<p>A well-established general contracting firm with over four decades of experience is seeking a<strong> Part Time Accounting Clerk / Administrative Assistant</strong> to join its dynamic office team. This role is ideal for someone who is detail-oriented, organized, and enjoys supporting multiple departments in a fast-paced environment. <strong>This is a part time and in office role, between 25-30 hours a week. </strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage front desk operations including answering and routing calls</li><li>Handle incoming and outgoing mail, including certified and priority shipments</li><li>Assist with accounts payable tasks such as filing invoices and preparing checks</li><li>Support payroll processing and reporting, including certified payroll submissions</li><li>Prepare job folders and generate reports for project management</li><li>Coordinate subcontractor documentation including waivers and W9s</li><li>Maintain vendor records and follow up on outstanding documentation</li><li>Assist with badging and compliance tasks for field personnel</li><li>Organize and archive financial and project files at year-end</li><li>Track and file job applications and resumes</li><li>Order and manage office supplies</li><li>Perform general clerical duties and support special projects as needed</li></ul><p><br></p><p><strong>SALARY RANGE: </strong>$22.00 - $24.00 per hour</p><p><br></p><p><strong>BENEFITS OFFERED:</strong></p><p>- Healthcare Benefits: Medical, Dental, and Vision</p><p>- Other Insurance: Life insurance</p><p>- Retirement Plan: What type – 401K plan</p><p>- PTO: 2 weeks paid time off</p>
<p>We are looking for Staff Accountant to join our Family Office team in Dallas, Texas. This role will focus on managing financial processes for multiple entities, ensuring accuracy, efficiency, and compliance. The ideal candidate will bring a strong attention to detail and an ability to handle diverse accounting tasks in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and record journal entries for multiple entities while ensuring proper documentation and accuracy.</p><p>• Conduct monthly reconciliations of bank accounts to maintain financial integrity.</p><p>• Assist in generating monthly financial statements for various entities within the organization.</p><p>• Support accounts payable operations, including invoice processing, coding, and coordinating wire transfers.</p><p>• Oversee utility account management for properties, including service setup, invoice review, and timely payments.</p><p>• Provide general assistance to the accounting and financial operations of the office.</p><p><br></p><p>If interested in being considered for this role that offers a fantastic culture, 1st class office environment and exceptional benefits, please email a resume to Liz Noyes at Robert Half via Linked In.</p>
<p><strong>About the Role</strong></p><p>We are hiring for our client in Latham, NY, seeking a hands-on <strong>Office Manager / Bookkeeper</strong> to support a small, fast-paced office. This key position combines bookkeeping, HR support, administrative coordination, and daily operational assistance. The role requires someone detail-oriented, flexible, and able to work independently while supporting a small team.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounting & Bookkeeping (Primary Function)</strong></p><ul><li>Manage high-volume QuickBooks Desktop accounting.</li><li>Process accounts payable/receivable, invoicing, billing, and collections follow-up.</li><li>Prepare and print checks, complete bank deposits (3–5 days/week).</li><li>Complete journal entries, bank reconciliations, and bank requisitions.</li><li>Support payroll and prepare certified labor reports.</li><li>Assist with construction billing applications (experience a plus).</li></ul><p><strong>Office Management & Administrative Support</strong></p><ul><li>Answer phones, take detailed messages, and provide excellent client interaction.</li><li>Support operations and scheduling for service jobs ranging from 2 hours to multiple days.</li><li>Handle company cards, receipts, and expense documentation.</li><li>Provide general administrative support for the office team.</li></ul><p><strong>HR & Employee Support</strong></p><ul><li>Track hours and assist with payroll-related entries.</li><li>Prepare new hire packets and assist with benefits coordination.</li><li>Maintain organized employee files and support basic HR processes.</li></ul>
<p>We are seeking a proactive Tech-Savvy Administrative Assistant to join our dynamic office team. You will leverage digital tools and technology platforms to support business operations, improve workflow efficiency, and provide exceptional administrative support.</p>
<p>A well-established construction and field services company in Escondido is hiring an <strong>Accounting Assistant</strong> to support a high-volume back office team. This role involves a mix of accounting, administrative work, and interaction with vendors, subcontractors, and project managers. It’s perfect for someone who thrives in a dynamic environment and enjoys learning multiple parts of the accounting cycle.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist AP with coding and entering subcontractor invoices and material receipts</li><li>Verify RFPs, contracts, and change orders for billing accuracy</li><li>Track lien releases, insurance certificates, and subcontractor compliance documents</li><li>Support AR with progress billing, job costing entries, and payment posting</li><li>Reconcile vendor statements and follow up on any discrepancies</li><li>Help maintain job files, project budgets, and cost tracking reports</li><li>Assist with payroll-related document collection and timesheet validation</li><li>Support month-end tasks for the Controller and project accounting team</li><li>Perform administrative tasks such as scanning, filing, and updating digital records</li></ul>
