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719 results for General Office Assistant jobs

Administrative Assistant

San Marcos, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A well-established construction company is seeking an Administrative Assistant to support project managers, accounting staff, and executive leadership. This position offers a blend of office administration, project coordination, and customer support responsibilities.ResponsibilitiesOffice & Project Support<ul><li>Assist with project documentation and contract administration</li><li>Maintain job files and project records</li><li>Coordinate scheduling, meetings, and travel arrangements</li><li>Prepare reports, spreadsheets, and project correspondence</li><li>Track certificates of insurance and vendor documentation</li><li>Support payroll and accounting departments with administrative tasks</li></ul>General Administration<ul><li>Answer incoming calls and greet visitors</li><li>Manage office supplies and equipment needs</li><li>Coordinate mail, deliveries, and office communications</li><li>Assist with special projects and operational initiatives</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-06-04T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
A growing commercial property management firm is seeking an Administrative Assistant to support day-to-day office operations, tenant communications, and administrative projects. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and serving as a key support resource for a busy team.ResponsibilitiesAdministrative Support<ul><li>Manage calendars, meetings, and scheduling requests</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain electronic and physical filing systems</li><li>Assist with contract and lease documentation</li><li>Coordinate office supply ordering and vendor communications</li><li>Support leadership with special projects and administrative initiatives</li></ul>Tenant & Client Support<ul><li>Respond to tenant inquiries and route requests appropriately</li><li>Maintain accurate records and database information</li><li>Assist with work order tracking and vendor coordination</li><li>Support customer service efforts and office operations</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
25.175 - 26.5 USD / Hourly
We are currently seeking a compassionate and professional Family Service Advisor for a temp-to-hire opportunity located in Culver City (90045).Pay: $25-26.50/hr (will increase after training)Schedule: Full-Time | Must be open to weekends on a rotation basisLocation: Fully onsite in Culver City (90045)This role is ideal for someone with strong customer service and consultative support experience who is comfortable working closely with families in sensitive situations while providing a high level of care and professionalism.Responsibilities include:• Meeting one-on-one with families to discuss service and planning options• Providing compassionate customer support and guidance• Managing contracts, documentation, and CRM updates• Coordinating with internal departments to ensure smooth service delivery• Following up on inquiries, leads, and aftercare support• Maintaining confidentiality and strong attention to detail• Utilizing Microsoft Office and CRM systems daily
2026-06-18T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an organized and resourceful Administrative Assistant to provide high-level support to a Chief Administrative Officer in San Francisco, California. This Long-term Contract position is ideal for someone who can manage shifting priorities, coordinate complex schedules, and keep executive operations running smoothly in a fast-paced environment. The role calls for sound judgment, strong partnership with leadership, and the ability to move work forward even when direction is evolving. Responsibilities: • Manage complex scheduling for the Chief Administrative Officer, balancing changing priorities and resolving conflicts across multiple requests and deadlines. • Coordinate meetings from planning through follow-up, including logistics, agendas, materials, and communication with participants. • Organize team events, leadership gatherings, and offsite sessions to support collaboration, engagement, and business goals. • Work closely with executives to understand strategic priorities, evaluate incoming meeting requests, and make informed decisions on scheduling and alignment. • Serve as a central contact for direct reports and administrative partners, helping maintain strong communication and effective coordination across the organization. • Identify opportunities to improve administrative processes, implement practical adjustments, and support longer-term operational initiatives. • Build productive relationships across teams to strengthen collaboration, support morale, and help maintain alignment on key activities. • Provide guidance to other administrative business partners and collaborate with Human Resources on workforce planning and organizational structure updates.
2026-06-16T00:00:00Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary to Hire
55000 - 60000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our Private Equity client. In this permanent position, you will play a vital role in supporting 2-3 executives by ensuring smooth day-to-day operations. This role requires exceptional organizational skills, flexibility, and the ability to handle multiple tasks efficiently while maintaining accuracy. This role is on-site daily, and this firm offers outstanding career advancement. A bachelor's degree is required. Responsibilities:• Manage scheduling and calendars for the managing director, including coordinating meetings, confirming appointments, and resolving scheduling conflicts.• Process company expenses, track receipts, and handle reimbursements for the corporate American Express card.• Assist with monthly expense reporting in Concur by submitting reports, following up on pending submissions, and ensuring compliance with company protocols.• Prepare and edit documents, including formatting, proofreading, and coordinating printing for presentations and client deliverables.• Maintain office supplies inventory, coordinate lunch orders, ensure kitchen and conference rooms are tidy, and handle other facility-related duties.• Submit and monitor building maintenance requests, ensuring timely resolution of issues.• Support entity formation tasks, such as obtaining employer identification numbers, preparing Form W-8/W-9s, and assisting with bank account openings.• Review and analyze capitalization tables and basic legal documents related to entity formation, equity issuances, and mergers and acquisitions.• Collaborate with internal teams and external legal counsel to exchange information and complete tasks related to entity formation and compliance.• Take on special projects as assigned to contribute to the team's success.
2026-06-19T00:00:00Z

Administrative Assistant

Lemoyne, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
A growing, full-service accounting and advisory firm is seeking a Full-Time Administrative Assistant to serve as the welcoming face and voice of its Lemoyne, PA office. Position Summary:This role is ideal for a professional, organized, and customer-focused individual who thrives in a fast-paced environment. The Administrative Assistant will act as the first point of contact for clients and visitors while providing essential support to accounting, tax, and advisory teams. The ideal candidate is detail-oriented, tech-savvy, and highly dependable. Schedule:<ul><li>Full-time, Monday–Friday</li><li>Additional hours may be required during tax season</li></ul>Why Join:This organization offers a collaborative, team-oriented environment that values work-life balance and professional growth, including flexible scheduling and seasonal reduced hours. Key Responsibilities:<ul><li>Greet clients and visitors with a professional and welcoming demeanor</li><li>Answer and direct incoming phone calls</li><li>Assist clients with scheduling, document collection, and general inquiries</li><li>Manage calendars, appointments, and correspondence</li><li>Prepare, assemble, and distribute tax returns and client documents (requires extended standing during peak season)</li><li>Process incoming/outgoing mail and deliveries</li><li>Maintain organized electronic and paper filing systems</li><li>Monitor office supply levels and place orders as needed</li><li>Follow established administrative procedures</li><li>Support special projects and additional administrative tasks as assigned</li></ul>
2026-06-18T00:00:00Z

Administrative Assistant

Pontiac, MI
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support event operations for a leading organization in the events and exhibitions industry in Pontiac, Michigan. This Long-term Contract position will serve as a key point of coordination for staff, prospective attendees, and vehicle owners by providing clear logistical guidance and dependable administrative support. The ideal candidate will be comfortable managing event-related information, maintaining accurate records, and helping teams stay organized before and during live events. Responsibilities: • Respond to questions from event staff, attendees, and participating vehicle owners by providing accurate information related to event logistics. • Maintain a strong understanding of operational details such as parking procedures, admission processes, pricing information, site navigation, access guidelines, and special accommodations. • Perform administrative support duties including document preparation, data entry, record maintenance, and general office coordination. • Assist Vehicle Selection Specialists by organizing participant details and helping manage communication with vehicle owners. • Track vehicle and owner information to ensure records remain current, complete, and accessible for event planning purposes. • Support onsite event readiness by helping prepare materials, coordinate logistical details, and address last-minute administrative needs. • Help ensure a smooth event experience by identifying follow-up items, relaying important updates, and supporting cross-functional event teams.
2026-06-22T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
60000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to join a financial services team on a contract-to-permanent basis. This position supports advisors through a blend of client-facing service, office coordination, and administrative execution, helping ensure daily operations run smoothly and professionally. The ideal candidate brings strong organization, sound judgment, and a service-oriented approach while handling a wide range of account, meeting, and communication tasks. This role is on site daily. Responsibilities:• Build strong day-to-day connections with clients and business partners while supporting advisors in ongoing service and relationship management activities.• Coordinate administrative steps related to new and existing accounts, including collecting documents, organizing statements, and preparing materials needed for client meetings.• Assist with account and relationship reviews by compiling accurate information and creating performance-related reports in a timely manner.• Process operational requests such as account setup, fund movement, and trade-related documentation with close attention to accuracy and deadlines.• Support compliance and risk-related activities by maintaining records, completing required forms, and helping address account reviews and inquiries.• Identify opportunities to improve client service and contribute ideas that may support business growth or product awareness.• Help organize client and prospect events, including scheduling, logistics, and follow-up communication.• Use approved digital and social channels to help increase visibility and encourage engagement with prospective clients.• Provide general administrative office support, including handling inbound calls, data entry, and front-desk style coordination as needed.
2026-06-22T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a real estate company in Honolulu, Hawaii. This Direct Hire position is ideal for someone who enjoys keeping teams organized, communicating with clients and vendors, and ensuring administrative tasks are handled accurately and efficiently. The role requires excellent interpersonal skills, strong coordination skills, and the ability to manage multiple priorities in a fast-paced setting. Responsibilities:• Manage front-office and administrative activities by greeting visitors, directing inquiries, and maintaining a welcoming office experience.• Handle incoming and outgoing phone communication, respond to emails, and provide timely customer service to tenants, vendors, and internal stakeholders.• Prepare, update, and maintain records through accurate data entry, document formatting, and file organization using Microsoft Office applications.• Coordinate calendars and schedule appointments, meetings, and other business activities to support team productivity.• Process incoming and outgoing mail and ensure correspondence is routed to the appropriate contacts without delay.• Work with multiple vendors to support service coordination, follow-ups, and general office needs.• Assist with planning and organizing office meetings, property-related events, or team functions as needed.• Create spreadsheets, letters, and reports in Excel, Word, and Outlook to support day-to-day administrative operations.
2026-06-22T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 27 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily operations for a Long-term Contract opportunity in California. This role is ideal for someone who combines strong computer proficiency with a customer-focused approach and is comfortable handling in-person errands throughout the surrounding neighborhood. The position will help keep office and tenant-related administrative activities organized while supporting responsive service and smooth day-to-day coordination. Responsibilities: • Provide administrative support for daily office activities, including document handling, record upkeep, and general coordination of routine tasks. • Deliver attentive customer service when assisting tenants, staff, and visitors, ensuring questions and requests are addressed promptly and courteously. • Complete local operational errands such as mail pickup and delivery runs within the area while maintaining awareness of surroundings. • Maintain organized files and accurate service documentation, including creating, updating, and archiving records as needed. • Assist with scheduling, meeting coordination, and preparation of materials to support team communication and workflow. • Help coordinate rent-related paperwork, benefits-related documentation, and other administrative processes tied to tenant support services. • Support building operations by helping track unit concerns, inspection follow-up items, and other property-related administrative needs. • Respond calmly during urgent tenant situations by relaying information quickly, supporting de-escalation efforts, and connecting staff with needed resources. • Work closely with internal teams and external service providers to ensure requests, referrals, and follow-up actions are completed in a timely manner.
2026-06-22T00:00:00Z

Administrative Assistant

Lakewood, CO
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to join a CPA firm focused on business management. This contract opportunity with permanent potential is ideal for someone who enjoys supporting daily office operations, interacting with clients professionally, and keeping administrative processes organized and accurate. The role combines front-desk coordination, communication support, and detail-oriented clerical work in a fast-paced accounting environment. Responsibilities: • Manage day-to-day administrative activities to help the office operate efficiently and maintain an organized workflow. • Welcome visitors, handle front-desk responsibilities, and respond to inbound calls with professionalism and excellent customer service. • Enter, update, and maintain records with a high degree of accuracy across office and client-related documentation. • Provide general clerical support such as scheduling, correspondence, filing, and preparing materials for internal use. • Assist with QuickBooks-related administrative tasks and help organize financial or tax-related information for review. • Support accounting and tax teams by tracking follow-up items and helping ensure action steps are documented and completed. • Coordinate communication between staff and clients to keep requests, updates, and appointments moving smoothly.
2026-06-22T00:00:00Z

Administrative Assistant

Pleasant Hill, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations for a busy laboratory team in CA. This contract opportunity with permanent potential is ideal for someone who enjoys keeping office workflows organized, coordinating communication across multiple parties, and ensuring important materials and records are handled accurately. The Administrative Assistant will work closely with laboratory staff, client offices, couriers, and field partners to help maintain smooth administrative processes and responsive service. Responsibilities:• Coordinate administrative support for the Administration Manager and laboratory staff to help maintain an efficient day-to-day workflow.• Review documents for accuracy and completeness before distribution, filing, or follow-up action.• Organize courier activity, including scheduling pickups and helping ensure timely movement of materials between locations.• Prepare, print, and distribute daily reports, including sending information to couriers and delivering reports to clients by fax or mail when needed.• Manage outgoing slides and tissue blocks for additional testing or external departmental review while tracking their status carefully.• Monitor inventory levels for requisition forms and office supplies and arrange replenishment before shortages affect operations.• Produce client-specific requisitions and coordinate delivery through couriers or the Territory Sales Manager.• Serve as a communication point between the laboratory, physician offices, and surgery centers to support client satisfaction and proper specimen submission.• Use office systems and equipment efficiently, including the pathology information system and standard administrative tools, while following organizational procedures.• Carry out additional administrative duties as assigned to support departmental needs.
2026-06-22T00:00:00Z

Administrative Assistant

Bethesda, MD
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant to support daily accounting and office operations for a real estate and property team in Bethesda, Maryland. This position is ideal for someone who is highly organized, comfortable working with financial records, and able to manage multiple administrative priorities with accuracy. The role will contribute to efficient billing, payment tracking, and data management while helping maintain smooth internal workflows. Responsibilities: • Manage incoming invoices, verify details for accuracy, and prepare them for timely payment processing. • Record financial transactions and update accounting information in QuickBooks and related internal systems. • Monitor outgoing and incoming payments, including support for accounts payable and accounts receivable activities. • Enter, organize, and maintain financial and administrative data with a strong focus on completeness and precision. • Assist with preparing documentation, reports, and records needed for routine accounting and office administration. • Communicate with internal team members and external contacts to resolve billing questions and payment discrepancies. • Maintain organized digital and physical files for invoices, transaction records, and supporting documents.
2026-05-26T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Temporary / Contract
17 - 19 USD / Hourly
We are seeking a reliable and organized Administrative Assistant to support daily office operations. This role is ideal for someone who is detail-oriented, professional, and comfortable handling a variety of administrative tasks in a fast-paced environment. Key Responsibilities:<ul><li>Answer and direct phone calls and emails</li><li>Schedule meetings and maintain calendars</li><li>Prepare documents, reports, and correspondence</li><li>File, scan, and organize records</li><li>Greet visitors and provide general office support</li><li>Order office supplies and maintain inventory</li><li>Assist with data entry and other clerical tasks</li></ul>
2026-06-16T00:00:00Z

Administrative Assistant

Clarksboro, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Robert Half is looking for a highly organized Administrative Assistant to support daily operations in our client's South Jersey office. This Administrative Assistant position plays an important role in keeping schedules, records, and communications running smoothly while assisting an accounting-focused team with administrative coordination. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced office environment. Responsibilities:<ul><li>Coordinate daily administrative activities for leadership, accounting team members, and office staff to help maintain efficient workflow.</li><li>Organize calendars, arrange meetings, and schedule calls while keeping appointments and commitments up to date.</li><li>Draft, edit, and distribute letters, reports, and other business documents with strong attention to formatting and accuracy.</li><li>Maintain both digital and paper filing systems, ensuring records are complete, accessible, and handled with appropriate confidentiality.</li><li>Assist with new client setup by gathering documentation, supporting engagement paperwork, and helping track onboarding progress.</li><li>Monitor office supply levels and place replenishment orders to keep the workplace stocked and operational.</li><li>Update client information in internal records and databases and complete data entry and clerical tasks as needed.</li><li>Handle confidential business and client information with discretion at all times.</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

Woonsocket, RI
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in a busy property management setting in Rhode Island. This contract position is ideal for someone who can stay organized, communicate clearly with tenants, and manage multiple priorities in a fast-moving environment. The role requires a service-focused approach, strong administrative judgment, and confidence when handling a high volume of interactions. Responsibilities: • Coordinate front office and administrative activities to keep daily operations running efficiently in a high-traffic environment. • Receive tenant inquiries by phone and in person, document service requests accurately, and ensure work orders are routed appropriately. • Maintain records, enter information into internal systems, and update property-related data with a high degree of accuracy. • Use Yardi to support administrative processes, track tenant information, and assist with operational follow-up. • Provide detail-focused customer service to a large tenant population while remaining composed in challenging situations. • Support reception coverage by answering inbound calls, greeting visitors, and directing questions to the appropriate contacts. • Assist with general office tasks such as filing, correspondence, scheduling, and document preparation as needed. • Offer additional support related to leasing activities when requested, although leasing experience is not required for success in the role.
2026-06-22T00:00:00Z

Administrative Assistant

Cleveland, OH
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for a highly organized Administrative Assistant to support daily office operations for a commercial and industrial electrical contractor in Solon, Ohio. This Long-term Contract position is fully onsite and plays an important role in keeping communication, documentation, and scheduling on track for project managers, field teams, and company leadership. The ideal candidate brings strong administrative experience, sharp attention to detail, and the ability to stay effective in a busy, deadline-focused construction environment. Responsibilities: • Coordinate day-to-day office activities to ensure administrative processes run smoothly in support of construction operations. • Assist project managers and leadership by preparing, organizing, and maintaining job-related documents, reports, and correspondence. • Answer incoming calls, greet visitors, and serve as a reliable point of contact for office communications. • Enter, update, and verify data across spreadsheets, internal records, and project documentation with a high level of accuracy. • Scan, file, and manage paper and digital documents so information remains accessible, current, and well organized. • Support scheduling activities by tracking calendars, appointments, and project-related timelines for internal teams. • Help maintain office and project records using Microsoft Office applications and, when needed, QuickBooks or related contractor-focused software. • Provide administrative support to field personnel and office staff by responding to requests and helping keep priorities moving forward.
2026-06-22T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in New York. This long-term contract position is ideal for someone who is organized, responsive, and comfortable handling a mix of front-desk support, phone communication, and clerical tasks. The person in this role will help keep administrative workflows running smoothly by managing information accurately and providing attentive support to internal teams and visitors. Responsibilities: • Manage day-to-day administrative activities to maintain an efficient and well-organized office environment. • Receive and direct incoming phone calls courteously, ensuring messages and inquiries reach the appropriate contacts. • Welcome visitors and provide front-desk coverage while maintaining a courteous and attentive presence. • Enter, update, and review data in office records and systems with a high level of accuracy and attention to detail. • Prepare, organize, and maintain documents, files, and other administrative materials for easy access and compliance. • Support staff with scheduling, routine correspondence, and general coordination of office needs. • Assist with clerical processes that help the team stay on track with daily priorities and administrative deadlines.
2026-06-18T00:00:00Z

Administrative Assistant

Meriden, CT
onsite
Temporary / Contract
19 - 22 USD / Hourly
About the Role Our client is seeking a detail oriented and friendly Administrative Assistant to support a small office of approximately 10 employees. This role will be a key part of the team, helping to keep daily operations running smoothly during a leave of absence while also providing additional support when other administrative team members are out on scheduled vacations. Based on general knowledge. Key Responsibilities Answer and direct incoming phone calls in a detail oriented and courteous manner Greet visitors and provide front desk support Maintain paper and electronic filing systems Assist with light calendar management and scheduling Help manage and organize email communications Provide general administrative support to the office as needed Partner with the administrative team to ensure coverage and continuity of support during absences Qualifications Front desk or receptionist experience preferred entry level are encouraged to apply Proficiency in Microsoft Office Suite is required Strong organizational skills and attention to detail detail oriented demeanor with a friendly, approachable attitude Ability to manage multiple priorities in a sometimes fast-paced or stressful environment
2026-06-22T00:00:00Z

Administrative Assistant

Bal Harbour, FL
onsite
Temporary / Contract
18 - 18 USD / Hourly
WWe are looking for a dependable Administrative Assistant / General Office Clerk to support daily administrative and front desk operations for a local government office. This contract position is ideal for someone who enjoys assisting the public, staying organized, and handling routine office tasks with accuracy. The role combines customer service with administrative support in a structured, municipal environment. eResponsibilities:<ul><li>Greet visitors, answer general questions, and provide friendly, professional assistance</li><li>Perform data entry and update records with a high level of accuracy</li><li>Handle general office duties such as filing, scanning, and maintaining organized records</li><li>Provide front desk support by directing inquiries to the appropriate department</li><li>Use Microsoft Excel and other office tools to track information and maintain logs</li><li>Review documents for completeness and follow standard procedures when processing information</li><li>Work with internal teams to ensure requests are handled in a timely manner and daily operations run smoothly</li></ul>
2026-06-19T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support operations in an office environment. This role is well suited to someone who brings strong organizational skills, confidence with Microsoft Office, and an interest in working closely with tax and accounting-related teams while remaining focused on administration. The position offers the opportunity to build expertise over time and grow within a stable, collaborative office setting. Salary: $65,000 - $75,000Benefits: Medical, Dental, Vision, 401k with match, 2-3 weeks PTO, flex days when needed, all major holidays off. Responsibilities:• Manage calendars, coordinate schedules, and arrange internal meetings to keep daily operations organized and efficient.• Prepare, update, and maintain benefits-related records, administrative documents, and correspondence with a high degree of accuracy.• Use Excel and other Microsoft Office applications to track information, compile reports, and support routine office processes.• Respond to email inquiries professionally and ensure timely follow-up with employees, vendors, and internal stakeholders.• Provide administrative support to teams in an office setting, helping maintain smooth communication and workflow.• Assist with benefits administration tasks, including organizing documentation, monitoring deadlines, and supporting related office procedures.• Coordinate meeting logistics, distribute materials, and help ensure participants are informed and prepared.• Contribute to process improvements and take on additional administrative responsibilities as the role expands over time.
2026-06-15T00:00:00Z

Administrative Assistant

Silver Spring, MD
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys keeping administrative tasks organized, communicating clearly, and ensuring materials and correspondence are handled accurately. The person in this role will help maintain efficient meeting documentation, manage outgoing and incoming mail activity, and provide dependable front-office support to the team. Responsibilities: • Manage day-to-day administrative support activities to help the office operate smoothly and efficiently. • Prepare, organize, and send outgoing correspondence and packages using provided shipping information and labels. • Collect, sort, and distribute incoming mail from building mail areas and ensure timely delivery to the appropriate recipients. • Attend meetings to capture key discussion points and produce clear, accurate meeting minutes for follow-up. • Coordinate meeting logistics, including scheduling support, note preparation, and conference call arrangements as needed. • Respond to phone calls and general inquiries in a clear and courteous manner while assisting visitors and internal staff. • Perform data entry and maintain administrative records with a high level of accuracy and confidentiality.
2026-06-16T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-06-19T00:00:00Z

Administrative Assistant

Richmond, VA
onsite
Temporary to Hire
18 - 18 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations within the dispatch team in Virginia. This contract to hire opportunity is ideal for someone who enjoys organizing information, communicating with external partners, and keeping administrative processes running smoothly. The role requires strong accuracy, sound judgment, and the ability to manage multiple tasks in a fast-paced office environment. PLEASE NOTE: the hours of this role are Mon-Fri, 3pm - 11pm with a 30 minute lunch and two 15 min breaks. Responsibilities:• Enter and update dispatch-related information with a high level of accuracy across internal records and reporting files.• Review operational reports, identify missing or inconsistent details, and follow up to help maintain reliable documentation.• Communicate with carriers to request information, confirm updates, and support timely coordination of dispatch activities.• Provide day-to-day administrative support to the department by organizing documents, tracking tasks, and assisting with office workflows.• Answer incoming calls professionally, direct inquiries appropriately, and relay important messages to the correct team members.• Use Microsoft Office applications to prepare spreadsheets, maintain records, and support routine departmental reporting.
2026-06-17T00:00:00Z

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