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195 results for Project Administrator jobs

Project Accountant
  • Brooklyn Park, MN
  • onsite
  • Temporary to Hire
  • 29 - 34 USD / Hourly
  • <p>We are looking for a Project Accountant to join a construction-focused team in New Hope, Minnesota in a contract-to-permanent capacity. The ideal candidate brings strong accounting judgment, attention to detail, and the ability to manage reporting requirements accurately in a deadline-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Examine assigned project agreements to identify labor compliance and prevailing wage reporting obligations.</p><p>• Participate in project startup discussions to clarify documentation expectations and establish reporting processes with internal teams.</p><p>• Monitor weekly submission timelines and help ensure payroll and compliance records are completed according to contract terms.</p><p>• Track underpayments or wage discrepancies and document issues that may affect contract compliance or project finances.</p><p>• Support outside compliance reviews and respond to auditor requests related to prevailing wage documentation.</p><p>• Validate project and wage setup details in tracking systems to confirm records are accurate before ongoing processing begins.</p><p>• Import and review weekly payroll data, checking for completeness, correct classifications, and accurate apprentice pay information.</p><p>• Partner with payroll staff and project personnel to resolve reporting errors, payment concerns, and billing support needs.</p><p>• Produce recurring labor and apprentice reports required for customer invoicing and contract administration.</p><p>• Provide guidance on prevailing wage questions, assist with periodic audits, and review team or timecard data when needed.</p>
  • 2026-04-22T00:00:00Z
Project Accountant
  • Ventura, CA
  • onsite
  • Temporary / Contract
  • 27.7115 - 32.087 USD / Hourly
  • We are looking for a Project Accountant to join a cosmetics organization in Ventura, California on a Contract basis. This role is ideal for a finance specialist who can manage project-related accounting activities, support accurate financial reporting, and work effectively in a hybrid environment with three days in the office. The position requires strong expertise in project accounting, month-end close, Excel, and financing documentation, along with the ability to contribute to accounting activities tied to organizational system integration efforts.<br><br>Responsibilities:<br>• Manage accounting tasks related to projects, ensuring costs, budgets, and financial records are tracked accurately.<br>• Support month-end close activities by preparing reconciliations, reviewing entries, and helping maintain timely financial reporting.<br>• Analyze project financial data in Excel to identify variances, monitor spending, and support decision-making.<br>• Prepare, review, and maintain financing statements and related accounting documentation with a high degree of accuracy.<br>• Assist with accounting work connected to organizational integration activities, including validating data and supporting process continuity.<br>• Collaborate with internal stakeholders to resolve project accounting issues and ensure financial information is complete and reliable.<br>• Maintain organized records and documentation to support audits, compliance requirements, and internal reporting needs.
  • 2026-04-24T00:00:00Z
Project Accountant
  • Honolulu, HI
  • onsite
  • Permanent / Full Time
  • 65000 - 75000 USD / Yearly
  • <p>We are looking for an experienced Project Accountant to join our team in Honolulu, Hawaii. This role is essential in managing the financial aspects of construction projects, ensuring accurate billing, timely reporting, and maintaining compliance with industry standards. The ideal candidate will have strong organizational skills, attention to detail, and a proven ability to handle multiple tasks in a fast-paced environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling Melissa Tree at 808.452.0254.</p><p><br></p><p>Responsibilities:</p><p>• Prepare detailed and accurate billing packages for construction projects, ensuring all documents are complete and notarized as needed.</p><p>• Generate invoices for non-cost-to-cost method projects based on submitted billing requests.</p><p>• Reconcile payments and billings for various projects, ensuring accuracy and timeliness.</p><p>• Maintain well-organized records of project billing documents, contracts, and related paperwork.</p><p>• Provide necessary documentation and support for audits, ensuring compliance with regulations.</p><p>• Oversee collections processes, monitor aging reports, and work to minimize outstanding balances.</p><p>• Collect and track lien releases and documentation from subcontractors within required deadlines.</p><p>• File and maintain warranty records for completed projects for future reference.</p><p>• Create comprehensive job billing reports to support internal tracking and decision-making.</p><p>• Compile and present month-end billing summaries for review by the VP of Engineering.</p>
  • 2026-04-28T00:00:00Z
Project Accountant
  • Las Vegas, NV
  • onsite
  • Temporary / Contract
  • 26 - 28.84 USD / Hourly
  • <p>We are looking for a Project Accountant / Accounts Payable / Project Accountant to join a hospitality organization in Las Vegas, Nevada on a Contract to permanent basis. This position supports design and construction accounting activities with a strong emphasis on invoice coordination, account analysis, and month-end financial tasks as it relates to Accounts Payable. The role is well suited for someone who is detail-oriented, comfortable working with project teams, and confident managing a steady flow of transactional accounting work in a fast-paced environment.</p><p><br></p><p>Responsibilities for the Accounts Payable / Project Accountant: </p><p>• Review construction-related invoices received through a shared mailbox, track them in Excel, and coordinate approvals with the appropriate project and construction contacts.</p><p>• Assign accurate project coding to invoices and prepare them for payment processing through the accounts payable function.</p><p>• Support month-end close activities by preparing accruals for outstanding project costs and ensuring expenses are recorded in the proper period.</p><p>• Complete general ledger and balance sheet reconciliations to help maintain accurate financial records.</p><p>• Prepare journal entries related to project spending, vendor reimbursements, and other construction accounting transactions.</p><p>• Manage monthly accounting activity tied to a third-party FF&amp;E purchasing process, including analyzing large invoice data sets and recording related entries.</p><p>• Partner regularly with project managers and construction stakeholders to confirm work completion, resolve invoice questions, and keep documentation current.</p><p><br></p>
  • 2026-04-30T00:00:00Z
Project Coordinator 1
  • Charlotte, NC
  • onsite
  • Temporary / Contract
  • 20 - 24.5 USD / Hourly
  • <p>We are looking for a detail-oriented Project Coordinator to join a fast-moving project team in Charlotte, North Carolina. This is a Contract position supporting project administration, financial coordination, and documentation activities tied to commercial real estate and construction-related work. The role is well suited for someone who is organized, eager to learn, and comfortable balancing accounting, reporting, and operational support responsibilities in a collaborative environment. This opportunity offers exposure to a high-visibility portfolio and room to grow within the team.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate administrative support across each phase of assigned projects, from kickoff through final closeout.</p><p>• Prepare, review, and route purchasing documents, change requests, budget items, and completion records in line with established procedures.</p><p>• Maintain project files, logs, and databases to help ensure records remain complete, accurate, and current.</p><p>• Track reporting metrics related to schedule progress, budget performance, and overall data accuracy, escalating concerns when needed.</p><p>• Handle access-related requests for vendors and project personnel, including documentation needed for site or facility entry.</p><p>• Partner with project managers and team leads to resolve day-to-day issues that could affect delivery timelines or support needs.</p><p>• Use company systems and reporting tools to assist with financial tracking, procurement coordination, compliance activities, and performance measurement.</p><p>• Provide responsive support to internal stakeholders while adapting to shifting priorities, updated procedures, and additional team assignments.</p>
  • 2026-04-29T00:00:00Z
IT Project Manager
  • West Palm Beach, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p>Our company is seeking an experienced IT Project Manager with a strong background in healthcare technology environments, specifically Electronic Health Records (EHR). The ideal candidate will have a proven track record in application development, software rollouts, and application implementation. You will play a key role in leading cross-functional teams using agile methodologies to deliver mission-critical solutions for our healthcare partners.</p><p>Responsibilities:</p><ul><li>Lead, plan, and execute EHR and other healthcare application projects from inception through deployment.</li><li>Collaborate with clinical and technical teams to ensure alignment of IT initiatives with healthcare operational needs.</li><li>Manage timelines, budgets, and resources for application development, software rollouts, and related IT projects.</li><li>Oversee vendor relationships and coordinate with stakeholders for successful application implementation.</li><li>Apply agile project management practices, facilitating sprint planning, standups, and retrospectives.</li><li>Identify and mitigate project risks and ensure compliance with healthcare regulations and data security standards.</li></ul><p><br></p>
  • 2026-04-18T00:00:00Z
IT Project Manager
  • Fort Lauderdale, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p><strong>IT Project Manager</strong></p><p>We are seeking an organized <strong>IT Project Manager</strong> to lead technology projects and ensure timely, high-quality delivery. This role is ideal for someone who enjoys planning, coordinating teams, and managing IT initiatives across infrastructure, cloud, and software environments.</p><p><strong>Responsibilities</strong></p><ul><li>Develop project plans, timelines, budgets, and deliverable schedules</li><li>Coordinate with technical teams, business stakeholders, and external vendors</li><li>Track project risks, dependencies, and issues while maintaining clear communication</li><li>Lead project meetings, document action items, and provide progress reports</li><li>Manage scope, requirements, and change control procedures</li><li>Oversee implementation, testing, deployment, and post-project handoff</li><li>Support IT governance, documentation, and compliance standards</li><li>Ensure projects align with organizational goals and technology strategies</li></ul><p><br></p>
  • 2026-04-23T00:00:00Z
IT Project Manager
  • Delray Beach, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p>The IT Project Manager will own delivery of large-scale, complex technology projects (application development, cloud migrations, platform modernizations, enterprise integrations) from inception through production rollout. You will drive clarity, alignment, and execution across engineering, product, security, and business teams while keeping scope, budget, and timelines under control.</p><p> </p><p>Key Responsibilities:</p><ul><li>Lead planning and execution of large, multi-quarter IT projects or concurrent complex initiatives</li><li>Define and lock project scope, objectives, milestones, deliverables, and success criteria in collaboration with stakeholders</li><li>Build and maintain detailed project schedules, resource plans, and RAID (risks, actions, issues, decisions) logs</li><li>Facilitate cross-functional alignment: run stand-ups, steering committees, and workshops with developers, architects, analysts, security, QA, and business sponsors</li><li>Proactively identify, mitigate, and escalate risks and dependencies</li><li>Own project financials: create budgets, track spend, manage POs/change orders, and deliver within approved funding</li><li>Implement and tailor project management frameworks (Agile, Scrum, Kanban, or hybrid) to fit team and project needs</li><li>Produce clear status reporting (executive dashboards, burndowns, milestone reviews) for leadership and stakeholders</li><li>Drive retrospectives and continuous improvement of delivery processes</li><li>Ensure compliance, security, and governance gates are met without slowing velocity</li></ul><p><br></p>
  • 2026-04-24T00:00:00Z
IT Project Manager
  • Irvine, CA
  • onsite
  • Temporary / Contract
  • 50 - 63 USD / Hourly
  • <p>We are seeking an experienced <strong>IT Project Manager</strong> to lead cross‑functional technology initiatives including cloud migrations, enterprise application implementations, ITSM lifecycle deployments, new office builds, and security foundation programs. This role ensures projects are delivered on time, within scope, and aligned with technical, operational, and security standards.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage end‑to‑end delivery of IT projects including:</li><li>Cloud migrations (Azure, AWS, M365)</li><li>Enterprise and SaaS application implementations</li><li>ITSM platform lifecycle implementations (e.g., ServiceNow)</li><li>New office / greenfield builds (network, infrastructure, end‑user readiness)</li><li>Security foundations and baseline initiatives</li><li>Develop project plans, timelines, budgets, risks, and dependencies</li><li>Coordinate internal IT teams, vendors, and third‑party partners</li><li>Support go‑live planning, change management, and operational handoff</li><li>Ensure alignment with architecture, security, and IT governance standards</li><li>Communicate status, risks, and milestones to technical and business stakeholders</li></ul>
  • 2026-04-20T00:00:00Z
IT Project Manager
  • Coconut Creek, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p>We are seeking an experienced IT Project Manager to lead and deliver technology initiatives with a strong focus on AI and machine learning integrations. This role is responsible for driving end‑to‑end project execution, coordinating cross‑functional teams, and ensuring successful delivery of AI‑enabled solutions that align with business objectives.</p><p><strong>Key Responsibilities</strong></p><ul><li>Lead end‑to‑end delivery of IT projects, including AI/ML integration initiatives, from planning through implementation and post‑deployment support.</li><li>Manage project scope, timeline, budget, risks, and dependencies across multiple concurrent initiatives.</li><li>Partner with data scientists, engineers, architects, product owners, and business stakeholders to translate AI/ML use cases into executable project plans.</li><li>Coordinate integration of AI/ML models into existing enterprise systems (e.g., applications, data platforms, APIs).</li><li>Drive Agile and/or hybrid delivery methodologies, facilitating sprint planning, stand‑ups, retrospectives, and status reporting.</li><li>Identify and mitigate technical, data, security, and compliance risks associated with AI/ML deployments.</li><li>Ensure adherence to governance, data privacy, and ethical AI standards.</li><li>Communicate project status, risks, and outcomes to leadership and executive stakeholders.</li><li>Champion continuous improvement of project management practices, tooling, and delivery frameworks.</li></ul><p><br></p>
  • 2026-04-08T00:00:00Z
IT Project Manager
  • San Antonio, TX
  • onsite
  • Permanent / Full Time
  • 90000 - 110000 USD / Yearly
  • We are looking for an IT Project Manager to lead complex technology initiatives in San Antonio, Texas. This role is responsible for guiding projects from initial intake through final completion while keeping priorities, timelines, and business goals aligned. The ideal candidate brings strong structure to changing requirements, communicates effectively with both technical and executive audiences, and drives consistent delivery through sound planning and proactive decision-making.<br><br>Responsibilities:<br>• Direct assigned IT projects through the full lifecycle, ensuring work progresses according to approved scope, schedule, and expected business outcomes.<br>• Build and maintain detailed project roadmaps, milestones, and delivery plans that bring clarity to shifting or incomplete requirements.<br>• Evaluate proposed changes to scope or priorities, outline downstream impacts, and secure stakeholder alignment before adjustments are made.<br>• Monitor risks, dependencies, and emerging issues closely, taking action early to keep projects on track and reduce escalation needs.<br>• Lead cross-functional meetings that produce clear decisions, assigned ownership, and documented next steps for all participants.<br>• Create concise updates for leadership that highlight progress, business impact, unresolved concerns, and decisions needing executive input.<br>• Tailor communication for technical teams, business partners, and senior leaders to ensure shared understanding across the project.<br>• Combine information from project tools, documentation, and reporting sources to maintain an accurate view of status, timelines, and deliverables.<br>• Use AI-enabled tools to improve documentation quality, summarize information efficiently, and support planning and reporting activities.<br>• Facilitate project closeout reviews and lessons-learned discussions while contributing ideas to improve project governance, templates, and delivery practices.
  • 2026-04-27T00:00:00Z
IT Project Manager
  • Miami Beach, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p>Key Responsibilities</p><ul><li>Lead end‑to‑end delivery of IT projects, including AI/ML integration initiatives, from planning through implementation and post‑deployment support.</li><li>Manage project scope, timeline, budget, risks, and dependencies across multiple concurrent initiatives.</li><li>Partner with data scientists, engineers, architects, product owners, and business stakeholders to translate AI/ML use cases into executable project plans.</li><li>Coordinate integration of AI/ML models into existing enterprise systems (e.g., applications, data platforms, APIs).</li><li>Drive Agile and/or hybrid delivery methodologies, facilitating sprint planning, stand‑ups, retrospectives, and status reporting.</li><li>Identify and mitigate technical, data, security, and compliance risks associated with AI/ML deployments.</li><li>Ensure adherence to governance, data privacy, and ethical AI standards.</li><li>Communicate project status, risks, and outcomes to leadership and executive stakeholders.</li><li>Champion continuous improvement of project management practices, tooling, and delivery frameworks.</li></ul><p><br></p>
  • 2026-04-08T00:00:00Z
Project Assistant
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 23.75 - 26.36 USD / Hourly
  • We are looking for a Customer Service Representative III to support appraisal review activities for residential real estate matters in Baltimore, Maryland. This Long-term Contract position is ideal for someone who understands the local housing market, can evaluate comparable sales data, and can identify appraisal submissions that require further review. The person in this role will help ensure appraisal evaluations are handled accurately, consistently, and in alignment with applicable housing standards and fair housing considerations.<br><br>Responsibilities:<br>• Examine incoming residential appraisal reports and assess whether the analysis and supporting market data appear reasonable and complete<br>• Review comparable property information within the Baltimore, Maryland market to help determine when an appraisal can be processed and when it should be elevated for specialist review<br>• Identify appraisal files that meet defined escalation criteria and route those cases to the appropriate city appraiser for further evaluation<br>• Apply knowledge of residential real estate practices and comparative market analysis to support sound, well-documented decisions<br>• Maintain clear records of appraisal review outcomes, supporting observations, and escalation decisions<br>• Communicate with internal stakeholders regarding appraisal status, documentation needs, and review findings in a thorough and organized manner<br>• Support consistent handling of appraisal submissions while observing fair housing requirements and related regulatory expectations
  • 2026-04-29T00:00:00Z
Project Assistant
  • Gaithersburg, MD
  • onsite
  • Temporary / Contract
  • 22 - 25 USD / Hourly
  • <p>We are seeking a highly organized Project Assistant to support project teams with scheduling, documentation, communication, and administrative coordination. The ideal candidate will help keep projects on track by managing timelines, preparing reports, maintaining records, and assisting with day-to-day project activities.</p><p><br></p><p>Responsibilities:</p><p> • Assist with project documentation, timelines, and deliverables.</p><p> • Coordinate communication between project team members.</p><p> • Track progress and update project management systems.</p><p> • Prepare meeting notes and assist with reporting and analysis.</p><p> • Support procurement and logistical needs.</p><p> </p><p> </p>
  • 2026-04-29T00:00:00Z
Project Assistant
  • Silver Spring, MD
  • onsite
  • Temporary / Contract
  • 22 - 25 USD / Hourly
  • <p>We are seeking a detail-oriented Project Assistant to support project teams with coordination, scheduling, documentation, and day-to-day administrative tasks. This role helps keep projects organized, on schedule, and aligned with business goals. </p><p><br></p><p>Responsibilities:</p><p> • Assist with project documentation, timelines, and deliverables.</p><p> • Coordinate communication between project team members.</p><p> • Track progress and update project management systems.</p><p> • Prepare meeting notes and assist with reporting and analysis.</p><p> • Support procurement and logistical needs.</p><p> </p><p> </p>
  • 2026-04-29T00:00:00Z
Project Assistant
  • Nampa, ID
  • onsite
  • Temporary / Contract
  • 19 - 22 USD / Hourly
  • We are looking for a detail-oriented Project Assistant to support the successful execution of construction projects in Nampa, Idaho. This long-term contract position offers the opportunity to contribute to project planning, scheduling, and management in a fast-paced environment. The ideal candidate will possess strong organizational skills and a proactive approach to coordinating project timelines and deliverables.<br><br>Responsibilities:<br>• Assist in organizing and managing project schedules to ensure key milestones are met.<br>• Coordinate with team members and stakeholders to facilitate smooth communication and collaboration.<br>• Oversee document scanning and ensure records are accurately filed and maintained.<br>• Support construction project planning by tracking progress and identifying potential risks or delays.<br>• Maintain master schedules and update them regularly to reflect project changes.<br>• Contribute to the preparation of project reports and presentations for internal and external audiences.<br>• Monitor project timelines and recommend adjustments to improve efficiency.<br>• Help with administrative tasks related to project management, ensuring deadlines and deliverables are achieved.<br>• Identify and implement process improvements to optimize project workflows.
  • 2026-04-09T00:00:00Z
Project Assistant
  • Boise, ID
  • onsite
  • Temporary / Contract
  • 19 - 22 USD / Hourly
  • <p>We are looking for a detail-oriented Project Assistant to support marketing and promotional initiatives in Twin Falls, Idaho. This is a Contract position for a 1 day need focused on keeping project activities organized, materials prepared, and timelines on track across multiple assignments. The ideal candidate brings strong coordination skills, comfort with digital file handling, and the ability to communicate clearly with team members and field staff.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate project schedules and monitor deadlines to help ensure tasks are completed on time</p><p>• Prepare, organize, and scan project documents so records remain accurate and easy to access</p><p>• Support project management activities by tracking progress, updating status information, and following up on open items</p><p>• Confirm that assigned teams have received the correct quantity of materials before work begins each day, including signage and related program documents</p><p>• Assist with master scheduling efforts to align project timelines, resources, and daily priorities</p><p>• Maintain project files in shared platforms such as Dropbox to support efficient collaboration and document control</p><p>• Use an iPhone and other mobile tools to communicate updates, capture information, and support field coordination </p>
  • 2026-04-30T00:00:00Z
Project Assistant
  • Loudonville, NY
  • onsite
  • Temporary / Contract
  • 20 - 20 USD / Hourly
  • We are looking for a dependable Project Assistant to support marketing and promotional field activities in Albany, New York. This is a Contract position suited for someone who communicates clearly, stays organized, and represents the project well in person. The ideal candidate is comfortable managing timelines, handling basic scanning and documentation tasks, and using mobile tools such as Dropbox to share updates efficiently.<br><br>Responsibilities:<br>• Coordinate assigned project activities and keep tasks moving according to established timelines.<br>• Capture and submit clear photo updates from the field using text messaging and Dropbox.<br>• Maintain organized digital records, including scanned documents and supporting project materials.<br>• Communicate status updates, questions, and completion details clearly with project contacts.<br>• Travel reliably to job sites and remain available to complete the full scope of assigned work.<br>• Maintain a neat and detail-oriented appearance while representing the project in public-facing settings.
  • 2026-04-30T00:00:00Z
Project Assistant
  • Charleston, SC
  • onsite
  • Temporary / Contract
  • 18 - 18 USD / Hourly
  • <p>We are looking for a Project Assistant to support academic and administrative activities for a higher education environment in Charleston, South Carolina. This Contract position is ideal for someone who brings strong organizational ability, a detail-oriented approach, and dependable office support skills to time-sensitive assignments. </p><p><br></p><p>Responsibilities:</p><p>• Maintain organized filing systems for project and administrative records, keeping documents accessible and up to date.</p><p>• Provide front-line customer service by responding clearly and courteously to routine questions from students, faculty, and campus personnel.</p><p>• Assist with general office tasks such as preparing materials, updating logs, and supporting day-to-day administrative operations.</p><p>• Uphold a detail-oriented approach while handling sensitive information and supporting a well-organized office environment.</p>
  • 2026-04-30T00:00:00Z
Project Assistant
  • Bethesda, MD
  • onsite
  • Temporary / Contract
  • 23 - 27 USD / Hourly
  • <p>We are seeking a detail-oriented Project Assistant to support project teams with coordination, scheduling, documentation, and day-to-day administrative tasks. This role helps keep projects organized, on schedule, and aligned with business goals.</p><p><br></p><p><br></p><p> Responsibilities:</p><p> • Assist with project documentation, timelines, and deliverables.</p><p> • Coordinate communication between project team members.</p><p> • Track progress and update project management systems.</p><p> • Prepare meeting notes and assist with reporting and analysis.</p><p> • Support procurement and logistical needs.</p><p> </p><p> </p>
  • 2026-04-29T00:00:00Z
Project Assistant
  • Gaithersburg, MD
  • onsite
  • Temporary / Contract
  • 22 - 25 USD / Hourly
  • <p>We are looking for a Project Assistant to support project managers in planning, executing, and monitoring ongoing projects. This role requires excellent coordination and communication skills.</p><p> </p><p> Responsibilities:</p><p> • Assist with project documentation, timelines, and deliverables.</p><p> • Coordinate communication between project team members.</p><p> • Track progress and update project management systems.</p><p> • Prepare meeting notes and assist with reporting and analysis.</p><p> • Support procurement and logistical needs.</p><p> </p><p> </p>
  • 2026-04-29T00:00:00Z
Project Assistant
  • Sunnyvale, CA
  • onsite
  • Temporary / Contract
  • 23.75 - 27.5 USD / Hourly
  • We are looking for a Project Assistant to provide day-to-day support for active construction projects in Sunnyvale, California. This Long-term Contract position is ideal for someone who is organized, proactive, and comfortable handling administrative and project coordination tasks in a fast-paced jobsite or project-based environment. The role will contribute to smooth project execution by supporting records management, purchasing activities, reporting, and field documentation while working with Procore and other web-based project tools.<br><br>Responsibilities:<br>• Maintain accurate project files and ensure drawings, records, and documentation are properly tracked in Procore and related project platforms.<br>• Assist with weekly and daily timekeeping activities by collecting, reviewing, and organizing labor information for project teams.<br>• Coordinate purchases for office materials, minor equipment, consumable items, and other routine project needs in alignment with established procedures.<br>• Prepare, print, assemble, and distribute work packages so field and project teams have the materials needed to perform assigned tasks.<br>• Use web-based project management systems to support purchasing, document updates, and timesheet processing across ongoing project activities.<br>• Monitor document revisions and help keep current versions of project information available to the appropriate stakeholders.<br>• Support reporting and general administrative coordination to help maintain project schedules, communication flow, and operational efficiency.<br>• Assist with request-for-quote activities and related procurement documentation when sourcing project items and services.
  • 2026-04-28T00:00:00Z
Project Assistant
  • Sunnyvale, CA
  • onsite
  • Temporary / Contract
  • 23 - 35 USD / Hourly
  • <p>Project Assistant – </p><p>·        Document Control – Use of client’s system (Procore) will be required as well as HMC system (PRIME)</p><p>·        Timekeeping</p><p>·        Procurement (office supplies, Small Tools and Consumables, etc.)</p><p>·        Printing work packages</p><p>·        Familiarize and utilize HMC’s proprietary web based management system used for procurement / timesheets and document control (PRIME)</p><p>Client Required Project Reporting – (Procore) gathering timesheets and sign-in sheets, audit for accuracy and report to client.</p>
  • 2026-04-27T00:00:00Z
Project Assistant
  • Rockville, MD
  • onsite
  • Temporary / Contract
  • 22 - 25 USD / Hourly
  • <p>We are seeking a highly organized Project Assistant to support project teams with scheduling, documentation, communication, and administrative coordination. The ideal candidate will help keep projects on track by managing timelines, preparing reports, maintaining records, and assisting with day-to-day project activities. </p><p><br></p><p>Responsibilities:</p><p> • Assist with project documentation, timelines, and deliverables.</p><p> • Coordinate communication between project team members.</p><p> • Track progress and update project management systems.</p><p> • Prepare meeting notes and assist with reporting and analysis.</p><p> • Support procurement and logistical needs.</p><p> </p><p> </p>
  • 2026-04-29T00:00:00Z
Project Assistant
  • San Jose, CA
  • onsite
  • Temporary / Contract
  • 19.95 - 23.1 USD / Hourly
  • We are looking for a detail-oriented Project Assistant to support construction-related initiatives in San Jose, California. This Long-term Contract position will play a key role in keeping schedules organized, documentation accurate, and project activity moving forward efficiently. The ideal candidate is comfortable coordinating timelines, handling administrative project tasks, and providing consistent support across multiple workstreams.<br><br>Responsibilities:<br>• Coordinate project schedules and track key milestones to help keep construction activities on target.<br>• Maintain organized project records by scanning, filing, and updating important documentation for easy access.<br>• Support day-to-day project coordination by monitoring deadlines, following up on open items, and communicating status updates.<br>• Assist with master schedule maintenance to reflect progress, changes, and upcoming deliverables across active projects.<br>• Work with project stakeholders to gather information, prepare reports, and help resolve scheduling or documentation gaps.<br>• Provide administrative support for construction projects, including meeting coordination and record management.
  • 2026-04-29T00:00:00Z
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