116 results for Learning And Development Coordinator jobs

Administrative Coordinator

Chesapeake, VA
remote
Temporary
19 - 22 USD / Hourly
We are looking for a remote part time detail-oriented Administrative Coordinator to join our team on a long-term contract basis. This role is ideal for someone with strong organizational skills who can effectively manage administrative tasks and support various operational needs. The position is based in Chesapeake, Virginia, and offers a dynamic opportunity to contribute to the success of our sales operations. Responsibilities:• Provide administrative assistance, including scheduling and calendar management.• Handle inbound calls and respond to inquiries professionally and efficiently.• Manage and maintain detailed records with a high degree of accuracy.• Create and update reports using advanced Excel functions and formulas.• Consolidate data from multiple sources to generate clear and actionable reports.• Perform high-volume data entry tasks with precision and attention to detail.• Conduct thorough reviews to identify and correct errors proactively.• Upload data into systems overnight and ensure timely completion.• Support the team with critical administrative tasks and operational coordination.
2026-03-12T00:00:00Z

Administrative Coordinator

New Orleans, LA
onsite
Contract / Temporary to Hire
26 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join a wholesale distribution company in Harahan, Louisiana. This short-term contract to permanent position requires a highly organized individual who can efficiently manage administrative tasks, coordinate schedules, and support purchasing activities. If you thrive in a dynamic environment and bring exceptional customer service skills, we encourage you to apply. Responsibilities:• Coordinate and manage administrative tasks, ensuring accuracy and attention to detail.• Handle inbound calls and provide prompt, detail-oriented responses to inquiries.• Maintain and update schedules and calendars to support operational efficiency.• Facilitate the purchasing and ordering of materials, ensuring timely delivery.• Enter and manage orders in the system with precision.• Provide outstanding customer service to both internal teams and external stakeholders.• Collaborate with teams in industrial, manufacturing, or construction environments as needed.• Ensure thorough documentation and record-keeping for all administrative processes.• Support the team with additional duties as required to maintain smooth operations.
2026-03-06T00:00:00Z

Administrative Coordinator

Baton Rouge, LA
onsite
Contract / Temporary to Hire
18 - 20 USD / Hourly
We are looking for a proactive and organized Administrative Coordinator to join our team in Baton Rouge, Louisiana. This short-term contract to permanent position offers an excellent opportunity to showcase your administrative skills in a fast-paced environment. As an integral part of the team, you will handle scheduling, customer service, and billing tasks with efficiency and professionalism. Responsibilities:• Coordinate maintenance schedules and ensure timely execution of work orders.• Respond to inbound calls and address inquiries with a customer-focused approach.• Manage calendars and prioritize appointments to maintain smooth operations.• Oversee billing processes and ensure accuracy in invoicing.• Utilize property management software such as Yardi and AppFolio to track tasks and maintain records.• Collaborate with team members to streamline administrative processes and improve efficiency.• Handle customer service requests and provide clear communication to stakeholders.• Maintain organized records and documentation for all administrative activities.• Support the front desk by managing correspondence and greeting visitors.• Monitor ongoing projects to ensure deadlines are met and quality standards upheld.
2026-03-06T00:00:00Z

Administrative Coordinator

Goleta, CA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a contract-based Office Reception & Coordinator. You will be responsible for delivering a positive and welcoming experience for all employees and visitors, managing day-to-day office operations, supporting events and programs, and assisting the Facilities and Workplace Services Manager in maintaining a best-in-class workplace. Reception & Visitor Experience:<ul><li>Greet all employees, candidates, and visitors professionally, ensuring each is warmly welcomed and directed to the appropriate building location.</li><li>Create an inviting atmosphere aligned with company values and departmental guiding principles.</li><li>Offer amenities such as water and luggage storage to visitors.</li><li>Ensure visitors understand their next steps, whether meeting a staff member, attending an interview, or accessing services.</li><li>Maintain the front desk and lobby area to high standards of cleanliness and organization.</li><li>Collect feedback from Facilities and Workplace Services Manager monthly to reflect on service excellence.</li></ul>Office Coordination:<ul><li>Support internal customers (employees) by keeping all office, wellness, pet, and parent-related supplies stocked and organized.</li><li>Serve as the primary conference room coordinator, resolving scheduling conflicts within 24 hours.</li><li>Communicate office updates, perks, and event info across all buildings via flyers, Slack, The Hub, etc.</li><li>Respond to general office inquiries within 30 minutes and provide follow-up or direction as needed.</li><li>Maintain timely, bi-weekly feedback loops and meet operational deadlines.</li></ul>Facilities Ticketing Support:<ul><li>Assist with the Facilities Ticketing System by assigning tickets within 90 minutes to appropriate team members.</li><li>Ensure timely ticket responses (within 90 minutes of assignment) and close tickets with documented outcomes.</li><li>Monitor facility issues and proactively suggest creative solutions to improve employee experience on a monthly basis.</li></ul>Events & Programs:<ul><li>Support planning and execution of office holiday celebrations, staff events, and decorations, ensuring timely ordering, setup, and breakdown.</li><li>Measure success through monthly feedback and adherence to event timelines.</li></ul>Food & Beverage Support:<ul><li>Direct food deliveries based on the Food & Beverage calendar, ensuring proper placement and verification.</li><li>Relay kitchen complaints (e.g., low coffee) to Food & Beverage Managers within 10 minutes of receiving them.</li><li>Run daily Coffee Metrics Report and update spreadsheets accordingly.</li><li>Assist with creating engaging F&B communications using Canva.</li></ul>Onsite Perks Programs:<ul><li>Organize employee communications and invitations (e.g., Slack messages) for onsite perks, with advance notice (one week before and day-of reminders).</li><li>Track program success via employee participation and manager feedback.</li></ul>
2026-03-11T00:00:00Z

Administrative Coordinator

Stockton, CA
onsite
Temporary
19.95 - 23 USD / Hourly
We are looking for a dedicated Administrative Coordinator on a part time basis for approximately 24 hours a week to join our team in Stockton, California. This is a long-term contract position ideal for someone with strong organizational skills and attention to detail. The role involves supporting essential administrative processes in a fast-paced environment, requiring precision and adaptability. Responsibilities:• Facilitate the onboarding process by organizing and managing employee documentation.• Create and maintain accurate employee files to ensure compliance and accessibility.• Audit essential documents such as I-9s and W-4s for accuracy and completeness.• Take detailed and organized notes during meetings or related tasks.• Respond to inbound calls and provide thorough assistance to inquiries.• Manage calendars and schedules to ensure smooth operation of daily activities.• Coordinate and oversee scheduling for meetings, appointments, and other events.• Perform filing tasks, both paper and electronic, to maintain an orderly record system.• Handle administrative tasks with efficiency in a fast-paced environment.
2026-03-12T00:00:00Z

Administrative Coordinator

Woodland Hills, CA
onsite
Temporary
21 - 23 USD / Hourly
We are looking for an organized and detail-oriented Administrative Coordinator to join our team in Woodland Hills, California. In this long-term contract role, you will provide essential support to the Director of Development, ensuring seamless operations and effective donor database management. This position offers a dynamic environment where your administrative expertise will be highly valued. Responsibilities:• Perform data entry tasks with a high level of accuracy to maintain and manage donor database records.• Provide comprehensive administrative support to the Development department, including scheduling and calendar management.• Respond to inbound calls professionally, addressing inquiries and redirecting them as needed.• Coordinate and manage appointments, meetings, and events to ensure smooth daily operations.• Collaborate with team members to enhance workflows and improve administrative processes.• Assist in preparing reports, presentations, and other documentation as required.• Maintain organized records and files to support departmental needs.• Handle correspondence and communications with donors and stakeholders effectively.• Monitor deadlines and ensure timely completion of assigned tasks.• Support additional administrative tasks to contribute to overall team efficiency.
2026-03-12T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Contract / Temporary to Hire
31.35 - 36.3 USD / Hourly
We are looking for an experienced Office Engineer to join a dynamic team supporting the Terminal 5 renovation project at Los Angeles World Airports. This challenging role involves working onsite in Los Angeles, California, on a high-profile project encompassing the demolition and complete reconstruction of a terminal headhouse and concourse. This is a contract position, offering a multi-year opportunity to contribute to a significant infrastructure development. Responsibilities:• Oversee and manage project documentation, including RFIs, submittals, and change orders.• Maintain logs and records using PMWeb and other document management systems.• Coordinate effectively with contractors, design teams, and field personnel to ensure smooth operations.• Facilitate meetings, prepare reports, and monitor schedules and cost tracking.• Ensure compliance and organization of all project records and documentation.• Support construction management activities in an active airport environment.• Assist the project management team with documentation and operational coordination.• Contribute to the successful execution of a complex terminal renovation project.Administrative Coordinator – Cost Accounting SupportSchedule: Hybrid (Remote Monday & Friday | Onsite Tuesday–Thursday) Experience Required: 5+ years administrative experiencePosition SummaryThis position provides administrative support to the Development Group’s Cost Accounting team. The role supports daily administrative operations including consultant timekeeping coordination, budget memo preparation, contract budget tracking, and maintenance of shared electronic files and charge code lists.The Administrative Coordinator will also assist with training users on the Timekeeping application, prepare reports, and support data tracking related to expenditures and contract authorizations. This role requires strong attention to detail, the ability to manage multiple priorities, and strong collaboration with internal stakeholders.Key Responsibilities<ul><li>Provide administrative, clerical, and data collection support to the Cost Accounting team and supervisor.</li><li>Assist with consultant timekeeping services and provide training/support for new Timekeeping application users.</li><li>Prepare, route, and track budgetary memos and requests.</li><li>Maintain and update charge code lists, contract budget authorizations, and monthly expenditure data.</li><li>Gather statistical and operational data and compile reports for internal use.</li><li>Prepare spreadsheets, graphical reports, and narrative reports as directed.</li><li>Verify collected data, including matching supplier invoices to file records.</li><li>Maintain and organize shared electronic files and document repositories.</li><li>Draft general correspondence and administrative reports.</li><li>Scan and archive documents and reports.</li><li>Manage incoming calls, take messages, and route inquiries appropriately.</li><li>Receive, sort, and distribute mail.</li><li>Maintain an organized workspace and filing system.</li><li>Support team initiatives and collaborate with internal stakeholders to advance organizational goals.</li><li>Perform additional administrative duties as assigned.</li></ul>
2026-03-10T00:00:00Z

Administrative Coordinator

Reno, NV
onsite
Contract / Temporary to Hire
24 - 26 USD / Hourly
We are looking for an organized and detail-oriented Administrative Coordinator to manage corporate travel arrangements for a fast-paced organization in Reno, Nevada. This role requires a proactive individual who excels at delivering exceptional customer service while ensuring efficient and cost-effective travel solutions. As a Contract to permanent position, this opportunity offers the chance to demonstrate your skills and grow within the company. Responsibilities: • Arrange and coordinate domestic and international travel plans, including flights, accommodations, ground transportation, and any special requests. • Provide exceptional customer service by addressing traveler needs and resolving issues promptly and professionally. • Ensure compliance with travel policies and prioritize cost-effective solutions without compromising traveler satisfaction. • Utilize corporate booking tools and travel management systems to create and modify reservations. • Address travel disruptions such as delays or cancellations with creative problem-solving to minimize traveler inconvenience. • Maintain accurate documentation, reports, and records related to travel arrangements. • Collaborate with external travel management companies and vendors to ensure seamless service delivery. • Identify opportunities for process improvements, including sustainability initiatives and cost-saving measures. • Stay informed about industry trends and best practices to enhance travel management strategies.
2026-03-13T00:00:00Z

Administrative Coordinator

New York, NY
onsite
Temporary
24.7 - 26 USD / Hourly
We are looking for a highly skilled Administrative Coordinator to join our team on a contract basis in New York, New York. In this role, you will provide executive-level support to senior leadership and investor relations teams, ensuring seamless administrative operations in a fast-paced capital markets environment. This is a fully onsite position that offers the opportunity to contribute to important organizational functions while working in a detail-oriented and dynamic setting. Responsibilities: • Coordinate and schedule investor meetings, ensuring all logistics are handled efficiently. • Create and edit presentations and reports for investor relations and senior leadership. • Manage conference room bookings and ensure meeting spaces are prepared appropriately. • Maintain organized office and investor files to support operational needs. • Provide executive support by managing calendars, schedules, and correspondence. • Oversee logistics related to office relocations, including floor assignments and move details. • Handle general administrative tasks to assist fundraising and investor relations activities.
2026-03-09T00:00:00Z

Administrative Coordinator

Edina, MN
onsite
Temporary
23 - 27 USD / Hourly
We are looking for an Administrative Coordinator to join our team on a long-term contract basis in Edina, Minnesota. This role requires a detail-oriented individual who excels at vendor research, data tracking, and maintaining relationships with service providers. The ideal candidate is tech-savvy, proactive, and comfortable using AI tools to enhance efficiency. Responsibilities: • Conduct thorough research to identify suitable vendors for various services, including plumbing, HVAC, landscaping, and electrical needs. • Utilize online tools such as Google Maps and other technologies to evaluate vendor options and compile data into organized trackers. • Develop and maintain strong relationships with vendors by ensuring contracts are updated annually and service quality is monitored. • Collaborate with internal teams to script processes and implement efficient workflows. • Apply creative problem-solving strategies to locate vendors in challenging geographical areas. • Stay updated on advancements in AI technology and leverage tools such as co-pilot to optimize vendor sourcing. • Handle administrative tasks such as scheduling, calendar management, and answering inbound calls. • Ensure all documentation and databases related to vendor contracts are accurate and up-to-date. • Provide consistent support in managing soft service lines to meet organizational needs. • Monitor and report on vendor performance to ensure compliance with service agreements.
2026-03-11T00:00:00Z

Administrative Coordinator

Saint Paul, MN
onsite
Temporary
20 - 23 USD / Hourly
We are looking for an Administrative Coordinator to join our team on a contract basis in Saint Paul, Minnesota. This position ensures efficient management of administrative functions, coordination of patient services, and effective communication between staff and patients. The Medical Administrative Coordinator helps maintain a positive patient experience by prioritizing excellent customer service and attention to detail. Key Responsibilities:<ul><li>Coordinate and oversee daily administrative operations for the medical office or clinic.</li><li>Schedule patient appointments, manage calendars for healthcare providers, and ensure proper documentation is maintained.</li><li>Facilitate communication between patients, providers, and staff to address needs and resolve issues promptly.</li><li>Manage patient records including data entry, retrieval, and storage in electronic medical record (EMR) systems, ensuring confidentiality and compliance with HIPAA regulations.</li><li>Verify insurance information and handle pre-authorizations or referrals as required.</li><li>Support billing and payment processing, addressing patient inquiries, and assisting with claims submission or resolution.</li><li>Maintain supply inventory, order office and medical supplies, and coordinate with vendors as necessary.</li><li>Assist in onboarding and training new administrative staff members.</li><li>Prepare reports, correspondence, and other documents as required by management.</li><li>Contribute to ongoing improvements in processes and patient access initiatives.</li></ul>
2026-02-27T00:00:00Z

Administrative Coordinator

Hudson, WI
onsite
Temporary
18 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Hudson, Wisconsin. In this Contract to permanent position, you will play a vital role in supporting administrative operations while delivering exceptional service to clients and team members. Your ability to manage tasks efficiently and maintain effective communication will be key to success in this role. Responsibilities:• Deliver outstanding customer service to both internal and external clients, ensuring their needs are met with attention to detail.• Resolve customer concerns and de-escalate challenging situations by providing thoughtful assistance and solutions.• Perform administrative tasks such as scanning, mailing, faxing, and data entry with accuracy and efficiency.• Process forms and documents within relevant systems to support organizational workflows.• Audit service authorizations for accuracy, collaborating with representatives to address discrepancies effectively.• Communicate clearly and effectively to ensure smooth coordination and workflow management.• Adhere to legal requirements, organizational policies, and established procedures in daily tasks.• Maintain intermediate-level proficiency in computer applications to support administrative functions.• Apply strong problem-solving and decision-making skills to address challenges and improve processes.• Engage in training and ongoing development opportunities to enhance skills and knowledge.
2026-03-03T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary
31 - 37 USD / Hourly
Administrative Coordinator – Cost Accounting SupportSchedule: Hybrid (Remote Monday & Friday | Onsite Tuesday–Thursday) Experience Required: 5+ years administrative experiencePosition SummaryThis position provides administrative support to the Development Group’s Cost Accounting team. The role supports daily administrative operations including consultant timekeeping coordination, budget memo preparation, contract budget tracking, and maintenance of shared electronic files and charge code lists.The Administrative Coordinator will also assist with training users on the Timekeeping application, prepare reports, and support data tracking related to expenditures and contract authorizations. This role requires strong attention to detail, the ability to manage multiple priorities, and strong collaboration with internal stakeholders.Key Responsibilities<ul><li>Provide administrative, clerical, and data collection support to the Cost Accounting team and supervisor.</li><li>Assist with consultant timekeeping services and provide training/support for new Timekeeping application users.</li><li>Prepare, route, and track budgetary memos and requests.</li><li>Maintain and update charge code lists, contract budget authorizations, and monthly expenditure data.</li><li>Gather statistical and operational data and compile reports for internal use.</li><li>Prepare spreadsheets, graphical reports, and narrative reports as directed.</li><li>Verify collected data, including matching supplier invoices to file records.</li><li>Maintain and organize shared electronic files and document repositories.</li><li>Draft general correspondence and administrative reports.</li><li>Scan and archive documents and reports.</li><li>Manage incoming calls, take messages, and route inquiries appropriately.</li><li>Receive, sort, and distribute mail.</li><li>Maintain an organized workspace and filing system.</li><li>Support team initiatives and collaborate with internal stakeholders to advance organizational goals.</li><li>Perform additional administrative duties as assigned.</li></ul>
2026-03-10T00:00:00Z

Administrative Coordinator

Fort Wayne, IN
onsite
Contract / Temporary to Hire
19 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Fort Wayne, Indiana. This role offers a contract-to-permanent opportunity, providing a pathway to long-term growth and stability with excellent benefits. The ideal candidate will thrive in a fast-paced environment, efficiently manage administrative tasks, and support decision-makers with precision and professionalism. Responsibilities: • Coordinate and manage administrative functions to support a team of technical professionals. • Schedule and organize meetings, trainings, and project timelines using tools like Webex. • Monitor and track project progress, ensuring deadlines and objectives are met. • Maintain and update databases with accurate and timely information. • Serve as a point of contact for customer service inquiries, providing clear and helpful communication. • Facilitate the completion of administrative tasks, ensuring compliance with internal processes. • Assist in planning and executing in-person and virtual trainings. • Adapt to evolving team needs, asking questions and seeking clarity when necessary. • Work collaboratively with individuals across diverse teams, ensuring smooth communication and workflow. • Handle tasks with consistency, flexibility, and attention to detail.
2026-02-26T00:00:00Z

Administrative Coordinator

Philadelphia, PA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for an organized and detail-oriented Administrative Coordinator to join our team on a contract basis located in the Greater Philadelphia Region. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication. The ideal Administrative Coordinator position requires excellent multitasking abilities and a proactive approach to managing schedules and tasks. What you get to do every single day:• Handle incoming calls and provide accurate, thorough responses to inquiries.• Manage and coordinate schedules, meetings, and appointments to optimize time and efficiency.• Maintain accurate records and documentation to support administrative functions.• Collaborate with team members to ensure seamless communication and workflow.• Assist with home health administrative tasks, ensuring compliance with processes and standards.• Organize and update calendars to reflect changes and priorities.• Monitor and prioritize tasks to meet deadlines effectively.• Provide general administrative support to maintain operational excellence.• Troubleshoot and resolve issues related to scheduling or administrative processes.• Uphold confidentiality and integrity in all communications and interactions.
2026-03-04T00:00:00Z

Administrative Coordinator

Washington, DC
onsite
Contract / Temporary to Hire
22.8 - 26.4 USD / Hourly
Essential Job Duties: Create monthly invoices, process contributions and route contracts. Communicate with members regarding financial contributions and event registrations. Coordinate member retention and recruitment for special events. Create and maintain database records and departmental financial reports. Research prospects for fundraising. Curate and edit submissions for membership directory. Manage website content for the development department. Provide support to the development department on projects as needed. Qualifications High school diploma or G.E.D. required, bachelor's degree preferred. Minimum of 2 or more years’ work experience in an administrative position, preferably for a nonprofit or professional association. Excellent organizational, verbal, and written communication skills. Ability to maintain confidentiality, professionalism, composure, and discretion Ability to provide high-level customer service, respond quickly to requests, anticipate members’ needs, and maintain a positive attitude. Must be detail-orientated, mission-focused and the ability to work in a team. Project management with ability to manage multiple projects simultaneously and meet specified timelines. Proficiency in Microsoft Office Suite applications, especially Word and Excel. Prior database experience is preferred. Prior Netforum experience is strongly preferred. Prior financial experience is beneficial. Junior campaign fundraising experience preferred.
2026-03-13T00:00:00Z

Administrative Coordinator

Sanford, FL
onsite
Contract / Temporary to Hire
16 - 19 USD / Hourly
We are looking for an Administrative Coordinator to provide essential support to the Quality Department in maintaining regulatory compliance and managing quality documentation. This role requires strong organizational skills and attention to detail in handling sensitive records and regulated paperwork. As a Contract to permanent position, this opportunity offers potential for long-term growth within the organization. Responsibilities: • Organize, scan, and file regulated quality documentation to ensure accurate record-keeping. • Maintain compliance with regulatory standards by managing sensitive paperwork and documentation. • Support the Quality Department by coordinating administrative tasks and ensuring timely updates to records. • Collaborate with team members to streamline document control processes and enhance overall efficiency. • Conduct regular audits of quality records to verify accuracy and compliance. • Assist in preparing and organizing documentation for inspections or audits. • Ensure all records are securely stored and easily accessible for reference. • Communicate effectively with internal teams to address documentation needs or discrepancies. • Identify opportunities for improving documentation workflows and implement solutions as needed.
2026-03-12T00:00:00Z

Administrative Coordinator

Waterloo, IA
onsite
Temporary
19 - 22 USD / Hourly
Administrative Coordinator – Contract Role (Waterloo, IA)Duration: 3–6 months (potential for extension)Hours: Full-time, on-siteIndustry: Professional/Corporate Office EnvironmentAbout the RoleWe’re partnering with a reputable organization in Waterloo that is seeking an Administrative Coordinator to support several ongoing initiatives and internal teams. This role is ideal for someone with strong administrative skills who enjoys organizing information, coordinating tasks, and helping keep projects moving forward.You’ll play a key part in keeping day-to-day operations running smoothly through documentation, scheduling, communication, and overall administrative support. Key Responsibilities<ul><li>Provide administrative support to leaders and project teams</li><li>Coordinate schedules, meetings, and calendars</li><li>Prepare agendas, meeting notes, and follow-up action items</li><li>Maintain and organize documentation, records, reports, and files</li><li>Assist with internal communications and status updates</li><li>Create and update spreadsheets, trackers, and various office documents</li><li>Monitor timelines and help ensure deadlines are met</li><li>Serve as a liaison between departments and support general office operations</li></ul>
2026-02-19T00:00:00Z

Administrative Coordinator

Grand Rapids, MI
onsite
Temporary
16.625 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Grand Rapids, Michigan. In this long-term contract role, you will play a key part in supporting administrative functions such as invoicing, data entry, and customer service. This position offers a great opportunity for individuals with strong organizational skills and a background in administrative assistance to contribute to the efficient operation of our team. This is 100% onsite, M-F 8am-4:30pm. Responsibilities:• Perform accurate data entry tasks, ensuring information is complete and error-free.• Manage and process customer invoices efficiently and in a timely manner.• Provide administrative support by organizing schedules and dispatching assignments.• Respond to inbound calls, addressing inquiries and providing excellent customer service.• Collaborate with team members to ensure accurate and prompt completion of assignments.• Review completed work for errors, duplicates, and omissions, obtaining additional information as needed.• Prepare and submit daily reports to maintain operational transparency.• Assist with documentation requests from corporate entities and maintain records effectively.• Support data migration efforts, integrating paper files into new systems.• Execute company procedures to optimize operational efficiency and system controls.
2026-03-13T00:00:00Z

Project Coordinator

Collegeville, PA
onsite
Permanent
55000 - 60000 USD / Yearly
Reputable services company located in the Greater Philadelphia area is looking to staff a tech savvy, Project Coordinator with proven estimating abilities. This Project Coordinator will provide administrative support to project teams, ensuring smooth coordination of project activities, documentation, and communication. In this role, the Project Coordinator will also review and confirm lead activities, complete internal audits of all active projects, assist with drafting invoices and expense reporting, monitor task completion, identify potential project risks, and ensure project processes and standards are followed. The ideal candidate must have excellent organizational skills, solid time management skills, and the ability to work in a fast paced environment. Responsibilities:<ul><li>Track and manage job file statuses to ensure all documentation is accurate and up to date.</li><li>Collaborate daily with production teams to gather and verify onsite documentation.</li><li>Prepare and review estimates based on scope details and photographs provided by production crews.</li><li>Ensure compliance with client requirements and program standards.</li><li>Audit job files thoroughly to confirm that all completed work aligns with the estimate.</li><li>Handle job close-out activities, including coordinating with the accounting team for accurate invoicing.</li><li>Provide support to other departments as needed to ensure operational efficiency.</li></ul>
2026-03-03T00:00:00Z

Project Coordinator

Memphis, TN
onsite
Temporary
42 - 50 USD / Hourly
We are looking for a dedicated Project Coordinator to support the development and management of geospatial data and mapping initiatives for city infrastructure and municipal services. This position involves collaboration with various departments, including Public Works, Planning, Transportation, and Utilities, to ensure data accuracy and contribute to the improvement of community services. This is a long-term contract opportunity based in Memphis, Tennessee. Responsibilities: • Maintain and update geospatial datasets, maps, and databases for municipal infrastructure and assets. • Facilitate field data collection efforts using specialized equipment to ensure precision and reliability. • Create detailed maps, dashboards, and reports to support planning, environmental, transportation, and utility projects. • Document and map municipal systems such as traffic signals, pipelines, fiber networks, and water/wastewater systems. • Develop and manage web maps and applications for use by internal teams and the general public. • Partner with city staff and external organizations to support project initiatives and uphold data integrity. • Utilize Python scripting or automation to streamline data processing and enhance workflows. • Apply technical writing skills to create clear documentation and communication materials. • Collaborate on projects requiring environmental, geological, or hydrological data analysis.
2026-02-19T00:00:00Z

Project Coordinator

Allentown, PA
onsite
Temporary
22 - 28 USD / Hourly
Robert Half is partnering with a growing organization in search of a Project Coordinator to support a portfolio of cross-functional initiatives. This role is ideal for someone who enjoys organizing project activities, keeping timelines on track, and ensuring stakeholders have visibility into progress and key milestones. Key Responsibilities<ul><li>Support project managers by coordinating tasks, tracking milestones, and ensuring project deliverables stay aligned with requirements.</li><li>Gather schedules, deadlines, and resource needs across multiple workstreams to help drive projects forward.</li><li>Monitor project progress, identify potential risks or delays, and escalate issues when needed.</li><li>Maintain project dashboards, trackers, and reporting tools to provide timely updates to leadership and stakeholders.</li><li>Collaborate with internal teams to remove obstacles, resolve scheduling conflicts, and recommend corrective actions.</li><li>Build strong relationships with operational teams to share best practices, communicate updates, and support ongoing or upcoming project needs.</li></ul>
2026-03-13T00:00:00Z

Project Coordinator

Del Valle, TX
onsite
Temporary
30 - 36 USD / Hourly
Position Overview The Project Coordination Specialist plays a key role in supporting the Area Project Manager with the organization, coordination, and administration of construction projects from initial planning through project completion.Primary Responsibilities Duties may include, but are not limited to, the following activities:<ul><li>Provide administrative and project coordination support during all phases of construction projects.</li><li>Assist in preparing and maintaining project schedules, financial tracking, scope documentation, and contract records.</li><li>Support the development and management of project budgets and monitor expenditures throughout the project lifecycle.</li><li>Coordinate the preparation of RFIs, submittals, project documentation, and other technical materials required for construction activities.</li><li>Evaluate project requirements and assist in sourcing subcontractors by requesting bids, reviewing proposals, and helping determine appropriate selections.</li><li>Monitor project progress by documenting issues, communicating updates to stakeholders, and helping facilitate timely resolution.</li><li>Review construction drawings, technical plans, and project specifications to ensure alignment with project requirements.</li><li>Compile detailed material lists and quantity estimates needed for project execution.</li><li>Work with the purchasing team to procure equipment and materials and coordinate delivery timelines.</li><li>Ensure required permits and regulatory approvals are obtained prior to project execution.</li><li>Support the preparation and administration of project change orders and track their impact on scope, schedule, and budget.</li><li>Maintain records related to project costs, completed work, and stored materials for reporting and billing purposes.</li><li>Assist with subcontractor payment documentation and approval processes.</li><li>Organize and maintain digital and physical project records to ensure documentation is accurate and accessible.</li><li>Collaborate with field supervisors and superintendents to support project timelines and budget targets.</li><li>Conduct occasional site visits to assist with coordination efforts, progress monitoring, and issue resolution.</li><li>Participate in project closeout processes, including documentation review and final reporting.</li><li>Coordinate the setup and connection of required utilities for assigned projects, including applications and scheduling with service providers.</li></ul>
2026-03-06T00:00:00Z

Project Coordinator

Camp Hill, PA
onsite
Permanent
58000 - 66500 USD / Yearly
Project Coordinator – Onsite in Camp Hill, PAWe are seeking a highly organized and detail‑oriented Project Coordinator to support customers and the Sales Department in a fast‑paced, collaborative environment. This role is responsible for preparing quotes, entering orders, tracking project activity, and providing administrative support that keeps sales and service operations running smoothly. Key Responsibilities<ul><li>Prepare, process, and maintain accurate sales quotations, purchase orders, and invoices.</li><li>Coordinate with suppliers and manufacturers to gather pricing, product details, and availability.</li><li>Manage projects from initial quotation through shipment and completion.</li><li>Perform order entry.</li><li>Work with manufacturers to expedite orders as needed.</li><li>Support the sales team with order tracking, delivery updates, and customer follow‑ups.</li><li>Provide technical product information and customer support.</li><li>Collaborate with marketing on sales materials and promotional initiatives.</li><li>Assist with trade show logistics, materials, and coordination.</li><li>Address customer inquiries and assist with administrative tasks across sales and service teams.</li></ul>
2026-03-06T00:00:00Z

Project Coordinator

Torrance, CA
onsite
Temporary
20 - 22 USD / Hourly
We are looking for a proactive and detail-oriented Project Coordinator to join our team on a long-term contract basis in Torrance, California. This position is ideal for someone with a passion for marketing and project management, particularly within the retail industry. You will play a key role in organizing and coordinating various initiatives, ensuring smooth execution and effective collaboration across departments. Responsibilities: • Coordinate and oversee marketing projects, including digital content creation and trade show preparations. • Assist in the organization of photo shoots, catalog production, and sourcing model talent. • Proofread and edit monthly newsletters for both internal and external distribution. • Collaborate with different departments to ensure seamless communication and project execution. • Manage tasks and timelines using project management tools, such as Wrike or similar software. • Support digital marketing efforts by working closely with content creators. • Maintain an organized workflow and handle multiple priorities effectively. • Contribute ideas and provide assistance in graphic design projects, if applicable. • Ensure all deliverables meet quality standards and deadlines.
2026-03-12T00:00:00Z

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