<p>We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Saint Paul, Minnesota. In this role, you will play a crucial part in managing documentation, auditing reports, and tracking reimbursement processes for expenses. This position offers an opportunity to work within the dynamic real estate and facilities management industry, contributing to the smooth operation of asset management activities.</p><p><br></p><p>Responsibilities:</p><p>• Audit and analyze invoices from various software systems. </p><p>• Audit reports to ensure accuracy and compliance with reimbursement policies.</p><p>• Compile and organize documentation required for submitting expenses to asset managers.</p><p>• Track the status of reimbursement requests and maintain detailed records of progress.</p><p>• Collaborate with property management teams to locate and verify invoices for reserve accounts.</p><p>• Assist in the preparation of reports detailing expenses and reimbursement activities.</p><p>• Maintain organized records and documentation to support property reserve accounts and reimbursements.</p><p>• Learn and adapt to new software systems as needed.</p><p>• Provide administrative support to asset management teams, ensuring timely submission of documents.</p><p>• Communicate effectively with internal and external stakeholders regarding reimbursement processes.</p>
<p>We are offering a contract employment opportunity for a <strong><em>General Office Clerk</em></strong> in the Real Estate industry. The role is based in Honolulu, Hawaii. To apply for this opportunity, please call us at <strong>808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</strong></p><p><br></p><p>Responsibilities:</p><p>• Responsible for accurately uploading documents to a website.</p><p>• Provide administrative assistance as required.</p><p>• Ensure proper organization of files.</p><p>• Handle photocopying and scanning of documents.</p><p>• Execute bulk mailings and stuffing envelopes.</p><p>• Maintain efficient operation of office equipment, including photocopier and scanner.</p><p>• Manage and organize a manifold of documents.</p>
<p>Are you looking to grow your career in a fast-paced, professional setting? Our client is seeking a highly organized and motivated <strong>Office Assistant</strong> to support daily administrative operations and keep their office running smoothly. If you excel at multitasking, problem-solving, and attention to detail, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>As an Office Assistant, your duties may include:</p><ul><li><strong>Administrative Support:</strong> Perform clerical tasks such as answering phones, managing schedules, and maintaining office supplies inventory.</li><li><strong>Document Management:</strong> Prepare, file, and distribute documents while ensuring accuracy and confidentiality.</li><li><strong>Data Entry:</strong> Accurately enter and update information in company databases and spreadsheets.</li><li><strong>Communication Support:</strong> Route correspondence, create reports, and assist in drafting professional emails or letters.</li><li><strong>Customer Interaction:</strong> Greet visitors and provide exceptional customer service, whether in-person, over the phone, or via email.</li><li><strong>Meeting Organization:</strong> Coordinate meetings, conferences, and team events, including preparing agendas and taking meeting minutes.</li><li><strong>General Office Duties:</strong> Maintain a clean and organized workspace and take on various ad hoc tasks as needed. </li></ul><p><br></p>
<p>We are looking for a detail-oriented Project Coordinator to join our team in Orchard Park, New York. In this long-term contract role, you will provide crucial administrative support to ensure smooth daily operations within the construction industry. This position offers an excellent opportunity to contribute to a dynamic work environment while utilizing your organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate data entry tasks to maintain and update records and databases.</p><p>• Manage electronic files and ensure proper organization and accessibility.</p><p>• Assist with scanning and filing documents to support office operations.</p><p>• Support quality assurance and quality control processes by maintaining documentation standards.</p><p>• Review and organize construction drawings and related documents.</p><p>• Coordinate administrative tasks within the office to ensure seamless workflows.</p><p>• Collaborate with team members to support project-related administrative needs.</p><p>• Maintain a high level of attention to detail in all administrative responsibilities.</p>
<p>We are offering a contract employment opportunity for an Office Assistant in Manassas, Virginia. This role is within a busy environment where you will be the first point of contact for clients, providing assistance and support across a range of office-based tasks. You will be working Monday through Friday onsite 8:30 am to 5 pm. You will be commuting between the Manassas and Fairfax offices,</p><p>Responsibilities:</p><p>• Acting as the first point of contact, answering inbound calls in a detail oriented and timely manner.</p><p>• Greeting clients upon arrival and ensuring they receive the correct documents.</p><p>• Assisting with the compilation and scanning of documents, ensuring accuracy at all times.</p><p>• Providing administrative support across the board, helping to keep the office running smoothly.</p><p>• Handling client communications, providing them with necessary print outs and mailing documents as required.</p><p>• Maintaining a high level of organization, managing client folders and records diligently.</p><p>• Playing an integral role in the team, particularly during the busy tax season.</p><p><br></p>
<p>We are looking for a detail-oriented<strong> Administrative Assistant</strong> to support our Program Managers in successfully delivering company initiatives. In this Contract role, you will play a key part in managing resources, tracking data, and coordinating needs for the team. Based in Cedar Rapids, Iowa, this position offers an opportunity to showcase your organizational and communication skills while contributing to business process improvements.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Maintain and organize records, files, and documents (both digital and physical).</li><li>Schedule and coordinate meetings, conferences, and appointments, ensuring effective calendar management.</li><li>Prepare reports, memos, and correspondence with a high level of accuracy and professionalism.</li><li>Handle internal and external requests for information and documents.</li><li>Collaborate with various departments to support organizational goals and projects.</li></ul><p><br></p><p><br></p><p><br></p>
<p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>· Answer incoming calls</p><p>· Data entry of legal documents</p><p>· Schedule appointments/Calendar Management</p><p>· Timely email correspondence</p><p>· Handle incoming/outgoing mail</p><p>· Prepare and file internal documents</p><p>· Assist the Accountant with projects when needed</p>
<p>We are looking for a dedicated Administrative Assistant to manage and optimize the daily operations of our office in Indianapolis, Indiana. This position requires a highly organized individual with outstanding communication skills and the ability to multitask effectively. The Administrative Assistant will play a key role in supporting office functions and team members while ensuring a smooth workflow.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Greet and assist visitors and clients, ensuring a welcoming and detail-oriented environment.</p><p>• Organize and maintain office supplies, including inventory management and timely reordering.</p><p>• Coordinate maintenance and repairs for office equipment to ensure functionality.</p><p>• Process purchase orders and manage quotes, acknowledgments, and related records in shared electronic files.</p><p>• Verify and match packing lists and shipping documents with purchase orders, forwarding them to Accounting daily.</p><p>• Follow up with vendors to obtain required material certifications.</p><p>• Collaborate with IT to order new equipment and address technology-related concerns.</p><p>• Provide administrative support to staff, including project managers and the management team.</p><p>• Perform additional tasks as assigned to support office operations.</p>
<p>Start working as an office assistant today!</p><p>We are a growing local non-profit firm looking to hire a highly-skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. </p>
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract basis in Highland Park, Illinois. This role is essential in supporting day-to-day operations, ensuring smooth communication, and maintaining efficient office workflows. If you thrive in a dynamic environment and excel at multitasking, this position is a great fit for you.</p><p><br></p><p>Responsibilities:</p><p>• <strong>Primary responsibility is coordinating substitute teacher scheduling for a local high school.</strong></p><p>• Perform accurate data entry and maintain organized records.</p><p>• Support office operations by managing schedules and appointments.</p><p>• Handle receptionist duties, including welcoming visitors and addressing inquiries.</p><p>• Coordinate administrative tasks to ensure seamless day-to-day functionality.</p><p>• Assist in preparing and distributing internal documents and communications.</p><p>• Provide support for Sunday school activities as needed.</p><p>• Organize and maintain office supplies and equipment.</p><p>• Collaborate with team members to complete projects efficiently.</p>
<p>We are looking for an experienced Administrative Assistant. This is a long-term contract position based in Memphis, Tennessee. The ideal candidate will bring strong organizational skills and a proactive approach to administrative tasks, helping ensure the smooth operation of the department.</p><p><br></p><p>Responsibilities:</p><p>• Manage and process departmental materials such as correspondence, scholarly articles, surveys, student petitions, and class-related documents, ensuring accuracy in spelling, punctuation, and grammar.</p><p>• Serve as the primary receptionist for the department, greeting visitors, answering inquiries, distributing mail, and handling incoming and outgoing communications.</p><p>• Coordinate schedules by arranging appointments, meetings, and travel plans for department members, seminar speakers, and job applicants, while also managing reimbursements.</p><p>• Maintain and update the department’s website using current software tools, ensuring accuracy and alignment with university communication standards.</p><p>• Develop and oversee filing systems and record-keeping for the department, while monitoring and replenishing office supplies as needed.</p><p>• Assist with the creation, editing, and publication of content on the department’s Canvas page.</p><p>• Operate and maintain office equipment, including computers, printers, copiers, and scanners, utilizing various software tools such as word processing, spreadsheets, databases, and web page editors</p>
<p>Start working as an office assistant today!</p><p>We are a growing local non-profit firm looking to hire a highly-skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. </p>
<p>Prominent Asian family office is seeking an Executive Administrative Assistant to support the ongoing needs of its real estate assets in the US. This person will be working onsite at one of the mixed-use properties in San Francisco three times per week, and the EA will be supporting the local Office Administrator as well as the CEO and COO when they visit the States.</p><p><br></p><ul><li>Daily office logistics management: including but not limited to office supplies procurement, office equipment maintenance, office environment construction, etc.</li><li>Schedule: including but not limited to employee/guest travel reservations, meeting arrangements and coordination, etc.</li><li>Event and project support: organize and coordinate employee activities, including event planning, venue preparation, etc.</li><li>Maintain communication with the apartment manager to promote the normal operation of the apartment and implement various logistical tasks in the apartment, such as furniture maintenance and updates, cost statistics, etc.</li><li>Collect and process basic data and organize administrative budget reports</li><li>Other temporary matters assigned by leaders</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This Contract to permanent position requires someone who thrives in a fast-paced environment and is eager to support various administrative functions across the district. The ideal candidate will play a critical role in maintaining efficiency and accuracy in daily operations.<br><br>Responsibilities:<br>• Coordinate dispatching and scheduling of service jobs to ensure timely completion.<br>• Manage billing processes for service jobs, maintaining accuracy and attention to detail.<br>• Provide backup support for administrative roles, including scheduling and reception duties.<br>• Collaborate with the district team to assist members in completing assignments efficiently and effectively.<br>• Prepare and submit necessary documentation to corporate as requested.<br>• Review completed work for errors, duplicates, or missing information, and ensure corrections are made before final submission.<br>• Handle ordering of materials, equipment, and office supplies to support district operations.<br>• Generate and submit daily reports as required.<br>• Perform additional tasks and responsibilities as assigned by management.
We are looking for a proactive and detail-oriented Office Assistant to join our team in Scottsdale, Arizona. This Contract-to-Permanent position offers an excellent opportunity to contribute to daily office operations while ensuring smooth communication and organization. The ideal candidate will bring strong organizational skills and a customer-focused approach to their work.<br><br>Responsibilities:<br>• Greet visitors and provide receptionist support by answering incoming calls and directing inquiries appropriately.<br>• Organize and scan documents to maintain a digital filing system for quick and efficient access.<br>• Perform general clerical tasks such as data entry, scheduling, and maintaining office supplies.<br>• Assist with day-to-day administrative duties to ensure seamless office operations.<br>• Process and distribute incoming and outgoing correspondence in a timely manner.<br>• Support team members with additional administrative tasks as needed.<br>• Ensure the reception area and common office spaces are tidy and well-maintained.
<p>Position: Administrative Assistant </p><p>Location: Honolulu - 100% onsite position, O'ahu</p><p>Employment Type: Full-Time</p><p><br></p><p><strong>Robert Half</strong> is proud to partner with an innovative and growing company to help find an exceptional <strong>Administrative Assistant</strong> for their newly established department. This is a fantastic opportunity for a detail-oriented and proactive professional who thrives in a dynamic environment. If you’re highly organized, excel at multitasking, and ready to collaborate with top-tier leadership while supporting daily operations, this role is for you!</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><p>As the <strong>Administrative Assistant</strong>, you will be the backbone of the new department, ensuring that team members remain organized, operations run smoothly, and critical tasks are executed efficiently. Your support will play a vital role in the division's seamless operation and success. Key responsibilities include:</p><ul><li>Managing daily administrative tasks and providing operational support for the division.</li><li>Coordinating and maintaining schedules through seamless <strong>calendaring and scheduling</strong> for team members.</li><li>Scanning invoices and forwarding them to the CFO/CPA for review, ensuring accuracy and proper documentation.</li><li>Handling data entry and tracking financial information in internal systems, ensuring all records are up-to-date.</li><li>Documenting and maintaining thorough records of purchases and expenses for reporting purposes.</li><li>Assisting with job setup and tracking processes within operational systems to keep internal workflows on track.</li><li>Creating and updating spreadsheets in Excel to organize and analyze data critical to division operations.</li><li>Collaborating with key stakeholders, including the CFO, Controller, Sales Manager, and Construction Manager, to ensure alignment across workflows and team objectives.</li><li>Participating in scheduled meetings, documenting minutes, and supporting leadership discussions.</li></ul><p><strong>Tools and Software You'll Use:</strong></p><ul><li><strong>Excel:</strong> Create and manage spreadsheets; perform accurate data entry and reporting.</li><li><strong>QuickBooks Online:</strong> Perform financial data support tasks for invoice handling and expense tracking.</li><li><strong>Google Calendar:</strong> Manage schedules efficiently for effective time optimization.</li><li><strong>Estimating Software:</strong> No experience required; training will be provided.</li></ul><p><br></p>
<p>We are in search of an <strong><em>Administrative Assistant</em></strong> to join the team in the real estate company, located in Honolulu, Hawaii. As an <strong><em>Administrative Assistant,</em></strong> your primary responsibilities will include handling customer queries, processing applications, maintaining accurate records, and conducting customer service duties. This role offers a contract to permanent employment opportunity. (Schedule includes working Sundays.)</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound and outbound calls with professionalism and courtesy</p><p>• Ensure the accurate and efficient processing of customer applications</p><p>• Keep up-to-date and precise customer credit records</p><p>• Handle email correspondence with clients in a timely and effective manner</p><p>• Provide exceptional customer service to clients, responding to inquiries and resolving issues</p><p>• Enter data accurately into the company database</p><p>• Use Microsoft Excel, Outlook, and Word to organize and manage data</p><p>• Schedule appointments as needed, ensuring efficient use of time and resources.</p>
<p>We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.</p><p>Role and Responsibilities:</p><ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol><p>Minimum Qualifications:</p><ol><li>High School diploma or equivalent.</li><li>At least 2 years of administrative assistant experience.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).</li><li>Experience with office management systems and procedures.</li></ol><p><br></p>
<p>A private equity firm in Brentwood is hiring an Executive Assistant to support two executives. This role involves a mix of executive administrative and personal assistant tasks, requiring discretion and efficiency. Responsibilities include managing a complex calendar, scheduling meetings, coordinating domestic and international travel, preparing meeting materials, and acting as a gatekeeper for communication between internal teams and external stakeholders. Other duties include handling sensitive correspondence, expense reports, vendor communications, and general office management, as well as personal assistant tasks such as running errands, coordinating appointments, event planning, or occasional family-related logistics.</p><p><br></p><p>The ideal candidate has 4-5 years of relevant experience, preferably in private equity or a fast-paced professional services environment and holds a bachelor’s degree. Strong organizational, communication, and multitasking skills are essential, as is proficiency in Microsoft Office Suite. This role is fully onsite in Brentwood, with flexibility for occasional overtime or after-hours work. Pay is $90-100k.</p>
<p>Opportunity for top administrative assistant (administrative coordinator / administrative associate)</p><p>We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p>
<p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors in English and Spanish</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. </p><p>How you will make an impact</p><ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now </p>
<p><strong><u>Administrative Assistant</u></strong></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p>Robert Half has partnered with a great organization in their search of an Administrative Assistant to support their admissions department. This is an 'in-office' position, fully onsite 5 days per week with an 830a-430p schedule so local candidates are preferred. Ideal candidates will have a few years of administrative experience, preferably within a school or similar environment setting.</p><p><br></p><p><br></p><p><em><u>Responsibilities:</u></em></p><p>• Welcome and assist visitors</p><p>• Ensuring the office environment is clean and organized for a positive atmosphere</p><p>• Handling phone calls and emails promptly and professionally</p><p>• Supporting event coordination</p><p>• Keep the office schedule up-to-date</p><p>• Working with the Business Office on payment and contract issues</p><p>• Managing office supply orders and inventory of promotional items</p><p><br></p><p>Our client has a very robust benefits package of all employees and has a salary range of $50-60k depending on experience.</p><p><br></p><p><strong>For immediate consideration</strong>, please apply today and/or email you resume to <u>Drew.Schroll@RobertHalf com.</u> All inquiries will remain confidential.</p>
<p>We are seeking a detail-oriented and proactive Property Management Coordinator to oversee and enhance operations related to building facility inspections, board meeting support, vendor management, and compliance with community governing documents. This role requires a strong ability to communicate effectively with Boards of Directors, vendors, and residents, while ensuring timely execution of tasks and adherence to applicable regulations, including Davis-Stirling Act requirements.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Facility Inspections and Maintenance Coordination:</strong></li></ol><ul><li>Conduct routine site inspections to assess building facilities and common areas, documenting necessary repairs or improvements.</li><li>Compile actionable follow-up lists and oversee resolution of identified issues, coordinating with vendors and stakeholders as required.</li></ul><ol><li><strong>Meeting and Administrative Support:</strong></li></ol><ul><li>Prepare and distribute professional board meeting packages within designated timeframes, ensuring compliance with Davis-Stirling Act requirements.</li><li>Attend board meetings in accordance with the Management Agreement, providing input, recording minutes, and drafting detailed follow-up item lists.</li><li>Handle inquiries and directives from Boards of Directors for assigned properties with responsiveness and professionalism.</li></ul><ol><li><strong>Vendor Proposal Management and Project Oversight:</strong></li></ol><ul><li>Facilitate procurement by obtaining and reviewing vendor proposals at the instruction of Boards of Directors.</li><li>Assist in preparing scopes of work for regular maintenance and special projects, ensuring alignment with community goals and standards.</li></ul><ol><li><strong>Budget Preparation and Financial Analysis:</strong></li></ol><ul><li>Collaborate with the Accounting Department to develop annual budgets and supporting documentation for member distribution.</li><li>Review budget comparisons for accuracy, analyze variances, and propose corrective measures to optimize financial reporting.</li><li>Approve invoices and monitor financial reports to ensure compliance with established budgets.</li></ul><ol><li><strong>Community Communications and Compliance:</strong></li></ol><ul><li>Draft and distribute notices, mailings, and email blasts as directed by Boards of Directors, ensuring adherence to Davis-Stirling Act guidelines.</li><li>Manage the issuance of violation notices and other communications in accordance with governing documents and community standards.</li></ul><ol><li><strong>Calendar and Disclosure Management:</strong></li></ol><ul><li>Maintain and update annual community calendars, ensuring timely execution of monthly responsibilities, including disclosures mandated by the Davis-Stirling Act.</li></ul><p><br></p><p><br></p>
