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506 results for Office Admin jobs

Administrative Coordinator

Hunt Valley, MD
onsite
Temporary / Contract
20 - 25 USD / Hourly
The Administrative Coordinator is responsible for supporting the daily operations of the office by managing administrative processes, coordinating communications, and ensuring organizational efficiency. This role serves as a key partner to leadership and staff, proactively handling scheduling, information flow, and office logistics. The Administrative Coordinator is expected to anticipate needs, resolve administrative challenges, and contribute to a well-organized and productive work environment.
2026-04-14T00:00:00Z

Administrative Coordinator

Poway, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
About the Role: Robert Half is seeking a detail-oriented and highly organized Administrative Coordinator on behalf of our nonprofit client in Poway, California. This opportunity supports a mission-driven organization focused on workforce development. The Administrative Coordinator will play a vital role in ensuring day-to-day operations run smoothly by managing schedules, maintaining accurate records, and facilitating communication across program participants and stakeholders.This is an excellent opportunity for someone who thrives in a fast-paced, service-oriented environment and is passionate about supporting programs that make a meaningful community impact.Key Responsibilities:<ul><li>Maintain accurate daily attendance records for apprenticeship program participants</li><li>Coordinate and manage enrollment schedules, ensuring deadlines and program timelines are met</li><li>Serve as the primary point of contact for instructors, students, and external stakeholders, ensuring clear and consistent communication</li><li>Respond to inquiries in a professional and timely manner, delivering excellent customer service</li><li>Perform high-volume administrative tasks with strong attention to detail and accuracy</li><li>Manage calendars and scheduling logistics to support program operations</li><li>Answer and route incoming calls, providing accurate information as needed</li><li>Partner with internal team members to resolve scheduling conflicts and administrative challenges</li></ul>
2026-04-21T00:00:00Z

Administrative Coordinator

Spokane, WA
onsite
Temporary to Hire
22 - 24 USD / Hourly
Robert Half is looking for a customer-focused Administrative Coordinator to join a well-established service company in Spokane Valley. This role is ideal for someone who thrives on the phone, enjoys coordinating people and schedules, and knows how to keep technicians and customers moving in sync. Responsibilities:• Schedule and dispatch service technicians to customer locations based on priority and job requirements.• Monitor and manage daily service operations, ensuring timely completion of open jobs and effective communication with customers.• Maintain accurate records in service management software, including job creation, updates, and documentation of service details.• Coordinate parts and materials procurement, tracking delivery timelines, and scheduling follow-up visits as needed.• Review and verify technician time entries, job classifications, and expenses to support payroll processing.• Communicate with customers before and after service to confirm appointments, provide updates, and gather feedback.• Assist in managing on-call schedules, facility access requirements, and key control.• Promote company products and services to customers during interactions, identifying opportunities for additional sales.• Offer general operational support, including office security, clear communication with staff, and adherence to company policies.
2026-04-27T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary to Hire
28 - 30 USD / Hourly
We are looking for an Administrative Coordinator to support construction projects by keeping documentation organized, deadlines visible, and communication flowing across teams. This position based in San Diego, California, offering the opportunity to partner closely with project leaders, field personnel, vendors, and clients in a fast-moving environment. The person in this role will help maintain project momentum through accurate records, meeting support, billing coordination, and timely follow-up on key deliverables. Responsibilities:• Manage the full lifecycle of change order documentation, including preparing requests, monitoring progress, and maintaining current status records.• Review project paperwork for accuracy and completeness, then coordinate with project managers, superintendents, and design partners to clarify scope, pricing, and supporting details.• Participate in internal and client project meetings, capture key discussion points, and distribute clear notes with assigned follow-up items.• Track important project timelines such as submittals, inspections, and milestone dates, and alert stakeholders when deadlines may be at risk.• Support monthly invoicing activities by gathering backup documentation from cross-functional teams and organizing billing packages for submission.• Assist in resolving invoice or documentation issues by working with project leadership and internal departments to reconcile discrepancies.• Serve as a central point of coordination between field operations, office staff, subcontractors, and vendors to keep information accurate and up to date.• Maintain calendars, scheduling needs, and administrative workflows that help multiple active projects stay organized and on schedule.
2026-04-22T00:00:00Z

System Administrator

West Bend, WI
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
We are looking for a highly skilled and motivated System Administrator to oversee and optimize our IT infrastructure. This role involves managing identity systems, securing endpoints, monitoring networks, and providing technical support to ensure seamless operations. Based in West Bend, Wisconsin, this is an on-site position requiring a proactive approach to system management and problem resolution. Responsibilities: • Manage and maintain Microsoft Entra ID (Azure AD) and Active Directory, including user provisioning, group policies, and access controls. • Configure and deploy endpoint management solutions using Microsoft Intune, ensuring compliance and performance for Windows 11 devices. • Monitor IT systems and automate workflows using tools like Pulseway to ensure system efficiency and reliability. • Provide technical support and resolve issues through Jira Service Management or similar helpdesk platforms. • Troubleshoot and optimize network performance using CatchPoint and ensure uptime through proactive monitoring. • Administer secure web and application delivery platforms such as Akamai to maintain system security. • Implement cloud security measures and data protection policies using Netskope. • Manage endpoint detection and response tools like CrowdStrike Falcon to safeguard against threats. • Conduct security awareness training and phishing simulations using KnowBe4 to enhance organizational cybersecurity. • Create and maintain clear system documentation, procedures, and knowledge base articles for internal use.
2026-04-14T00:00:00Z

System Administrator

Columbus, OH
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
We are looking for an experienced System Administrator to oversee the seamless operation and maintenance of our organization's computer systems and networks. This role involves managing the infrastructure to support business objectives, ensuring compliance with industry standards, and delivering exceptional customer service. Requires hands-on expertise in system configuration, troubleshooting, and optimization. Responsibilities:• Monitor daily system and network operations to ensure security, reliability, and high performance, including providing on-call support for 24/7 operations.• Implement, maintain, and optimize local and wide area networks to meet organizational needs.• Configure, troubleshoot, and repair network hardware such as routers, switches, hubs, and UPS devices.• Address and resolve network access issues and ensure uninterrupted connectivity.• Perform system upgrades, improvements, and regular maintenance to enhance efficiency.• Set up and manage servers, including configuration and integration into the network.• Administer end-user accounts, permissions, and access controls to ensure secure operations.• Conduct regular system backups and recovery processes to safeguard organizational data.• Collaborate with other IT staff and provide backup support as needed for seamless operations.
2026-04-22T00:00:00Z

System Administrator

Ventura, CA
onsite
Permanent / Full Time
110000 - 125000 USD / Yearly
Network Engineer (Network Systems Engineer) Location: Ventura, CA or Santa Barbara/Goleta, CA Salary: $110,000 – $125,000 A growing, high-performing technology services team is seeking an experienced Network Engineer to design, implement, and support modern infrastructure environments across diverse client landscapes. This role offers the opportunity to work directly with senior leadership and contribute to projects ranging from on-premise systems to large-scale cloud deployments. What You’ll Do<ul><li>Design and implement technical solutions spanning on-premise infrastructure and cloud environments</li><li>Troubleshoot complex network and systems issues across multiple client environments</li><li>Manage and enforce network security measures to ensure system reliability and protection</li><li>Create and maintain clear technical documentation, procedures, and user guides</li><li>Mentor and support junior engineers, contributing to a collaborative team culture</li></ul> Work Environment<ul><li>Hybrid flexibility: work remotely when projects allow, with on-site presence required at the office or client locations as needed</li><li>Opportunities available in both Ventura and Santa Barbara/Goleta areas</li></ul>Compensation & Benefits<ul><li>Competitive salary range of $110,000–$125,000</li><li>401(k) with employer match (50% up to 6%)</li><li>Generous PTO accrual (6.25 hours per pay period, 26 pay periods annually)</li><li>Comprehensive medical, dental, and vision coverage</li><li>$5,000 annual continuing education allowance to support your professional growth</li></ul>This is an opportunity to take ownership of impactful infrastructure projects while continuing to grow your technical expertise in a supportive and forward-thinking environment.
2026-04-16T00:00:00Z

Senior Administrative Assistant

Atlanta, GA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a highly organized and personable Senior Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia. Region. In this role, you will play a pivotal part in ensuring the smooth operation of office facilities and maintaining a welcoming environment for employees and visitors alike. This is an excellent opportunity for a Senior Administrative Assistant who is detail oriented and committed to delivering exceptional administrative and customer service support. Here’s how you’ll contribute each day: • Ensure the reception area and office facilities are consistently maintained to a high standard.• Welcome and direct clients, visitors, and employees with efficiency and warmth.• Manage inventory and restock supplies in shared spaces such as pantries and cafes.• Oversee visitor management systems to ensure compliance with company policies.• Respond promptly to inquiries from employees and external parties, providing clear information and resolving issues as needed.• Identify and report any safety concerns within office premises.• Offer administrative support to the Facilities Management team, including backup assistance as required.• Coordinate calendars, meetings, and conference calls to facilitate smooth scheduling.• Perform additional duties as assigned to support the overall operations of the office.
2026-04-27T00:00:00Z

Senior Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
26 - 28 USD / Hourly
Our client is seeking a Senior Administrative Assistant to provide advanced administrative support to department leadership and staff. This role requires excellent organizational abilities, professionalism, and the ability to manage a high volume of communication and scheduling needs. Candidates must have experience with phones and a strong commitment to providing excellent customer service to students, faculty, and visitors. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities<ul><li>Provide senior-level administrative support to leadership and departmental teams</li><li>Answer and route phone calls, respond to inquiries, and greet visitors professionally</li><li>Coordinate calendars, meetings, events, and travel arrangements</li><li>Draft correspondence, reports, and presentation materials</li><li>Maintain files, records, and department documentation</li><li>Track deadlines, process forms, and support internal reporting needs</li><li>Assist with office procedures and help improve administrative workflows</li><li>Support special projects and cross-functional team initiatives</li></ul>
2026-04-24T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
About the Role: A well-established financial services firm is seeking a highly organized and proactive Senior Administrative Assistant to support senior leadership and ensure the smooth day-to-day operations of the office. This role requires a high level of professionalism, discretion, and attention to detail, along with the ability to manage multiple priorities in a fast-paced, client-focused environment.Key Responsibilities:<ul><li>Provide high-level administrative support to executives and senior team members, including complex calendar management and meeting coordination</li><li>Prepare and edit correspondence, reports, presentations, and client-facing materials</li><li>Coordinate internal and external meetings, including logistics, agendas, and follow-up actions</li><li>Manage travel arrangements, expense reports, and reimbursements</li><li>Serve as a point of contact for clients, vendors, and internal stakeholders, maintaining a professional and polished presence</li><li>Maintain and organize confidential files, documents, and records</li><li>Assist with project coordination, tracking deadlines, and ensuring deliverables are met</li><li>Support office operations, including ordering supplies and coordinating with vendors as needed</li><li>Help onboard new employees and provide administrative support to team initiatives</li><li>Ensure compliance with company policies and financial industry regulations</li></ul>
2026-04-24T00:00:00Z

Part-Time Office Assistant

Jackson, MI
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a dedicated Part-Time Office Administrator to join our team in Jackson, Michigan. This position offers flexible scheduling, preferably: Tuesday, Wednesday, Friday (8:00 AM – 4:00 PM), or 5 days per week (9:00 AM – 2:00 PM). The ideal candidate is detail-oriented, comfortable with numbers, and enjoys working in a dynamic office environment that supports drivers, warehouse staff, and customers. Responsibilities:<ul><li>Answer incoming phone calls, assist customers, and direct inquiries to the appropriate contacts.</li><li>Produce banners using the in-house banner machine according to company specifications.</li><li>Enter, reconcile, and verify data related to can/bottle returns (UBCRs) and ensure balances align with order records and spreadsheets.</li><li>Use company order-entry forms in Encompass to process customer orders and encourage the adoption of online ordering.</li><li>Perform basic data entry and simple math calculations to support reporting and audits.</li><li>Maintain accurate records and assist with administrative tasks as needed.</li><li>Organize and categorize information to streamline retrieval for management and operational needs.</li><li>Adapt to new tools and processes as required to enhance team efficiency.</li></ul>
2026-04-27T00:00:00Z

Part-Time Office Assistant

Okemos, MI
onsite
Temporary to Hire
16.15 - 17 USD / Hourly
We are looking for a dependable and ambitious Office Assistant to join our team in Okemos, Michigan. This Contract to permanent position offers an opportunity to provide essential administrative support while contributing to the smooth daily operations of a legal office. If you thrive in a collaborative office setting and enjoy taking on a variety of tasks, we encourage you to apply. This is a Part-Time position, on-site, M-F 8:30AM - 12:30PM Responsibilities:• Answer and route incoming calls in a courteous and detail oriented manner.• Manage general office tasks such as photocopying, scanning, faxing, and printing letterheads or envelopes.• Maintain a clean and organized office environment, including light facilities tasks like emptying trash bins.• Assist with basic records management and ensure accurate filing and documentation.• Show initiative by completing additional duties as assigned and seeking ways to assist the team.• Collaborate with colleagues to maintain a positive and productive work atmosphere.• Troubleshoot minor administrative challenges, such as resolving printer or copier issues.
2026-04-27T00:00:00Z

Executive Assistant

Millersville, MD
onsite
Permanent / Full Time
75000 - 105000 USD / Yearly
Robert Half has a new direct-hire opportunity for an Executive Assistant based in Anne Arundel County, MD. This is a hybrid position that will support a team of executive leaders. If interested, please apply directly to this posting or contact Cody Marshall at Robert Half to learn more. Executive Partnership<ul><li>Act as a true extension of the C-suite, managing priorities, communications, and daily operations with precision</li><li>Prepare executives for high-stakes meetings, including board sessions, investor calls, and internal leadership reviews</li><li>Ensure follow-through on key initiatives by tracking decisions, action items, and outcomes</li></ul>Customer and Investor Relations<ul><li>Support all aspects of investor communication, including meeting coordination, materials preparation, and follow-ups</li><li>Help craft compelling narratives and presentations for current and prospective investors</li><li>Maintain strong, professional relationships with stakeholders, ensuring a best-in-class investor experience</li><li>Track investor requests, sentiment, and engagement to inform leadership strategy</li></ul>Internal Relations & Communication<ul><li>Serve as a central connector across departments, ensuring clear and consistent communication from leadership</li><li>Help plan and execute internal meetings, offsites, and company-wide events</li><li>Partner with leadership to reinforce company culture, transparency, and alignment</li><li>Support change management and internal initiatives with thoughtful coordination and communication</li></ul>Operational Excellence<ul><li>Manage complex calendars, travel, and logistics with a proactive, detail-oriented approach</li><li>Build systems and processes that improve efficiency at the executive level</li><li>Handle confidential information with the highest level of discretion and professionalism</li></ul>
2026-03-31T00:00:00Z

Executive Assistant

Tampa, FL
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for a highly organized and proactive Executive Assistant to support our team in Tampa, Florida. In this role, you will manage key administrative functions, coordinate travel and scheduling, and collaborate with team members to ensure smooth operations. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities effectively. Responsibilities:• Coordinate and manage travel arrangements, including flights, accommodations, and itineraries.• Maintain and organize calendars for executives, ensuring effective scheduling of meetings and appointments.• Update and maintain records within proprietary systems, ensuring accuracy and compliance.• Assist in processing expense reports, ensuring proper documentation and timely submission.• Prepare and distribute meeting agendas, take detailed minutes during meetings, and follow up on action items.• Serve as a point of contact for various administrative tasks and communications.• Ensure seamless organization and execution of executive-level tasks and responsibilities.• Monitor deadlines and manage priorities to ensure all tasks are completed efficiently.
2026-04-03T00:00:00Z

Executive Assistant

Pleasantville, NY
onsite
Temporary to Hire
32 - 36 USD / Hourly
We are looking for an Executive Assistant to provide high-level support in Pleasantville, New York. This Contract to permanent opportunity is ideal for someone who excels at keeping complex schedules organized, coordinating logistics, and adapting to changing priorities in a fast-paced environment. The role requires strong judgment and flexibility, especially when executive travel creates shifting demands outside the standard workday. Responsibilities: • Manage an executive calendar by organizing meetings, resolving scheduling conflicts, and ensuring priorities are aligned day to day. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation. • Adjust plans quickly when travel or business needs change, maintaining smooth coordination across stakeholders. • Support daily executive operations by tracking commitments, confirming appointments, and keeping important details organized. • Communicate with internal and external contacts in a clear and detail-oriented manner to facilitate scheduling and logistics. • Provide responsive assistance during periods of executive travel, including handling time-sensitive updates and schedule changes.
2026-04-27T00:00:00Z

Executive Assistant

Tampa, FL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a dedicated and highly detail-oriented Personal/Executive Assistant to join our team in Tampa, Florida. This role involves managing a wide range of personal and administrative tasks requiring exceptional organizational skills and the ability to anticipate needs. The ideal candidate will thrive in a dynamic environment and demonstrate initiative in handling responsibilities. Responsibilities:• Coordinate and manage multiple calendars using Microsoft Outlook for the executive and their spouse.• Schedule and oversee appointments, including doctor visits, ensuring all necessary paperwork is completed and prescriptions are updated.• Prepare and distribute detailed daily itineraries outlining meetings, appointments, and relevant information.• Handle correspondence and act as the primary point of contact for incoming calls • Assist with errands and tasks as needed, maintaining a high level of discretion and attention to detail.• Compile materials for projects • Organize and prepare for meetings, ensuring all materials and logistics are in place.• Anticipate needs by proactively addressing issues and ensuring seamless operations This is a permanent opportunity that will pay up to $70,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-03-27T00:00:00Z

Executive Assistant

Middleburg, VA
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to leadership in a permanent, onsite role based in Virginia. This long-term contract opportunity is ideal for someone who excels in a dynamic healthcare environment and can keep priorities organized while managing multiple moving parts. The position requires someone with relevant experience who is detail oriented and can coordinate schedules, oversee administrative projects, and help maintain smooth day-to-day executive operations. Responsibilities: • Manage complex executive calendars, aligning meetings, appointments, and shifting priorities to support daily business needs. • Coordinate onsite and virtual meetings, including scheduling, logistics, materials preparation, and follow-up actions. • Arrange business travel and related itineraries, ensuring plans are accurate, efficient, and well organized. • Serve as a point of contact for vendors and external partners, helping maintain timely communication and coordination. • Support project execution by tracking timelines, organizing deliverables, and assisting with cross-functional follow-through. • Monitor project-related budgets and expenses, helping leadership stay informed on costs and resource use. • Prepare presentations, reports, spreadsheets, and correspondence using Microsoft Word, Excel, Outlook, and PowerPoint. • Provide direct administrative support to senior leadership while handling multiple deadlines in a fast-paced setting.
2026-04-27T00:00:00Z

Executive Assistant

Red Bank, NJ
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
75,000 - 85,000 benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>long-term disability</li><li>paid time off</li></ul>Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, schedules, and meeting logistics</li><li>Coordinate travel arrangements and prepare detailed itineraries</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential and sensitive information with discretion</li><li>Track action items, follow up on deadlines, and support project coordination</li><li>Assist with expense reports and administrative processes</li><li>Support special projects and ad hoc requests as needed</li></ul>
2026-04-17T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Robert Half is partnering with a local organization to identify a highly skilled and proactive Executive Assistant to provide strategic administrative support to senior leadership. This role is ideal for a polished professional who thrives in a fast‑paced environment, demonstrates sound judgment, and excels at managing competing priorities with discretion and professionalism.Key Responsibilities<ul><li>Provide high‑level administrative support to executive leadership (calendar management, meeting coordination, travel, and expense reporting)</li><li>Act as a trusted gatekeeper, managing communications and prioritizing inquiries on behalf of leadership</li><li>Prepare and edit correspondence, presentations, reports, and meeting materials</li><li>Coordinate internal and external meetings, including agendas, materials, and follow‑up action items</li><li>Liaise with internal teams, vendors, and external stakeholders</li><li>Maintain confidentiality while handling sensitive information</li><li>Support special projects and initiatives as assigned</li><li>Assist with office or departmental coordination as needed</li></ul>
2026-04-27T00:00:00Z

Executive Assistant

Glendale, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. For immediate consideration apply today!Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-04-21T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Executive AssistantProvide dedicated support to senior executives, managing complex schedules and handling confidential communications.Job Responsibilities:<ul><li>Coordinate executive calendars, travel, and meetings.</li><li>Prepare and edit reports, presentations, and memos.</li><li>Screen calls and correspondence on behalf of executives.</li><li>Organize events and executive projects.</li></ul>
2026-04-10T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Provide high-level administrative support to senior leadership, including scheduling, communications, and confidential project coordination. Responsibilities:<ul><li>Manage executive calendars and travel arrangements</li><li>Prepare meeting materials and reports</li><li>Coordinate executive communications</li><li>Handle confidential information with discretion</li><li>Support special projects and workflow management</li></ul>
2026-04-24T00:00:00Z

Executive Assistant

Kalamazoo, MI
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a strong communicator, able to manage multiple priorities, handle sensitive information with discretion, and anticipate the needs of executives in a fast-paced environment. Responsibilities:<ul><li>Provide high-level administrative support to C-suite executives, ensuring day-to-day operations run smoothly and efficiently.</li><li>Manage complex calendars, coordinate appointments, and schedule internal and external meetings.</li><li>Oversee email management, including drafting correspondence, prioritizing communications, and responding on behalf of executives as appropriate.</li><li>Coordinate domestic and international travel arrangements, including itineraries, lodging, transportation, and related logistics.</li><li>Prepare and process travel expenses, expense reports, and reimbursement documentation.</li><li>Track budgets and assist with expense monitoring and reporting.</li><li>Prepare meeting agendas, compile supporting materials, and ensure executives are well prepared in advance of meetings.</li><li>Attend meetings, take accurate meeting minutes, and distribute notes and follow-up action items.</li><li>Create, edit, and format reports, presentations, spreadsheets, and marketing materials with a high level of accuracy and professionalism.</li><li>Maintain organized files, records, and administrative systems.</li><li>Support special projects and other executive or departmental initiatives as assigned.</li></ul>
2026-04-22T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-04-01T00:00:00Z

Executive Assistant

Vista, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
We are looking for a highly skilled Executive Assistant to provide direct support to senior leadership. This role acts as a strategic partner, helping manage priorities, streamline communication, and ensure executives can focus on high-level initiatives. The Executive Assistant will handle sensitive information, coordinate complex schedules, and serve as a key point of contact across the organization. The ideal candidate is polished, resourceful, and thrives in a dynamic environment. This individual anticipates needs, solves problems proactively, and maintains a high level of professionalism at all times. RESPONSIBILITIES<ul><li>Manage complex calendars, including scheduling meetings, travel, and appointments</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Prepare presentations, reports, and executive-level correspondence</li><li>Coordinate meetings, including agendas, materials, and follow-ups</li><li>Handle confidential information with discretion and professionalism</li><li>Assist with project coordination and tracking deadlines</li><li>Screen and prioritize incoming communications</li><li>Support planning of events, meetings, and offsite functions</li><li>Perform additional administrative and operational duties as needed</li></ul>
2026-04-22T00:00:00Z

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