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424 results for Medical Executive Assistant jobs

Medical Administrative Assistant

Auburn, WA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Position OverviewWe are seeking a professional and patient-focused Medical Administrative Assistant for a temporary onsite opportunity in Federal Way, WA. This role is responsible for supporting the daily administrative operations of a busy healthcare office while ensuring an exceptional experience for patients, providers, and staff. The ideal candidate will possess strong communication skills, the ability to multitask in a fast-paced environment, and experience handling medical office administrative functions, including scheduling, patient registration, documentation, and insurance verification. Key Responsibilities<ul><li>Greet patients and visitors in a professional and welcoming manner.</li><li>Answer and direct incoming phone calls while providing excellent customer service.</li><li>Schedule, confirm, and coordinate patient appointments.</li><li>Register patients and update demographic, insurance, and medical information.</li><li>Verify insurance eligibility and obtain authorizations as needed.</li><li>Maintain accurate patient records and ensure documentation is complete.</li><li>Process referrals, medical records requests, and provider correspondence.</li><li>Collect copays and assist with basic billing-related inquiries.</li><li>Manage incoming faxes, mail, and electronic communications.</li><li>Coordinate with providers, clinical staff, and patients to support efficient office operations.</li><li>Ensure compliance with HIPAA and confidentiality requirements.</li><li>Provide general administrative support and assist with special projects as assigned.</li></ul>
2026-08-17T00:00:00Z

Medical Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
20 - 22 USD / Hourly
Medical Admin AssistantSeeking a detail-oriented and proactive Administrative Assistant for a contract position to support our fast-paced Boca Raton office. If you excel in administrative tasks, have outstanding phone confidence, and can quickly intake and process information, we want to hear from you! Key Responsibilities: Monitor and manage a high volume of emails with professionalism and attention to detail.Answer incoming calls with strong phone presence, addressing inquiries promptly and accurately.Intake, document, and organize detailed information.Assist with scheduling, data entry, and additional administrative tasks as needed.Collaborate with team members to ensure smooth daily operations.
2026-08-20T00:00:00Z

Medical Administrator

Jersey City, NJ
onsite
Temporary to Hire
19.7885 - 25 USD / Hourly
We are looking for an experienced Medical Administrator to help keep a busy healthcare office running smoothly in New Jersey. This contract opportunity with the potential for a long-term role is well suited for someone who enjoys working directly with patients while also managing essential front-office and clinical support activities. The ideal candidate brings strong organizational skills, sound judgment, and the ability to handle multiple priorities in a fast-paced medical setting. Responsibilities: • Welcome patients upon arrival, manage the check-in and check-out process, and create a supportive and well-organized office experience. • Handle incoming phone calls, address routine questions, and direct messages to the appropriate clinical or administrative team members. • Coordinate appointment scheduling by arranging new visits, confirming upcoming appointments, and updating changes as needed. • Maintain complete and accurate patient information, including demographic details, medical documentation, and record updates within the electronic medical record system. • Review insurance coverage, confirm eligibility, and assist with referrals or prior authorizations to support timely patient care. • Communicate effectively with providers, pharmacies, insurance representatives, and outside medical offices to support continuity of care. • Process documentation tasks such as record requests, scanning, filing, and faxing while ensuring materials are organized and accessible. • Provide Medical Assistant support when needed by preparing patients, assisting with exam room readiness, and helping providers maintain efficient patient flow. • Support daily office operations by resolving patient concerns, protecting confidential information, and completing administrative duties with accuracy and care.
2026-08-19T00:00:00Z

Executive Administrative Assistant

Columbus, OH
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an experienced Executive Administrative Assistant to provide high-level support to senior leadership and help keep priorities, communications, and governance activities running smoothly in Columbus, Ohio. This Long-term Contract position is ideal for someone who excels at managing complex calendars, coordinating board-related activities, and handling sensitive information with professionalism and discretion. The role will partner closely with executive leadership to streamline day-to-day operations, prepare key materials, and support important organizational initiatives. Responsibilities: • Manage a dynamic executive calendar by arranging meetings, resolving scheduling conflicts, and coordinating appointments with internal and external stakeholders. • Organize meeting logistics from start to finish, including agenda preparation, distribution of materials, virtual meeting setup, and participant communication. • Draft, format, and prepare correspondence, reports, presentations, and other documents needed to support executive priorities. • Monitor deadlines, commitments, and follow-up items to help leadership stay informed and on schedule with critical actions. • Coordinate travel plans, registrations, itineraries, and related arrangements as needed for executive leadership. • Maintain secure and well-organized records, files, and confidential documents related to executive and board activities. • Act as a key point of coordination between leadership and staff, board members, community partners, funders, and other external contacts. • Provide administrative support for board and committee operations, including scheduling meetings, preparing materials, recording minutes, and tracking decisions and action items. • Assist with board onboarding, retreats, trainings, and special projects while ensuring governance documents remain current and accessible. • Contribute to internal meetings, planning sessions, and special assignments while supporting a collaborative, respectful, and accountable workplace culture.
2026-09-01T00:00:00Z

Executive Administrative Assistant

Concord, NH
onsite
Temporary to Hire
26 - 28 USD / Hourly
We are looking for an Executive Administrative Assistant to support senior leadership in Concord, New Hampshire. This Contract to permanent opportunity is ideal for someone who excels at keeping schedules organized, managing logistics, and ensuring day-to-day executive operations run smoothly. The right candidate will bring strong coordination skills, sound judgment, and a detail-focused presence in a fast-paced environment. Responsibilities: • Manage complex executive calendars, prioritize scheduling requests, and ensure appointments are aligned with business needs. • Arrange domestic and/or business travel plans, including itineraries, reservations, and related logistics for leadership team members. • Coordinate travel details from start to finish, confirming schedules and adjusting plans as needed to support changing priorities. • Organize executive meetings by preparing schedules, securing meeting spaces, and helping ensure all participants have needed materials. • Serve as a key administrative partner to executives by anticipating needs, tracking commitments, and supporting daily workflow. • Maintain clear communication with internal and external contacts to support scheduling, travel coordination, and meeting planning.
2026-09-01T00:00:00Z

Executive Assistant

Seaside, CA
onsite
Temporary to Hire
30 - 32 USD / Hourly
We are looking for an Executive Assistant to join a fast-paced audio visual company serving hotel and corporate clients in California. This contract opportunity is ideal for a proactive individual who can provide high-level administrative and operational support while keeping priorities organized across a busy business. The role combines executive support, office coordination, and project-related assistance for leadership, requiring sound judgment, strong communication, and the ability to adapt quickly as needs change. Responsibilities: • Manage calendars, coordinate meetings, and keep leadership schedules aligned with changing business priorities. • Arrange business travel, including hotel bookings, itineraries, and related logistics for executives and team members. • Support employee onboarding and assist with coordination involving contractors and external partners. • Track receipts, organize documentation, and help ensure payables are properly matched to purchase orders. • Order equipment and office supplies while maintaining organized records and filing systems. • Provide day-to-day office support, including conference preparation, errands, food pickup, and general workplace coordination. • Assist leadership with project follow-up by monitoring action items and helping drive completion of outstanding tasks. • Contribute ideas for improving administrative workflows and creating more efficient internal processes.
2026-08-31T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
<ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate internal and external communications.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as assigned</li></ul>
2026-08-31T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary / Contract
28.538 - 33.044 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles competing priorities with sound judgment, and communicates with professionalism at all times. The role requires strong coordination skills, discretion with sensitive information, and the ability to keep executive operations running smoothly across meetings, travel, projects, and administrative activities. Responsibilities: • Oversee a complex executive calendar, arrange meetings based on business priorities, and resolve scheduling conflicts with minimal disruption. • Monitor incoming requests and correspondence, respond promptly when appropriate, and keep leadership informed of urgent matters and required follow-up actions. • Prepare for executive and stakeholder meetings by organizing agendas, gathering supporting materials, and capturing clear meeting notes with action items, owners, and timelines. • Maintain organized records of corporate documents, reports, and other important files, ensuring materials can be retrieved quickly when needed. • Act as a point of coordination for legal-related administrative matters by managing confidential documentation, fulfilling attorney requests, tracking deadlines, and reviewing invoices for accuracy. • Support assigned projects by documenting requirements, coordinating communication among stakeholders, tracking progress against timelines and scope, and compiling status updates. • Arrange meeting logistics for investors, attorneys, affiliates, and visitors, including directions, parking details, hospitality, and presentation support as needed. • Handle domestic and international travel planning, including flights, lodging, ground transportation, and itinerary coordination. • Provide additional executive support with personal errands, shipments, deliveries, event logistics, and gift coordination as requested.
2026-09-01T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
The Executive Assistant provides high-level, confidential administrative and operational support to senior leadership. This role manages complex calendars, coordinates meetings and events, prepares executive communications and materials, and supports departmental operations, including budget administration and office logistics. Serving as a key point of contact for internal and external stakeholders, the Executive Assistant helps drive the successful execution of projects and strategic initiatives in a fast-paced environment. <ul><li>Provide executive support to the Vice President, Chief Operations & Finance Officer, including calendar management, travel coordination, correspondence, and member communications.</li><li>Assist with budget oversight by coordinating documentation, reviewing expense reports, and processing check requests and credit card statements.</li><li>Maintain and manage the contract database in partnership with the Senior Director of Finance.</li><li>Provide administrative support to board committees and membership affinity groups associated with the Vice President, Chief Operations & Finance Officer.</li><li>Respond to member inquiries and requests on behalf of the Vice President, Chief Operations & Finance Officer.</li><li>Maintain executive records, contact databases, distribution lists, and other administrative systems in collaboration with Member Services.</li><li>Participate in training initiatives and adopt new processes, technologies, and best practices to support organizational effectiveness.</li><li>Handle highly confidential finance, board, and employee-related information with discretion and professionalism.</li></ul>
2026-08-26T00:00:00Z

Executive Assistant

Tarrytown, NY
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support in a fast-paced environment that requires strong attention to detail in Tarrytown, New York. This Long-term Contract opportunity is ideal for someone who excels at managing complex schedules, coordinating travel, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the flexibility to respond to time-sensitive scheduling updates, including occasional after-hours adjustments. Responsibilities: • Oversee and maintain an executive calendar, ensuring meetings, priorities, and schedule changes are managed accurately and efficiently. • Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics. • Coordinate executive meetings by preparing schedules, confirming attendance, and helping ensure all details are in place. • Serve as a central point of coordination for scheduling updates, responding promptly to changes and urgent requests when needed. • Support day-to-day executive operations by tracking commitments, resolving scheduling conflicts, and keeping activities well organized. • Facilitate communication across internal and external stakeholders to ensure appointments and travel plans run smoothly.
2026-08-27T00:00:00Z

Executive Assistant

Indianapolis, IN
onsite
Temporary / Contract
27 - 36 USD / Hourly
Position SummaryThe Executive Assistant provides high-level administrative support to senior leaders and helps ensure smooth day-to-day operations. This role manages calendars, coordinates meetings and travel, prepares correspondence and reports, handles confidential information, and serves as a key point of contact for internal and external stakeholders. Key Responsibilities<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments. </li><li>Arrange travel, prepare itineraries, and process expense reports. </li><li>Prepare correspondence, presentations, reports, and other administrative documents. </li><li>Organize meetings, including agendas, materials, room logistics, and follow-up action items. </li><li>Serve as a liaison between executives, employees, clients, and external partners. </li><li>Maintain confidential records and handle sensitive information with discretion. </li><li>Support special projects and help improve administrative processes and workflows. </li><li>Monitor priorities and help ensure executives are prepared for meetings and deadlines. </li></ul>
2026-08-31T00:00:00Z

Executive Assistant

Long Island City, NY
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an Executive Assistant to support a fast-moving, project-driven environment in Long Island City, New York. This Long-term Contract position is ideal for someone who takes initiative, keeps complex workstreams organized, and helps projects progress without needing constant direction. The role blends executive support, coordination, and operational follow-through, requiring strong judgment, effective communication, and the ability to manage competing priorities with confidence. Responsibilities: • Oversee several client engagements at once, keeping each assignment organized, current, and advancing according to timelines and deliverables. • Maintain consistent communication with clients, vendors, suppliers, and internal teams to secure updates, close open items, and prevent delays. • Arrange pickups, deliveries, and service visits while preparing detailed work orders and ensuring scheduling details remain accurate. • Gather pricing, product availability, and lead-time information from external partners for materials, components, and specialized services. • Source project-related materials, request samples when needed, and coordinate purchasing to ensure timely availability for upcoming work. • Track incoming items and project materials, confirming they are properly logged and matched to the correct client or assignment. • Prepare customer-facing quotes and proposals, monitor pending approvals, and follow up to keep decisions and work moving forward. • Maintain organized records covering correspondence, pricing, schedules, approvals, action items, and project status updates. • Address client questions and issues professionally, investigate missing information, and resolve concerns or escalate when appropriate. • Support financial and administrative workflows by reviewing documentation for invoicing accuracy, assisting with vendor invoice processing, and identifying ways to improve office procedures and coordination practices.
2026-09-03T00:00:00Z

Executive Assistant

Dunmore, PA
onsite
Temporary to Hire
23 - 25 USD / Hourly
Are you a proactive, detail-oriented professional who thrives in a fast-paced environment? Robert Half is partnering with a growing organization to find an experienced Executive Assistant to support senior leadership and help drive day-to-day business operations. This is an excellent opportunity for someone who enjoys managing multiple priorities, anticipating needs, and serving as a trusted partner to executive leadership. Key Responsibilities<ul><li>Provide high-level administrative support to executive leadership</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange travel, prepare itineraries, and process expense reports</li><li>Draft, proofread, and edit correspondence, reports, presentations, and other business documents</li><li>Serve as a point of contact between executives, internal teams, and external stakeholders</li><li>Coordinate meetings, prepare agendas, and take meeting notes as needed</li><li>Maintain confidential information with discretion and professionalism</li><li>Assist with special projects, event planning, and office initiatives</li><li>Organize and maintain electronic and physical files</li><li>Track deadlines and ensure timely follow-up on key action items</li></ul>
2026-09-02T00:00:00Z

Executive Assistant

New Haven, CT
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
Executive Assistant to the CEO (non-profit organization)Direct-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. ** Fully onsite role, 5 days per week in the office position ** Robert Half is partnering with a respected mission-driven organization to identify an experienced Executive Assistant who will serve as a key partner to the CEO and leadership team.This is a high-impact role for a polished, proactive professional who excels at keeping executives organized, informed, and focused on top priorities. The Executive Assistant will play an essential role in managing day-to-day operations for the CEO, supporting board activity, coordinating high-level communications, and helping drive follow-through across important initiatives. Main Responsibilities:<ul><li>Serve as a strategic right hand to the CEO, managing a busy schedule and helping prioritize competing demands.</li><li>Coordinate meetings, travel, events, and key engagements with internal and external stakeholders.</li><li>Prepare meeting materials, briefing documents, presentations, and follow-up items to keep priorities moving forward.</li><li>Support Board of Directors operations, including meeting logistics, agendas, materials, minutes, and board communications.</li><li>Track projects, deadlines, and action items across multiple initiatives to ensure strong execution and accountability.</li><li>Draft correspondence and help maintain strong communication with partners, donors, community leaders, and other key contacts.</li><li>Improve administrative systems, filing processes, and workflows to increase efficiency and organization.</li><li>Handle sensitive information with a high level of professionalism, judgment, and discretion.</li></ul> Our client offers a salary range of $60-80k depending on experience, and they also have a very strong benefits package that includes low premium medical/dental/vision plans, 401k match, and 2+ weeks of paid time off. For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com. All inquiries will remain confidential.
2026-08-14T00:00:00Z

Executive Assistant

West Palm Beach, FL
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a polished, resourceful, and highly organized Executive Assistant to provide high-level administrative support to senior leadership. In this role, you will be responsible for managing complex schedules, coordinating meetings and travel, preparing reports and presentations, and ensuring day-to-day operations run efficiently. The ideal candidate is proactive, detail-oriented, and able to handle sensitive information with professionalism and discretion. Based on general knowledge.Key Responsibilities<ul><li>Provide direct administrative support to one or more executives, helping manage priorities and daily operations. Based on general knowledge.</li><li>Coordinate complex calendars, schedule internal and external meetings, and resolve scheduling conflicts efficiently. Based on general knowledge.</li><li>Arrange domestic and international travel, including flights, accommodations, itineraries, and expense reporting. Based on general knowledge.</li><li>Prepare and edit correspondence, presentations, meeting agendas, reports, and other business documents. Based on general knowledge.</li><li>Serve as a liaison between executives, employees, clients, and external partners, maintaining professionalism at all times. Based on general knowledge.</li><li>Track deadlines, monitor follow-up items, and help keep projects and initiatives moving forward. Based on general knowledge.</li><li>Organize meetings, events, and conference calls, including logistics, materials, and meeting notes when needed. Based on general knowledge.</li><li>Maintain confidential records and handle sensitive business information with a high degree of discretion. Based on general knowledge.</li><li>Support special projects and provide general administrative as</li></ul>
2026-08-31T00:00:00Z

Executive Assistant

Orlando, FL
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for an Executive Assistant to support senior leadership and help keep daily operations organized, efficient, and on track in Orlando, Florida. This role combines high-level administrative coordination with executive communication, meeting management, travel planning, and business support activities. The ideal candidate is highly organized, exercises sound judgment, and can manage sensitive information while balancing multiple priorities in a fast-paced service environment - ideally within defense or manufacturing. Responsibilities:• Manage the President’s schedule and coordinate competing priorities to ensure leadership time is aligned with key business objectives.• Maintain executive calendars, company-wide scheduling needs, and critical follow-up items so decisions and deliverables move forward on time.• Organize leadership visits by preparing meeting logistics, presentations, catering, visitor materials, and related support activities.• Coordinate board meetings, executive sessions, and leadership off-site events, including agenda preparation, presentation support, and documentation of outcomes.• Prepare, edit, and distribute executive correspondence, reports, and presentation materials for internal and external stakeholders.• Arrange domestic and international travel plans, including itineraries and related logistics, with attention to efficiency, policy compliance, and cost control.• Process executive expenses, invoices, credit card reconciliations, and telecommunications account administration in accordance with company procedures.• Support regulatory and internal compliance activities, including coordination related to foreign visitor processes and protection of confidential business information.• Act as a central point of contact for executive leadership, helping manage communication flow and maintain productive stakeholder relationships.• Review and refine administrative procedures to improve efficiency, strengthen controls, and support consistent execution across executive operations.
2026-08-19T00:00:00Z

Executive Assistant

Rochester, NY
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
Hannah Savage with Robert half is working with a client who is seeking a highly organized and proactive Executive Assistant to support senior leadership while assisting with day-to-day office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in keeping both executives and the office running smoothly. The ideal candidate will have previous experience supporting senior level management, is highly professional and organized, and is comfortable multi-tasking. This position is based out of Rochester, NY and is fully onsite. Key Responsibilities<ul><li>Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and logistics.</li><li>Manage executive calendars, schedule meetings, and ensure priorities are aligned.</li><li>Prepare, edit, and distribute professional correspondence, presentations, meeting notes, and company communications.</li><li>Assist with expense reporting and reimbursement processing for sales and leadership teams.</li><li>Serve as a key point of contact for office operations, ensuring the workplace remains organized, functional, and well-stocked.</li><li>Oversee relationships with building management and vendors, including office lease and facility-related matters.</li><li>Support administrative projects across departments as needed.</li><li>Provide backup support for HR activities, including onboarding coordination and employee-related administrative tasks.</li><li>Assist with basic accounting and financial administrative functions.</li><li>Open and close the office as needed and help maintain a professional, welcoming work environment.</li><li>Coordinate logistics for company meetings, events, and leadership gatherings.</li></ul>For immediate and confidential consideration, contact Hannah Savage with Robert Half's Rochester, NY branch today!
2026-08-25T00:00:00Z

Executive Assistant

Metairie, LA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and personal support to senior leadership. This role requires exceptional multitasking abilities, strong communication skills, discretion in handling confidential information, and proficiency with QuickBooks. The ideal candidate is a self-starter who can manage business and personal priorities while maintaining professionalism and efficiency. Key ResponsibilitiesExecutive SupportManage complex calendars, appointments, meetings, and travel arrangements.Coordinate and prepare meeting agendas, presentations, reports, and correspondence.Screen calls, emails, and other communications, prioritizing matters requiring attention.Handle confidential information with the highest level of discretion.Maintain organized filing systems, records, and company documents.Monitor deadlines and follow up on action items to ensure timely completion.Assist with special projects and business initiatives as assigned.Personal Assistant DutiesCoordinate personal schedules, appointments, and travel arrangements.Manage household vendors, service providers, and personal errands as needed.Assist with event planning, reservations, and personal administrative tasks.Track personal expenses and organize receipts and records.Handle personal correspondence and maintain confidentiality at all times.Help balance and prioritize business and personal commitments.Accounting & QuickBooks ResponsibilitiesProcess accounts payable and accounts receivable transactions.Enter and maintain financial data in QuickBooks.Reconcile bank and credit card statements.Prepare invoices and monitor collections.Generate financial reports and assist with budgeting activities.Maintain accurate records and supporting documentation.Coordinate with external accountants, bookkeepers, or tax professionals as needed.Qualifications3+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar role.Proficiency in QuickBooks required.Strong knowledge of Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.Excellent verbal and written communication skills.Exceptional organizational and time-management abilities.Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.Strong attention to detail and problem-solving skills.Professional demeanor and ability to interact with executives, clients, and vendors.High level of integrity and discretion when handling sensitive information.
2026-08-24T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
35 - 45 USD / Hourly
Position OverviewWe are seeking a highly professional and detail-oriented Executive Assistant to provide administrative support to senior leadership. This role is responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a key point of contact for internal and external stakeholders. The ideal candidate is proactive, highly organized, and able to handle confidential information with discretion. Key Responsibilities<ul><li>Provide high-level administrative support to executives and leadership teams</li><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Track expenses and process expense reports</li><li>Organize and coordinate meetings, events, and executive communications</li><li>Serve as a liaison between leadership and internal/external stakeholders</li><li>Maintain confidential records and sensitive information</li><li>Support special projects and administrative initiatives as needed</li></ul>
2026-08-27T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for an Executive Assistant to support a busy studio environment. This position plays a central role in keeping leadership, project teams, and daily office operations organized in a fast-moving work setting. The ideal candidate brings strong judgment, excellent attention to detail, and the ability to manage multiple priorities while maintaining a high level of service. This role is well suited to someone who thrives on coordination, communication, and proactive problem-solving. Responsibilities: • Manage complex calendars for studio leadership, arrange domestic and international travel, and oversee renewals for licenses and memberships. • Provide day-to-day administrative support by coordinating meetings, preparing written communications, and completing expense documentation accurately and on time. • Help maintain smooth studio operations by organizing internal meetings, supporting staffing coordination, tracking financial details, collecting time records, and assisting with presentation materials. • Review, format, and proofread client and consultant contract documents to ensure accuracy and quality before distribution. • Support project teams with administrative coordination such as maintaining project folders, recording and circulating meeting notes, tracking project documentation, and setting up new records in accounting systems. • Plan travel for studio staff using corporate booking tools while ensuring itineraries are complete, efficient, and aligned with business needs. • Strengthen office culture by organizing team events, celebrations, and retreats while monitoring related budgets. • Coordinate onsite meetings by reserving space, preparing agendas, arranging food and beverages, and welcoming visitors courteously. • Maintain physical project archives and work closely with internal administrative groups to promote effective communication and operational continuity. • Provide occasional front desk coverage and offer backup support to administrative colleagues when needed.
2026-08-28T00:00:00Z

Executive Assistant

Davenport, IA
onsite
Permanent / Full Time
72000 - 100000 USD / Yearly
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized Executive Assistant to directly support our President so they can focus on driving the business forward.As an integral member of our team, you’ll enjoy a collaborative, close-knit work environment where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for annual company events, team-building activities, and celebrations that help you feel at home while developing rewarding relationships across the organization. Why You’ll Love It Here:<ul><li>Family-Owned Legacy: Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li>Collaborative and Supportive Team: Work alongside talented professionals in an energetic, fast-paced office. </li><li>Company Activities: From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li>Opportunities for Impact: Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul>Responsibilities:In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:<ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul>
2026-08-07T00:00:00Z

Executive Assistant

Saint Paul, MN
onsite
Temporary / Contract
30 - 45 USD / Hourly
The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
2026-08-25T00:00:00Z

Executive Assistant

Lowell, AR
onsite
Temporary / Contract
27.4075 - 31.735 USD / Hourly
We are looking for an experienced Executive Assistant to support leadership and deliver high-quality client service within a wealth management environment. This long-term contract position is ideal for a highly organized individual who can manage executive priorities, oversee client-related administrative activities, and maintain a seamless experience for clients and partners. The role focuses on coordination, documentation, and operational support rather than investment analysis or advisory functions. Success in this position requires discretion, strong follow-through, and familiarity with the workflows commonly used in financial services offices. Responsibilities: • Manage executive calendars, schedule meetings, coordinate appointments, and handle travel planning to keep leadership organized and prepared. • Maintain accurate client information, activity records, and follow-up tasks within the firm's CRM or comparable wealth management platform. • Prepare paperwork and supporting materials for client meetings, onboarding activities, and ongoing service requests. • Partner with custodians and external financial platforms to process account-related documentation and resolve administrative items efficiently. • Support operational requests such as account openings, asset transfers, beneficiary updates, required distributions, and cash movement transactions. • Monitor outstanding client needs from intake through completion, providing timely updates and proactive follow-up when necessary. • Organize confidential electronic files and documentation to ensure records remain complete, secure, and easy to access. • Communicate effectively with clients, vendors, and external service providers while representing the firm with a high level of care. • Contribute to special projects and help improve internal administrative procedures that strengthen day-to-day workflow efficiency.
2026-09-02T00:00:00Z

Executive Assistant

Saint Paul, MN
onsite
Temporary / Contract
25 - 36 USD / Hourly
The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
2026-08-31T00:00:00Z

Executive Assistant

Waukesha, WI
onsite
Permanent / Full Time
70000 - 83000 USD / Yearly
We are looking for an Executive Assistant to support daily administrative operations for a Waukesha, WI area organization. This position is ideal for someone who is highly organized, communicates clearly, and can manage multiple priorities with discretion. The right candidate will play a key role in keeping schedules, travel plans, and executive communications running smoothly. Responsibilities:• Coordinate complex calendars, schedule meetings, and resolve scheduling conflicts to keep leadership activities organized• Arrange business travel, including transportation, lodging, and itinerary preparation for executives or team members• Prepare and submit expense reports with accuracy and attention to company guidelines and deadlines• Draft, edit, and distribute correspondence, presentations, and other administrative documents• Provide day-to-day administrative support by handling routine requests, maintaining records, and following up on action items• Serve as a point of contact for internal and external communications while maintaining discretion and confidentiality
2026-08-28T00:00:00Z