Add your latest resume to match with open positions.

574 results for Front Office Assistant jobs

Accounting Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is seeking an Accounting Assistant for a growing hospitality group in San Diego! The ideal candidate will have experience supporting light Accounts Payable, Accounts Receivable, and Payroll.This is the perfect role for someone who enjoys supporting multiple parts of the accounting department. This is an on-site position, temporary-to-hire, and assisting a busy accounting department. What you'll be doing everyday<ul><li>Maintain Purchase Order processing system</li><li>Process Accounts Payable</li><li>Enter A/R information into system </li><li>Processing expense reports </li><li>Assist with payroll system and payroll related items</li><li>Perform clerical duties such as mailings and filing</li><li>Perform such other accounting, financial, or administrative tasks as may be required</li></ul>
2026-04-21T00:00:00Z

Accounting Assistant

Carlsbad, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
There’s a rhythm to real estate accounting — rent coming in, expenses going out, properties being tracked, and everything needing to land in the right place at the right time. A property management company in Carlsbad is hiring an Accounting Assistant to support day-to-day financial operations tied to multiple properties and accounts. This role is ideal for someone who likes consistency but can also handle volume. You’ll be working across transactions, tenant payments, and vendor invoices — helping keep everything accurate and accounted for. It’s a steady, detail-driven role where your work directly supports operational stability. What You’ll Be Doing<ul><li>Assist with rent postings and payment tracking</li><li>Process invoices and support accounts payable</li><li>Maintain tenant and vendor financial records</li><li>Reconcile accounts and resolve discrepancies</li><li>Support reporting and documentation</li><li>Organize files and maintain systems</li><li>Assist with month-end close processes</li><li>Communicate with internal teams</li></ul>
2026-04-14T00:00:00Z

Accounting Assistant

Honolulu, HI
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a meticulous and organized Accounting Assistant to join our team on a contract basis in Honolulu, Hawaii. In this role, you will play a vital part in supporting an accounting cleanup project by ensuring accurate and efficient handling of financial records. This position is an excellent opportunity for someone with a passion for numbers and a commitment to precision. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-8056. Responsibilities:• Conduct thorough research within Accounts Payable (AP) and Accounts Receivable (AR) to identify closed items and reconcile outstanding balances.• Collaborate with team members to streamline processes and ensure the accurate cleanup of financial records.• Perform bank reconciliations to verify and align financial data.• Utilize QuickBooks to manage and update accounting information effectively.• Code invoices accurately and ensure proper documentation for all transactions.• Identify discrepancies in financial records and propose corrective actions.• Maintain clear and organized financial documentation for auditing and compliance purposes.• Provide regular updates on project progress to relevant stakeholders.
2026-04-22T00:00:00Z

Accounting Assistant

Addison, IL
onsite
Temporary to Hire
17.4135 - 20.163 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a team in Addison, Illinois. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys detailed administrative work and wants to build hands-on experience in accounting and bookkeeping. The role offers consistent part-time hours and a path to grow into a broader bookkeeping position over time. Responsibilities: • Process vendor invoices accurately, assign appropriate coding, and help maintain organized payable records. • Support accounts receivable activities by entering payment information, tracking outstanding balances, and updating customer account details. • Perform routine bank reconciliations to verify transactions and resolve discrepancies in a timely manner. • Enter financial and transactional data into accounting systems with a high level of accuracy and attention to detail. • Use QuickBooks to record, review, and maintain accounting information for daily operations. • Assist with basic bookkeeping tasks and help ensure financial records remain complete and current. • Communicate with internal team members and external contacts to clarify invoice, payment, or account questions as needed.
2026-04-30T00:00:00Z

Accounting Assistant

Westminster, VT
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are looking for a detail-oriented Accounting Assistant on a contract basis in Westminster, Vermont. This role requires strong organizational skills and proficiency in data management to support the accounting team effectively. The ideal candidate will excel at handling data entry, reconciliations, and administrative tasks, ensuring accuracy and efficiency across operations. Responsibilities:• Accurately input and update financial data into relevant systems.• Perform reconciliations to ensure data consistency and resolve discrepancies.• Utilize Microsoft Excel, including advanced functions like VLOOKUP, to analyze and track financial information.• Generate reports and provide insights based on data analysis.• Assist with administrative tasks to support the accounting team.• Maintain organized and accurate records of financial transactions.• Collaborate with team members to enhance workflow efficiency.• Ensure compliance with organizational policies and procedures.• Provide timely updates and documentation for ongoing projects.
2026-04-17T00:00:00Z

Accounting Assistant

Bellwood, IL
onsite
Permanent / Full Time
45000 - 46800 USD / Yearly
Accounting Assistant to be a part of family owned manufacturing company. You can wear multiple hats. This is an opportunity to utilize your debits and credits knowledge and be apart of an established business. Send your resume to [email protected] or call Danielle at 630-368-1175 Medical, PTO and strong work life balance as well as 401k Responsibilities:• Process accounts payable and accounts receivable • Invoicing and cash application.• Assist in the preparation and handling of purchase orders, and shipping documentations. • Interact with all areas of the company including customer service and manufacturing • Familiarity with purchase order procedures and shipping documentation.\
2026-04-29T00:00:00Z

Accounting Assistant

Milwaukee, WI
onsite
Permanent / Full Time
50000 - 63000 USD / Yearly
We are seeking a detail-oriented Accounting Associate to support day-to-day transactional accounting and play a key part in maintaining the integrity of the general ledger, assisting with month-end close, and preparing internal reports for leadership. The ideal candidate is organized, analytical, and comfortable working with financial data in a fast-paced environment. This is a permanent placement opportunity offering a hybrid work schedule, flexible core hours, generous time off along with 401k match, profit sharing and annual bonus eligibility. Key Responsibilities<ul><li>Process and record daily financial transactions, including accounts payable, accounts receivable,</li><li>Maintain and reconcile general ledger accounts to ensure accuracy and completeness</li><li>Assist with month-end and year-end close processes, including accruals, reclassifications, and account analysis</li><li>Prepare and distribute internal financial reports for management, highlighting key trends and variances</li><li>Support account reconciliations and resolve discrepancies in a timely manner</li><li>Collaborate with cross-functional teams to gather financial data and ensure proper coding and documentation</li><li>Assist in maintaining accounting policies, procedures, and internal controls</li><li>Support audits by providing requested documentation and schedules</li><li>Identify opportunities to improve processes and increase efficiency within the accounting function</li></ul>
2026-04-28T00:00:00Z

Accounting Assistant

Santa Fe Springs, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a manufacturing organization in Santa Fe Springs, California. This Long-term Contract opportunity is ideal for someone who is comfortable handling both payables and receivables while maintaining accurate financial records in a busy environment. The role will contribute to smooth transaction processing, strong documentation practices, and dependable support for the accounting team. Responsibilities: • Oversee the shared accounts payable mailbox, prioritize incoming items, and respond promptly to invoice-related inquiries. • Partner with department contacts to obtain timely authorization for invoices, employee expenses, and other payable items before processing. • Enter and post accounts payable activity accurately, including vendor invoices and outgoing payments made by check and wire transfer. • Apply incoming customer payments to accounts receivable records and ensure cash receipts are recorded without delay. • Maintain banking activity logs and assist with routine reconciliations to support accurate cash reporting. • Track duties, tariffs, and related charges in alignment with internal accounting guidelines and documentation standards. • Provide flexible accounting support on special assignments and assist with workload priorities during operational changes. • Help preserve organized financial records by reviewing entries for completeness, accuracy, and proper coding.
2026-04-28T00:00:00Z

Accounting Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking an organized and detail-oriented Accounting Assistant to support the accounting team in handling accounts payable (AP) and accounts receivable (AR) functions. This role is ideal for early-career professionals or entry level looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes. Key Responsibilities: Assist with the processing, verification, and reconciliation of invoices in accounts payable. Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records. Perform data entry into accounting systems to ensure the accuracy of financial records. Help resolve discrepancies, including research and communication with vendors and clients. Prepare and review weekly reports related to AP and AR activities. Maintain proper documentation of financial transactions in compliance with company policies. Partner with team members to ensure timely month-end and year-end close processes. Provide administrative support to accountants and finance staff as needed. Learn and work within various accounting software systems.
2026-04-24T00:00:00Z

Accounting Assistant

Steelton, PA
onsite
Temporary / Contract
19 - 23 USD / Hourly
Small professional services business in Steelton seeks an Accounting Assistant to support daily accounting operations and help keep financial records accurate and up to date. This role is ideal for someone with hands‑on accounting support experience who enjoys working with numbers, processes, and cross‑functional teams. Why Work Here:<ul><li>Join a collaborative accounting team where your contributions are valued and visible</li><li>Gain hands‑on exposure across multiple accounting functions, building a strong foundation for growth</li><li>Work in a stable environment with structured processes and supportive leadership</li><li>Opportunity to develop your skills and grow within the accounting department</li><li>Competitive compensation and a professional, team‑oriented workplace</li></ul> What You’ll Do:<ul><li>Assist with accounts payable and accounts receivable, including invoice processing, billing, and payment application</li><li>Perform data entry, reconciliations, and account reviews to maintain accurate financial records</li><li>Support month‑end close activities, journal entries, and general ledger maintenance</li><li>Communicate with vendors and internal departments to resolve discrepancies</li><li>Maintain organized accounting files and documentation</li><li>Provide administrative and reporting support to the accounting team as needed</li></ul>
2026-04-04T00:00:00Z

Accounting Assistant

Kennesaw, GA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Accounting Assistant to join a finance team in Kennesaw, Georgia on a contract-to-permanent basis. This opportunity is well suited for someone starting an accounting career and eager to build hands-on experience in a supportive, team-oriented environment. The position focuses primarily on accounts payable activities while also offering exposure to select accounts receivable functions. Ideal candidates will bring a service-minded approach, attention to detail, and a genuine interest in learning and growing within a mission-driven organization. Responsibilities:• Manage day-to-day invoice and payment support, with an emphasis on reimbursing approved research and grant-related expenses.• Review submitted documentation for completeness and accuracy, then coordinate approval routing through electronic signature workflows.• Assist with accounts receivable activities when needed, including basic payment tracking and related record updates.• Maintain organized financial files and supporting documentation in accordance with established policy and audit standards.• Code invoices correctly and help ensure transactions are entered accurately within the appropriate accounting systems.• Support bank reconciliation and other routine accounting tasks to help maintain accurate financial records.• Respond to internal questions with professionalism and provide administrative assistance to the finance team as assigned.
2026-04-29T00:00:00Z

Accounting Assistant

Fayetteville, AR
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Accounting Assistant to join a busy finance team in Fayetteville, Arkansas on a Contract basis. This role supports daily accounting operations with an emphasis on invoice processing, payroll entry, and accurate financial record maintenance. The ideal candidate brings strong attention to detail, sound organizational skills, and a dependable approach to handling sensitive information in a fast-paced environment. Responsibilities: • Manage a large volume of payable transactions by entering invoices, assigning proper coding, matching supporting records, and assisting with payment processing. • Enter payroll-related information accurately while maintaining strict confidentiality and meeting internal deadlines. • Review invoices, expense submissions, and backup documentation to confirm completeness and accuracy before processing. • Maintain organized vendor records and help address routine questions related to payment status and account details. • Assist with account reconciliations and provide support during monthly closing activities. • Update accounting and payroll systems with current financial information and ensure records remain accurate and complete. • Organize filing and documentation for accounting records to support compliance and easy retrieval. • Provide day-to-day administrative and accounting assistance to the finance department and contribute to additional projects as needed.
2026-04-29T00:00:00Z

Accounting Assistant

Silver Spring, MD
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Silver Spring, Maryland. This Long-term Contract position is ideal for someone who is detail-oriented, organized, and comfortable handling high-volume accounting tasks in a fast-paced environment. The person in this role will contribute to accurate payment processing, record maintenance, and general accounting support while working with tools such as QuickBooks and Bill.com. Responsibilities: • Process vendor invoices accurately and enter payment details into accounting systems in a timely manner. • Support accounts payable activities by reviewing, coding, and preparing invoices for approval and payment. • Assist with accounts receivable tracking and maintain organized financial records for follow-up and reporting. • Perform data entry with a high level of accuracy while updating accounting information across internal files and platforms. • Use QuickBooks and Bill.com to manage transaction records, payment workflows, and supporting documentation. • Reconcile bank activity and help identify discrepancies by comparing statements with internal accounting records. • Maintain digital and physical filing systems to ensure financial documents are easy to retrieve and audit-ready. • Provide general administrative and accounting support to help keep daily finance operations running smoothly.
2026-04-29T00:00:00Z

Accounting Assistant

Bellevue, WA
onsite
Temporary to Hire
26 - 30 USD / Hourly
We are looking for an Accounting Assistant to support project accounting and office operations for a busy construction environment in Bellevue, Washington. This contract opportunity has the potential to become permanent and is ideal for someone who can balance financial administration, payroll support, and day-to-day coordination with accuracy and professionalism. The role offers a mix of accounting, onboarding, vendor communication, and administrative responsibilities that help keep project teams running efficiently. Responsibilities: • Coordinate payroll inputs and timekeeping records for a large union workforce, ensuring pay is processed in alignment with prevailing wage standards and applicable labor agreements. • Manage purchasing activities by creating orders, confirming receipts electronically, establishing vendor profiles, and serving as a point of contact for supplier-related questions. • Review and process accounts payable transactions tied to project materials, services, and operating expenses with strong attention to coding and documentation. • Maintain organized project records and file systems so contracts, financial documents, and operational paperwork remain accurate and accessible. • Support employee onboarding by handling union dispatch coordination, completing new employee documentation, assisting with orientation, and preparing needed equipment or system access. • Oversee project office support functions, including supply inventory, shared equipment coordination, breakroom upkeep, and logistics for meetings or team events. • Assist with subcontractor administration by preparing billing support, compiling monthly pay application information, and tracking required reporting items. • Contribute to receivable and reconciliation tasks as needed, including invoice review, payment tracking, and related accounting support activities.
2026-04-24T00:00:00Z

Accounting Assistant

Madison, WI
onsite
Permanent / Full Time
52000 - 60000 USD / Yearly
Accounting Assistant role in Madison, WI. For immediate consideration contact Jon Wright at 608-338-1052. Robert Half is looking for an steady Accounting Assistant to join a well-respected law firm in downtown Madison. As the Accounting Assistant, you will be responsible for working with the rest of the accounting team on billing, invoicing, cash receipts, and other accounting work. The client is looking for someone who is a team player and excited to join a tenured team and be with for the long-term. Responsibilities:• Process client invoices and help maintain accurate, timely billing records in accordance with firm procedures.• Record daily cash receipts and apply payments correctly to customer accounts.• Assist with payroll preparation and related administrative tasks to help ensure employees are paid accurately and on schedule.• Support accounts payable and accounts receivable activities, including data entry, payment tracking, and follow-up on outstanding items.• Perform bank reconciliations and investigate discrepancies to maintain reliable financial records.• Maintain fixed asset records, including updates, tracking, and documentation for accounting purposes.• Use law firm-specific accounting software to enter, review, and manage financial information.• Work closely with internal staff to help keep accounting operations organized, compliant, and efficient.
2026-04-30T00:00:00Z

Accounting Assistant

Monrovia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please apply today!Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-04-21T00:00:00Z

Accounting Assistant

San Francisco, CA
onsite
Permanent / Full Time
70000 - 71000 USD / Yearly
We are looking for an organized and detail-oriented Accounting Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations such as accounts payable, accounts receivable, and invoice management. The ideal candidate will have a strong background in accounting processes and proficiency in QuickBooks. Responsibilities:• Apply GAAP standards across all accounting tasks and ensure accuracy.• Work closely with accounting leadership to resolve issues and meet deadlines.• Support timely and accurate month‑end close activities.• Assist with accounts receivable by preparing property invoices, posting payments, and maintaining records.• Support accounts payable by setting up vendors, reviewing requests, processing payments, responding to inquiries, managing petty cash, and handling employee reimbursements.• Prepare and issue internal chargebacks and maintain vendor documentation.• Manage corporate credit card activity, including reconciliations, monitoring submissions, resolving issues, and enforcing usage policies.• Perform bank-related tasks such as posting interest and fees and supporting monthly reconciliations.• Maintain organized financial records and assist with additional projects or duties as needed.
2026-04-29T00:00:00Z

Accounting Assistant

Sacramento, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a diligent and detail-oriented Accounting Assistant to join a non-profit organization on a contract basis in Sacramento, California. This role is focused on supporting the Finance Department by creating a comprehensive Financial Policies and Procedures Manual tailored for nonprofit operations. The position offers a unique opportunity to gain hands-on experience in nonprofit financial management, including compliance with grant requirements, donor-restricted funds, and regulatory standards. Responsibilities: • Observe and document financial workflows by shadowing key finance personnel, including the CFO, Accounts Payable Specialist, and Accounts Receivable Specialist. • Draft detailed procedures covering accounts payable, accounts receivable, grant billing, fund accounting, budget monitoring, and financial reporting. • Create visual aids such as flowcharts and process maps to represent financial operations effectively. • Document internal controls, segregation of duties, and compliance processes in alignment with nonprofit accounting standards. • Collaborate with team members to ensure all documentation is clear, accurate, and user-friendly. • Conduct interviews with finance staff to gather insights on financial workflows and address any process gaps. • Maintain confidentiality while managing and documenting financial and donor-related information. • Assist in preparing documentation for audits, grant compliance, and regulatory filings, including 1099 and Form 990 preparation. • Organize and compile all written procedures into a comprehensive Financial Policies and Procedures Manual. • Identify potential improvements and recommend enhancements to existing financial processes.
2026-04-29T00:00:00Z

Accounting Assistant

Carlsbad, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
If you’ve ever looked at a messy spreadsheet, a stack of invoices, or a half-finished reconciliation and thought, “I could clean this up in no time,” — this is your kind of role. A fast-growing consumer goods company in San Diego is building out its accounting support team and hiring an Accounting Assistant to help bring structure and consistency to day-to-day financial processes.This is the type of environment where things are moving quickly — orders coming in, vendors being added, transactions stacking up — and the accounting team needs someone who can jump in, stay organized, and keep everything aligned behind the scenes. You won’t just be entering data — you’ll be helping create order out of chaos and supporting a team that relies on accuracy to keep the business moving. What You’ll Be Doing<ul><li>Assist with accounts payable and receivable processes</li><li>Enter and maintain financial data in accounting systems</li><li>Support reconciliations and basic reporting</li><li>Organize invoices, receipts, and documentation</li><li>Assist with month-end close tasks</li><li>Communicate with vendors and internal teams</li><li>Maintain accurate and organized records</li><li>Support general accounting operations</li></ul>
2026-04-14T00:00:00Z

Accounting Assistant

Weston, MA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Accounting Assistant to join a detail-focused services organization in Weston, Massachusetts on a Contract basis. This role supports day-to-day financial operations by helping maintain accurate records, processing transactions, and assisting with routine accounting activities. The ideal candidate brings strong attention to detail, hands-on experience with core accounting functions, and confidence working with QuickBooks and Excel. Responsibilities: • Process vendor invoices, verify supporting documentation, and help ensure timely and accurate payment activities. • Prepare and record customer billing information, monitor incoming payments, and assist with resolving outstanding balances. • Reconcile bank activity and account records to identify discrepancies and support accurate month-to-month reporting. • Maintain organized financial files and update accounting data in QuickBooks with a high level of accuracy. • Use Excel to track transactions, prepare reconciliations, and support routine financial analysis and reporting needs. • Assist with general accounting administration, including reviewing entries, matching records, and supporting the finance team with daily tasks.
2026-04-30T00:00:00Z

Accounting Assistant

Cambridge, MA
onsite
Temporary to Hire
23 - 27 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join our team in Cambridge, Massachusetts for a renown higher education institution. In this role, you will support daily financial operations, including invoice processing, expense reconciliation, and travel report management. This is a contract position with the potential for long-term employment, offering an excellent opportunity to grow within the education industry. Responsibilities:• Process and match invoices with a high level of accuracy.• Reconcile monthly expenses to ensure financial records are up-to-date.• Prepare and review detailed travel expense reports.• Support the verification and approval of various financial transactions.• Assist in budget analysis and projections for operational activities.• Coordinate with internal departments to manage revenue receipts and transfers.• Maintain and update financial records in compliance with organizational policies.• Help streamline business processes for improved accuracy and efficiency.• Collaborate with finance teams on audits and reporting requirements.• Provide general accounting support for programs, classes, and events.
2026-04-30T00:00:00Z

Accounting Assistant

Schaumburg, IL
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-04-30T00:00:00Z

Accounting Assistant

Spokane, WA
onsite
Temporary to Hire
25 - 26 USD / Hourly
We are looking for an Accounting Assistant to join a busy finance team on a contract-to-permanent basis. This position is well suited for someone who enjoys detailed transactional work, can keep pace in a high-volume environment, and takes pride in accuracy across payables, receivables, and administrative support. The role will contribute to day-to-day accounting operations while helping the team stay organized and prepared during peak reporting and audit periods. Responsibilities: • Manage a steady stream of vendor invoices each week, ensuring charges are coded correctly and reviewed for tax treatment, asset categorization, and overall accuracy. • Support recurring payment processing by preparing documentation for large check runs and helping maintain smooth invoice routing from receipt through approval. • Update and maintain vendor records, keeping account details organized and current to support reliable payment activity. • Provide general accounting and clerical assistance through data entry, recordkeeping, and management of both digital files and paper documents. • Assist with basic accounts receivable duties, including preparing and sending customer invoices as needed. • Examine incoming invoices carefully to identify pricing issues, coding errors, or other discrepancies before processing. • Contribute to the accounting team’s readiness during year-end close activities and state audit review periods by completing assigned support tasks promptly. • Work across several accounting and timekeeping platforms, adapting to different systems used for payables, payroll, fixed assets, and billing. • Help reduce administrative workload for senior accounting staff by handling routine transactional and organizational tasks efficiently.
2026-04-30T00:00:00Z

Executive Administrative Assistant

Philadelphia, PA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Robert Half is looking for a detail-oriented Executive Administrative Assistant to support key operations in a dynamic non-profit environment based in the Philadelphia area. This Executive Administrative Assistant role requires a proactive individual who excels in administrative tasks while also contributing to social media efforts and donor relations. The ideal candidate will bring a strong blend of organizational skills, communication expertise, and technical proficiency. Responsibilities:<ul><li>Provide comprehensive administrative support to ensure smooth daily operations.</li><li>Manage schedules, organize meetings, and coordinate calendars for executives.</li><li>Assist with creating and managing content for social media platforms.</li><li>Collaborate with donors and maintain donor relations to support fundraising goals.</li><li>Utilize Microsoft Office tools to prepare reports, presentations, and correspondence.</li><li>Leverage tools like Adobe and Trello to streamline workflows and project management.</li><li>Work effectively within a higher education or non-profit setting to support organizational objectives.</li><li>Communicate professionally and assertively to ensure tasks and priorities are met.</li><li>Maintain accurate records and documentation for internal and external communications.</li><li>Support event planning and execution as needed.</li></ul>
2026-04-16T00:00:00Z

Executive Administrative Assistant

Detroit, MI
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
This role is a high-impact, hands-on position designed to serve as the Founder & CEO’s right hand. While titled Executive Assistant, the role is not administrative-heavy in the traditional sense. Instead, this individual will support and execute a wide range of strategic, operational, and special projects at the direction of the CEO. The Executive Operations Assistant will work closely with internal teams — including production, logistics, and sales — as well as external stakeholders such as municipalities, suppliers, and grant administrators. This role requires someone who is adaptable, organized, intellectually curious, and comfortable operating in ambiguity. This position is based in Detroit, Michigan. Key Responsibilities:· Act as a trusted extension of the CEO, assisting with follow-through on priority initiatives and special projects· Translate high-level direction into action items, project plans, and execution· Assist with research, analysis, and preparation of materials related to business initiatives and opportunities· Support grant research, applications, and documentation, including coordination with external agencies· Assist with municipal engagement related to land acquisition, expansion opportunities, and regulatory coordination· Participate in new supplier setup, onboarding, and coordination efforts· Work cross-functionally with production, logistics, and sales teams on CEO-driven priorities· Track progress and ensure accountability across multiple concurrent initiatives Administrative & Office Support (Secondary)· Manage light calendar coordination for the CEO as needed· Handle incoming mail and general office coordination· Provide ad-hoc administrative support to ensure smooth day-to-day operations
2026-04-07T00:00:00Z

19 21