in and around the Knoxville area. For immediate consideration please contact Lisa Coker at 865-370-2084 to set up an interview</p>
<p>Project Manager needed for a full-time, hybrid (3/2) position with our agency client in Central CT. Must have 5+ years of proven project management experience within an agency setting. Must have experience working with education, financial services, and/or healthcare clients. Ideal candidate will have experience managing sophisticated digital projects. Ideal candidate will have experience using Workamajig but other project management tools will be acceptable. Target salary is 80-90K with flex up to 100K depending on experience and qualifications. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Handles day-to-day project-related activities for active programs.</li><li>Manages all projects on-quality (tactical), on-time and on-budget.</li><li>Monitors and adjusts project schedules and milestones daily.</li><li>Monitors project and campaign budgets weekly.</li><li>Provides weekly client and internal-facing program status reports.</li><li>Maintains project management system of record (e.g. WMJ).</li><li>Builds project architecture and fleshes out milestones for project phases.</li><li>Creates cost-based labor + expense program estimates by phase.</li><li>Creates and manages Purchase Orders based on approved expense estimates.</li><li>Creates program timelines for proposals / SOWs.</li><li>Monitors projects for scope creep daily + creates change orders.</li><li>Keeps AM informed of any issues that would impact client relationship.</li><li>Alerts internal team when projects reach 50, 70 and 100% of budget.</li><li>Creates campaign architecture in alignment with SOW and billing needs.</li><li>Manages vendors and freelancers on program work.</li></ul>
<p>We are looking for an Administrative Coordinator to join our team in New Orleans, Louisiana. This short-term contract to full time position focuses on engaging with member State Departments of Agriculture to organize impactful outreach events and promote company participation in various programs. The ideal candidate will be skilled in event planning, communication, and community outreach while maintaining accurate documentation and fostering ongoing company engagement.</p><p><br></p><p>Responsibilities:</p><p>• Organize outreach events, including seminars and one-on-one meetings, in collaboration with member State Departments of Agriculture.</p><p>• Plan logistics for events, such as selecting dates, locations, formats, speakers, and required services.</p><p>• Develop strategies to increase attendance and ensure smooth execution of outreach events, including managing onsite activities.</p><p>• Collect and analyze participant feedback, implementing follow-up plans to maintain engagement.</p><p>• Promote organizational programs and services to eligible companies by identifying their needs and matching them with relevant offerings.</p><p>• Represent the organization at trade shows to recruit companies and introduce program benefits.</p><p>• Manage follow-up strategies to connect trade show participants with appropriate programs and services.</p><p>• Conduct outreach consultations with new companies to explain program benefits and support international marketing efforts.</p><p>• Document communications and maintain accurate records in CRM systems for tracking progress and engagement.</p><p>• Execute targeted campaigns to promote program milestones, such as application openings and funding opportunities.</p>
<p>We are seeking a detail-oriented and proactive Property Management Coordinator to oversee and enhance operations related to building facility inspections, board meeting support, vendor management, and compliance with community governing documents. This role requires a strong ability to communicate effectively with Boards of Directors, vendors, and residents, while ensuring timely execution of tasks and adherence to applicable regulations, including Davis-Stirling Act requirements.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Facility Inspections and Maintenance Coordination:</strong></li></ol><ul><li>Conduct routine site inspections to assess building facilities and common areas, documenting necessary repairs or improvements.</li><li>Compile actionable follow-up lists and oversee resolution of identified issues, coordinating with vendors and stakeholders as required.</li></ul><ol><li><strong>Meeting and Administrative Support:</strong></li></ol><ul><li>Prepare and distribute professional board meeting packages within designated timeframes, ensuring compliance with Davis-Stirling Act requirements.</li><li>Attend board meetings in accordance with the Management Agreement, providing input, recording minutes, and drafting detailed follow-up item lists.</li><li>Handle inquiries and directives from Boards of Directors for assigned properties with responsiveness and professionalism.</li></ul><ol><li><strong>Vendor Proposal Management and Project Oversight:</strong></li></ol><ul><li>Facilitate procurement by obtaining and reviewing vendor proposals at the instruction of Boards of Directors.</li><li>Assist in preparing scopes of work for regular maintenance and special projects, ensuring alignment with community goals and standards.</li></ul><ol><li><strong>Budget Preparation and Financial Analysis:</strong></li></ol><ul><li>Collaborate with the Accounting Department to develop annual budgets and supporting documentation for member distribution.</li><li>Review budget comparisons for accuracy, analyze variances, and propose corrective measures to optimize financial reporting.</li><li>Approve invoices and monitor financial reports to ensure compliance with established budgets.</li></ul><ol><li><strong>Community Communications and Compliance:</strong></li></ol><ul><li>Draft and distribute notices, mailings, and email blasts as directed by Boards of Directors, ensuring adherence to Davis-Stirling Act guidelines.</li><li>Manage the issuance of violation notices and other communications in accordance with governing documents and community standards.</li></ul><ol><li><strong>Calendar and Disclosure Management:</strong></li></ol><ul><li>Maintain and update annual community calendars, ensuring timely execution of monthly responsibilities, including disclosures mandated by the Davis-Stirling Act.</li></ul><p><br></p><p><br></p>
