We are looking for a detail-oriented Administrative Assistant/Mail Clerk to join our team in Boston, Massachusetts. In this role, you will manage essential administrative tasks and ensure the smooth handling of incoming and outgoing mail. The ideal candidate is proactive, personable, and committed to maintaining efficiency in a dynamic work environment.<br><br>Responsibilities:<br>• Organize and distribute incoming mail promptly to ensure accurate delivery.<br>• Assist in managing the mail center operations, including sorting and processing outgoing mail.<br>• Perform general administrative tasks such as scheduling, document preparation, and data entry.<br>• Maintain accurate records and logs related to mail distribution and administrative activities.<br>• Collaborate with team members to support operational needs and achieve department goals.<br>• Handle inquiries and communicate effectively with internal and external stakeholders.<br>• Ensure compliance with organizational policies and procedures in all administrative functions.<br>• Monitor inventory levels for mailroom supplies and place orders as needed.<br>• Support additional administrative projects as assigned to enhance workflow efficiency.
<p>We are seeking a professional and welcoming Receptionist to serve as the first point of contact for visitors, clients and employees. The Receptionist will manage front desk operations, answer and route calls, coordinate schedules and provide administrative support to help ensure smooth daily office operations. This position is onsite working Monday to Friday.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Greet and assist visitors in a friendly and professional manner</li><li>Answer, screen and direct incoming phone calls</li><li>Manage the front desk and maintain a tidy reception area</li><li>Support executives.</li><li>Schedule meetings and assist with calendar coordination</li><li>Maintain office supplies and place orders as needed</li><li>Perform data entry, filing and general administrative support</li><li>Coordinate with internal teams to support office operations</li><li>Assist with special projects and other duties as assigned</li></ul>
<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration apply today. </p><p><br></p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
We are looking for a dependable Receptionist to support daily front office operations in Pasadena, California. This contract-to-permanent opportunity is ideal for someone who enjoys creating a positive first impression, staying organized, and helping an office run smoothly. The person in this role will welcome guests, coordinate administrative activities, and provide dependable support across scheduling, facilities, and general office functions.<br><br>Responsibilities:<br>• Welcome visitors and employees at the front desk, offering attentive assistance and directing them appropriately.<br>• Oversee guest sign-in activity and maintain appointment calendars while following established office security practices.<br>• Receive, sort, and distribute mail and deliveries, and prepare outbound shipments with accurate documentation and labels.<br>• Serve as a point of contact for building-related needs by coordinating with vendors and property management representatives.<br>• Maintain neat, presentation-ready reception and meeting spaces before and after internal and external meetings.<br>• Support Human Resources with onboarding and offboarding tasks, including coordinating logistics for incoming and departing employees.<br>• Arrange food orders and assist with setup and coordination for meetings, events, and other office gatherings.<br>• Manage internal scheduling needs by organizing calendars and helping coordinate meeting times and room availability.<br>• Provide additional clerical and administrative support to the team as needed to keep office operations efficient.
<p>We are looking for a detail-oriented and personable Receptionist to join a dynamic legal office in Metairie, Louisiana. This short-term contract position is ideal for someone who thrives in a fast-paced environment and can provide exceptional front-desk service while managing administrative tasks. If you have strong organizational skills and enjoy being the first point of contact for a detail-oriented team, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors with a friendly and detail-oriented demeanor.</p><p>• Answer and route phone calls using a multi-line phone system, ensuring prompt and accurate communication.</p><p>• Handle incoming mail by sorting, reviewing, and distributing it in accordance with established procedures.</p><p>• Maintain accurate office records and ensure filing systems are organized and up to date.</p><p>• Provide overflow support to staff, including tasks such as data entry, word processing, and conducting online research.</p><p>• Deliver outstanding customer service by responding to inquiries and resolving issues efficiently.</p><p>• Coordinate with team members to ensure seamless day-to-day office operations.</p>
We are looking for a welcoming and dependable Receptionist to support daily front desk operations for a Contract position based in Weston, Florida. This role is ideal for someone who communicates clearly in both English and Spanish, is comfortable using computers, and enjoys assisting visitors and callers in an organized office setting. The position offers an opportunity to build administrative experience while learning additional scheduling and insurance-related support tasks over time.<br><br>Responsibilities:<br>• Greet visitors warmly, manage front desk activity, and create a positive first impression for the office.<br>• Answer incoming phone calls promptly, direct inquiries to the appropriate team members, and relay messages accurately.<br>• Perform day-to-day receptionist support, including handling basic administrative tasks and maintaining organized records.<br>• Use office computer systems to enter information, update data, and assist with routine clerical work.<br>• Support appointment coordination by learning scheduling procedures and helping maintain an accurate calendar.<br>• Communicate effectively with English- and Spanish-speaking clients to ensure clear and courteous service.<br>• Adapt to new processes and take on additional administrative or insurance-related support duties as training is provided.
Overview We’re seeking a detail oriented and dependable Receptionist to serve as the first point of contact for visitors, clients, and internal staff. This role is ideal for someone who is organized, customer‑focused, and comfortable managing front‑desk operations in a fast‑paced environment. Key Responsibilities Greet and assist visitors in a detail oriented and welcoming manner Answer and route incoming calls and emails Manage front desk operations, including visitor logs and badge access Coordinate conference room scheduling and meeting support Perform light administrative duties such as data entry, filing, and mail distribution Support office staff with day‑to‑day administrative needs
<p>We are seeking a Receptionist to provide short term front desk coverage for a client in Portland, Oregon. This contract role will support the front desk while the primary receptionist is out on PTO. The ideal candidate will create a welcoming first impression, manage incoming calls and visitors, and provide reliable administrative support in a fast paced office environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, answer questions, and ensure a courteous and efficient front desk experience.</p><p>• Manage a multi-line phone system, direct calls to the appropriate contacts, and take accurate messages when needed.</p><p>• Handle incoming and outgoing email correspondence with clarity, care, and timely follow-up.</p><p>• Support daily office operations by assisting with basic administrative tasks and maintaining an organized reception area.</p><p>• Coordinate with internal staff to relay information promptly and help keep communication flowing smoothly throughout the office.</p><p>• Provide attentive customer service to callers, guests, and employees while representing the organization in a courteous manner.</p>
We are looking for a detail-oriented Medical Receptionist to support daily front-office operations for a healthcare facility in Santa Cruz, California. This is an onsite Contract position lasting 2 months, ideal for someone who thrives in a fast-paced patient-facing setting and can manage multiple priorities with accuracy and care. The role requires strong organizational ability, bilingual communication skills, and confidence using standard office software while delivering a welcoming experience for patients and visitors.<br><br>Responsibilities:<br>• Welcome patients and visitors, provide front-desk support, and create a courteous and efficient check-in experience.<br>• Handle incoming calls, route messages appropriately, and respond to routine questions in both English and another language as needed.<br>• Maintain patient-facing administrative workflows by organizing records and coordinating document handling between office areas.<br>• Manage appointment-related communication, update basic information, and support daily scheduling needs based on clinic activity.<br>• Use Microsoft Office applications, Outlook, Word, Excel, and Adobe tools to complete clerical tasks and maintain accurate documentation.<br>• Keep the reception area and related administrative materials orderly so information can be accessed quickly and efficiently.<br>• Balance several responsibilities at once while staying attentive to patient needs, office priorities, and changing coverage demands.<br>• Collaborate with staff across the clinic and business office to support smooth day-to-day operations and timely information flow.
We are looking for a dependable Receptionist to join a busy office. This is a Contract to permanent opportunity for someone who enjoys supporting daily operations, creating a welcoming first impression, and handling a variety of administrative tasks in an onsite setting. The right candidate will be comfortable in a small office environment, adaptable as priorities shift throughout the day, and interested in building a long-term career while expanding their responsibilities through cross-training.<br><br>Responsibilities:<br>• Welcome visitors, answer incoming calls on a multi-line phone system, and direct inquiries to the appropriate team members in a courteous manner.<br>• Provide day-to-day administrative support by managing front desk activities, coordinating communications, and assisting with general office tasks.<br>• Maintain an organized reception area and help ensure the office runs smoothly throughout the workday.<br>• Respond to inbound calls promptly, take accurate messages, and relay information clearly to staff.<br>• Assist with scheduling, document handling, data entry, and other clerical duties as needed to support business operations.<br>• Adjust to changing priorities and handle a mix of responsibilities efficiently in a small team environment.<br>• Learn additional office functions through cross-training and contribute to multiple areas of the business over time.
<p><strong>About the Role:</strong></p><p> Robert Half is partnering with a growing construction company to hire a dependable and organized Receptionist. This role is the hub of the office—supporting daily operations, coordinating communication between the field and office, and ensuring everything runs smoothly in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and route incoming calls, including communication with clients, vendors, and field teams</li><li>Greet visitors, subcontractors, and deliveries in a professional and efficient manner</li><li>Manage front desk operations and maintain a clean, organized office environment</li><li>Coordinate incoming and outgoing mail, packages, and job-related documents</li><li>Assist with scheduling meetings, appointments, and service calls</li><li>Support project teams with administrative tasks such as data entry, filing, and document tracking</li><li>Maintain and update records, logs, and basic reports</li><li>Order office supplies and assist with vendor coordination</li></ul><p><br></p>
<p>Robert Half is working with a reputable Tax Firm in Foster City looking for a temp to hire Front Desk Receptionist. This is an on-site position Monday through Friday.. There is most certainly room for growth within the company too! We have had a proven track record with this client who has promoted 3 of our candidates into higher level roles. Great opportunity for someone looking to get that next step in their career.</p><p><br></p><p>Please find the description below and if interested, please apply immediately. Do not wait! Apply now!</p><p><br></p><p><strong>Job Description</strong></p><ul><li>Answering incoming calls</li><li>Ensuring all calendars are accurate and organized</li><li>Scheduling and organizing meetings and events</li><li>Greeting clients and visitors when they arrive at the office</li><li>Ensuring the office remains clean and organized</li><li>Operating and maintaining office equipment such as computers and copiers</li><li>Checking and maintaining office supply inventory, ordering new supplies as needed</li><li>Customer Service attitude meets the needs of those you serve</li><li>Willingness to be a team player & work in a team environment</li><li>Dependability and Independent Motivation</li></ul><p><br></p>
<p>Robert Half has an opening for a private dental office in Daly City. We need a friendly, organized, and detail-oriented candidate. This is an entry-level position Please find the details below and interested, apply ASAP. We can start someone immediately!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet patients and visitors in a professional and welcoming manner</li><li>Answer phone calls, schedule appointments, and manage the office calendar</li><li>Verify patient information and update electronic records</li><li>Assist with patient check-in and check-out processes</li><li>Collect co-pays and process basic payments</li><li>Confirm appointments and follow up on missed visits</li><li>Coordinate with dental assistants and hygienists to maintain an efficient workflow</li><li>Maintain a clean and organized front office area</li><li>Handle basic administrative tasks such as filing, scanning, and data entry</li></ul><p><br></p><p><br></p>
<p><strong>Summary:</strong></p><p>The Receptionist serves as the first point of contact for visitors, clients, and callers, ensuring a welcoming and professional experience. This role supports daily office operations through administrative, clerical, and customer service tasks.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and check in visitors; maintain a tidy and organized reception area.</li><li>Answer and route incoming calls; manage voicemail and message delivery.</li><li>Monitor incoming/outgoing mail, packages, and deliveries.</li><li>Schedule appointments, conference rooms, and meetings as needed.</li><li>Assist with data entry, filing, scanning, and basic administrative tasks.</li><li>Support team members and office staff with general clerical duties.</li></ul><p><strong>Qualifications:</strong></p><ul><li>2+ year of administrative or reception experience preferred.</li><li>Strong customer service and communication skills.</li><li>Proficient in MS Office (Outlook, Word, Excel).</li><li>Professional demeanor and ability to multitask in a fast-paced environment.</li></ul><p><br></p>
<p><strong>About the Role</strong></p><p>We are seeking a <strong>highly polished, experienced Receptionist</strong> to serve as the <strong>front-of-house representative</strong> for a professional corporate office in San Francisco. This role requires someone who is confident managing a busy front desk, interacting with executives and clients, and maintaining a <strong>professional, composed presence at all times</strong>.</p><p>This is an excellent opportunity for a <strong>career receptionist or front desk professional</strong> with a strong background in <strong>corporate, financial, legal, or large office environments</strong>.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>• Serve as the <strong>first point of contact</strong> for all visitors, clients, and employees, delivering a polished and welcoming experience</p><p> • Manage a <strong>high-volume, multi-line phone system</strong>, answering and routing calls with professionalism and efficiency</p><p> • Maintain and update <strong>office directories, phone lists, and administrative records</strong></p><p> • Handle <strong>sensitive and confidential information</strong> with a high level of discretion</p><p> • Communicate effectively with <strong>executives, managers, and internal teams</strong> regarding requests, scheduling, and priorities</p><p> • Support the office with <strong>administrative tasks and special projects</strong> as needed</p><p> • Ensure the front desk and reception area remain <strong>organized, professional, and client-ready at all times</strong></p>
<p>Robert Half is seeking a friendly, organized receptionist to serve as the welcoming face and support hub of a local office. In this key role, you’ll greet visitors, answer phones, manage appointments, and provide general administrative support to keep the team operating efficiently.</p><p><br></p><p>Responsibilities:</p><ul><li>Greet and direct visitors in a courteous and professional manner</li><li>Answer, screen and route incoming phone calls</li><li>Maintain a clean and organized reception area</li><li>Manage incoming and outgoing mail and deliveries</li><li>Schedule meetings and maintain calendars for staff</li><li>Assist with data entry, filing, and basic document preparation</li><li>Order office supplies and track inventory</li><li>Support other administrative projects as needed</li></ul><p><br></p>
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a non-profit organization in Rochester, New York. This Contract position is ideal for someone who enjoys creating a welcoming experience for visitors while managing a high volume of incoming calls with accuracy and courtesy. The person in this role will serve as an important first point of contact and help keep communication flowing smoothly throughout the office.<br><br>Responsibilities:<br>• Welcome visitors warmly, assist with front-desk inquiries, and ensure guests are directed to the appropriate staff or department.<br>• Manage a multi-line phone system by answering incoming calls promptly, transferring callers efficiently, and taking clear messages when needed.<br>• Provide consistent telephone coverage throughout the workday to maintain reliable communication with clients, partners, and community members.<br>• Support general reception activities such as monitoring the front area, responding to routine questions, and maintaining a detail-oriented office presence.<br>• Route calls through the switchboard with attention to accuracy so inquiries reach the correct internal contacts without delay.<br>• Record and relay important caller information to staff members to help ensure timely follow-up and strong customer service.<br>• Assist with basic administrative tasks connected to reception operations and day-to-day office coordination.
We are looking for an experienced and dependable Receptionist to support a legal office in Florida. This contract-to-permanent opportunity is ideal for someone who enjoys creating a strong first impression while keeping front-desk operations organized and efficient. The person in this role will manage daily administrative tasks, assist visitors and callers, and help maintain a smooth office environment.<br><br>Responsibilities:<br>• Welcome clients, visitors, and staff in a courteous manner while maintaining an organized front-desk presence.<br>• Operate a multi-line phone system, direct incoming calls to the appropriate parties, and take accurate messages when needed.<br>• Handle routine clerical work such as filing, scanning, data entry, and preparation of basic office documents.<br>• Coordinate incoming and outgoing mail, packages, and deliveries to support daily office operations.<br>• Keep reception and common areas neat, organized, and presentable throughout the workday.<br>• Provide administrative assistance to the legal team by supporting scheduling and other office coordination needs.<br>• Follow workplace health and safety expectations, including wearing a mask throughout the day if not vaccinated.
<p>We are seeking a professional and organized Receptionist with prior experience handling multi-line phone systems and supporting daily office operations. This role is ideal for someone with strong communication skills, a polished demeanor, and the ability to manage front desk responsibilities in a fast-paced environment. Your hours will be Monday to Friday 9 am to 6 pm.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Answer and direct incoming calls using a multi-line phone system</li><li>Greet clients, visitors, and staff in a professional manner</li><li>Manage front desk activities and maintain a welcoming office environment</li><li>Handle scheduling, calendar coordination, and meeting room bookings</li><li>Perform general administrative duties such as filing, data entry, scanning, and email correspondence</li><li>Receive and distribute mail and packages</li><li>Maintain office supplies and assist with basic office coordination tasks</li><li>Support various departments with clerical projects as needed</li></ul>
<p>A client of ours in the real estate industry is looking to hire a front desk admin! </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet all visitors with professionalism; manage sign‑ins, badges, and visitor protocols</li><li>Answer and route incoming calls; provide basic information and customer service</li><li>Maintain a clean, organized, and professional lobby and front desk environment</li><li>Manage incoming/outgoing mail, deliveries, shipping requests, and package coordination</li><li>Monitor shared inboxes; respond or route messages to the appropriate team</li><li>Assist with calendar support, scheduling meetings, and reserving conference rooms</li><li>Support administrative functions including data entry, filing, scanning, and document preparation</li><li>Assist with onboarding tasks such as preparing welcome packets or coordinating building access</li><li>Track and reorder office supplies; liaise with vendors when needed</li><li>Provide general support to HR, office management, and leadership teams</li><li>Handle light project coordination tasks as assigned</li></ul>
We are looking for a detail-oriented and organized Receptionist to join our team in Midland, Texas. This long-term contract position combines front-desk responsibilities with operational support across multiple office locations, ensuring smooth day-to-day operations and a positive experience for employees, guests, and business partners. The role requires strong communication skills, adaptability, and attention to detail to effectively manage administrative tasks and maintain a welcoming environment.<br><br>Responsibilities:<br>• Provide receptionist coverage at multiple office locations, including answering and routing inquiries and greeting visitors.<br>• Manage access and coordination within the office to ensure a detail-oriented and secure environment.<br>• Support office operations by monitoring and replenishing supplies, including breakroom and common-area stock.<br>• Handle incoming and outgoing mail, packages, and deliveries, including coordinating with FedEx and other couriers.<br>• Assist with food deliveries, special snack distributions, and other services to enhance employee engagement.<br>• Maintain clean and organized shared spaces to uphold a detail-oriented office environment.<br>• Respond to internal questions and requests related to office facilities and operations.<br>• Assist with cost comparisons, invoice processing, and reporting for corporate services.<br>• Help streamline and document internal processes to improve office efficiency.<br>• Perform additional administrative and operational tasks as needed to support business goals.
<p>We are looking for a detail-oriented and organized Receptionist to join our team in Metairie, Louisiana. This short-term contract-to-permanent position offers an excellent opportunity to showcase your administrative and customer service skills in a dynamic showroom environment. The role requires a proactive individual who can manage front desk operations efficiently while providing exceptional support to clients and team members.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and clients, ensuring a welcoming and detail-oriented environment.</p><p>• Answer incoming phone calls promptly and direct them to the appropriate departments or individuals.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Provide outstanding customer service by addressing inquiries and resolving issues effectively.</p><p>• Manage daily administrative tasks, including scheduling and correspondence.</p><p>• Organize and maintain the reception area to ensure a clean and functional workspace.</p><p>• Assist with showroom operations, including facilitating client interactions and supporting sales staff.</p><p>• Utilize Microsoft Word and other tools to create and manage documents as needed.</p><p>• Support additional tasks such as shipping coordination or assisting with inventory, depending on business needs.</p><p>• Collaborate with team members to ensure smooth operations and address any challenges proactively.</p>
<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration please apply today. </p><p><br></p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
We are looking for a welcoming and organized Receptionist to support daily front desk operations in Denver, Colorado. This Contract position is ideal for someone who enjoys creating a positive first impression, assisting visitors, and keeping the office environment running smoothly. The role requires strong communication skills, a service-oriented approach, and the ability to handle a variety of administrative and hospitality-related tasks throughout the day.<br><br>Responsibilities:<br>• Welcome guests upon arrival and provide a detail-oriented, friendly front desk experience.<br>• Share clear and engaging information about the company and its products with visitors and prospective clients.<br>• Manage incoming phone calls through a multi-line system and direct inquiries to the appropriate contacts.<br>• Coordinate refreshments and order snacks or meals for the office as needed.<br>• Maintain a tidy and presentable reception and common area throughout the workday.<br>• Monitor office waste levels and remove trash when necessary to help keep the workspace clean.<br>• Support scheduled visits from outside company representatives who come to review products.<br>• Assist with general reception coverage and other day-to-day administrative support tasks as assigned.
Mid-sized Law Firm in Orange County seeks a part-time Receptionist to answer and direct incoming calls, provide administrative support work, process and distribute incoming mail and process outgoing mail.<br> <br>Qualifications/Job Requirements:<br>• Proficiency with computers and ability to learn new systems and programs quickly.<br>• Ability to multi-task and meet deadlines while working in a fast paced and frequently changing environment<br>• Professional demeanor, proper phone etiquette, a customer service focus, and attention to detail are a must<br>• 2- 5 years of professional reception and/or administrative support work required. Both would be a plus.<br>• Law office experience a plus.<br>• Reliable and dependable<br>• Excellent verbal and written communication skills<br>• Familiarity with Microsoft Office, Outlook, Excel and Word<br>• Legal calendaring or Notary experience is a plus<br>• Answer and direct incoming calls<br>• Greet visitors in a courteous and professional manner<br>• Sort, process, and distribute heavy daily mail<br>• Prepare outgoing and certified mail<br>• Perform light clerical duties (scanning, filing, copying)<br> <br>This is a part-time role, in office. 20-30 hours per week. More hours may be available based on firm needs.<br> <br>Some college or certificate preferred but not required. Great company culture. Ongoing training and development will be provided. Pay will be based on experience.