451 results for Medical Executive Assistant jobs

Medical Administrative Assistant

San Pedro, CA
onsite
Temporary
25 - 29 USD / Hourly
A leading Healthcare Sub-Acute Care Center is seeking a diligent and highly organized Medical Administrative Assistant to support our growing team. In this vital role, the Medical Administrative Assistant will ensure the seamless operation of our office environment, with a primary focus on healthcare administration. Candidates with a proven track record in managing administrative operations in healthcare settings are encouraged to apply. This role can lead to exciting opportunities in healthcare administration. Key Responsibilities:<ul><li>Oversee daily administrative functions to facilitate efficient facility operations.</li><li>Coordinate with patients, healthcare providers, and insurance companies to obtain treatment authorizations.</li><li>Verify insurance coverage, including benefit validation and eligibility checks, and perform accurate patient data entry.</li><li>Process referrals, pre-authorizations, and pre-certifications for all patient cases.</li><li>Act as the first point of contact, answering phones, scheduling appointments, filing paperwork, and assisting patients and staff with inquiries.</li><li>Communicate professionally and courteously with patients, families, physicians, facility staff, and external partners.</li><li>Maintain strict compliance with HIPAA and patient confidentiality standards.</li><li>Support other general administrative tasks and adapt to rapidly changing priorities.</li></ul>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-03-04T00:00:00Z

Medical Assistant

Walnut Creek, CA
onsite
Temporary
19.95 - 23.1 USD / Hourly
We are looking for a dedicated Medical Assistant to join our team in Walnut Creek, California. In this contract position, you will play a key role in supporting patient care and administrative tasks in a fast-paced medical environment. The ideal candidate will possess strong organizational skills, a proactive mindset, and the ability to manage multiple priorities effectively. Responsibilities:• Assist with patient intake, registration, and scheduling appointments efficiently.• Handle insurance authorization requests and ensure timely submission of necessary documentation.• Maintain accurate medical records and ensure patient information is updated in the system.• Support administrative tasks, including patient check-ins and eligibility verification.• Coordinate with healthcare providers to submit orders and manage prior authorizations.• Triage multiple tasks during clinic hours, ensuring smooth operations and patient satisfaction.• Address and resolve challenges promptly, demonstrating problem-solving skills.• Uphold integrity and professionalism when dealing with sensitive patient information.• Ensure consistent attendance and punctuality to support clinic operations.• Collaborate with team members to maintain a high standard of care and service. If you are interested in this role please apply now and call us at (510)470-7450
2026-02-27T00:00:00Z

Medical Administrator

Fresno, CA
onsite
Temporary
18 - 21 USD / Hourly
Robert Half is currently seeking an experienced and highly organized Medical Administrator to support a busy healthcare organization in Fresno. This contract role is responsible for overseeing daily administrative operations, coordinating patient services, supporting compliance efforts, and ensuring efficient workflow across clinical and front-office teams. The ideal candidate thrives in a fast-paced medical environment and is committed to delivering exceptional patient and provider support. Office & Team Coordination<ul><li>Serve as a liaison between patients, providers, insurance companies, and internal departments</li><li>Order and manage medical and office supplies</li><li>Assist with onboarding of new staff and training on administrative procedures</li><li>Support special projects and process improvement initiatives</li></ul>Compliance & Reporting<ul><li>Ensure compliance with HIPAA and healthcare regulatory standards</li><li>Track required certifications, licenses, and compliance documentation</li><li>Assist with audits, quality assurance initiatives, and policy updates</li><li>Generate reports related to patient volume, scheduling, and administrative metrics</li></ul>
2026-02-21T00:00:00Z

Medical Administrator

San Mateo, CA
onsite
Temporary
25.65 - 27 USD / Hourly
We are looking for a detail-oriented Medical Administrator to join our team on a contract basis in San Mateo, California. This role requires proficiency in medical terminology and administrative tasks to ensure smooth operations in a healthcare setting. The ideal candidate will possess a strong ability to manage patient records, appointments, and insurance verification processes. Responsibilities:• Verify patient insurance coverage and eligibility to ensure smooth billing processes.• Schedule patient appointments efficiently and maintain accurate records in electronic medical systems.• Manage patient billing and payment documentation with attention to detail.• Utilize electronic medical records, such as EpiCare Inpatient, to update and maintain patient data.• Ensure patients are checked in and out seamlessly during appointments.• Handle patient scheduling and communicate appointment details effectively.• Provide support in maintaining compliance with healthcare regulations and standards.• Collaborate with healthcare professionals to streamline administrative workflows.• Assist in maintaining accurate patient records by applying knowledge of medical terminology.• Address inquiries from patients and staff regarding scheduling and administrative procedures. If you are interested in the role please apply and call us at (510) 470-7450
2026-02-20T00:00:00Z

Executive Administrative Assistant

Wilmington, DE
onsite
Permanent
55000 - 65000 USD / Yearly
Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications. Primary Responsibilities· Oversee office supply inventory· Process client invoices· Calendar Management· Monitor expenses· Answer incoming phone calls· Draft email correspondence and create presentations· POC to outside vendors· Identify areas for process improvements· Maintain petty cash· Provide reports to management
2026-02-24T00:00:00Z

Executive Administrative Assistant

Maple Grove, MN
onsite
Temporary
20.5865 - 23.837 USD / Hourly
We are looking for a detail-oriented Executive Administrative Assistant to join our team in Maple Grove. In this long-term contract position, you will play a key role in supporting executives through effective organization, communication, and administrative expertise. This is an onsite role requiring a proactive individual who can prioritize tasks and manage complex schedules efficiently. Responsibilities:• Coordinate and manage executive calendars, ensuring seamless scheduling of meetings and resolving conflicts.• Prepare, edit, and format various documents including presentations, reports, memos, and spreadsheets.• Handle sensitive and confidential information with discretion and a high level of attention to detail.• Organize and support board meetings by preparing agendas, distributing materials, and documenting minutes.• Track and manage expenses, submit detailed reports, and maintain organized filing systems.• Oversee office operations, including managing supplies and equipment, and supervising clerical staff when necessary.• Arrange and coordinate travel logistics, including booking flights, accommodations, and transportation, and preparing comprehensive itineraries.• Provide excellent customer service and build strong relationships with internal and external stakeholders.
2026-03-05T00:00:00Z

Executive Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary
32 - 36 USD / Hourly
This Executive Administrative Assistant position is designed for a professional who thrives in a fast-paced environment and understands the importance of organization, communication, and discretion at the executive level. The right candidate will recognize that administrative work is far more than scheduling meetings and answering emails. It is about anticipating needs before they arise, creating structure where there is complexity, and ensuring executives can operate at their highest level of productivity. This role offers the opportunity to work closely with senior leadership while gaining exposure to strategic initiatives, internal operations, and cross-department collaboration. You will become a trusted partner to leadership, managing priorities, coordinating key projects, and ensuring that the daily flow of business operations runs smoothly and efficiently. Key Responsibilities<ul><li>Manage complex executive calendars and scheduling</li><li>Coordinate meetings, travel, and internal events</li><li>Prepare reports, presentations, and executive correspondence</li><li>Track key initiatives and ensure deadlines are met</li><li>Maintain confidential information with professionalism and discretion</li><li>Serve as a liaison between executives and internal teams</li></ul>
2026-03-05T00:00:00Z

Executive Assistant

Whitehall, PA
onsite
Temporary
23 - 25 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to support senior management. This role requires exceptional communication and multitasking skills, strong attention to detail, and the ability to handle confidential information. The Executive Assistant will play a key role in facilitating daily operations and driving organizational efficiency. Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements for executives</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Serve as the primary point of contact between executives and internal/external stakeholders</li><li>Organize and prioritize incoming communication, ensuring timely responses</li><li>Assist with expense reporting and invoice processing</li><li>Plan and execute events, meetings, and special projects</li><li>Maintain a high level of professionalism and discretion</li></ul>
2026-02-13T00:00:00Z

Executive Assistant

Bath, MI
onsite
Permanent
55000 - 65000 USD / Yearly
Starting Salary: $55,000-65,000 annually Our client is seeking a full-time, direct hire Executive Assistant to join their team, who will provide essential administrative and clerical support to ensure smooth operations. This position involves managing various office functions, assisting with resident inquiries, and maintaining records, all while delivering outstanding customer service. The ideal candidate thrives in a fast-paced environment, is attentive to detail, organized, and dedicated to excellence. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executives, including scheduling, calendar management, and correspondence.</li><li>Greet and assist visitors, answer and direct phone calls, manage office email inboxes, and ensure a welcoming reception area.</li><li>Coordinate meetings, prepare agendas, take meeting minutes, and follow up on action items.</li><li>Handle incoming and outgoing mail, deliveries, and packages efficiently.</li><li>Manage office supply inventory and liaise with vendors for office maintenance and supplies.</li><li>Maintains employee benefits, human resource files, and processes bi-weekly payroll.</li><li>Maintain confidentiality of sensitive information at all times.</li><li>Support ad hoc projects and provide backup office administrative assistance as needed.</li></ul>
2026-03-03T00:00:00Z

Executive Assistant

Red Bank, NJ
onsite
Contract / Temporary to Hire
38 - 44 USD / Hourly
We are looking for a dedicated Executive Assistant to provide high-level support to the Finance Team. This position will work closely with the Chief Financial Officer, Head of Investor Relations, and Head of Strategy to ensure seamless operations and organizational efficiency within the department. Ideal candidates will possess exceptional organizational skills, professionalism, and a proactive mindset that fosters collaboration and anticipates needs. This is a contract opportunity with the potential for long-term employment. Responsibilities:• Manage complex calendars for finance leadership, ensuring prioritization of meetings and resolving conflicts proactively.• Assist with email management for the CFO, identifying high-priority communications and addressing urgent items.• Arrange detailed travel plans, including itineraries, logistics, and last-minute changes, for Finance leadership.• Prepare and track expense reports for the CFO, Head of Investor Relations, and Head of Strategy.• Organize logistics for investor meetings, earnings-related activities, and audit engagements.• Provide administrative support for Board of Directors meetings, such as scheduling, coordinating materials, and managing follow-ups.• Maintain office supplies and ensure readiness of computer hardware and printers for the Finance team.• Support large-scale meeting coordination and special projects for the Finance department as needed.• Collaborate with leadership to streamline operations and enhance team productivity.
2026-03-06T00:00:00Z

Executive Assistant

Lansing, MI
onsite
Temporary
17 - 19 USD / Hourly
We are looking for an Executive Assistant to join our team in Lansing, Michigan, on a contract basis. This position is ideal for someone who thrives in a fast-paced environment and enjoys managing logistics, coordinating events, and ensuring smooth operations. The role involves supporting leadership, organizing meetings, and contributing to the success of high-quality events. Responsibilities: • Facilitate scheduling by managing calendars, appointments, and meetings for the leadership team. • Process expense reports and maintain organized digital records. • Oversee operational expense tracking and collaborate with the finance team for accurate reporting. • Coordinate board meetings, staff functions, and special events, ensuring all logistical aspects are handled. • Manage event invitations, registrations, materials, and follow-up to deliver exceptional experiences. • Proofread and format presentations, documents, and internal communications with precision. • Document processes and assist in improving workflows for efficiency. • Serve as a point of contact for legislators, members, and partners while maintaining professionalism. • Utilize virtual meeting platforms, such as Zoom and Teams, to facilitate remote collaboration. • Support travel arrangements, including booking flights and accommodations, for executive meetings.
2026-03-05T00:00:00Z

Executive Assistant

Wilmington, NC
onsite
Contract / Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to executives in a fast-paced environment. This Contract to permanent position requires exceptional organizational skills and the ability to manage multiple priorities effectively. Based in Wilmington, North Carolina, this role offers the opportunity to work closely with leadership and contribute to the efficient operation of executive-level activities. Responsibilities: • Manage executive calendars, ensuring all appointments, meetings, and events are scheduled accurately and efficiently. • Arrange and book travel accommodations, including flights, hotels, and transportation, while adhering to company policies. • Coordinate detailed travel itineraries to ensure seamless travel experiences for executives. • Prepare and organize materials for executive meetings, including agendas, presentations, and reports. • Act as a liaison between executives and internal or external stakeholders, maintaining clear and detail-oriented communication. • Handle confidential information with utmost discretion and integrity. • Monitor and prioritize incoming communications, including emails and phone calls, ensuring timely responses. • Assist with special projects and administrative tasks as assigned by executives. • Ensure smooth coordination of day-to-day activities to support executive productivity. • Maintain accurate records and documentation related to executive activities.
2026-02-18T00:00:00Z

Executive Assistant

Wilmington, DE
onsite
Permanent
70000 - 110000 USD / Yearly
Job Title: Executive Assistant to President — On-Site (Delaware) Company: Confidential Technology & Services Company Employment Type: Full-time, Exempt (Salary), $70,000 - $110,000/Year About the Role We are seeking a seasoned Executive Assistant to support the President of a fast-moving technology and services organization. This role is a high-impact, hands-on partner to the President and will combine tactical calendar and travel management with strategic project coordination, cross-functional program oversight, and confidential communications support. You’ll translate executive priorities into clear action across the business and ensure timely follow-through. What You’ll Do<ul><li>Manage the President’s complex calendar and commitments with strategic prioritization.</li><li>Arrange domestic and international travel logistics and itineraries.</li><li>Prepare comprehensive briefing materials, meeting agendas, and decision frameworks.</li><li>Attend key meetings; capture decisions, action items, owners, and deadlines; and provide real-time executive summaries.</li><li>Serve as the President’s eyes and ears across the organization — identify trends, risks, and opportunities and proactively escalate issues with proposed solutions.</li><li>Maintain a centralized action tracking system and follow up to ensure commitments are completed.</li><li>Coordinate cross-departmental projects, especially those involving IT, engineering, platform operations, and technology partnerships.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li></ul>What We’re Looking For<ul><li>8+ years of experience providing senior executive support.</li><li>Proven ability to manage complex, ambiguous situations with minimal supervision.</li><li>Exceptional written and verbal communication skills; able to synthesize complex information for diverse audiences.</li><li>Strong project/program management skills — comfortable tracking multiple initiatives and driving accountability.</li><li>Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word).</li><li>Excellent organizational skills and ability to manage competing priorities.</li><li>Strong interpersonal presence; ability to build credibility and influence across all levels.</li></ul> Preferred<ul><li>Experience supporting a Group President, CEO, or similarly senior leader.</li><li>Background in financial services or technology organizations.</li><li>Familiarity with collaborative/productivity tools such as Slack, Jira/Shortcut, Figma, and Salesforce.</li></ul> Why Join Us<ul><li>Be a core partner to senior leadership at a technology-focused organization.</li><li>High-visibility role with meaningful impact on strategy and execution.</li><li>Collaborative, fast-paced environment where initiative and ownership are rewarded.</li></ul>How to Apply Please submit your resume and a brief cover letter highlighting relevant executive support and program management experience via LinkedIn Easy Apply or to the contact method listed on this job posting.
2026-02-09T00:00:00Z

Executive Assistant

Cedar Park, TX
onsite
Permanent
55000 - 67000 USD / Yearly
We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Cedar Park, Texas. In this role, you will provide critical support to the city manager and other senior staff by managing schedules, coordinating events, and preparing materials for meetings. This position requires someone with strong communication skills and the ability to adapt to a dynamic environment. Responsibilities: • Manage and maintain complex calendars for the city manager and senior staff, ensuring all appointments and meetings are accurately scheduled. • Prepare agendas, reports, and other documentation for city council meetings and other official events. • Act as a gatekeeper for the city manager by handling correspondence and prioritizing tasks. • Coordinate logistics for events, including scheduling, ordering meals, and ensuring all necessary materials are ready. • Provide office support by handling administrative tasks and maintaining organized records. • Attend evening council meetings and adjust work hours accordingly to accommodate late-night schedules. • Collaborate with the mayor and council members to deliver accurate and timely documentation. • Monitor inventory levels and handle asset tracking to ensure smooth operations. • Conduct annual physical inventory reviews and audits to maintain compliance. • Support the senior management team by assisting with additional tasks as required.
2026-03-02T00:00:00Z

Executive Assistant

Berwyn, PA
onsite
Contract / Temporary to Hire
33 - 33 USD / Hourly
We are looking for a highly organized and attentive Executive Assistant to join a team in Wayne, Pennsylvania. In this role, you will provide essential administrative support to executives within a collaborative and fast-paced environment. This is a Contract to permanent position with opportunities for career growth. Responsibilities:• Manage executive calendars, ensuring all appointments and meetings are scheduled effectively.• Coordinate comprehensive travel arrangements, including booking flights, accommodations, and transportation.• Prepare for executive meetings by organizing materials, agendas, and managing follow-ups.• Act as a liaison between executives and internal or external stakeholders, maintaining integrity and confidentiality.• Handle expense reports and reconciliation using tools like Concur.• Organize and prioritize incoming communication, ensuring timely responses and resolutions.• Support the team with various administrative tasks to enhance operational efficiency.• Maintain detailed records and documentation for internal tracking and reporting.• Collaborate with other executive assistants to foster a positive and supportive work environment.• Utilize software tools like Zoom and the Office Suite for scheduling, communication, and documentation.
2026-03-05T00:00:00Z

Executive Assistant

Kansas City, MO
onsite
Contract / Temporary to Hire
30 - 31.25 USD / Hourly
We are looking for a skilled and resourceful Executive Assistant for a client in Kansas City, Missouri. This is a contract-to-permanent opportunity where you will play a pivotal role in providing high-level support to Executive Management in the IT department. The ideal candidate will excel in handling confidential information, managing complex projects, and adapting to a dynamic work environment while maintaining professionalism and discretion. This is also a fully on-site postion. Responsibilities:• Manage and prioritize incoming and outgoing communications, ensuring timely action and follow-up.• Coordinate schedules, plan meetings, and arrange travel for Executive Management.• Organize and execute company events, ensuring all logistical details are handled seamlessly. • Maintain expense reporting for the executive, tracking against the overall budget and ensuring accuracy.• Act as a liaison with staff, vendors, and clients to foster effective communication and collaboration.• Oversee special projects from inception to completion, delivering results within deadlines.• Support administrative tasks and handle multiple priorities with efficiency and attention to detail.• Conduct research and analysis for sensitive or complex initiatives, providing actionable insights.• Adapt to changing priorities and ensure the executive’s needs are met promptly and professionally.
2026-03-03T00:00:00Z

Executive Assistant

Brookfield, IL
onsite
Temporary
35 - 37 USD / Hourly
We are looking for a dedicated and highly organized Executive Assistant to join a prominent nonprofit organization in Brookfield, Illinois. In this contract role, you will provide essential support to a Senior Vice President responsible for operations and guest-facing functions. This position offers an excellent opportunity to showcase your professionalism, communication abilities, and organizational expertise in a dynamic environment. Responsibilities:• Manage complex scheduling and calendars, ensuring seamless coordination of meetings and appointments.• Prepare agendas, materials, and follow-up actions for internal and external meetings.• Handle sensitive and confidential information with discretion and professionalism.• Draft, proofread, and edit correspondence, memos, and other communications.• Coordinate and track project deadlines, ensuring timely delivery of tasks and objectives.• Process expense reports, invoices, and purchase orders with accuracy.• Provide administrative and operational support to maintain efficient day-to-day workflows.• Collaborate with team members to ensure smooth execution of guest-facing functions.• Utilize Microsoft Outlook and Teams to streamline communication and scheduling. The salary range for this position is $35 to $37. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-03-05T00:00:00Z

Executive Assistant

Davenport, IA
onsite
Permanent
72000 - 100000 USD / Yearly
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized Executive Assistant to directly support our President so they can focus on driving the business forward.As an integral member of our team, you’ll enjoy a collaborative, close-knit work environment where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for annual company events, team-building activities, and celebrations that help you feel at home while developing rewarding relationships across the organization. Why You’ll Love It Here:<ul><li>Family-Owned Legacy: Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li>Collaborative and Supportive Team: Work alongside talented professionals in an energetic, fast-paced office. </li><li>Company Activities: From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li>Opportunities for Impact: Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul>Responsibilities:In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:<ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul>
2026-03-05T00:00:00Z

Executive Assistant

Saint Louis, MO
onsite
Temporary
0 - 0 USD / Yearly
Executive AssistantAre you an experienced administrative professional who thrives in a fast-paced, dynamic environment? Our company is seeking a reliable and proactive Executive Assistant to provide high-level support to senior leadership.Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements for executives</li><li>Prepare and proofread correspondence, presentations, and reports</li><li>Serve as a point of contact between executives, staff, and external partners</li><li>Support workflow automation initiatives across teams</li><li>Organize and maintain confidential files and records</li><li>Assist with event planning and logistics for internal and external meetings</li><li>Anticipate needs and perform special projects as assigned</li></ul>Why Work With Us?<ul><li>Be part of a collaborative and innovative environment</li><li>Exposure to cross-functional projects and process improvements</li><li>Competitive compensation and benefits</li><li>Professional growth and advancement opportunities</li></ul>If you are a proactive problem-solver eager to make an impact, we encourage you to apply. Submit your resume to join a team committed to operational excellence.Apply online or through our Robert Half app
2026-02-27T00:00:00Z

Executive Assistant

Houston, TX
onsite
Temporary
27.7115 - 32.087 USD / Hourly
We are looking for a skilled Executive Assistant to provide comprehensive administrative support to our Site Management Team in Houston, Texas. This long-term contract position requires exceptional organizational and communication skills to effectively manage travel arrangements, meetings, and various administrative tasks. The ideal candidate will play a key role in maintaining records, coordinating events, and ensuring seamless operations. Responsibilities: • Arrange and oversee travel plans for the Site Management Team, including booking flights, accommodations, and transportation. • Maintain and organize management files, records, and documentation for easy access and reference. • Schedule and coordinate meetings, prepare confidential briefings, and manage correspondence on behalf of the management team. • Provide administrative assistance to the Facilities Manager and other team members to ensure operational efficiency. • Track employee hours and generate required reports for accurate record-keeping. • Update training records and assist in maintaining compliance with company standards. • Support the planning and execution of industry conventions, congresses, and company events, both on-site and off-site. • Manage special projects and contribute to their successful completion as needed. • Act as a liaison with customers and service providers to address business-related requirements. • Perform other administrative duties as assigned to support the team.
2026-03-05T00:00:00Z

Executive Assistant

Santa Barbara, CA
onsite
Contract / Temporary to Hire
30 - 38 USD / Hourly
We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur. Responsibilities:• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.• Oversee travel arrangements and expense reporting using systems like Concur.• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.• Provide administrative support for special projects and events as needed.• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.• Uphold confidentiality and attention to detail in handling sensitive information.• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.
2026-03-05T00:00:00Z

Executive Assistant

Centennial, CO
onsite
Temporary
25 - 28 USD / Hourly
Executive Administrative Assistant The Executive Administrative Assistant will oversee and manage the executive administrative function for 2 senior executives. The Executive Assistant will work autonomously to establish and manage the processes and procedures that support the executive administrative activities of the business. The Executive Assistant uses discretion and independent judgement to respond to inquiries, advise executives, or negotiate terms and conditions within certain levels of authority that obligate the company or may affect its reputation or performance of its executives and independent directors. Essential Functions of the Job: • Works autonomously to establish and manage the processes and procedures that support the executive administration activities of the business including creating and maintaining a professional environment • Maintain positive and approachable atmosphere. • Manage both Senior Executive's calendar and independently schedule appointments and meetings that make the most efficient use of executive resources and align with the priorities of the business. • Represents the executive in response to internal and external inquiries. Utilizes strong business knowledge to correspond and has authority to act on the executive's behalf regarding administrative matters of significance. Typical interactions include other executives of the business & Team Members from all levels of the organization. Organizes, priorities, and directs certain request or inquiries to other executives within the company and follows up to ensure resolution. • Create, revise, and transmit correspondence including memos, letters, and reports originating from rough drafts, verbal instructions, and using independent judgement based on experience and knowledge of the business. • Process and approve invoices and prepare and audit Senior Executive's expense reports in compliance with company policies. • Prepare for high level executive activities including scheduling and facilitating on-site and off-site meetings, telephone and video conferences; manage meeting agendas and pre-reads; create expert presentations, oversee set-up, creation of meeting packets; make necessary travel arrangements for the Senior Executives. • Manage costs, contracts, and invoices associated with projects and/or meetings. Negotiates and makes decisions concerning fees and terms, within certain level of authority, that are in the best interest of the company. In addition, completing expense reports within a timely manner. • Perform general administrative duties as required. • Other duties as assigned by supervisor.
2026-03-05T00:00:00Z

Executive Assistant

Broomfield, CO
onsite
Permanent
90000 - 125000 USD / Yearly
Partnering with a rapidly growing SaaS company seeking an Executive Assistant to support a Sr. VP and 4 other executives. This is a critical role for an international business! This is a great team to be a part of. Benefits for the Executive Assistant includes unlimited PTO, 401k with 3% company match, medical/dental/vision coverage for both employees and dependents, 10 paid holidays, and more. Responsibilities include...• Coordinate and manage complex global calendars, ensuring optimal use of executive time for key business priorities.• Plan and organize travel itineraries and accommodations, making independent decisions to streamline schedules.• Lead and execute special projects from initiation to completion, including data analysis and collaboration with cross-functional teams.• Prepare and manage confidential materials for high-level meetings and strategic discussions.• Facilitate executive meetings by creating agendas, capturing minutes, and following up on actionable items.• Handle expense reporting with accuracy and attention to detail, ensuring compliance with company policies.• Act as a liaison between the executive team and other internal departments, fostering clear communication and collaboration.• Support the preparation of presentations and reports, ensuring they align with organizational objectives.• Maintain a strong understanding of company priorities to anticipate needs and proactively address challenges.
2026-02-24T00:00:00Z

Executive Assistant

Eugene, OR
onsite
Temporary
25 - 35 USD / Hourly
Our team is seeking a proactive, detail-oriented Executive Assistant to support our senior leadership. This person will play a key role in ensuring smooth daily operations for the executive team by managing schedules, coordinating travel, and handling a range of administrative functions. This position is ideal for someone who thrives in a fast-paced environment and wants to expand their administrative career with a collaborative and forward-thinking organization.Key Responsibilities:<ul><li>Oversee and organize executive calendars, schedule travel and meetings, and adjust appointments as priorities shift.</li><li>Support executive office operations by preparing documents for meetings, working with cross-functional teams, and participating in special projects when needed.</li><li>Record meeting notes and promptly share summaries with appropriate stakeholders.</li><li>Draft, edit, and proofread correspondence, reports, presentations, and other key documents.</li><li>Track office supply inventory and place orders to ensure all materials are available.</li></ul>
2026-02-26T00:00:00Z

Executive Assistant

Grand Canyon, AZ
remote
Contract / Temporary to Hire
36 - 38 USD / Hourly
We are looking for a skilled Executive Assistant to provide high-level administrative support in Grand Canyon, Arizona. This Contract to permanent position involves managing critical organizational tasks, supporting executive operations, and ensuring seamless coordination across various activities. The ideal candidate will excel in handling schedules, preparing materials, and facilitating communication with internal and external stakeholders. Responsibilities: • Manage executive calendars by scheduling meetings, appointments, and events to ensure optimal time management. • Coordinate travel arrangements, including booking flights, accommodations, and transportation for executives. • Prepare and organize meeting materials such as agendas, briefing notes, and research documents for staff, Board members, and donors. • Draft and oversee executive correspondence, acting as a liaison between internal departments and external partners. • Assist in planning and executing virtual and in-person events, including fundraising and donor engagement activities. • Organize and manage quarterly and special Board and Committee meetings, including agenda creation, material preparation, and minute-taking. • Attend all Board and committee meetings to record and distribute accurate minutes. • Maintain historical records of Board and Committee proceedings using tools like Board Effect. • Support governance processes by tracking member terms, collecting annual forms, and managing charters, policies, and orientation materials. • Collaborate with leadership to facilitate Board recruitment, onboarding, and engagement efforts.
2026-03-05T00:00:00Z