<p>We are partnering with a growing law firm in West Los Angeles searching for an experienced Legal Operations Manager to join their team on a contract basis. This role requires an individual with a strong background in managing legal processes, particularly in litigation, negotiation, and settlement workflows. </p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Oversee and evaluate legal processes within the negotiation and litigation departments to identify opportunities for improvement.</p><p>• Collaborate with team members to implement streamlined workflows and reduce reliance on paper-driven systems.</p><p>• Coordinate with offshore resources to ensure efficient operational support and alignment with organizational goals.</p><p>• Develop and implement strategies to automate processes and improve production efficiency.</p><p>• Prepare and review legal opinions while ensuring compliance with relevant regulations and standards.</p><p>• Support the team in addressing operational challenges.</p><p>• Monitor and report on the progress of implemented changes to ensure ongoing improvement.</p><p>• Train team members on updated management processes and tools to foster a more organized and efficient workflow.</p><p><br></p><p><strong>Details:</strong></p><ul><li>5 days on site in West Los Angeles</li><li>Contract</li><li>Full-time 8-hour workday</li></ul>
<p>Robert Half Legal is hiring for a Transaction Manager role for a global Investment & Lending firm located in midtown Manhattan New York. Our client requires 5+ years Transaction Management experience within Investment Management or Corporate Banking/Lending. Aviation Finance/Lending industry knowledge is highly preferred, alternatively Securitized Lending or Private Credit. Must have experience managing transactions, reviewing credit agreements/fund structure documents and liaising between various teams across origination, operations, legal etc. The role requires 3 days per week in the midtown Manhattan office, with 2 days work from home.</p><p><br></p><p>This role supports Operations, Finance and Legal, as well as supporting other internal Aviation Lending teams on all transactions, focusing on key aspects such as deal structure, document management, governance, conditions precedent and closing process.</p><p><br></p><p>Responsibilities:</p><p>• Consolidate and coordinate ongoing aviation investment and deal level activity between Lending Company, Middle Office, and Fund Accounting.</p><p>• Oversee the operational aspects of loan lifecycle events including population control, loan detail accuracy and loan covenant management, including when outsourced</p><p>• Maintain knowledge of ongoing activity within the portfolio and communicate changes and updates to both internal and external teams</p><p>• Manage transaction documentation and external counsel (and coordinate with internal legal team as applicable) throughout the deal cycle.</p><p>• Coordinate with and support the lending team for transaction post-closing and ongoing contract administration matters, including development of process improvements. </p><p>• Assist in review of legal documentation and raise issues to lending team and/or legal team as and when appropriate.</p><p>• Entity creation and ongoing management and maintenance of special purpose entities required for lending transactions and related ongoing management and maintenance of structure charts for each transaction. </p><p>• Partner with cross functional teams to deliver seamless, efficient and well-controlled services including the initiation of aviation contribution and distribution wires and corresponding timely and accurate accounting entries</p><p>• Verify accounting records are complete and accurate between Lending Co and Fund Accounting through review and approval of monthly activity reports</p><p>• Partner with cross functional teams in quarterly valuation cycles to ensure a complete and accurate aviation valuation population is being priced and ingested by Fund Administrator</p><p>• Collaborate with the Fund Administrator and Treasury teams to provide the necessary investment cash flow details</p><p>• Oversee deal performance tracking and covenant reporting</p><p>• Support process improvement and automation</p><p>• Work closely with tax and middle office functions on transaction structuring and generally help lead coordination among internal stakeholders. </p><p>• Assisting with counterparty know your customer (KYC) inquires. </p><p>• Additional work as required to assist with arising transaction management matters, including close coordination with other lending teams.</p><p><br></p>
<p>Legal Administrator/HR Director </p><p><br></p><p>Our client, the Denver office of a large Law Firm is looking for a 10 plus years legal office/HR manager to manage the office. In this role, the legal HR Director will partner with the office leadership to oversee the daily operations of their offices. In addition, the Legal Office manager will foster positive relationships with attorneys and staff, while supervising, recruiting, and hiring support staff, as well as assisting with attorney recruiting, benefits administration, financial management, and office operations. As the Director of Legal Administration, you will direct the development of best practices for staffing models, manage legal support services, engage in recruiting, orientation, training, development, workflow, employee performance management, and problem resolution. The Legal Office manager will work with other administrative managers to establish expense budgets for assigned offices, support the operations, and facilities services, to ensure the smooth running of the office. The firm offers excellent benefits, pay, and discretionary bonus for this position. If you have 10 plus years of legal office or professional services administration experience as well as staff supervisory experience, and a Bachelor's Degree, this could be an opportunity for you to work with a very prestigious Denver law firm. If you are qualified for this position, please email your resume and professional references to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>
<p>We are looking for a skilled Contracts Manager to oversee and manage the complete lifecycle of contracts within a dynamic airline organization based in Denver, Colorado. On-site This role involves maintaining contracts to ensure compliance with company policies, industry standards, and aviation regulations. As a Long-term (6-9 months) Contract position, this opportunity requires expertise in contract lifecycle management platforms and the ability to collaborate effectively with cross-functional teams to support strategic objectives.</p><p><br></p><p>Responsibilities:</p><p>• Lead the end-to-end management of contracts, including drafting, negotiating, executing, amending, and renewing agreements.</p><p>• Utilize contract management platforms, such as <strong>Icertis</strong>, to maintain contract records, workflows, and documentation.</p><p>• Analyze and edit contractual language for supplier agreements, service contracts, technology partnerships, and aviation-related contracts.</p><p>• Identify and address contractual risks, including liability, compliance, performance, and financial exposure.</p><p>• Collaborate with legal teams to negotiate terms and ensure compliance with applicable laws and regulations.</p><p>• Ensure all contracts adhere to federal, state, and aviation-specific standards, including safety and data privacy requirements.</p><p>• Work closely with compliance teams to support audits, internal reviews, and remediation efforts.</p><p>• Act as a liaison between procurement, legal, finance, operations, and vendors to ensure timely contract execution and operational efficiency.</p><p>• Implement corporate policies and industry best practices to enhance contract processes and outcomes.</p><p>• Provide training and guidance to internal teams on contract management systems and best practices.</p>
<p>We are looking for a skilled procurement professional to support our client on a contract basis. In this role, you will play a key part in managing and evaluating commercial agreements, ensuring compliance, and mitigating risks effectively. This position offers an excellent opportunity to leverage your expertise and create meaningful efficiencies for a dynamic organization. </p><p><br></p><p>Responsibilities:</p><p>• Evaluate contract pricing models and identify potential risks, providing clear summaries for non-legal stakeholders.</p><p>• Collaborate with legal, procurement, and vendor management teams to streamline contract workflows.</p><p>• Utilize contract lifecycle management tools, such as Coupa or similar platforms, to optimize operational efficiency.</p><p>• Develop and maintain accurate documentation and records for all contractual agreements.</p><p><br></p>
<p>The Applications Manager for DMS (Document Management System) & Lawyer Tooling will oversee the implementation, optimization, and support of our client’s document management system (NetDocuments) and other lawyer-facing technology solutions. You will play a pivotal role in enabling secure, efficient document handling and collaboration—partnering with Legal Operations, Technology, Talent, and Practice Group stakeholders to define business requirements, manage vendor relationships, and drive system enhancements.</p><p><br></p><p>You will be responsible for ensuring excellent system performance, user adoption, and compliance with governance standards. The role requires strong technical expertise with DMS platforms, experience supporting legal professionals, and a talent for translating business needs into scalable, effective technology solutions. Success hinges on collaboration, problem-solving, and driving consistent, effective use of lawyer tooling to support firm operations and superior client service.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Planning and Execution:</p><ul><li>Oversee DMS platform and integrations to support operational and business goals.</li><li>Evaluate existing tools and workflows; develop strategies to optimize legal productivity.</li><li>Establish and promote best practices in document management and lawyer tooling.</li><li>Coordinate feature rollouts and integrations for regulatory, security, and user experience alignment.</li></ul><p>Team Supervision and Collaboration:</p><ul><li>Lead integration efforts for lawyer tooling across the technology stack and firm operations.</li><li>Partner with functional teams to gather feedback, define requirements, and drive adoption of new tools.</li><li>Liaise between technical teams, end-users, and vendors for clear communication of capabilities.</li><li>Support training and onboarding to ensure consistent, effective use of legal technology.</li></ul><p>Operational Management and Delivery:</p><ul><li>Oversee configuration, deployment, and maintenance of the DMS, ensuring platform reliability and scalability.</li><li>Monitor system usage and performance; troubleshoot issues and implement enhancements.</li><li>Maintain up-to-date documentation for system configurations, workflows, and user guides.</li><li>Report regularly to leadership on application performance and opportunities for improvement.</li></ul><p>Process Optimization and Innovation:</p><ul><li>Stay current with emerging legal technologies and productivity tools.</li><li>Lead efforts to automate and streamline document workflows, improve search and retrieval, and enhance collaboration.</li><li>Align lawyer tooling with broader strategic goals and business needs.</li><li>Conduct end-user reviews and gather feedback for continuous solution improvement.</li></ul>
<p>Legal Administrator</p><p><br></p><p>Robert Half has partnered with a regional law firm in the Denver metro area on the search for a 5+ years’ Law Firm Administrator to join their team. This candidate will be responsible for general oversight of all areas of the firm. This position requires knowledge and experience in handling human resources, personnel, accounting operations, payroll, billing, human resources, information technology, data analysis, and general office administration. The Firm Administrator works with Chief Operations Officer and shareholders to successfully manage the day-to-day operations of the firm</p><p>Candidates interested in this position should have 5+ years of experience as administrator of a mid-size law firm, should have experience as a legal administrator handling HR and Accounting operations at a law firm. Our client does offer a general benefits package, excellent benefits, and a great place to work. Please send me your resume and professional references to Director, mala.saraogi@roberthalf[dot][com]for immediate consideration!</p>
<p>Our client is seeking a detail-oriented <strong>Legal Billing & Support Specialist</strong> to join their legal operations team on a part‑time contract basis. This role becomes available as responsibilities previously handled by a blended Legal/AP team member have transitioned fully to Accounts Payable. The specialist will support legal billing processes, vendor coordination, and administrative functions to ensure the smooth management of incoming legal invoices and related documentation.</p><p>The ideal candidate has experience with legal billing software—<strong>SimpleLegal/CounselGO</strong> preferred—and a solid understanding of how legal billing works across matter types, vendors, and law firms.</p><p>W<strong>Key Responsibilities</strong></p><ul><li>Process, review, and route incoming legal invoices using <strong>SimpleLegal/CounselGO</strong> or similar legal billing platforms.</li><li>Ensure accuracy and compliance with billing guidelines, matter codes, rate structures, and approval workflows.</li><li>Identify and resolve billing discrepancies, inconsistencies, or improperly submitted invoices.</li><li>Communicate with law firms and internal stakeholders regarding billing issues, required corrections, or missing documentation.</li><li>Track, categorize, and maintain records of legal spend, invoice status, and matter billing activity.</li><li>Support Legal Operations with administrative tasks as needed, including document management, status reporting, and vendor coordination.</li><li>Collaborate with AP when needed to ensure timely payment processing and alignment between systems.</li></ul>
<p>Join this Ft Worth In-House position, and you will never have to look for a job again! Ideal candidate will have at least 5 years of experience in an administrative or project support role. Experience with Construction related contracts and projects will be a plus!</p><p><br></p><p>• Provide general administrative support to the Operations project team.</p><p>• Maintain accurate and organized project records in both digital and hard copy formats.</p><p>• Assist with the management of the entire lifecycle of construction contracts, from drafting, negotiating, and reviewing to executing, monitoring, and closing contracts.</p><p>• Maintain insurance certificates for all projects and verify compliance with customer insurance requirements. </p><p>• Obtain and track Payment and Performance Bonds where required.</p><p>• Liaise with internal departments (estimating, accounting, sales) to ensure timely delivery of operational needs.</p><p>• Support compliance with contractual and regulatory documentation requirements.</p><p>• Help draft, manage, and log change orders, ensuring alignment with budget and project scope.</p><p>• Coordinate the compilation and submission of project closeout documentation.</p><p>• Assist in tracking project progress and generating weekly status report.</p><p>• Manage Subcontractor compliance, including blanket agreements, insurance certificates, registration in OCIP/CCIP programs, registration for safety and badging requirements, and project closeout requirements.</p><p>Small steps make big things happen. Email your resume directly to:</p><p>rosemarie.jones< at >roberthalf.< com ></p>
<p>We are looking for a self-directed Legal Assistant to support our welcoming and high-performing client's team. In this long-term contract position, you will provide essential support to legal operations by managing administrative tasks and ensuring smooth workflow within the department. This role is ideal for individuals with strong organizational skills and a keen interest in legal processes.</p><p><br></p><p>Responsibilities:</p><p>• Handle legal billing and invoicing processes, including vendor setup and payment coordination.</p><p>• Manage legal case records by overseeing the intake, updates, and closure of matters.</p><p>• Coordinate legal holds, including tracking progress and collaborating with digital teams to secure necessary data.</p><p>• Prepare and submit check requests accurately and in a timely manner.</p><p>• Monitor and document collection activities related to legal matters.</p><p>• Schedule and reserve meeting rooms as needed for team and client discussions.</p><p>• Organize and distribute incoming physical mail to appropriate recipients.</p><p>• Process expense reports using Concur, ensuring compliance with company policies.</p>
<p><strong>This role supports the licensing portfolio of a global leader of apparel and design - </strong>by ensuring that contractual obligations are captured, managed, and executed across our enterprise systems. The ideal candidate is an expert in contract lifecycle management with a strong understanding of intellectual property, licensing law, royalty structures, compliance frameworks, and audit negotiation. They will play a pivotal role in managing our royalties contract management system, driving compliance with licensor requirements, and reducing contractual risk to the business.</p><p><br></p><p><strong><em>Contract Lifecycle Management</em></strong></p><ul><li>Serve as the primary administrator and subject matter expert for the company's licensing and royalties contract management platform.</li><li>Draft, review, and maintain licensing agreements, amendments, and renewals in partnership with Licensing and Finance teams.</li><li>Ensure all contracts are accurately captured, tagged, and categorized within the system, including metadata for licensor, brand, territory, product category, royalty structure, and approval requirements.</li><li>Oversee version control, clause tracking, and full audit trail maintenance.</li><li>Building and maintaining relationships with key stakeholders resulting in effective decision-making and risk management within the licensing framework.</li></ul><p><strong><em>Licensing & Royalty Compliance</em></strong></p><ul><li>Interpret complex contractual terms and obligations (e.g., minimum guarantees, tiered royalty rates, caps, audit rights, approval workflows) and ensure they are accurately reflected in operational systems.</li><li>Identify and mitigate business risks related to contract terms and performance.</li><li>Proactively monitor and track contractual obligations, including reporting deadlines, renewals, minimum ad spend requirements, pre-approval conditions, and geographic restrictions.</li><li>Facilitate internal compliance by generating and distributing compliance checklists and obligation summaries to relevant departments.</li><li>Coordinate with finance and ERP teams to align contract terms with royalty calculation processes and payment schedules.</li></ul><p><strong><em>System Administration & Process Ownership</em></strong></p><ul><li>Lead day-to-day administration of the royalties contract management solution, including user provisioning, role-based access control, and escalation workflows.</li><li>Configure alerts and automated notifications for key contractual events (e.g., renewals, reporting deadlines, obligation thresholds).</li><li>Collaborate with IT and Operations teams to ensure system integrations (ERP, PLM) support seamless data flow and reporting.</li><li>Support data ingestion and validation efforts for legacy contract migration, including OCR/NLP extraction accuracy reviews.</li></ul><p><strong><em>Governance, Risk & Reporting</em></strong></p><ul><li>Maintain comprehensive audit trails for all contract actions and approvals.</li><li>Support internal and external audits, providing documentation and evidence of compliance as needed.</li><li>Generate and distribute royalty and compliance reports for licensors, brand managers, and executive stakeholders.</li><li>Contribute to continuous improvement by identifying process inefficiencies and recommending enhancements to workflows, system capabilities, or policy documentation.</li></ul>
We are looking for a detail-oriented Legal Secretary to join our team in Chicago, Illinois. This is a contract position that requires a proactive individual with strong organizational abilities and excellent communication skills. The ideal candidate will support legal operations with a variety of administrative and clerical tasks, contributing to the smooth functioning of the office. <br> Responsibilities: • Manage and maintain calendars, ensuring all appointments, court dates, and deadlines are accurately scheduled. • Organize and save legal pleadings and documents for easy access and reference. • Draft clear and accurate correspondence, including letters to clients. • Provide consistent, in-office support to maintain seamless day-to-day operations. • Assist in elevating receptionist duties by overseeing front desk responsibilities and enhancing client interactions. • Handle e-filing tasks and ensure timely submission of court documents. • Coordinate court filings and ensure compliance with legal procedures. • Support general office management and administrative tasks. <br> The pay range for this position is 20 to 25. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. <br> Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
<p><strong>Natalie Lue with Robert Half is recruiting for an HR Manager . This is a full-time permanent role based in San Francisco with a hybrid/onsite schedule.</strong></p><p> </p><p>About the Role</p><p>This role encompasses HR functions that are critical to the smooth operation of our firm, from maintaining compliance to employee relations and performance management. You'll thrive on building strong relationships with staff, ensuring their well-being, and supporting strategic HR functions tailored to a legal-services environment.</p><p> </p><p>Responsibilities</p><p><em> </em></p><p><em>Employee Relations and Well-Being</em></p><ul><li>Actively check in with staff, fostering a supportive environment to ensure team members feel heard and valued.</li><li>Maintain positive employee relationships and resolve issues promptly to support workplace satisfaction and retention</li></ul><p><em> </em></p><p><em>Policy and Handbook Management</em></p><ul><li>Manage, update, and enforce the firm’s Employee Handbook to ensure alignment with best practices, current employment laws, and established firm policies.</li><li>Collaborate with the Management Committee and other stakeholders for policy updates and approvals.</li><li>Ensure accessibility and usability of the handbook for all employees.</li></ul><p><em> </em></p><p><em>Performance Evaluation Program</em></p><ul><li>Maintain and actively manage performance evaluation processes tailored to attorneys, staff, and partners.</li><li>Manage systems like Microsoft Forms to ensure seamless execution of reviews.</li></ul><p> </p><p><em>HR Administration and Compliance</em></p><ul><li>Oversee HR functions specific to legal firms, ensuring adherence to industry-standard policies and procedures.</li><li>Build and maintain strong collaborations with the firm’s Hiring Committees in talent acquisition processes.</li></ul><p> </p><p><em>Benefits Administration</em></p><ul><li>Liaise with the Benefits Broker to ensure comprehensive employee benefits administration.</li></ul><p> </p><p><strong>*Contact <u>Natalie Lue via LinkedIn or email</u> for additional info and immediate consideration. </strong></p><p> </p>
<p>Robert Half is looking for a Litigation Legal Assistant to join a wonderful firm in Chicago, Illinois. In this role, you will provide vital support to attorneys by managing cases, coordinating communications, and ensuring the smooth flow of legal operations. The ideal candidate will have strong organizational skills and thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage a high volume of cases, ensuring all details are tracked and deadlines are met.</li><li>Serve as the primary liaison with clients, insurance adjusters, opposing counsel, and medical providers.</li><li>Coordinate with insurance adjusters and claim representatives to secure authorizations for treatments, medications, and surgeries.</li><li>Draft and edit legal documents, including motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special documentation for submission to insurance carriers.</li><li>Request and organize itemized bills and medical records from clients and healthcare providers.</li><li>Utilize case management software to maintain accurate and up-to-date records.</li><li>Support billing functions and calendar management to optimize workflow efficiency.</li><li>Assist in personal injury plaintiff and civil litigation matters.</li><li>Contribute to client relations by providing clear and precise communication</li></ul>
<p>We are looking for a detail-oriented Legal Secretary join our client in Baltimore, Maryland. This Contract/Project based position offers an exciting opportunity to support daily operations and contribute to the efficiency of the workplace. The ideal candidate will excel in multitasking, communication, and organization while providing high-quality administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls, ensuring prompt and courteous communication while directing inquiries to the appropriate team members.</p><p>• Perform accurate data entry tasks, maintaining the integrity of records and databases.</p><p>• Provide receptionist duties, including greeting visitors and ensuring a positive first impression.</p><p>• Organize and maintain office files, documents, and supplies to support smooth day-to-day operations.</p><p>• Assist in scheduling meetings, appointments, and coordinating logistics.</p><p>• Collaborate with team members to support various administrative functions and projects.</p><p>• Monitor and order office supplies to ensure adequate inventory levels.</p><p>• Prepare reports, presentations, and correspondence as needed.</p><p>• Maintain confidentiality while handling sensitive information.</p><p>• Support the Operations Manager with administrative tasks and other duties as assigned.</p>
<p>We are looking for an experienced and detail-oriented Corporate Law Paralegal to join our real estate investment company client's team in Scottsdale, Arizona. This role is ideal for someone with a strong background in corporate law, corporate governance, and transaction management, who thrives in a fast-paced, collaborative environment. The position offers a hybrid work model and requires excellent organizational skills and proficiency with modern digital tools.</p><p><br></p><p>Responsibilities:</p><p>• Manage corporate formations, ensuring compliance with applicable laws and regulations.</p><p>• Oversee corporate governance processes, including maintaining records and preparing necessary documentation.</p><p>• Coordinate and execute closing procedures for transactions, including drafting and reviewing closing documents.</p><p>• Collaborate closely with legal counsel and internal teams to facilitate efficient deal execution.</p><p>• Utilize case management software to organize and track legal matters effectively.</p><p>• Maintain and update digital management systems, including SharePoint, for document storage and retrieval.</p><p>• Ensure all corporate filings and reports are completed accurately and submitted on time.</p><p>• Assist in drafting, reviewing, and managing legal agreements and contracts.</p><p>• Provide administrative support for legal and compliance functions as needed.</p><p>• Contribute to process improvements to enhance organizational efficiency.</p>
<p>Our client is looking for a Litigation Legal Assistant to join their team in Newport Beach, California. This is a Contract to permanent position where you will play a vital role in supporting legal operations and ensuring efficient case management. The ideal candidate will have expertise in civil litigation processes and be highly skilled in handling court filings and calendaring tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage case files and ensure documents are organized, updated, and easily accessible.</p><p>• Perform e-filing in district, state, and federal courts with precision and adherence to deadlines.</p><p>• Prepare litigation documents, including pleadings, motions, and discovery materials.</p><p>• Handle calendar management by scheduling court dates, deadlines, and appointments.</p><p>• Coordinate with attorneys and clients to ensure all case-related needs are met efficiently.</p><p>• File legal documents with courts and maintain compliance with filing requirements.</p><p>• Assist with administrative tasks, including correspondence and document preparation.</p><p>• Conduct research and gather information to support litigation cases.</p>
<p>Robert Half is looking for an experienced Director of Operations to lead and optimize the operational functions of our client's organization. This role is ideal for a detail-oriented individual with a strong background in managing multidisciplinary teams. Based in the Philadelphia area, this position requires a strategic leader with expertise in risk management, business planning, and team development.</p><p><br></p><p>Responsibilities:</p><ul><li>Oversee daily operations and guide the Operations team, including mentoring and supervising staff such as the Operations Analyst.</li><li>Conduct performance evaluations for Administrative Directors and other operational personnel.</li><li>Lead the development and execution of the organization’s annual business plan by collaborating with internal stakeholders.</li><li>Manage the risk management program, including contract review, negotiation, and coordination with external legal counsel when necessary.</li><li>Organize and deliver training sessions for staff on topics related to risk and financial management.</li><li>Build and maintain relationships with key external partners, including insurance brokers, carriers, legal professionals, and commercial real estate brokers.</li><li>Direct the renewal and administration of annual insurance policies and ensure compliance with organizational standards.</li></ul>
<p>We are looking for an experienced Client Services Manager to oversee and enhance the delivery of account onboarding, legal documentation, and treasury management services in compliance with industry standards and regulations. This role requires strong leadership skills to manage a team focused on loan support and treasury operations, ensuring exceptional service levels and operational efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Documentation, Onboarding, & Administration (70%)</strong></p><ul><li>Champion a client-focused culture within the department, setting expectations, managing staff, and ensuring consistent high-quality client service.</li><li>Execute routine processing tasks for loan and treasury management products.</li><li>Develop and maintain service level agreements, publish performance dashboards, and evaluate processes for improvement.</li><li>Collaborate with Credit, Relationship Managers, and Compliance to align with business objectives and compliance requirements.</li><li>Support client growth and service across business lines.</li><li>Cross-train staff to ensure consistent coverage and ongoing skill development.</li><li>Coordinate preparation and maintenance of legal loan documentation, including notes, security agreements, guarantees, UCC filings, collateral, and insurance records.</li><li>Oversee setup and maintenance of treasury management product offerings (e.g., ACH, Wires, Remote Deposit Capture, Positive Pay, and online banking installations and limits); monitor internal controls and dual authorization.</li><li>Maintain vendor relationships and act as product administrator for technology platforms, including coordination of upgrades and user acceptance testing (UAT).</li></ul><p><strong>Operational Risk Management & Compliance (15%)</strong></p><ul><li>Maintain and update departmental policies, procedures, SOPs, and internal controls in line with regulatory expectations.</li><li>Ensure compliance with applicable laws, regulations, and internal policies.</li><li>Lead remediation efforts for audit and examination findings.</li><li>Track and manage exceptions to maintain audit-ready operations.</li><li>Develop and implement fraud prevention and risk mitigation strategies to protect client assets and ensure regulatory compliance.</li></ul><p><strong>Process Optimization & Technology Enhancement (15%)</strong></p><ul><li>Regularly review and optimize operational workflows, recommending technology improvements to enhance quality, efficiency, and control.</li><li>Build business cases for automation or system enhancements; coordinate training and change management during rollouts.</li><li>Collaborate with stakeholders for approval and integration of process improvements.</li><li>Anticipate and plan for technology needs to drive future client experience and operational efficiency.</li></ul>
We are looking for a meticulous Paralegal to join our team in Highland, Utah. This is a long-term contract position where you will play a vital role in supporting legal operations, particularly within the labor and employment sector. If you have a strong background in legal research, case management, and client interaction, we encourage you to apply.<br><br>Responsibilities:<br>• Conduct in-depth research on labor-related issues, including workplace safety, discrimination, contract negotiations, and compensation matters.<br>• Draft and file legal documents such as briefs, motions, contracts, complaints, and correspondence for labor and employment cases.<br>• Manage case files by organizing and maintaining records for disputes involving workers' compensation, layoffs, or workplace safety violations.<br>• Gather facts and evidence by interviewing clients, witnesses, and employers, as well as compiling relevant documentation for labor law cases.<br>• Provide litigation support by assisting attorneys with court filings, discovery, and preparation for hearings, mediations, or trials.<br>• Interact with clients to conduct intake, manage communications, and coordinate depositions, mediations, and court schedules.<br>• Oversee the lifecycle management of company insurance policies, including general liability, workers’ compensation, and liability coverage.<br>• Support contract administration by reviewing, modifying, and managing labor-related agreements.
<p>Established tech company is seeking a skilled <strong>Contracts Manager</strong> to join our team in San Jose, California. This Contract Manager position requires a proactive and detail-oriented individual to handle a high volume of contracts with fast turnaround times. The ideal candidate will possess expertise in commercial contracts, demonstrating both pragmatism and responsiveness in their approach. This is a hybrid role, with on-site work required twice a week. If you're looking to join a flexible team that will keep you busy, this is the position for you! The ideal candidate will have at least 5+ years of contract management experience, including expertise in contact negotiation. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Review, draft, and negotiate various types of contracts, including NDAs, MSAs, and SOWs.</p><p>• Manage a high volume of contracts while ensuring accuracy and compliance within tight deadlines.</p><p>• Utilize AI tools to streamline contract negotiation processes and improve efficiency.</p><p>• Collaborate with the legal team to maintain and update the contract playbook.</p><p>• Provide support for legal operations tasks to enhance departmental workflows.</p><p>• Ensure all contractual documents align with organizational policies and legal standards.</p><p>• Communicate effectively with internal stakeholders to address contract-related inquiries.</p><p>• Implement best practices for contract management and administration.</p><p>• Monitor and track contract lifecycles to ensure timely renewals and updates.</p>
We are looking for an experienced Senior Administrative Coordinator to join our team in Baltimore, Maryland. This contract position involves supporting a group of attorneys by managing complex schedules and assisting with legal matters. The ideal candidate will excel in administrative organization and demonstrate a strong understanding of legal processes.<br><br>Responsibilities:<br>• Organize and maintain attorneys' calendars, ensuring efficient scheduling and coordination of meetings and appointments.<br>• Collaborate with attorneys and paralegals to provide timely assistance on legal cases and documentation.<br>• Support case management tasks, including tracking deadlines and maintaining accurate records.<br>• Utilize case management software to streamline workflows and ensure proper organization of legal files.<br>• Assist in discovery processes by preparing, reviewing, and managing relevant legal documents.<br>• Communicate effectively with internal teams and external stakeholders to facilitate legal operations.<br>• Handle litigation-related administrative tasks with attention to detail and accuracy.<br>• Ensure timely preparation and submission of legal documentation in accordance with deadlines.<br>• Identify and resolve scheduling conflicts to optimize team productivity.<br>• Maintain confidentiality and professionalism when handling sensitive legal information.
We are looking for a skilled Legal Secretary to join a prestigious law firm in Midland, Texas. This role offers an excellent opportunity to work with a dedicated legal team in a supportive environment that values work-life balance. As a Contract to permanent position, it provides the potential for long-term career growth with competitive compensation.<br><br>Responsibilities:<br>• Manage the workflow and provide comprehensive support for an assigned attorney, ensuring the smooth operation of daily legal tasks.<br>• Prepare and organize legal documents, including briefs, contracts, and trial preparation materials.<br>• Assist with litigation tasks, offering reliable support during the preparation phase for trials.<br>• Maintain accurate billing records and oversee calendar management for deadlines and court schedules.<br>• Utilize legal research tools like LexisNexis to provide pertinent case information and updates.<br>• Coordinate dictation and documentation processes to enhance efficiency and accuracy.<br>• Collaborate with team members to foster a positive and productive work environment.<br>• Demonstrate initiative and a solution-oriented approach to problem-solving.<br>• Stay updated on relevant technology and software to streamline legal operations.<br>• Uphold a detail-oriented and proactive attitude to meet the needs of the firm.
<p>An electric vehicle infrastructure company is seeking a Legal Contracts Manager to join its Legal team. This is a contract-to-hire opportunity supporting a high-volume site development and infrastructure contracting function within a fast-growing, asset-heavy organization. The role is fully remote.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><p>• Review, process, and manage a high volume of <strong>site development and infrastructure-related contracts</strong>, including ground leases, access agreements, and related real estate documents.</p><p>• Analyze contract language, identify key business and legal terms, and support negotiation and standardization efforts for long-term infrastructure assets.</p><p>• Serve as a primary point of contact for internal legal, real estate, and business teams regarding contract interpretation and site-related questions.</p><p>• Track and maintain a large contract pipeline, ensuring accurate documentation, reporting, and timely execution.</p><p>• Prepare, review, and revise site development agreements to support construction, operation, and ongoing maintenance of physical assets.</p><p>• Support improvements to contract templates, workflows, and contract management systems (e.g., Salesforce, CMS platforms).</p>
<p>We are looking for an entry-level Legal Assistant to join our team in Juno Beach, Florida. This role will focus on supporting legal workflows and acting as a day-to-day point of contact for CLM-related questions and activities.</p><p>Responsibilities:</p><p>- Serve as a primary user and functional subject matter resource for the Luminance CLM platform.</p><p>- Support legal teams with contract intake review workflows and CLM-related processes.</p><p>- Assist with onboarding and training users on Luminance through group sessions and one-on-one support virtual and in-person.</p><p>- Coordinate with internal stakeholders and vendors to support CLM usage and enhancements.</p><p>- Help document CLM processes workflows and best practices.</p><p>- Support ongoing optimization and potential future deployment phases of the CLM platform.</p><p>- Perform other related duties as assigned.</p>
