<p>Job Title: HR Generalist / Safety Coordinator (Contract)</p><p><br></p><p>Duration: 6–8 month contract with potential for conversion based on budget later in the year</p><p>Start Date: Immediate (interviews this week; ideal start next week)</p><p>Position Overview</p><p>We are seeking a bilingual (Spanish/English) HR Generalist / Safety Coordinator to support a food manufacturing facility with approximately 60 employees. This onsite contract role will play a key part in maintaining day-to-day HR operations while ensuring a safe and compliant work environment. The position reports directly to the Office Manager and Plant Manager and will collaborate with HR staff supporting other company facilities.</p><p>The ideal candidate brings hands-on experience in both human resources and workplace safety, preferably within a food manufacturing or production environment.</p><p>Key Responsibilities</p><p>Human Resources</p><p>• Manage day-to-day HR operations including onboarding, offboarding, and employee documentation</p><p>• Maintain employee records and HR data in ADP</p><p>• Support payroll coordination and timekeeping accuracy</p><p>• Assist with employee relations matters and act as a point of contact for HR questions</p><p>• Ensure compliance with company policies and employment regulations</p><p>• Coordinate training and employee communications</p><p>• Partner with management on workforce planning and staffing needs</p><p>Safety & Compliance</p><p>• Support and maintain workplace safety programs and procedures</p><p>• Conduct safety orientations and ongoing training for employees</p><p>• Assist with incident reporting, investigations, and corrective actions</p><p>• Ensure compliance with OSHA and food manufacturing safety standards</p><p>• Perform regular safety audits and inspections</p><p>• Maintain safety documentation and reporting requirements</p><p>Qualifications</p><p>• 2+ years of experience in an HR Generalist and/or Safety role</p><p>• Experience in food manufacturing or a production environment strongly preferred</p><p>• Bilingual in Spanish and English required</p><p>• Working knowledge of ADP or similar HRIS/payroll systems</p><p>• Familiarity with OSHA regulations and workplace safety practices</p><p>• Strong organizational and communication skills</p><p>• Ability to work independently in a fast-paced onsite environment</p><p>Work Environment</p><p>• Fully onsite role supporting a manufacturing facility of approximately 60 employees</p><p>• Collaborative environment working closely with operations and management teams</p><p>________________________________________</p>
We are looking for a skilled Executive Assistant to provide comprehensive administrative support to our Site Management Team in Houston, Texas. This long-term contract position requires exceptional organizational and communication skills to effectively manage travel arrangements, meetings, and various administrative tasks. The ideal candidate will play a key role in maintaining records, coordinating events, and ensuring seamless operations.<br><br>Responsibilities:<br>• Arrange and oversee travel plans for the Site Management Team, including booking flights, accommodations, and transportation.<br>• Maintain and organize management files, records, and documentation for easy access and reference.<br>• Schedule and coordinate meetings, prepare confidential briefings, and manage correspondence on behalf of the management team.<br>• Provide administrative assistance to the Facilities Manager and other team members to ensure operational efficiency.<br>• Track employee hours and generate required reports for accurate record-keeping.<br>• Update training records and assist in maintaining compliance with company standards.<br>• Support the planning and execution of industry conventions, congresses, and company events, both on-site and off-site.<br>• Manage special projects and contribute to their successful completion as needed.<br>• Act as a liaison with customers and service providers to address business-related requirements.<br>• Perform other administrative duties as assigned to support the team.
We are looking for a dedicated Facilities Assistant to join our team in New York, New York. In this long-term contract position, you will play a pivotal role in maintaining a clean, organized, and efficient office environment while supporting various operational needs. The ideal candidate will possess strong problem-solving skills, excellent communication abilities, and a proactive approach to ensuring seamless day-to-day operations.<br><br>Responsibilities:<br>• Perform daily inspections of office spaces to confirm cleanliness, organization, and functionality.<br>• Respond promptly to maintenance requests and work orders, ensuring compliance with company standards and delivering exceptional customer service.<br>• Coordinate and support logistics for events, meetings, and conference facilities as required.<br>• Assist with reception and guest services, including mail handling, courier arrangements, and maintaining office supplies.<br>• Oversee equipment maintenance, manage building access passes, and liaise with landlords to address property-related concerns.<br>• Contribute to safety and security efforts by adhering to established protocols and supporting emergency preparedness.<br>• Utilize Computerized Maintenance Management Systems (CMMS) to track and report maintenance activities.<br>• Monitor conference room setups and ensure all technical and logistical requirements are met.<br>• Collaborate with team members to identify and resolve facilities-related challenges efficiently.<br>• Maintain a strong focus on delivering consistent, high-quality service while working independently.
<p><strong> Administrative Assistant</strong> role is to provide support services to the Church, all church activities, and oversee the specific activities of the church office. A primary function of the role is to provide a welcoming, confidential, friendly, and positive environment for all members and visitors.</p><p> </p><p><strong>Duties and Responsibilities: </strong></p><p>· Warmly greet all incoming visitors, staff, and members. Create a friendly and welcoming work environment.</p><p>· Maintain an orderly and clean office and filing system.</p><p>· Manage church’s schedule, accounting for all religious holidays, pastor’s appointments, and events in the church facilities.</p><p>· Work closely with Lead pastor; gathering information, creating reports, helping with the coordination of wedding/funeral plans, and other areas of ministry as the need arises.</p><p>· Maintain membership records by routinely updating member information</p><p>· Help with the preparation and updating of the weekly church bulletin announcements and Power Point.</p><p>· Prepare worship Manuals for each service.</p><p>· Assist the weekly counting teams with any questions they may have, providing them any monies that arrive through the church office, and then reconciling their count.</p><p>· Organize, maintain, monitor, and order office supplies as needed.</p><p>· Maintains the church face book page and updates with the church’s weekly bulletins, and events.</p><p>· Recruit, schedule and assign volunteers to help with the various ministry tasks in the church office.</p><p><br></p><p><br></p><p> </p>
<p>We are looking for a detail-oriented Executive Assistant to work for a high-end property management company located in Century City. This is a long-term contract position with the opportunity to turn into a permanent position! It offers a unique opportunity to support a C-level executive, who also has ties to the entertainment industry. The role requires a blend of organizational expertise, strong communication skills, and the ability to handle confidential matters with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage the executive's calendar, schedule meetings, prioritize engagements, and coordinate travel arrangements.</p><p>• Prepare and review internal and external communications, presentations, and reports to ensure accuracy and professionalism.</p><p>• Act as a trusted liaison for executive priorities, anticipating needs and resolving potential challenges proactively.</p><p>• Provide administrative support to additional leadership, including handling sensitive and confidential information.</p><p>• Oversee daily office operations, such as managing supplies, vendor relationships, and facility maintenance.</p><p>• Maintain a welcoming and efficient office environment to enhance employee experiences.</p><p>• Coordinate logistics for internal meetings, including catering, space setup, and planning.</p><p>• Lead monthly safety meetings for the corporate office and support compliance-related initiatives.</p><p>• Identify and implement operational improvements to streamline processes and boost efficiency.</p><p>• Assist with internal communications and special projects impacting the broader organization.</p>
<p><strong>Job Summary</strong></p><p>We are seeking a detail-oriented and proactive Administrative Assistant with hands-on experience in the manufacturing industry to support our operations team. In this role, you'll play a key part in streamlining administrative processes while leveraging your manufacturing background to assist with production-related tasks, vendor coordination, and inventory management. If you thrive in a fast-paced environment and have a passion for efficiency in manufacturing settings, we want to hear from you!</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to the operations and manufacturing teams, including scheduling meetings, managing calendars, and preparing reports.</li><li>Assist with manufacturing-specific tasks such as tracking production schedules, coordinating with suppliers, and maintaining inventory records.</li><li>Handle correspondence, including emails, phone calls, and document preparation related to manufacturing orders and compliance.</li><li>Organize and maintain filing systems for manufacturing documentation, blueprints, and quality control records.</li><li>Support data entry and analysis for production metrics using tools like Microsoft Excel or ERP systems.</li><li>Coordinate travel arrangements, event planning, and office supply procurement with a focus on cost-efficiency in a manufacturing context.</li><li>Collaborate with cross-functional teams to ensure smooth workflow between administrative and production functions.</li><li>Perform other duties as assigned to support overall business operations.</li></ul><p><br></p>
<p>We are looking for a dedicated Workplace Experience Support Specialist to join our team in St. Louis, Missouri. In this role, you will serve as the first point of contact for visitors and employees, ensuring a welcoming and attentive environment. This is a long-term contract opportunity suited for someone with excellent organizational skills and a passion for delivering exceptional service.</p><p><br></p><p><strong>Job Summary</strong></p><p>The Location Services Specialist supports the day‑to‑day workplace experience for colleagues by ensuring a safe, welcoming, and well‑maintained office environment. Working with minimal supervision, this role delivers high‑quality hospitality, reception, facility coordination, and operational support in accordance with organizational policies and location services playbooks.</p><p>The specialist manages interactions with building management and vendors, oversees office equipment and supplies, assists with office moves or remodels, and supports onboarding for new employees. This role also contributes to a positive local office culture through client-facing and internal service excellence.</p><p><br></p><p><strong>Essential Duties & Responsibilities</strong></p><ul><li>Partner with building management on security, workplace safety, environmental sustainability, landlord forms, special space requests, and maintenance needs.</li><li>Reconcile monthly parking and extra service billing.</li><li>Perform daily walk‑throughs and follow up on facility issues.</li><li>Execute processes outlined in the location services playbook.</li><li>Request bids for facility work from internal resources, building maintenance teams, and external vendors.</li><li>Provide bid options to supervisors/managers for review and selection.</li><li>Coordinate maintenance including HVAC, security systems, plants, carpets, furniture repairs, appliances, office equipment, and AED devices.</li><li>Audit service invoices and submit for processing.</li><li>Manage and replenish office supply inventory.</li><li>Determine cost‑efficient purchasing options and ensure compliance with approved vendor programs.</li><li>Maintain vendor relationships, process payments, track spend, and reconcile purchasing card charges.</li><li>Review employee logs to prepare for new hires, transfers, and departures.</li><li>Support onboarding by providing office setup, equipment guidance, and training on office procedures.</li><li>Coordinate with HR and leadership on terminations, ensuring badge deactivation and collection of firm-owned materials.</li><li>Monitor and respond to incoming ServiceNow requests.</li><li>Support mail and package services (UPS, FedEx, etc.).</li><li>Handle print, bind, scan, and copy requests.</li><li>Manage client file retrieval and retention processes.</li><li>Deliver visitor management and reception support, ensuring a high-quality customer experience.</li><li>Assist with meeting/event coordination including catering, room setup, cleanup, and A/V support.</li><li>Perform other responsibilities as assigned.</li></ul>
<ul><li><strong>Position: Workplace Experience Support Specialist / Location Service Specialist (4 week CONTRACT)</strong></li><li><strong>Location: St. Louis, Missouri, United States of America, 63105</strong></li><li><strong>Type: 100% ONSITE </strong></li><li><strong>Tentative Hourly Pay Rate: $20 per hour</strong></li></ul><p><strong>Job Summary</strong></p><p>The Location Services Specialist supports the day‑to‑day workplace experience for colleagues by ensuring a safe, welcoming, and well‑maintained office environment. Working with minimal supervision, this role delivers high‑quality hospitality, reception, facility coordination, and operational support in accordance with organizational policies and location services playbooks.</p><p>The specialist manages interactions with building management and vendors, oversees office equipment and supplies, assists with office moves or remodels, and supports onboarding for new employees. This role also contributes to a positive local office culture through client-facing and internal service excellence.</p><p><br></p><p><strong>Essential Duties & Responsibilities</strong></p><ul><li>Partner with building management on security, workplace safety, environmental sustainability, landlord forms, special space requests, and maintenance needs.</li><li>Reconcile monthly parking and extra service billing.</li><li>Perform daily walk‑throughs and follow up on facility issues.</li><li>Execute processes outlined in the location services playbook.</li><li>Request bids for facility work from internal resources, building maintenance teams, and external vendors.</li><li>Provide bid options to supervisors/managers for review and selection.</li><li>Coordinate maintenance including HVAC, security systems, plants, carpets, furniture repairs, appliances, office equipment, and AED devices.</li><li>Audit service invoices and submit for processing.</li><li>Manage and replenish office supply inventory.</li><li>Determine cost‑efficient purchasing options and ensure compliance with approved vendor programs.</li><li>Maintain vendor relationships, process payments, track spend, and reconcile purchasing card charges.</li><li>Review employee logs to prepare for new hires, transfers, and departures.</li><li>Support onboarding by providing office setup, equipment guidance, and training on office procedures.</li><li>Coordinate with HR and leadership on terminations, ensuring badge deactivation and collection of firm-owned materials.</li><li>Monitor and respond to incoming ServiceNow requests.</li><li>Support mail and package services (UPS, FedEx, etc.).</li><li>Handle print, bind, scan, and copy requests.</li><li>Manage client file retrieval and retention processes.</li><li>Deliver visitor management and reception support, ensuring a high-quality customer experience.</li><li>Assist with meeting/event coordination including catering, room setup, cleanup, and A/V support.</li><li>Perform other responsibilities as assigned</li></ul>
<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p> NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description</strong></p><ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul><p><strong> </strong></p>
<p><strong>Associate Project Manager, Information Systems (Procure-to-Pay) – Contract Role</strong></p><p><strong>Job Type:</strong> 26 Weeks (Potential for Extension or Conversion)</p><p><strong>Location:</strong> On-site support required (travel to internal facilities as needed)</p><p><strong>Overview</strong></p><p>We are seeking a highly capable <strong>Associate Project Manager (Information Systems)</strong> to support the <strong>Procure-to-Pay (PTP)</strong> workstream within a large-scale ERP transformation program. This role is hands-on, execution-focused, and central to ensuring end-user readiness, training support, and on-site deployment success—particularly across internal Contract Manufacturer (CM) teams.</p><p>The ideal candidate excels in fast-moving environments, is proactive in identifying gaps, and is comfortable leading activities without formal authority. This role requires strong project coordination skills, clear communication, and the ability to engage directly with business users, IT stakeholders, and deployment teams.</p><p><strong>Key Responsibilities</strong></p><ul><li>Partner with the PTP Business Process Owner (BPO) and IT to review, refine, and validate training materials and exercises.</li><li>Ensure training content is accurate, usable, and aligned to future-state processes.</li><li>Support preparation activities, including validation of training environments, materials, and exercises.</li><li>Collaborate with Deployment Group (DG) leaders to confirm accurate end-user role mapping.</li><li>Test and validate training IDs (access, navigation, issue identification) and escalate issues as needed.</li><li>Support training rollout, including readiness tracking, capability confirmation, and content reviews with end users.</li><li>Assist in updating end-user business process documentation.</li><li>Serve as the on-site PTP lead for internal CM teams during go-live and hypercare, including:</li><li>Floor-walking and direct user support</li><li>Logging and tracking defects</li><li>Escalating issues through structured program channels</li><li>Own and manage PTP deliverables, ensuring tasks are tracked, updated, and driven to closure.</li><li>Build and maintain trackers, dashboards, and status reports aligned to program milestones.</li><li>Identify risks early, support mitigation strategies, and communicate progress consistently.</li><li>Support change management and structured problem‑solving for readiness or process challenges.</li><li>Coordinate across PTP, FTP, IT, DGs, and site teams to ensure aligned execution.</li><li>Provide logistical support for workshops, training sessions, and site visits.</li><li>Prepare clear and professional communications and presentations for leadership and end‑user audiences.</li><li>Support lessons‑learned activities and integrate improvements into ongoing PTP ways of working.</li><li>Assist with onboarding new sites and users for future releases, including global template overviews, readiness planning, and execution support.</li></ul>
We are looking for a dedicated Office Assistant to join our team in San Diego, California. In this long-term contract position, you will play a key role in maintaining the organization and cleanliness of the office while ensuring smooth day-to-day operations. If you are detail-oriented, proactive, and enjoy supporting a dynamic workplace, we encourage you to apply.<br><br>Responsibilities:<br>• Maintain a clean and welcoming front entry area by spot-cleaning glass surfaces and sanitizing high-touch areas such as door handles and light switches.<br>• Keep the kitchen organized by collecting dishes and trash, wiping down surfaces, loading and unloading the dishwasher, and monitoring coffee and water equipment for cleanliness and functionality.<br>• Restock kitchen supplies, such as paper towels and soap, and track items that require reordering or replacement.<br>• Ensure conference rooms and breakout areas are tidy by aligning chairs, cleaning glass doors and windows, and checking that TVs, remotes, and other tech equipment are in working order.<br>• Greet guests upon arrival and provide assistance with their needs while coordinating with workplace operations.<br>• Collaborate with building maintenance and landlords to address facilities-related concerns and guide vendors to the appropriate areas for service.<br>• Respond to employee requests promptly and communicate with the workplace operations team to resolve them effectively.<br>• Assist with managing service requests and tickets to ensure tasks are completed in a timely manner.<br>• Support preventive maintenance efforts by coordinating necessary repairs and inspections for office equipment and machines.
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p>Jenny Bour with Robert Half is working with a well-established organization that is seeking a detail-oriented and organized <strong>Credentialing & Medical Staff Coordinator</strong> to support their medical staff and administrative team. This Credentialing & Medical Staff Coordinator role ensures compliance with accreditation standards, manages credentialing processes, and maintains accurate provider records. As the Credentialing and Medical Staff Coordinator, you will play a key role in supporting medical staff committees and maintaining policies and procedures.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage all aspects of credentialing, re-credentialing, and privileging for licensed clinical staff.</li><li>Ensure providers are properly credentialed and enrolled with health plans, hospitals, and care facilities.</li><li>Maintain up-to-date provider information in credentialing databases and online systems.</li><li>Track and renew licenses, certifications, and malpractice coverage.</li><li>Prepare and submit credentialing applications for hospitals, insurance carriers, and government programs.</li><li>Coordinate enrollment in CAQH and obtain NPI numbers for new providers.</li><li>Monitor continuing education credits and maintain accurate records.</li><li>Uphold confidentiality and compliance standards at all times.</li></ul><p><br></p>
<p>Position summary The Office Services Associate is responsible for adding value in providing daily back-office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. </p><p> Job duties </p><ul><li>Utilize tracking logs to document and manage all office services work.</li><li>Ensure job tickets are accurately completed prior to initiating projects.</li><li>Perform reprographics, mail, and intake functions in accordance with established procedures.</li><li>Execute jobs in the correct sequence to maintain operational efficiency.</li><li>Communicate proactively with supervisors and clients regarding project status, deadlines, and potential issues.</li><li>Meet contractual deadlines for accepting, completing, and delivering assignments.</li><li>Troubleshoot and resolve basic equipment malfunctions to minimize workflow disruptions.</li><li>Lift and transport materials up to 50 lbs. on a regular basis.</li><li>Prioritize workflow to effectively manage multiple assignments in a fast-paced environment.</li><li>Conduct quality assurance checks on personal work and review output produced by team members.</li><li>Load and replenish machines with paper, toner, and other supplies to ensure continuous operation.</li><li>Respond to phone calls and emails while coordinating service requests as needed.</li><li>Provide professional client support in person, via phone, and through electronic communication.</li></ul>
<p><strong>Assistant Site Controller - East Hartford, CT</strong></p><p>Growing Manufacturing Organization</p><p><strong>Contact:</strong> Brittany Rizzo / Brittany.Rizzo@roberthalf com</p><p><strong>Reference ID: </strong>BR0013377786</p><p><br></p><p><strong>Position Summary</strong></p><p>The Assistant Controller is the sole on-site accounting professional for the manufacturing facility and is responsible for the full day-to-day accounting function. This is a highly hands-on role requiring ownership of transactional accounting, month-end close, cost accounting, inventory, and financial reporting. The Assistant Controller partners closely with plant leadership while coordinating with corporate finance.</p><p>This role is ideal for a self-directed accountant who thrives in an independent, operational environment and is comfortable balancing detailed work with higher-level financial analysis.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>General Accounting & Close</strong></p><ul><li>Own the complete accounting function for the manufacturing site</li><li>Prepare and post journal entries, accruals, and reconciliations</li><li>Perform monthly, quarterly, and annual close activities</li><li>Maintain the general ledger in accordance with GAAP</li><li>Prepare financial statements and supporting schedules</li></ul><p><strong>Cost Accounting & Manufacturing Finance</strong></p><ul><li>Maintain standard costs and analyze variances (labor, material, overhead)</li><li>Partner with operations to understand production drivers and margins</li><li>Analyze manufacturing performance and identify cost improvement opportunities</li><li>Support budgeting and forecasting for the plant</li></ul><p><strong>Inventory & Fixed Assets</strong></p><ul><li>Manage inventory accounting, including cycle counts and physical inventories</li><li>Reconcile inventory balances and investigate variances</li><li>Track capital expenditures and maintain fixed asset records</li><li>Calculate and record depreciation</li></ul><p><strong>Accounts Payable & Receivable Oversight</strong></p><ul><li>Process or oversee AP transactions, vendor payments, and reconciliations</li><li>Support AR activities, billing, and cash application as needed</li><li>Ensure timely and accurate cash flow reporting</li></ul><p><strong>Compliance, Audit & Controls</strong></p><ul><li>Ensure compliance with internal controls and corporate policies</li><li>Support internal and external audits</li><li>Assist with tax filings and provide required documentation</li><li>Identify and implement process improvements</li></ul><p><strong>Business Partnering</strong></p><ul><li>Act as the primary finance contact for plant management</li><li>Provide ad-hoc financial analysis and reporting</li><li>Communicate clearly with corporate finance and operations teams</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team on a part-time contract basis in Austin, Texas. This role is ideal for a proactive individual who thrives in a dynamic environment, enjoys multitasking, and delivers exceptional administrative support. You will play a key role in ensuring smooth office operations and providing excellent service to both internal and external stakeholders.<br><br>Responsibilities:<br>• Oversee daily office operations to maintain an organized and efficient workplace.<br>• Serve as the primary point of contact for guests and employees, ensuring all needs are promptly addressed.<br>• Manage office supplies, equipment, and facilities to create a functional and welcoming environment.<br>• Coordinate logistics for meetings, including room setup, catering, and document preparation.<br>• Plan and execute office social and cultural events to enhance team morale.<br>• Support onboarding processes by orienting new hires and ensuring a seamless transition.<br>• Develop and maintain conference room schedules to optimize usage.<br>• Prepare and submit accurate expense reports and timesheets on a regular basis.<br>• Collaborate with teams to organize training, recruiting events, and employee engagement initiatives.<br>• Partner with vendors for services such as cleaning, postal, and equipment maintenance.
<p><em>The salary range for this position is $100,000 to $105,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected].</em></p><p><br></p><p>Fast-Track Career Advancement Opportunity (This position is expected to advance quickly within the company over the next few months.)</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Help manage fund leverage facilities, including drawdown/paydown requests, borrowing base certificates, covenant monitoring, advance rate analysis, AUP reviews and other required reporting and analytics</li><li>Develop and improve the firm’s reporting infrastructure that serves a variety of internal and external stakeholders and caters to the unique requirements of leverage providers, investors, and other counterparties</li><li>Perform representative daily activities that include:</li><li>Maintain data integrity within borrowing bases for effective administration of credit facilities;</li><li>Process waterfalls for accurate tracking and payment of principal and interest collections;</li><li>Leverage business systems such as PowerBI, WSO, Geneva, and Salesforce to automate reporting infrastructure;</li><li>Establish dashboards and processes to satisfy a variety of reporting needs;</li><li>Compile and monitor key portfolio ratios and metrics; and</li><li>Monitor fund liquidity and manage fund cash positions</li><li>Liaise with external service providers (leverage providers, collateral custodian, auditor, etc.) on a regular basis</li><li>Liquidity management and cash forecasting for the Funds</li><li>Maintain pricing models used by deal teams to analyze return and leverage projections for loan originations</li><li>Interface with all areas of the organization (underwriting, operations, originations, capital formation, debt capital markets, investor services, IT, etc.) as needed</li><li>Produce investor reporting deliverables, due diligence requests, exposure reports and other ad hoc investor reporting requirements</li><li>Produce management reporting & special projects for internal stakeholders as needed</li></ul><p><strong> </strong></p>
<p>We are looking for a skilled and success driven Office Assistant to join our team on a long-term contract basis in Fort Worth Texas. In this role, you will play a vital part in ensuring efficient office operations while providing excellent support to staff, guests, and visitors. This position offers an exciting opportunity to contribute to a dynamic work environment and assist with event planning.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily mail and package sorting, distribution, and organization.</p><p>• Provide administrative support to employees, visitors, and callers with a detail oriented approach.</p><p>• Welcome visitors by greeting them, issuing identification tags, and escorting them as needed, following security and facilities protocols.</p><p>• Maintain a consistent and detail oriented presence at the front desk during business hours.</p><p>• Monitor office supplies, health and cleaning materials, and breakroom inventory, ensuring timely restocking.</p><p>• Collaborate with Facilities to coordinate office repairs and maintain a clean, functional workspace.</p><p>• Ensure the front desk area remains neat, organized, and presentable at all times.</p><p>• Assist in the planning, coordination, and execution of company events, celebrations, and conferences.</p><p>• Operate office equipment such as scanners, copiers, and printers efficiently.</p><p>• Support special projects and occasional weekend or evening events as required.</p>
We are looking for a dedicated Administrative Assistant to join our team in Las Cruces, New Mexico. In this long-term contract role, you will play a key part in ensuring smooth office operations by managing administrative tasks, coordinating schedules, and maintaining records. This position requires excellent organizational skills, attention to detail, and the ability to communicate effectively with colleagues and the public.<br><br>Responsibilities:<br>• Welcome and guide visitors, address inquiries, and provide information while directing calls to the appropriate staff members.<br>• Handle incoming and internal phone calls, take messages, and ensure callers receive accurate assistance or are connected to the right personnel.<br>• Manage appointment scheduling, maintain calendars for community events, and assist in organizing meetings, including sending notices and recording minutes.<br>• Prepare agendas and presentation materials as instructed, ensuring all documents are completed accurately and on time.<br>• Create and oversee work orders for janitorial services, facility maintenance, and equipment repairs.<br>• Review preliminary payroll data for accuracy, submit corrections, and provide administrative support as needed.<br>• Verify vendor accounting records for accuracy, process invoices, and record journal entries or other transactions.<br>• Draft correspondence, memorandums, and other documents, ensuring clear and precise formatting.<br>• Maintain organized files and records for commissions, committees, and departments, ensuring easy retrieval when needed.<br>• Monitor inventory levels of office supplies and coordinate reordering to ensure staff needs are met.
<p>We are looking for an Administrative Assistant in Honolulu. The Administrative Assistant supports a busy healthcare facility by managing front office operations, patient scheduling, records management, and communications with medical staff and patients. This role requires exceptional organizational skills, attention to detail, and the ability to manage confidential information in a fast-paced environment. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist patients and visitors, ensuring a positive experience.</li><li>Schedule appointments and coordinate patient flow with healthcare providers.</li><li>Prepare, update, and maintain medical records with accuracy and confidentiality.</li><li>Answer phones, respond to inquiries, and route calls as appropriate.</li><li>Process insurance forms and other patient documents.</li><li>Manage correspondence, including emails and letters.</li><li>Order and maintain office and clinical supplies.</li><li>Assist in the preparation and submission of reports.</li><li>Support administrative projects as assigned by management.</li></ul>
<p><strong>Position Summary:</strong></p><p>The Property Administrator supports daily operations of commercial or residential properties, ensuring smooth coordination between tenants, vendors, and property management. This role is responsible for administrative support, lease coordination, maintenance scheduling, and accurate financial/operational record‑keeping.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Tenant & Customer Support</strong></p><ul><li>Serve as the primary point of contact for tenants regarding inquiries, service requests, lease questions, and building procedures.</li><li>Track, log, and follow up on maintenance and repair requests to ensure timely completion.</li><li>Assist with tenant onboarding, move-ins/move-outs, and communication of building policies.</li></ul><p><strong>Administrative & Operational Support</strong></p><ul><li>Maintain accurate property files, vendor contracts, certificates of insurance, and compliance documentation.</li><li>Prepare correspondence, memos, notices, and property communication for management and tenants.</li><li>Assist in scheduling inspections, site visits, and preventive maintenance services.</li></ul><p><strong>Financial & Lease Administration</strong></p><ul><li>Process invoices, track expenses, and assist with monthly financial reporting.</li><li>Support lease administration, including abstracting lease terms, updating rent schedules, and maintaining databases.</li><li>Assist with annual budgeting activities and reconciliation processes (e.g., CAM, utilities).</li></ul><p><strong>Vendor & Facilities Coordination</strong></p><ul><li>Liaise with contractors and vendors for property services, repairs, and scheduled maintenance.</li><li>Verify completion of work orders and maintain accurate records of service logs.</li><li>Ensure compliance with building safety, security, and regulatory standards.</li></ul><p>e<strong>Qualifications</strong></p><ul><li>2–4 years of administrative or property management experience preferred.</li><li>Working knowledge of property management systems (e.g., Yardi, MRI, AppFolio) preferred.</li><li>Strong proficiency in Microsoft Office (Excel, Outlook, Word).</li><li>Excellent communication, organizational, and multitasking abilities.</li><li>Ability to interact professionally with tenants, vendors, and internal teams.</li></ul>
<p>We are partnering with a top Minnesota-based company to hire a Contracts Administrator to join their team. This is a great opportunity to be part of a growing organization that provides essential services and solutions to a diverse range of clients, from Fortune 500 companies to government facilities.</p><p><br></p><p>This role is ideal for a detail-oriented contracts professional with at least 2 years of experience in contract administration, contract management, or as an in-house legal assistant or paralegal, who values cross-functional collaboration and maintaining organized, compliant contract processes.</p><p><br></p><p>This is a fully on-site position in Minneapolis. </p><p><br></p><p><strong><u>Overview of Responsibilities:</u></strong></p><ul><li>Review, draft, and redline contract documents, including purchase orders, terms and conditions, master service agreements (MSAs), amendments, statements of work (SOWs), and NDAs.</li><li>Ensure contract terms align with company policies and risk tolerance.</li><li>Gather required documentation and route contracts for internal review and signature.</li><li>Track and maintain contract status throughout the review and execution process.</li><li>Serve as a point of contact for internal teams (Sales, Legal, Technical, Procurement) to relay contract information and clarify client requirements.</li><li>Coordinate and assemble information from internal stakeholders during contract negotiations.</li><li>Support compliance with contractual requirements and assist with related documentation (e.g., subcontractor compliance).</li><li>Assist with additional projects as needed.</li></ul><p><br></p>
We are looking for an experienced and detail-oriented Receptionist to join our team in Huntsville, Alabama. In this customer-facing role, you will be the first point of contact for visitors and contractors, responsible for ensuring a welcoming and secure environment. This is a contract position offering an excellent opportunity to contribute to efficient operations while showcasing your organizational and interpersonal skills.<br><br>Responsibilities:<br>• Welcome and check-in visitors, contractors, and guests, ensuring proper identification and issuing photo ID and access badges.<br>• Coordinate conference room scheduling and assist clients with booking needs.<br>• Provide general administrative support, including clerical duties and customer service tasks.<br>• Collaborate with on-site teams to support assignments and facility operations.<br>• Submit maintenance and facility-related requests using designated systems.<br>• Maintain and regularly update the Concierge Playbook, ensuring it is accessible at all times.<br>• Handle additional tasks and responsibilities as assigned by management.<br>• Adapt to changes in roles, responsibilities, and schedules based on business needs.
We are looking for a detail-oriented Client Services Representative to join our team in Winter Park, Florida. In this role, you will be responsible for supporting executive leadership, managing administrative workflows, and ensuring the office operates smoothly and efficiently. The ideal candidate will excel in organization, critical thinking, and effective communication.<br><br>Responsibilities:<br>• Coordinate and oversee daily office operations, including scheduling, vendor management, mail services, and facility coordination.<br>• Maintain organized records for vendor contracts, service agreements, and document retention systems.<br>• Assist in preparing agendas, minutes, and materials for internal meetings, board sessions, and committee gatherings.<br>• Support compliance efforts by collecting data, preparing reports, and responding to examiner requests.<br>• Manage marketing communications processes and ensure timely delivery.<br>• Facilitate onboarding and offboarding processes, including equipment setup and system access.<br>• Collaborate with IT providers to address office technology needs and troubleshoot system issues.<br>• Process client transactions, maintain financial reports, and ensure accurate documentation.<br>• Research and resolve client concerns while delivering exceptional service.<br>• Plan and coordinate employee appreciation events and social activities.
