<p>We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in a fast-paced healthcare environment. This is a Contract to permanent position based in Memphis, Tennessee. The ideal candidate will thrive under pressure, demonstrate exceptional organizational skills, and possess advanced proficiency in Microsoft Office tools especially Excel. This role is fully onsite, offering the opportunity to work closely with executive leaders and contribute to important organizational initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars, scheduling executive meetings and ensuring seamless coordination.</p><p>• Arrange and oversee travel plans, including booking accommodations and creating itineraries.</p><p>• Prepare detailed presentations and reports using advanced Microsoft Excel and PowerPoint skills.</p><p>• Extract and analyze data from various systems, compiling information into Excel spreadsheets with pivot tables and formulas.</p><p>• Serve as a key point of contact for the Chief, addressing inquiries and ensuring priorities are handled efficiently.</p><p>• Provide guidance and assistance on travel logistics for senior leadership.</p><p>• Collaborate with high-level executives to support patient care and safety initiatives.</p><p>• Maintain discretion while handling sensitive information and communications.</p><p>• Adapt to a fast-paced environment with heavy responsibilities, ensuring deadlines and expectations are met.</p><p>• Identify opportunities to ask critical questions and clarify tasks to improve workflow.</p>
<p>We are looking for a dedicated Business Assistant to join our team in Charlotte, NC. This Contract to permanent position offers an excellent opportunity to support the daily operations of a thriving office. The ideal candidate will play a key role in ensuring a seamless experience for both patients and staff through exceptional organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients warmly upon arrival to create a positive and detail oriented first impression.</p><p>• Manage patient scheduling and records using Dentrix software.</p><p>• Coordinate and confirm appointments for multiple providers within the office.</p><p>• Process and file insurance claims, including follow-ups on outstanding claims and verification of benefits.</p><p>• Post payments from insurance companies and patients while handling accounts receivable efficiently.</p><p>• Discuss treatment plan costs and payment options with patients in a clear and supportive manner.</p><p>• Collaborate with team members and providers to implement systems that enhance office productivity.</p>
<p>We are looking for a detail-oriented Executive Assistant to a Chief Financial Officer to provide comprehensive support to senior leadership and departmental operations. This contract-to-permanent position is based in Los Angeles, California, within the healthcare industry, and requires an individual who thrives in a dynamic and fast-paced environment. The role involves managing schedules, coordinating communications, and ensuring departmental processes run smoothly while maintaining confidentiality and a high standard of conduct.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and distribute a variety of documents, including correspondence, reports, and presentations.</p><p>• Manage calendars by scheduling appointments, organizing meetings, and handling logistics for events.</p><p>• Attend meetings, take detailed minutes, and follow up on assigned action items promptly.</p><p>• Arrange travel plans, coordinate itineraries, and process expense reimbursements accurately.</p><p>• Maintain organized records, databases, and filing systems, both electronically and physically.</p><p>• Monitor and order departmental supplies, reconcile purchasing card statements, and ensure inventory is up to date.</p><p>• Provide backup support for reception or other administrative functions when required.</p><p>• Assist in planning and executing staff appreciation events and organizational activities.</p><p>• Collaborate with the Finance Department to coordinate meetings, prepare agendas, and track project milestones.</p><p>• Conduct research and compile data to support decision-making processes and departmental initiatives.</p>
<p>We are looking for an attentive Clinical Administrative Assistant to support our client's healthcare team with daily operations and exceptional patient service. This is a dynamic, multi-tasking role suited to a detail-oriented individual who thrives in a fast-paced environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Answer and route incoming calls, ensuring clear and professional communication at all times.</li><li>Serve as a liaison to coordinate updates, relay messages, and share information among patients and clinical staff.</li><li>Schedule clinician visits and adjust as needed, including rescheduling missed or unassigned appointments.</li><li>Maintain and update patient location, demographic data, and access status within our electronic medical records system (EMR).</li><li>Prepare, send, and distribute reports and documentation as directed.</li><li>Efficiently scan and manage patient health records and associated documents.</li><li>Coordinate admissions, track bed availability, and welcome visitors in the inpatient unit (IPU), following HIPAA compliance.</li><li>Handle continuous home care tracking, scheduling, and initial folder review during coverage periods.</li><li>Collect, compile, and tabulate necessary data for operational reporting.</li><li>Cross-train within the scheduling department and inpatient unit to provide coverage and support.</li></ul><p><br></p>
<p>We are seeking an experienced Senior Executive Assistant to provide high-level administrative support to the President within a dynamic and collaborative healthcare environment. This contract-to-permanent position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while maintaining a high standard of conduct. The role involves coordinating complex schedules, preparing business documents, and facilitating communication with internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage complex calendars, ensuring seamless scheduling for the President and senior executives.</p><p>• Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation.</p><p>• Prepare, audit, and submit expense reports with accuracy and attention to detail.</p><p>• Draft, revise, and edit business documents, presentations, and correspondence on behalf of executive leadership.</p><p>• Serve as a detail-oriented liaison between the President and internal teams, external partners, and stakeholders.</p><p>• Collaborate with other executive support staff to streamline administrative tasks and ensure efficiency.</p><p>• Facilitate executive meetings by preparing agendas, coordinating logistics, and documenting key outcomes.</p><p>• Maintain and update files and records using tools such as SharePoint and Dynamics 365.</p><p>• Manage sensitive information with confidentiality and discretion.</p><p>• Assist with special projects and initiatives as directed by executive leadership.</p>
We are looking for an experienced Executive Assistant to provide high-level administrative and executive support within our organization in Tucson, Arizona. This role requires exceptional organizational skills, a proactive mindset, and the ability to handle sensitive information with confidentiality. As a Contract-to-permanent position, this opportunity is ideal for someone seeking to grow within a dynamic and meticulous environment.<br><br>Responsibilities:<br>• Manage multiple executive calendars, ensuring optimal scheduling and prioritization.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Organize and prepare for meetings and conferences, including drafting agendas and setting up presentations.<br>• Maintain and organize office files, ensuring easy access and proper documentation.<br>• Process incoming correspondence and tasks, distributing them appropriately and ensuring timely follow-up.<br>• Create and revise PowerPoint presentations in collaboration with multiple stakeholders.<br>• Compile and analyze data to prepare reports and presentations for management.<br>• Draft clear and precise correspondence, memos, and meeting minutes, ensuring accuracy and clarity.<br>• Plan and manage appointments, events, and special projects as needed.<br>• Uphold compliance standards by safeguarding confidential information and managing secure healthcare transactions.
<p>We are looking for an experienced Executive Assistant to support senior leadership in a dynamic and fast-paced environment. This role requires a high level of organization, attention to detail, and the ability to anticipate needs while managing multiple priorities. The ideal candidate will excel in calendar management, travel coordination, and event planning, bringing a proactive and experienced approach to their work.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive-level calendars, ensuring seamless scheduling and prioritization of appointments.</p><p>• Coordinate complex domestic and international travel arrangements, including itineraries and logistics.</p><p>• Organize and oversee high-end events, such as executive dinners and special experiences.</p><p>• Assist with project coordination, ensuring deadlines are met and deliverables are completed.</p><p>• Act as a gatekeeper to protect leadership's time and focus, aligning activities with organizational priorities.</p><p>• Learn and adapt to existing processes before recommending improvements.</p><p>• Foster collaboration in a startup-style environment, taking initiative and embracing flexibility.</p><p>• Communicate effectively with internal and external stakeholders, maintaining an experienced and detail-oriented demeanor.</p><p>• Handle confidential information with discretion and integrity.</p><p>• Provide general administrative support to ensure smooth daily operations.</p><p><br></p><p>The salary range for this position is $100,000 to $150,000 + bonus.</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision (one plan 100% covered)</p><p>401k with match</p><p>Stock options</p><p>Unlimited PTO</p><p>6 paid holidays</p>
We are looking for a highly organized and meticulous Executive Assistant to join our team in Hazel Crest, Illinois. This contract position plays a crucial role in ensuring the smooth operation of daily business activities by providing exceptional administrative support to the President and the organization. The ideal candidate will possess strong communication skills, a proactive mindset, and the ability to manage multiple tasks efficiently. <br> Responsibilities: • Provide comprehensive administrative support to the President, including managing their calendar, scheduling meetings, and coordinating travel arrangements. • Prepare and organize board meeting materials, including schedules, minutes, and packets. • Take detailed meeting minutes for staff, administrative, and board meetings, and maintain accurate records. • Assist in the renewal processes for licensures and certifications by reviewing and updating policies and procedures. • Represent the organization at business and community meetings, ensuring clear and informed communication. • Offer technical support for platforms such as Zoom and telehealth systems to staff and administration. • Manage project timelines and supervise administrative tasks to ensure successful completion. • Maintain and organize documents with impeccable attention to detail. • Support the organization's outreach and development initiatives by participating in weekly staff meetings and community events. • Utilize Microsoft Office Suite, including Excel, PowerPoint, and Adobe Pro, to complete administrative tasks effectively. <br> The salary range for this position is $22 to $24/hr. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information.
We are looking for a dedicated Administrative Assistant to join our team in Mountain View, California. In this role, you will be the first point of contact for patients at the Health Center, ensuring a seamless and welcoming experience. This is a long-term contract position that requires a high level of professionalism, attention to detail, and excellent customer service skills.<br><br>Responsibilities:<br>• Serve as the first point of contact, assisting patients with check-in and check-out processes at the clinic.<br>• Manage scheduling tasks across multiple service lines to ensure smooth operations.<br>• Answer incoming calls promptly and provide accurate information or direct inquiries to the appropriate team member.<br>• Maintain organized and up-to-date documentation, including scanning, filing, and preparing correspondence.<br>• Support daily clinic operations by completing administrative tasks and ensuring compliance with confidentiality standards.<br>• Collaborate with clinical staff to ensure adherence to compliance protocols and uphold high service standards.<br>• Utilize Epic software to manage patient records and scheduling efficiently.<br>• Handle sensitive patient information with the utmost discretion and professionalism.<br>• Ensure the front desk area remains welcoming and organized for both patients and staff.
<p>We’re seeking a highly organized and proactive Executive Assistant to join a dynamic team and support the seamless execution of day-to-day operations for our executive leadership. The position will provide strategic support to the Chief Human Resources Officer and a few other Senior Vice Presidents. This role is ideal for someone who thrives in a fast-paced environment, is a strong communicator, and enjoys optimizing workflows, managing complex calendars, and coordinating high-visibility events to support executive priorities. This position works 4 days on-site and 1 day remote. Client offers medical, dental,vision, 401k, parental leave, disability, and PTO.</p><p>Recruiter: Connie Stathopoulos</p><p><strong> </strong></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Own and manage complex executive calendars</strong>, balancing competing priorities and ensuring alignment with strategic goals</li><li>Coordinate, schedule, and facilitate internal and external meetings, leadership offsites, client engagements, and high-profile events</li><li>Manage and streamline internal processes, including executive deliverables and project timelines</li><li>Collaborate cross-functionally to ensure executives are prepared with agendas, briefing materials, and key talking points</li><li>Track action items, deadlines, and initiatives, ensuring timely follow-up and completion</li><li>Support internal communications, such as drafting team updates or preparing materials for leadership meetings</li><li>Provide end-to-end event management, including logistics, vendor coordination, budget tracking, and on-site execution</li><li>Help manage key documents and resources, ensuring high standards of organization and confidentiality</li><li>Identify and implement process improvements for operational efficiency</li></ul>
<p>Robert Half Legal Permanent Placement is seeking a <strong>Legal Assistant </strong>for their midsized<strong> Hartford law firm</strong> client in the <strong>Trusts & Estates </strong>Department. This role provides high-level administrative support to the department chair and works closely with a collaborative team of attorneys and paralegals. In-office 5 days a week.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, schedule meetings, and maintain client contact information.</li><li>Prepare attorneys for meetings by organizing files and documents.</li><li>Track deadlines and ensure timely communication with clients.</li><li>Draft initial estate planning documents (wills, powers of attorney, healthcare directives, trusts) for attorney review.</li><li>Open, close, and maintain client files.</li></ul>
<p>The Staff Accountant/Executive Assistant will oversee day-to-day accounting functions while providing comprehensive administrative support to senior leadership. Responsibilities include managing financial records, processing payroll, preparing reports, and ensuring compliance with accounting standards, alongside scheduling meetings, coordinating travel, and handling confidential communications. This role requires exceptional organizational skills, strong attention to detail, and the ability to prioritize effectively in a fast-paced setting.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Maintain accurate financial records, including general ledger entries, reconciliations, and month-end close</li><li>Prepare financial statements, assist with budgeting, and support audits and compliance activities</li><li>Process accounts payable, accounts receivable, and payroll accurately and on time</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements for executives</li><li>Draft and review correspondence, reports, and presentations with a high level of professionalism</li><li>Handle confidential information with discretion and maintain effective communication between leadership and internal/external stakeholders</li><li>Support special projects and administrative tasks as needed to ensure smooth business operations</li></ul><p><br></p><p><strong>Salary Range</strong></p><ul><li><strong>$75,000 – $120,000</strong></li><li><strong>Bonus:</strong> Yes</li></ul><p><strong>Benefits</strong></p><ul><li><strong>Medical:</strong> 100% company-paid for employees; 50% for dependents</li><li><strong>Vision:</strong> Yes</li><li><strong>Dental:</strong> Yes</li><li><strong>Life & Disability Insurance:</strong> Yes</li><li><strong>Retirement Plans:</strong> Yes</li></ul><p><strong>Paid Time Off</strong></p><ul><li><strong>Paid Vacation:</strong> 4 weeks PTO</li><li><strong>Paid Holidays:</strong> 10 paid holidays</li><li><strong>Sick Leave:</strong> 5 days</li></ul>
<p>We are looking for a detail-oriented Executive Assistant to join our team in Westlake, Ohio. This is a fulltime permanent position with standard business hours. Someone with a strong Executive Assistant background is a MUST! </p><p><br></p><p>This role requires someone with strong attention to detail who can effectively manage administrative tasks, coordinate events, and support key stakeholders. The ideal candidate will excel in a dynamic environment, ensuring smooth operations and contributing to organizational success.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain calendars to streamline schedules effectively.</p><p>• Arrange travel plans, including booking flights, accommodations, and handling related logistics.</p><p>• Prepare and submit expense reports, ensuring accuracy and timely processing.</p><p>• Utilize systems like Concur to track receipts and manage financial details.</p><p>• Coordinate conferences and training events, handling logistics and participant arrangements.</p><p>• Serve as a point of contact for key stakeholders, ensuring efficient communication.</p><p>• Travel occasionally to support events and organizational needs as required.</p><p>• Perform personal assistance duties to support executive-level personnel.</p><p><br></p><p>They do offer a full benefits package; medical/dental/vision, paid holidays, 401K, bonus eligibility, PTO, sick days, and MORE!</p>
We are looking for a detail-oriented Administrative Assistant to support daily operations and ensure seamless workflow within our organization. This role is ideal for someone with healthcare experience who thrives in a fast-paced environment and can manage multiple tasks efficiently. Your contributions will play a vital role in maintaining organization and supporting business growth.<br><br>Responsibilities:<br>• Manage inbound and outbound calls with professionalism and efficiency.<br>• Coordinate schedules and appointments using calendar management tools.<br>• Perform data entry and maintain accurate records of administrative tasks.<br>• Handle email correspondence and respond promptly to inquiries.<br>• Assist with ordering office supplies and maintaining inventory.<br>• Provide receptionist support by greeting visitors and managing front desk duties.<br>• Scan and organize documents for easy access and record-keeping.<br>• Support business development efforts by preparing materials and coordinating meetings.<br>• Maintain basic office functions, ensuring a well-organized and productive environment.<br>• Collaborate with team members to streamline administrative processes.
<p>Robert Half is working with a reputable Healthcare Company who needs support in their San Bruno Location. Our client is on of the largest Healthcare Providers in the US. They<strong> </strong>partner with employers, unions, and health plans to serve their people. They are committed to empowering members to live happier, healthier lives.</p><p><br></p><p>We are looking for a skilled Administrative Assistant to join our team in San Bruno, California. In this long-term contract position, you will play a key role in providing exceptional front-line support at the Health Center. Your responsibilities will include ensuring smooth clinic operations, delivering outstanding customer service, and assisting with various administrative tasks.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet patients professionally and facilitate efficient check-in and check-out processes.</li><li>Manage and coordinate scheduling across multiple service lines.</li><li>Handle incoming calls with courtesy and provide accurate information or assistance.</li><li>Maintain organized and up-to-date documentation, including scanning, filing, and correspondence.</li><li>Support daily clinic operations by performing administrative tasks and maintaining a clean workspace.</li><li>Uphold confidentiality and compliance standards in accordance with clinical environment requirements.</li><li>Assist with the preparation of reports and other necessary documentation.</li><li>Ensure seamless communication between patients, staff, and other stakeholders.</li><li>Utilize Epic software for scheduling and documentation purposes.</li><li>Contribute to a positive and welcoming environment for all visitors and staff.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant II to join our client's team in Hillsboro, Oregon. In this long-term contract position, you will play a critical role in ensuring seamless operations by providing administrative support and serving as the primary point of contact for clients and visitors. This role offers an excellent opportunity to contribute to health programs and maintain efficient workflows in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist clients, ensuring they are directed appropriately and not left unattended, while maintaining a welcoming and secure environment.</p><p>• Register clients for appointments using Epic EMR, verifying their information for accuracy and compliance.</p><p>• Provide comprehensive answers to patient inquiries about appointments, records, and services to minimize barriers to accessing care.</p><p>• Screen and route incoming calls, including urgent and sensitive matters, to the appropriate staff or department.</p><p>• Triage time-sensitive calls from medical providers to ensure timely responses and prevent delays in service delivery.</p><p>• Process incoming invoices by reviewing for accuracy, verifying required documentation, and obtaining necessary approvals.</p><p>• Assign invoices to the correct purchase orders and budget codes, tracking payment status to avoid late fees.</p><p>• Maintain continuous coverage at the front desk, managing walk-ins, deliveries, and urgent administrative needs.</p><p>• Monitor visitor activity at the building entry point to uphold security and safety protocols.</p><p>• Support operational continuity by handling scheduling, intake tasks, and other administrative responsibilities to assist senior staff.</p>
<p>A well-established general contracting firm with over four decades of experience is seeking a<strong> Part Time Accounting Clerk / Administrative Assistant</strong> to join its dynamic office team. This role is ideal for someone who is detail-oriented, organized, and enjoys supporting multiple departments in a fast-paced environment. <strong>This is a part time and in office role, between 25-30 hours a week. </strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage front desk operations including answering and routing calls</li><li>Handle incoming and outgoing mail, including certified and priority shipments</li><li>Assist with accounts payable tasks such as filing invoices and preparing checks</li><li>Support payroll processing and reporting, including certified payroll submissions</li><li>Prepare job folders and generate reports for project management</li><li>Coordinate subcontractor documentation including waivers and W9s</li><li>Maintain vendor records and follow up on outstanding documentation</li><li>Assist with badging and compliance tasks for field personnel</li><li>Organize and archive financial and project files at year-end</li><li>Track and file job applications and resumes</li><li>Order and manage office supplies</li><li>Perform general clerical duties and support special projects as needed</li></ul><p><br></p><p><strong>SALARY RANGE: </strong>$22.00 - $24.00 per hour</p><p><br></p><p><strong>BENEFITS OFFERED:</strong></p><p>- Healthcare Benefits: Medical, Dental, and Vision</p><p>- Other Insurance: Life insurance</p><p>- Retirement Plan: What type – 401K plan</p><p>- PTO: 2 weeks paid time off</p>
<p>Our client seeking a detail-oriented Medical Administrative Assistant with prior experience in handling authorizations and pre-certifications for surgical procedures. The ideal candidate will be proficient in insurance verification, scheduling, and possess strong administrative and organizational skills to support our doctors and patients.</p><p>Key Responsibilities:</p><ul><li>Process and manage prior authorizations and pre-certifications for surgeries.</li><li>Verify patient insurance coverage, benefits, and coordinate with payers to assure approvals for scheduled treatments.</li><li>Schedule patient appointments, surgeries, and follow-ups, ensuring efficient workflow and accurate calendar management.</li><li>Communicate effectively with patients, insurance companies, medical providers, and other clinic staff.</li><li>Maintain detailed and accurate patient records in compliance with HIPAA and clinic policies.</li><li>Prepare and submit documentation required for insurance claims and authorizations.</li><li>Provide general administrative support including phone coverage, patient check-in/check-out, filing, faxing, and office correspondence.</li><li>Assist with billing inquiries and act as a liaison between patients and the billing department to resolve issues promptly.</li><li>Support neurosurgeons and clinical staff with logistics and necessary paperwork for pre- and post-surgical processes.</li></ul><p><br></p><p><br></p>
We are looking for an experienced Administrative Assistant to join our team in Hackensack, New Jersey. This is a contract position within the non-profit sector, requiring a detail-oriented individual who thrives in a fast-paced environment. The ideal candidate will bring exceptional organizational skills and a proactive approach to supporting operations, ensuring compliance and quality standards are met.<br><br>Responsibilities:<br>• Communicate directly with families to provide assistance and address concerns with courtesy and empathy.<br>• Handle complaints and de-escalate situations effectively, ensuring appropriate follow-up by relevant team members.<br>• Review and audit family and youth charts monthly to confirm the timeliness, quality, and compliance of service delivery.<br>• Develop and compile quarterly reports based on collected data to support organizational goals.<br>• Process family medical record requests as directed by the Compliance Supervisor, maintaining strict confidentiality.<br>• Ensure compliance matters are handled discreetly and securely, adhering to all organizational policies.<br>• Manage multiple high-priority assignments independently while maintaining efficiency and accuracy.<br>• Utilize strong organizational and time management skills to meet deadlines and optimize resources.<br>• Support ongoing quality improvement efforts and contribute to the development of creative solutions.<br>• Foster productive and collaborative relationships with team members and stakeholders.
We are looking for a dedicated Administrative Assistant to join our healthcare team in Washington, District of Columbia. In this long-term contract position, you will play a vital role in ensuring smooth office operations, supporting staff, and delivering excellent service. This opportunity is ideal for someone with strong organizational skills and a proactive attitude.<br><br>Responsibilities:<br>• Manage daily administrative tasks to ensure seamless office operations.<br>• Answer incoming calls professionally and direct inquiries to the appropriate personnel.<br>• Maintain accurate records and perform data entry with attention to detail.<br>• Greet visitors and serve as the first point of contact for the organization.<br>• Coordinate schedules and assist with meeting arrangements.<br>• Organize and maintain office supplies and ensure availability for staff.<br>• Compile reports and provide clerical support to various departments.<br>• Handle correspondence and communication in a timely and efficient manner.<br>• Support team members with ad hoc tasks as needed.
We are looking for a detail-oriented Administrative Assistant to join our team in Miami Beach, Florida. In this long-term contract position, you will play a vital role in ensuring efficient front desk operations while providing exceptional support to both staff and patients. This role requires strong organizational skills and the ability to handle administrative tasks with professionalism and discretion.<br><br>Responsibilities:<br>• Welcome patients upon arrival and assist them with the check-in process.<br>• Maintain an organized and tidy reception and front desk area.<br>• Address patient inquiries regarding appointments and instructions with clarity and professionalism.<br>• Collect payments and ensure patient information is accurately updated.<br>• Manage patient files, perform basic record-keeping, and support staff with administrative tasks.<br>• Prepare charts and collaborate with the team on various office tasks.<br>• Keep track of office supplies and ensure medical inventory is well-organized.<br>• Adhere to organizational policies to safeguard patient confidentiality and privacy.
We are looking for a motivated Tax Administrative Assistant to join our team in Troy, New York. This is a contract-to-permanent position offering a competitive hourly rate and benefits, including medical, dental, and vision coverage as well as paid time off. The role involves supporting tax preparation services while serving as the first point of contact for clients, making attention to detail and excellent communication skills essential. Ideal candidates should have prior experience in the financial field and be ready to contribute during the busy tax season.<br><br>Responsibilities:<br>• Assist in preparing and organizing individual tax returns, including reviewing tax documents for accuracy.<br>• Serve as the primary point of contact for clients, ensuring a welcoming and detail-oriented experience.<br>• Utilize CRM systems to manage client data efficiently and maintain accurate records.<br>• Work closely with the team to ensure all required tax forms, such as 1099s, are completed and submitted on time.<br>• Provide administrative support for tax-related tasks, including document filing and data entry.<br>• Collaborate with financial advisors to address client inquiries and ensure smooth operations during tax season.<br>• Stay up-to-date on tax regulations and procedures to provide informed support.<br>• Manage scheduling and communication for client appointments, especially during peak tax periods.<br>• Assist in transitioning responsibilities as the office ownership changes and adapt to evolving processes.
<p>Our client, a growing <strong>healthcare organization</strong>, is seeking a detail-oriented <strong>Human Resources Assistant</strong> to join their collaborative HR team. This hybrid role offers the opportunity to support essential HR functions while contributing to a mission-driven environment that values patient care and employee well-being.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and clerical support to the HR department.</li><li>Assist with onboarding, new hire paperwork, and benefits enrollment.</li><li>Maintain employee files and ensure confidentiality of sensitive information.</li><li>Support payroll preparation and timekeeping corrections as needed.</li><li>Respond to general HR inquiries from employees and managers.</li><li>Coordinate interviews, background checks, and credential verifications.</li><li>Assist with HR reporting and compliance documentation.</li></ul>
<p>We are looking for a highly organized Administrative Assistant to join our team in Long Beach, California. This contract position focuses on providing comprehensive administrative support and ensuring smooth daily operations within a healthcare and social assistance environment. Ideal candidates will demonstrate strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls professionally, ensuring inquiries and requests are addressed promptly.</p><p>• Perform accurate data entry and maintain organized records for administrative purposes.</p><p>• Coordinate events, including charity and community initiatives, to support organizational goals.</p><p>• Assist with general office duties, such as scheduling, filing, and maintaining supplies.</p><p>Some experience with marketing </p><p>• Serve as the first point of contact for visitors, providing excellent reception and support.</p><p>• Collaborate with team members to execute fundraising and philanthropic activities.</p><p>• Manage calendars and appointments to ensure efficient scheduling.</p><p>• Support the use of software tools, including Raiser's Edge and Blackbaud, for event coordination and data management.</p><p>• Prepare reports and presentations to assist with decision-making processes.</p><p>• Contribute to the planning and execution of community and healthcare-related events.</p>
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our team on a contract basis in Lisle, Illinois. This role is ideal for someone who excels at multitasking and is eager to support business operations through effective organization and communication. The selected candidate will play a vital role in ensuring smooth administrative processes while collaborating with team members.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough online research to gather, verify, and compile essential business information.</p><p>• Present research findings in well-organized formats, such as reports or presentations.</p><p>• Coordinate and schedule meetings, prepare agendas, and record detailed minutes.</p><p>• Manage both digital and physical filing systems to ensure easy access to documents.</p><p>• Assist in preparing, proofreading, and formatting business documents with precision.</p><p>• Provide comprehensive administrative support to team members as required.</p><p>• Maintain professionalism while answering inbound calls and handling receptionist duties.</p><p>• Perform accurate data entry tasks to update and maintain records.</p><p>• Utilize tools like Microsoft Office Suite and Google Workspace to complete assignments efficiently.</p><p><br></p><p>The salary range for this position is $19 to $22. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <u>roberthalf.gobenefits.net</u> for more information.</p>
