<p>We are in search of a skilled Patent Agent to become a part of our team. The role will be based in our San Francisco office, and will involve working with a range of patent prosecution activities within the biotech and pharmaceutical industries. </p><p><br></p><p>Responsibilities</p><p><br></p><p>• Handle patent prosecution tasks with a focus on maintaining accurate records and processing applications</p><p>• Utilize technical knowledge in cellular biology, molecular biology, biochemistry, genetics, immunology, virology, chemistry, organic chemistry, and pharmacy to enhance job functions</p><p>• Conduct detailed prior art searches for patentability and freedom to operate analyses</p><p>• Analyze patents and scientific papers to support patent preparation, prosecution, and counseling </p><p>• Ensure excellent written and verbal communication in English during all interactions</p><p>• Monitor customer accounts and take appropriate action when necessary</p><p>• Maintain a broad technical knowledge to aid in job functions</p><p>• Maintain a focus on customer inquiries, resolving them efficiently and effectively</p><p>• Ensure all customer credit applications are processed accurately and efficiently</p><p>• Uphold a high standard of service, maintaining accurate customer credit records.</p>
<p>A global law firm in the Twin Cities seeks a <strong>detail-oriented Patent Agent</strong> with proven experience in patent prosecution. This position offers direct collaboration with inventors and attorneys on <strong>cutting-edge technologies</strong> to secure and protect valuable intellectual property. If you are passionate about innovation, this is an excellent opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with inventors and researchers to assess the patentability of innovative technologies.</p><p>• Draft, file, and prosecute patent applications with a focus on wireless technologies, artificial intelligence (AI), and processor and memory systems.</p><p>• Respond to United States Patent and Trademark Office (USPTO) actions effectively and in a timely manner.</p><p>• Maintain and manage patent portfolios for clients, ensuring alignment with their strategic objectives.</p><p>• Stay informed about advancements in 5G, Wi-Fi, and other wireless technologies, as well as AI and related fields.</p><p>• Provide expert guidance to clients regarding intellectual property strategies and best practices.</p><p>• Conduct in-depth research on prior art to support patent applications and strengthen intellectual property claims.</p><p>• Engage in client meetings to understand their needs and provide tailored solutions.</p><p>• Ensure compliance with legal and regulatory requirements throughout the patent prosecution process.</p>
<p>We are looking for an experienced Paralegal to join our team in Dallas, Texas. This role offers an exciting opportunity to support attorneys in various aspects of litigation and intellectual property (primarily patent litigation) matters. The ideal candidate will bring a strong understanding of legal processes, exceptional organizational skills, and the ability to work effectively with e-discovery platforms and case management systems.</p><p><br></p><p>Responsibilities:</p><p>• Draft, file, and manage legal documents such as pleadings, motions, and other filings in federal district courts nationwide.</p><p>• Assist attorneys in all phases of litigation, including case management, discovery, and trial preparation.</p><p>• Organize and maintain case files, deadlines, and document databases to ensure efficient workflow.</p><p>• Prepare exhibits, trial binders, and materials required for hearings, depositions, and trials.</p><p>• Oversee docketing and ensure timely filings in compliance with relevant rules and procedures.</p><p>• Support intellectual property matters by preparing and filing documents with the Patent Trial and Appeal Board and the United States Patent and Trademark Office.</p><p>• Handle e-discovery tasks, including data collection, review, and production using advanced e-discovery platforms.</p><p>• Utilize tools such as Everlaw, Relativity, or similar systems to manage electronically stored information effectively.</p><p>• Provide administrative and litigation support to attorneys in Texas and other jurisdictions as necessary.</p><p>For confidential consideration, email your resume directly to rosemarie.jones< at >roberthalf.< com ></p>
<p>Are you seeking an opportunity to contribute your organizational and analytical skills to the world of intellectual property? An exciting opportunity is available for a detail-oriented <strong>Patent Docketing Specialist</strong> to join a dynamic team within the legal field. This role offers the chance to support critical patent filing, prosecution, and maintenance processes while working alongside talented professionals at the forefront of innovation. <strong>Though this position is remote, at this time candidates need to be local to the Minneapolis, MN or Denver, CO areas.</strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately analyze and docket new patent application filings, office actions, formalities, and other correspondence related to patent matters.</li><li>Review documents from the USPTO, international patent offices, and foreign agents to ensure deadlines are identified and docketed following established procedures.</li><li>Maintain accurate records in the IP docket database and conduct periodic system audits as needed.</li><li>Monitor open due dates and proactively follow up with attorneys or internal client teams, advancing deadlines per country-specific laws and procedural guidelines.</li><li>Generate and distribute relevant docket reports to attorneys and internal teams based on established practices.</li><li>Create new docket records within the IP database system and assist with patent file intake, transfer-outs, and corresponding audits.</li><li>Collaborate with attorneys, support staff, and other docketing professionals to handle overflow or provide administrative assistance as required.</li></ul>
We are looking for a detail-oriented Prosecution Paralegal to join our team in Dallas, Texas. This contract-to-permanent position offers an exciting opportunity to support patent prosecution processes for both U.S. and international filings. The ideal candidate will thrive in a fast-paced environment and possess strong organizational and communication skills.<br><br>Responsibilities:<br>• Manage and update patent docketing systems to ensure all deadlines for U.S. and international filings are tracked and met.<br>• Prepare and file formal documents with the USPTO and foreign patent offices, ensuring compliance with all regulatory requirements.<br>• Collaborate with foreign associates and clients to coordinate filing instructions and provide status updates on patent applications.<br>• Review and validate documents for accuracy and completeness prior to submission.<br>• Maintain and organize detailed records of patent applications, correspondence, and other important documents.<br>• Ensure compliance with firm protocols and client guidelines related to intellectual property management.<br>• Assist with electronic filings, including assignments and other prosecution-related documents.<br>• Work closely with attorneys, paralegal managers, and other team members to streamline patent prosecution workflows.<br>• Communicate effectively with clients, attorneys, and vendors regarding patent-related matters.
<p>We are seeking an experienced <strong>Patent Prosecution Paralegal</strong> to support attorneys in managing U.S. and international patent filings. This role requires strong knowledge of USPTO and PCT procedures, exceptional organizational skills, and the ability to work independently and collaboratively.</p><p><br></p><p><strong>Job Responsibilities</strong></p><ul><li>Prepare and file U.S. provisional/non-provisional and international patent applications with USPTO and International Bureau.</li><li>Manage multiple client-specific dockets and ensure all deadlines are met.</li><li>Draft and file USPTO documents (IDS, Office Action responses, Declarations, Assignments, POAs).</li><li>Coordinate international patent filings and liaise with foreign associates.</li><li>Conduct patent searches and gather prior art references for IDS filings.</li><li>Maintain client patent portfolios, including records, status reports, and client communications.</li><li>Independently correspond with clients, inventors, and patent examiners.</li><li>Ensure compliance with USPTO rules and firm policies.</li><li>Extract and analyze data from USPTO, PCT, and foreign patent office databases.</li></ul><p><br></p>
<p>Our client, a premier boutique IP litigation firm, is seeking an experienced IP Legal Assistant to support partners in its Short Hills, NJ office. The ideal candidate will have strong experience supporting intellectual property litigation matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare document shells and litigation filings</li><li>Maintain docketing and calendaring systems</li><li>Assist with expense reports and billing support</li><li>Arrange attorney travel and scheduling</li><li>Provide comprehensive administrative support to partners</li></ul><p><br></p>
We are looking for an experienced Patent Prosecution Paralegal to join our team in Santa Clara, California. The ideal candidate will bring a deep understanding of patent processes and procedures, including U.S. filings, international coordination, and client communications. This role offers an opportunity to work in a dynamic environment where attention to detail and organizational skills are key.<br><br>Responsibilities:<br>• Prepare and file U.S. patent applications, amendments, appeals, and maintenance fees, ensuring compliance with all required protocols.<br>• Coordinate international patent prosecution activities, including liaising with foreign counsel and managing annuity payments.<br>• Manage docketing and calendaring tasks to track deadlines and maintain accurate records.<br>• Compile and deliver detailed status reports to clients, providing clear updates on case progress.<br>• Communicate effectively with clients to address inquiries and ensure smooth handling of patent matters.<br>• Support billing activities by reviewing and processing invoices related to prosecution tasks.<br>• Utilize case management software to organize and maintain documentation efficiently.<br>• Assist with discovery, trial preparation, and civil litigation tasks as needed.<br>• Collaborate with team members to streamline workflows and improve operational efficiency.
My client is looking for a detail oriented with significant patent prosecution experience across cutting-edge domains, including 5G, Wi-Fi, AI, processor/memory systems, image processing, and RF front-end. This role offers a clear, long-term career path—from Counsel to Senior Counsel, with the potential for future consideration for Partnership. This is an exceptional opportunity for detail-oriented candidates passionate about innovation and ready for significant detail oriented growth within a prestigious organization. <br> Responsibilities: • Manage patent prosecution matters, focusing on advanced technologies such as 5G, Wi-Fi, AI, image processing, and RF front-end systems. • Collaborate with clients to build, develop, and manage their intellectual property portfolios. • Conduct thorough research and prepare filings with the United States Patent and Trademark Office (USPTO). • Provide strategic legal advice on patent-related matters to clients across a range of industries. • Work closely with clients to understand their business goals and align intellectual property strategies accordingly. • Draft, review, and prosecute patent applications with a focus on technologies like autonomous vehicles, robotics, and wireless communications. • Keep up-to-date with advancements in patent law and technology trends to provide insightful guidance. • Contribute to the growth of the firm's practice by providing high-quality legal services and building strong client relationships. • Mentor entry-level attorneys and contribute to teamwork and knowledge sharing within the firm. • Support business development efforts by identifying opportunities to expand the firm's client base.
<p>Our downtown Minneapolis law firm client is seeking a detail-oriented Legal Assistant with strong Litigation experience to join their team. As a Legal Assistant, you will prepare various legal documents, manage electronic client files, and provide high-quality administrative support to busy Attorneys. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Preparation of legal correspondence, agreements, and documents, including conversions and comparisons of documents and manipulation of PDF files</p><p>• Electronic filing of pleadings and other documents in local and national state, federal, and appellate courts</p><p>• Docketing of court orders, schedules, and other litigation requirements</p><p>• Management of electronic client files, including pleadings and indices, along with original client documents and pleadings</p><p>• Review and finalization of time entries for attorneys and paralegals and handling of client invoices</p><p>• Provision of general legal administrative support, including managing calendars, scheduling and coordinating attorney and client meetings, conferences and depositions, and handling routine correspondence</p><p>• Using Case Management Software and Microsoft Office Suites for various tasks</p><p>• Delivering quality, responsive customer service to clients, attorneys, and team members.</p><p><br></p><p>Position offers fantastic benefits, including: health, dental, 401k, profit sharing, PTO</p>
<p>Our client, a well-regarded mid-sized law firm with multiple offices, is seeking a skilled Litigation Paralegal to join their Los Angeles team. This is a great opportunity to work in a collaborative environment supporting a group of accomplished attorneys.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide 3:1 support to litigation attorneys</li><li>Discovery and eDiscovery</li><li>Subpoenas and document production</li><li>Assist attorneys preparing for depositions, trials, and arbitration</li><li>May need to provide backup support with court filings, calendaring, and admin tasks</li></ul><p>Requirements:</p><ul><li>5+ years of California civil litigation experience</li><li>Paralegal certificate or attorney declaration</li><li>Discovery and eDiscovery experience</li><li>Highly organized, detail-oriented, and proactive</li></ul><p>Why This Role:</p><ul><li>Business casual environment</li><li>37.5-hour work week</li><li>Competitive compensation + year-end bonus</li><li>Full benefits package including medical, 401(k) with match, paid parking, wellness and phone stipends</li><li>Generous PTO, sick leave, and paid holidays</li></ul><p><br></p><p>TO APPLY, ONLY send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCALRHL</p>
We are looking for a dedicated Legal Assistant to join our team in Boston, Massachusetts. In this role, you will provide essential administrative support to attorneys and paralegals specializing in commercial litigation. This position offers an opportunity to contribute to a fast-paced, collaborative environment while ensuring the smooth operation of legal processes.<br><br>Responsibilities:<br>• Manage client files and documents with precision, ensuring proper organization and accessibility.<br>• Format, proofread, and edit legal documents to maintain accuracy and professionalism.<br>• Handle online filings for federal and state cases, ensuring compliance with all regulations.<br>• Coordinate travel arrangements and process expense reimbursements for attorneys and paralegals.<br>• Assist with timekeeping tasks and effectively utilize document management systems.<br>• Communicate efficiently with all levels of staff, including attorneys, paralegals, and administrative personnel.<br>• Perform administrative tasks such as calendar management and scheduling to support litigation processes.<br>• Utilize legal software and Microsoft Office Suite to execute tasks efficiently.<br>• Provide consistent support to attorneys and paralegals in a fast-paced commercial litigation environment.
We are looking for a skilled Legal Secretary to join our team on a contract basis in Hamilton, New Jersey. This role offers an exciting opportunity to provide critical administrative and legal support within the dynamic field of personal injury litigation. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Conduct client intake and gather necessary medical records to support legal cases.<br>• Prepare and draft pleadings, discovery demands, responses, and motions with precision.<br>• File documents electronically with State and Federal courts using appropriate systems.<br>• Monitor deadlines and ensure all tasks are completed within the required timeframes.<br>• Coordinate schedules for attorneys, mediations, court appearances, settlement meetings, and trials.<br>• Collaborate with witnesses and other law firms to organize depositions and trial testimonies.<br>• Perform administrative tasks such as scanning, copying, filing, mailing, and handling general office duties.<br>• Draft and proofread legal documents, correspondence, and reports to ensure accuracy.<br>• Process expense reimbursements and service invoices as required.<br>• Prepare settlement disbursement reports and manage departmental mail efficiently.
<p>Our client a highly respected law firm looking for a skilled Litigation Legal Assistant to join our team in Pittsburgh, Pennsylvania. In this role, you will provide essential support to attorneys by managing litigation tasks, maintaining case files, and coordinating schedules. The ideal candidate will possess strong organizational abilities, excellent communication skills, and a thorough understanding of legal procedures.</p><p><br></p><p>This role is hybrid but primarily on-site. Ideal candidates should have large law firm experience and be able to work with multiple attorneys. If you are interested in being considered immediately please reach out to Kevin Ross at Robert Half in Philadelphia. </p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and format legal documents such as pleadings, motions, and discovery responses.</p><p>• Organize attorney schedules, coordinate meetings, and track critical deadlines for court filings.</p><p>• Handle state and federal court filings, including electronic submissions and physical documentation as needed.</p><p>• Maintain detailed case files, compile exhibits, and assist with trial preparation activities.</p><p>• Draft precise correspondence, engagement letters, and other routine communications.</p><p>• Oversee document production processes, including labeling and organizing discovery materials.</p><p>• Support billing processes by managing time entry and reviewing monthly invoices.</p><p>• Perform administrative tasks such as arranging travel, preparing expense reports, and managing scanning and printing needs.</p>
<p>We are looking for a highly skilled and experienced Paralegal to join our team in Dallas, Texas. The ideal candidate will provide vital support to attorneys, ensuring smooth case preparation and effective client communication. This role requires a deep understanding of Texas Family Law and a proactive approach to managing legal tasks in a fast-paced environment. This position will start out working for different attorneys as needed. Soon, the position will settle in supporting his/her own attorney.</p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare legal documents, including pleadings, motions, and court orders, for attorney review and approval.</p><p>• Communicate with clients and create spreadsheets and documents for Inventory and Appraisement as well as Proposed Support Decisions.</p><p>• File legal pleadings with court clerks and ensure all documentation meets required deadlines.</p><p>• Coordinate the delivery of subpoenas to witnesses and involved parties, ensuring accuracy and timeliness.</p><p>• Conduct intake calls with potential clients and assist in preparing attorneys for initial consultations.</p><p>• Support attorneys during mediations, depositions, hearings, trials, and other legal proceedings by organizing case materials.</p><p>• Assist in analyzing and resolving recurring issues in family law cases with a problem-solving mindset.</p><p>• Draft discovery requests, manage calendars for due dates, and handle correspondence with opposing counsel or parties.</p><p>• Guide clients through the discovery process and assist in compiling requested documentation.</p><p><br></p><p>For confidential consideration, please email your resume directly to:</p><p>rosemarie.jones< at > roberthalflegal.< com ></p>
<p><strong>About the Firm:</strong></p><p>This established San Diego litigation firm has built a reputation over nearly six decades for excellence in trial advocacy and client service. The attorneys are known for their dedication, professionalism, and hands-on approach to complex civil matters. The firm’s practice spans professional liability defense, personal injury, real estate and construction disputes, and employment litigation. With multiple attorneys recognized among the top practitioners in Southern California, the firm has earned Martindale-Hubbell’s highest AV® rating and numerous listings in <em>Best Lawyers in America</em> and <em>Super Lawyers</em>.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The firm seeks a highly organized <strong>Litigation Secretary</strong> to support a team of trial attorneys managing a large volume of active cases. The ideal candidate will thrive in a fast-paced, detail-oriented environment and enjoy working collaboratively with a close-knit team of experienced litigators.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and file motions in <strong>state court</strong> (federal filing experience is a plus, training provided)</li><li>Coordinate <strong>discovery and deposition notices</strong>, including scheduling and reserving court reporters</li><li>Handle <strong>calendaring</strong> of court dates, deadlines, and attorney schedules</li><li>Manage case files and maintain organization across approximately <strong>450 active matters</strong></li><li>Assist with <strong>CMS data entry</strong>, filing answers, and drafting <strong>Tables of Authorities (TOAs)</strong></li><li>Support attorneys in trial preparation and document management</li><li>Utilize <strong>MS Office, Worldox, Adobe Pro, and Essential Forms</strong> for daily tasks</li></ul><p><strong>Soft Skills:</strong></p><ul><li>Extremely organized and proactive with task management</li><li>Strong communicator with a positive, team-oriented mindset</li><li>Able to prioritize and manage deadlines across multiple cases</li></ul><p><strong>Work Plan:</strong></p><ul><li>Hybrid schedule: <strong>3 days in office / 2 remote</strong> after initial 30-day training period</li></ul><p><strong>Perks & Benefits:</strong></p><ul><li>Supportive, collegial culture with <strong>10–14 year average staff tenure</strong></li><li>Mutual respect across all levels of the organization</li><li><strong>Catered lunches twice a month</strong>, firm-sponsored social events and happy hours</li><li>Outdoor deck space for staff gatherings and team events</li></ul>
<p>We are looking for an experienced and dynamic Paralegal Manager to join our team in Dallas, Texas. In this Contract to hirerole, you will oversee the paralegal team, ensuring efficient operations, high-quality legal support, and adherence to detail-oriented standards. This position offers a unique opportunity to lead and shape a skilled team while contributing to the firm’s overall success.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and guide the paralegal team to ensure high standards of work and compliance with legal and firm procedures.</p><p>• Monitor workloads and availability of paralegals, effectively allocating tasks and projects.</p><p>• Collaborate with attorneys to address special requests and ensure timely completion of both routine and complex assignments.</p><p>• Lead the recruitment process for paralegal roles, including interviewing and onboarding new hires.</p><p>• Conduct performance evaluations and identify training needs to support team development.</p><p>• Design and implement comprehensive training programs for new and existing paralegals.</p><p>• Prepare and deliver regular reports on paralegal productivity and administrative tasks to management.</p><p>• Oversee client procedures to ensure accuracy and adherence to established guidelines.</p><p>• Work closely with the Director of Administration to evaluate staffing levels and identify opportunities for promotions.</p><p>• Maintain punctuality and flexibility to meet the demands of the position, which may require extended or irregular hours.</p>
We are looking for a skilled Legal Secretary to join our team in Fresno, California. The ideal candidate will support attorneys in civil litigation and personal injury cases, ensuring smooth operations and high-quality legal documentation. This role requires someone who thrives in a fast-paced environment and has a strong understanding of legal procedures.<br><br>Responsibilities:<br>• Prepare and draft legal documents, including motions and pleadings, with precision and attention to detail.<br>• Organize and maintain case files to ensure accessibility and compliance with legal standards.<br>• Assist attorneys with depositions, ensuring all necessary materials and arrangements are in place.<br>• Conduct research to support civil litigation and personal injury cases.<br>• Facilitate communication between attorneys, clients, and other parties involved in legal processes.<br>• Manage scheduling and deadlines for court appearances and other legal proceedings.<br>• Review and proofread legal documents to ensure accuracy and adherence to regulations.<br>• Provide administrative support to attorneys, including handling correspondence and managing calendars.<br>• Stay updated on changes in civil litigation and personal injury law to enhance case preparation.<br>• Coordinate with licensed attorneys to ensure compliance with legal requirements.
<p>We are on the lookout for a diligent and high energy Litigation Secretary to join a growing law firm in San Francisco, California. As a Legal Secretary, your role will involve providing comprehensive administrative and clerical support to litigation attorneys, facilitating meetings, managing attorneys' calendars and handling court filings. This role operates within the legal industry and offers an exciting opportunity to engage with various aspects of the legal process.</p><p><br></p><p>Responsibilities include:</p><p><br></p><p>• Traveling to and attending trials with the Partner.</p><p>• Providing administrative and clerical support to Litigation Attorneys in relation to their cases and clients</p><p>• Drafting and editing correspondence, memos, and other legal documents</p><p>• Handling court filings and e-filings</p><p>• Facilitating meetings, depositions, and client calls</p><p>• Maintaining attorneys' calendars and coordinating with the records and conflicts departments in the opening and closing of matters</p><p>• Entering and editing attorney time as necessary</p><p>• Utilizing strong organizational skills to manage various tasks and deadlines</p><p>• Demonstrating excellent verbal and written skills in communication with clients, attorneys, and courts</p><p>• Displaying strong word processing and formatting skills, including experience generating tables of contents and tables of authorities</p><p>• Independently e-filing in accordance with court rules</p><p>• Leveraging civil litigation experience and knowledge of state and federal court rules, procedures, and calendaring requirements.</p><p><br></p><p>Skills required for this role include Civil Litigation, Civil Litigation Experience, e-Filing, Court Filing, Courts - Federal, Courts - State, and Managing Calendar.</p>
We are looking for an experienced Legal Assistant to support a team of attorneys in Philadelphia, Pennsylvania. This contract role is ideal for someone who is detail oriented, has a strong background in defense litigation, and is familiar with e-filing processes. Join us to contribute to a dynamic legal team and play a key role in ensuring efficient case management.<br><br>Responsibilities:<br>• Assist attorneys with preparing and filing legal documents, including e-filing processes specific to Philadelphia.<br>• Manage case calendars and schedules to ensure deadlines are met and hearings are properly coordinated.<br>• Organize and maintain case files, ensuring all documentation is accurate and up-to-date.<br>• Conduct research and compile information to support litigation efforts.<br>• Communicate with courts, clients, and opposing counsel to facilitate case progress.<br>• Handle administrative tasks such as drafting correspondence and managing incoming legal communications.<br>• Ensure compliance with court filing procedures and deadlines.<br>• Provide support for defense litigation matters, including insurance defense cases.<br>• Collaborate closely with attorneys to ensure seamless workflow and case preparation.<br>• Monitor and update case management systems to track progress and maintain organization.
<p>We are looking for a dedicated Litigation Legal Assistant / Paralegal to join a boutique law firm located in Central Scottsdale, Arizona. In this role, you will provide essential support to a senior litigation attorney, assisting with a variety of tasks to ensure smooth operations and effective case management. This position offers a hybrid schedule, allowing for remote work two to three days per week.</p><p><br></p><p>Responsibilities:</p><p>• Manage scheduling and maintain accurate calendars for court dates, meetings, and deadlines.</p><p>• Prepare and file legal documents with courts, ensuring compliance with all filing requirements.</p><p>• Conduct client intake and maintain effective communication to address inquiries and updates.</p><p>• Edit and proofread legal documents with precision, ensuring accuracy and professionalism.</p><p>• Draft correspondence and other legal documents under the guidance of the attorney.</p><p>• Utilize case management software to organize and track case progress.</p><p>• Handle billing functions and ensure timely and accurate invoicing.</p><p>• Coordinate with external parties and agencies as needed for case-related matters.</p><p>• Support the attorney in managing docketing and deadlines using tools like CompuLaw.</p><p>• Assist with administrative tasks to maintain efficient workflow and organization.</p>
We are looking for a skilled Legal Secretary to join our team in Austin, Texas. This role involves providing comprehensive support to attorneys in both Litigation and Transactional practice areas. The ideal candidate will excel in organization, multitasking, and client service while maintaining a high level of attention to detail.<br><br>Responsibilities:<br>• Prepare and format legal documents, including motions, briefs, and filings, with precision.<br>• File legal documents electronically in both state and federal courts, ensuring compliance with court procedures.<br>• Manage attorney calendars, monitor deadlines, and coordinate meetings effectively.<br>• Process billing, time entries, and expense reports accurately under attorney supervision.<br>• Organize case files, maintain document storage systems, and uphold confidentiality standards.<br>• Serve as a detail-oriented liaison between attorneys, clients, and internal staff, ensuring excellent client service.<br>• Monitor and manage case details using tools like Court Alert.<br>• Assist in proofreading and editing legal documents to ensure accuracy and clarity.<br>• Provide administrative support and handle dictation tasks as needed.<br>• Support attorneys in complex business and commercial litigation processes.
<p>Our client in Cincinnati has an immediate opening for an experienced and professional <strong>Legal Administrative Assistant</strong> to support our <strong>Labor & Employment practice group</strong>.</p><p>This role offers the opportunity to work closely with attorneys on a variety of administrative and legal tasks, ensuring the highest level of client service. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to attorneys, including calendaring deadlines, drafting correspondence, filing cases, and maintaining files.</li><li>Format, proofread, and edit legal documents with meticulous attention to detail.</li><li>Handle billing, time entry, and review/editing of prebills.</li><li>Manage attorney calendars, schedule travel arrangements, and process expense reports.</li><li>Ensure accurate preparation and filing of court documents in compliance with rules and deadlines.</li><li>Maintain strong client communication and organizational efficiency across matters.</li></ul><p><br></p>
<p><strong>About the Firm:</strong></p><p>This boutique San Diego-based litigation firm was founded by experienced large-firm attorneys seeking to provide top-tier representation with the personal touch of a smaller practice. The firm handles complex business, employment, securities, and intellectual property disputes for a diverse client base, emphasizing practical results, direct partner involvement, and exceptional service. Known for its collegial culture, open-door communication, and collaborative environment, the firm offers a balanced, professional setting where every team member’s contribution is valued.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The firm seeks an experienced <strong>Litigation Secretary</strong> to support a busy team of attorneys handling sophisticated civil litigation matters. The ideal candidate will have strong organizational skills, excellent attention to detail, and a proactive approach to managing deadlines and supporting multiple attorneys.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Calendar and maintain all litigation-related deadlines and court schedules</li><li>Coordinate depositions, including scheduling, booking court reporters, and reserving conference rooms</li><li>Prepare and format legal documents (pleadings, discovery, motions, exhibits, TOAs/TOCs, trial binders)</li><li>Handle e-filing in both state and federal courts</li><li>Draft correspondence and shells for attorney review</li><li>Support 2-3 attorneys in a fast-paced environment</li><li>Assist with trial preparation, including exhibit management and logistics coordination</li><li>Maintain organized electronic and physical files in accordance with firm protocols</li></ul><p><strong>Work Plan:</strong></p><ul><li>Hybrid schedule: <strong>3 days on-site, 2 days remote</strong> after training</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li><strong>Salary:</strong> $90,000-$110,000 DOE (up to $115,000 for exceptional candidates)</li><li><strong>Bonus:</strong> Discretionary annual bonus</li><li><strong>Benefits:</strong> Medical, dental, and vision insurance; 401(k) with <strong>4% match</strong> and profit sharing; PTO (2 weeks vacation, 5 sick days, 7 holidays + 1 floating holiday)</li><li><strong>Perks:</strong> Company lunches, open communication, weekly team meetings, and a strong sense of community</li></ul><p><br></p>
<p>We are looking for an experienced litigation paralegal with over 10 years of expertise in civil liability defense to join our boutique law firm client's team in Chandler, Arizona off of Ray Road and the 101. This role requires strong skills in trial preparation, discovery, and insurance defense litigation. As part of a boutique law firm, you will play a key role in supporting attorneys and managing complex cases in an in-office environment.</p><p><br></p><p>Responsibilities:</p><p>• Assist attorneys in preparing for trials, including organizing exhibits, drafting trial documents, and coordinating logistics.</p><p>• Conduct detailed research and analysis to support case strategies and legal arguments.</p><p>• Manage discovery processes, including drafting and responding to interrogatories, requests for production, and depositions.</p><p>• Collaborate with attorneys to prepare case summaries, timelines, and other relevant litigation materials.</p><p>• Maintain and organize case files, ensuring all documentation is accurate and up-to-date.</p><p>• Communicate effectively with clients, witnesses, and opposing counsel to gather information and schedule meetings.</p><p>• Review and analyze insurance defense claims to provide thorough case support.</p><p>• Handle administrative tasks related to case management, such as calendaring deadlines and tracking court filings.</p><p>• Support attorneys during trial proceedings by coordinating exhibits, witness schedules, and courtroom logistics.</p>
