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72 results for Facilities Coordinatorassistant jobs

Facilities Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Job Title: Facilities CoordinatorJob Summary:The Facilities Coordinator supports the day-to-day operations of a company’s facilities and office environment. This role helps ensure the workplace is safe, clean, organized, and functioning efficiently by coordinating maintenance, vendor services, office moves, supplies, and building-related requests.Key Responsibilities:<ul><li>Coordinate daily facility operations across office or building locations</li><li>Submit and track maintenance and repair requests</li><li>Serve as a point of contact for building management, vendors, and service providers</li><li>Monitor office space, equipment, and common areas to ensure they are well maintained</li><li>Assist with office moves, workstation setups, and space planning</li><li>Manage inventory and ordering of office, kitchen, and facility supplies</li><li>Support health, safety, and security procedures and compliance requirements</li><li>Maintain records related to maintenance, service contracts, inspections, and facility requests</li><li>Help coordinate preventative maintenance schedules</li><li>Respond to employee facility-related questions and service requests</li><li>Assist with event setup, conference room readiness, and general office support</li></ul>
2026-06-15T00:00:00Z

Facilities Assistant

New York, NY
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for a Facilities Assistant to provide hands-on office and workplace support for a Contract position based in New York, New York. This role is well suited to someone who enjoys a fast-paced environment, takes pride in maintaining organized shared spaces, and can interact professionally with employees and visitors throughout the day. The position includes facility support, event setup assistance, mailroom coordination, and general office services, with a strong focus on physical tasks and responsive service under the guidance of the Workplace Experience Manager. Responsibilities: • Maintain kitchens, pantries, and common areas by replenishing supplies, organizing materials, and keeping spaces clean and ready for daily use. • Support office operations by collecting waste, removing trash promptly, and assisting with routine floor walks to identify service needs. • Handle physical workplace tasks such as moving boxes, lifting and transporting supplies, and assisting with deliveries throughout the office. • Load and unload dishwashers, clear catering items, and restore meeting and break areas after food service or events. • Assist with conference room and event setups by arranging spaces, preparing materials, and helping ensure rooms are ready on schedule. • Provide mailroom and general office support, including basic coordination of incoming items and day-to-day workplace requests. • Restock refrigerators and other shared amenities to help maintain a welcoming and fully supplied office environment. • Engage professionally with clients, guests, and employees while responding quickly to changing workplace priorities. • Follow direction from the Workplace Experience Manager and adapt to reactive service needs across facilities and office support functions.
2026-06-19T00:00:00Z

Facilities Assistant

Seattle, WA
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are looking for a Facilities Assistant to support day-to-day building operations for a manufacturing environment in Seattle, Washington. This Long-term Contract position is ideal for someone who can keep facilities services organized, responsive, and compliant while coordinating maintenance activity across multiple needs. The role focuses on maintaining safe, efficient operations, supporting occupant requests, and ensuring building issues are tracked through to resolution. Responsibilities: • Monitor routine building operations by performing site checks, reviewing service needs, and helping maintain essential systems such as electrical, plumbing, and life safety equipment. • Manage maintenance requests from occupants and subtenants, ensuring concerns are documented, prioritized, and resolved in a timely manner. • Coordinate move-in and move-out activities by arranging access, communicating logistics, and supporting a smooth transition for building users. • Schedule and oversee external vendors and subcontractors, confirming required documentation, site compliance, and completion of assigned work. • Support preventive and repair-based maintenance efforts by tracking work progress and maintaining accurate service records. • Respond promptly to urgent facility issues, assist with immediate coordination, and document actions taken along with follow-up updates. • Provide operational support for tenant improvement and facility projects, including scheduling access, monitoring work activity, and helping enforce site requirements. • Prepare regular updates on maintenance activity, outstanding issues, and related costs while keeping facility records organized and current.
2026-06-16T00:00:00Z

Facilities Assistant

Redwood City, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Facilities Assistant to support shipping, receiving, and material flow activities for a biotech operation in Redwood City, California. This Contract position is ideal for someone who thrives in a fast-paced environment and brings strong accuracy, organization, and follow-through to daily logistics tasks. The person in this role will help ensure materials are received, documented, labeled, and sent out correctly while supporting laboratory and operations teams with time-sensitive requests. Responsibilities: • Manage inbound and outbound packages through carrier systems such as FedEx and related shipping platforms, ensuring timely and accurate processing. • Create and apply shipping labels, barcodes, and required documentation with a high degree of precision. • Coordinate domestic and international deliveries while following applicable shipping rules, company standards, and handling requirements. • Check incoming goods against packing slips and purchase records, then route materials to the correct teams or individuals. • Prepare items for dispatch using appropriate packaging methods, especially for fragile or sensitive laboratory-related materials. • Maintain current shipping, receiving, and inventory logs to support traceability and day-to-day operational accuracy. • Track stock levels for boxes, labels, and other shipping supplies, and help arrange replenishment before shortages occur. • Support cycle counts, storage organization, and general warehouse orderliness to keep materials accessible and controlled. • Work closely with laboratory and operations personnel to meet deadlines and respond to changing business priorities. • Keep the shipping and receiving area clean, safe, and organized in alignment with workplace standards.
2026-06-19T00:00:00Z

Facilities Assistant

Kalamazoo, MI
onsite
Temporary / Contract
17.4135 - 22 USD / Hourly
We are looking for a Facilities Assistant to support daily building operations for a university environment in Kalamazoo, Michigan. This Long-term Contract, approximately 3-month, position is ideal for someone who is organized, practical, and confident managing facility-related requests with clear communication and accurate records. The role will help coordinate conference room readiness, track maintenance activity, and support smooth day-to-day facilities operations across campus spaces. 100% onsite, M-F, 8am-5pm. Responsibilities:• Coordinate day-to-day facilities support activities to help maintain safe, functional, and well-prepared university spaces.• Monitor and update work orders within a computerized maintenance management system, ensuring requests are recorded accurately and followed through to completion.• Prepare conference rooms for meetings and events by confirming room setup, equipment readiness, and overall space condition.• Maintain clear facility records and documentation related to service requests, room usage, and operational processes.• Communicate with staff, vendors, and internal departments to provide timely updates on maintenance needs and facility support activities.• Assist with scheduling and tracking routine maintenance tasks to support efficient building operations.• Review facility issues with attention to detail and help identify practical next steps for resolution.• Support the facilities coordination function by helping organize requests, priorities, and service follow-up across multiple needs.
2026-06-19T00:00:00Z

Facilities Coordinator 2

New York, NY
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a Facilities Coordinator to support daily workplace operations and help create a welcoming, efficient environment for employees, guests, and visitors. This is a Contract position focused on delivering dependable facilities, meeting, and guest services while partnering closely with workplace leadership and service providers. The role combines hands-on coordination, administrative support, and customer-facing responsibilities to maintain a high standard of workplace experience across the site. Responsibilities:• Partner with workplace leadership to coordinate meetings, conferences, and onsite events, ensuring spaces, equipment, and services are prepared and reset as needed.• Provide responsive front-of-house and workplace support for employees, visitors, and vendors, creating a thoughtful and service-oriented experience throughout the day.• Inspect office areas regularly, identify maintenance needs, and complete minor repairs such as patching, painting, and basic hardware adjustments under appropriate guidance.• Oversee facilities service requests by monitoring the work order queue, updating records, and following through to timely resolution.• Support vendor and contractor activity onsite, including scheduling, access coordination, and communication with building management when needed.• Assist with office moves, furniture changes, and room reconfigurations to support business and event needs.• Maintain inventory levels for office, pantry, and conference room supplies while helping ensure operational readiness across shared spaces.• Prepare clear workplace communications, maintain site documentation, and complete service records accurately using designated internal tools and systems.• Contribute to expense tracking, budget support, and documentation of site spending while helping identify practical cost-saving opportunities.• Help manage visitor badging, reception coverage, and meeting room turnovers, including mid-day resets and event support.
2026-06-18T00:00:00Z

Facilities Coordinator 4

Detroit, MI
onsite
Temporary / Contract
1 - 24 USD / Hourly
We are looking for a Facilities Coordinator 4 to support daily workplace operations for a client site in Detroit, Michigan. This is a Contract position starting as a 60-day assignment, with the potential for extension based on performance and business needs. In this role, you will help maintain a safe, organized, and efficient office environment while partnering with vendors, internal teams, and site leadership to ensure responsive facility support and a high level of service. Responsibilities: • Partner with the site leadership team to keep facility operations running smoothly and support a detail-focused, well-maintained workplace. • Perform routine walkthroughs to identify maintenance, cleanliness, safety, or organization issues and follow through on corrective actions. • Manage incoming service requests through the work order platform and ensure tasks are addressed promptly and completed to expected standards. • Coordinate repairs, preventative maintenance, and small site projects by working closely with outside vendors and service providers. • Support meetings, events, and conference room needs by arranging space readiness and resolving onsite logistics as needed. • Assist with front office and workplace services such as visitor support, mail and courier coordination, office supply tracking, and equipment upkeep. • Maintain accurate site records, operational documents, and other facility-related information required for day-to-day business activities. • Help oversee building access, safety practices, and emergency response preparedness, including support for after-hours issues when required. • Contribute ideas for improving service quality, operational efficiency, and compliance with workplace procedures and performance expectations.
2026-06-18T00:00:00Z

Facilities Coordinator 4

Kirkland, WA
onsite
Temporary / Contract
22 - 29 USD / Hourly
We are looking for a Facilities Coordinator 4 to support day-to-day workplace operations for a Contract position in Kirkland, Washington. This role focuses on keeping the site organized, stocked, safe, and running smoothly while partnering with vendors, building contacts, and internal stakeholders. The ideal candidate is comfortable balancing administrative work with hands-on facility walkthroughs, follow-up tasks, and coordination across multiple service providers. Responsibilities: • Oversee daily facility support activities by conducting site walkthroughs, identifying issues, and helping coordinate timely resolution with the appropriate teams. • Maintain workplace readiness by monitoring supplies, managing restocking needs, and ensuring common areas remain orderly and functional. • Build productive relationships with internal partners, property contacts, and external vendors to support efficient site operations. • Help supervise contractor activity on site and confirm that work is completed in line with service expectations, safety practices, and building standards. • Support vendor sourcing and service coordination as operational needs arise. • Process purchase orders and assist with routine financial tracking, including accrual support, report updates, and follow-up on facility-related expenses. • Perform inspections, audits, and safety checks while reinforcing compliance with site procedures and risk management practices. • Contribute to incident escalation, reporting, and business continuity preparedness by following established response protocols. • Prepare recurring updates and administrative reports to help track performance metrics, service levels, and ongoing facilities projects.
2026-06-18T00:00:00Z

Facilities Coordinator 5

Austin, TX
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a detail-oriented Facilities Coordinator 5 to support day-to-day workplace operations across sites in Austin, Texas. This is a Contract position with the potential to convert to a longer-term opportunity, offering a fast-paced environment that values responsiveness, organization, and strong service delivery. The role partners with facility leadership, vendors, and onsite teams to keep offices running smoothly, coordinate maintenance and logistics, and maintain an excellent experience for employees and visitors. Responsibilities: • Coordinate daily facility activities across assigned locations, ensuring workspaces remain safe, organized, and fully operational. • Partner with facility managers, engineers, and service providers to schedule repairs, preventative maintenance, and routine building support with minimal interruption to business activities. • Serve as a key point of contact for employees, guests, and vendors by handling requests promptly and providing clear follow-up on facility-related matters. • Manage office logistics such as meeting room arrangements, supply ordering, equipment support, and other site services needed for smooth daily operations. • Support small facility projects and administrative tasks by tracking progress, maintaining timelines, and helping the team meet operational priorities. • Create and maintain purchase orders, assist with invoice processing, and provide support for budget tracking, expense review, and related documentation. • Keep site records, operational documents, and facility information current, including materials tied to moves, events, reception activities, and building services. • Assist with vendor coordination, contractor onboarding steps, and required workplace documentation, including candidate screening processes and site access support when needed.
2026-06-18T00:00:00Z

Facilities Coordinator 5

Costa Mesa, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for a highly organized Facilities Coordinator to support workplace move activity and space planning in Costa Mesa, California. This Long-term Contract position focuses on coordinating employee relocations, managing a high volume of service requests, and keeping workspace records accurate in a fast-moving corporate environment. The role is well suited for someone who is comfortable balancing administrative work with regular coordination across a large campus. Strong communication, attention to detail, and the ability to work effectively with employees, facilities teams, and vendors will be essential to success. Responsibilities: • Coordinate internal office moves, seating changes, and department relocations while helping minimize disruption to daily operations. • Build and maintain move timelines, task lists, and schedules by working closely with employees, facilities staff, IT partners, and outside service providers. • Manage a large volume of workspace and facilities-related tickets, ensuring requests are tracked, updated, and completed in a timely manner. • Partner with stakeholders to support space planning efforts, including workspace assignments, seating documentation, and floor plan updates. • Oversee vendors involved in moves or furniture installation, including scheduling work, reviewing service quality, and helping resolve logistical issues. • Maintain accurate records for relocated furniture, equipment, and workplace assets so information remains current and organized. • Coordinate access, timing, and move-day logistics with building management and security teams as needed. • Prepare reports, documentation, and process updates that help improve move coordination and overall workplace support. • Troubleshoot issues that arise during move activity, such as scheduling conflicts, missing items, or unexpected operational challenges.
2026-06-18T00:00:00Z

Facilities Coordinator 3

Austin, TX
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an experienced and adaptable Facilities Coordinator 3 to support daily workplace operations. This is a Contract position focused on front desk coverage, facilities coordination, vendor support, and maintaining a high standard of service across multiple office floors. The ideal candidate is comfortable working in a flexible seating environment, uses technology confidently, and brings a detail-oriented approach to both employee and visitor interactions. Responsibilities: • Oversee day-to-day facilities support for assigned office floors, helping maintain an organized, safe, and well-functioning workplace. • Perform routine walkthroughs to identify service needs, address presentation issues, and help ensure the office remains clean and operational. • Receive, prioritize, and follow up on maintenance and service requests, coordinating work through completion while maintaining strong customer service standards. • Partner with vendors, building staff, and service providers to schedule repairs, monitor progress, and minimize disruption to employees and guests. • Provide backup support for reception and mailroom operations, including visitor assistance, package handling, and general front desk coverage as needed. • Assist with meeting, conference, and event support by preparing spaces and coordinating related workplace services. • Maintain site records, service documentation, and operational information with accuracy and attention to detail. • Support office services such as supply coordination, equipment oversight, access pass administration, and general workplace assistance. • Contribute to a collaborative team environment by working closely with site leadership and responding flexibly to changing business needs.
2026-06-19T00:00:00Z

Facilities & Technology Coordinator

Chattanooga, TN
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a Facilities & Technology Coordinator to support daily campus technology and operational needs in Tennessee. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing hands-on technical support with facilities coordination, vendor communication, and asset oversight. In this role, you will help keep classroom technology accessible, campus systems organized, and school operations running smoothly for students and staff. Responsibilities: • Oversee the full lifecycle of school-issued devices by coordinating distribution, returns, tracking, and repair follow-up for students and employees. • Maintain accurate records for technology and operational assets, including routine audits to confirm inventory accuracy and accountability. • Act as the on-site point of contact for external technology, telecommunications, security, copier, and facilities partners while coordinating campus access for service work. • Provide day-to-day support for faculty and staff with desktops, laptops, Apple devices, printers, software, and classroom audiovisual tools. • Assist students and instructional teams with device-related issues involving iPads, Chromebooks, and online testing platforms. • Manage building access tools such as cards, fobs, and related credentials, and support security camera access, footage requests, and repair coordination. • Support school operations systems and campus resources, including cafeteria software, visitor management platforms, digital signage, and two-way radio inventory. • Coordinate copier and printer supplies, submit service requests, and arrange repairs to minimize disruption to school activities. • Deliver audiovisual setup and live production support for ceremonies, performances, graduations, and other campus events, including streaming and recording needs. • Handle facilities-related requests, rental coordination, and issue escalation by communicating concerns to the appropriate internal contacts or third-party vendors.
2026-06-18T00:00:00Z

Facilities Administrator

Tucson, AZ
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for a Facilities Administrator to support daily office operations in Tucson, Arizona in a Contract position. This role serves as a key onsite resource for employees by helping maintain an organized, welcoming, and efficient workplace. The ideal candidate brings strong administrative skills, practical problem-solving ability, and a proactive approach to coordinating facility needs and staff support. Responsibilities: • Manage incoming and outgoing mail by collecting deliveries, sorting materials, scanning documents, and arranging forwarding when needed. • Order and restock office supplies, refreshments, coffee items, and related workplace essentials to keep the site fully supported. • Receive packages and courier deliveries, distribute items appropriately, and prepare shipments such as welcome materials for new employees. • Act as the primary onsite point of contact for employee requests, providing day-to-day assistance and addressing workplace support needs promptly. • Coordinate facility upkeep by tracking maintenance issues, working with external service providers, and helping ensure office equipment remains operational. • Maintain a clean, orderly, and functional office environment, including shared spaces, plants, and general workplace presentation. • Support office administration by recording facility activities, preparing monthly card-related financial reporting, and submitting utility information as required. • Assist with employee onboarding by conducting office tours, managing access code updates for arrivals and departures, and explaining how to use equipment such as printers and mailing systems. • Respond to building alarms and emergency situations in accordance with office procedures, including participation in drills and preparedness activities. • Plan and carry out onsite employee engagement activities, including monthly lunches and occasional social gatherings for the Tucson team.
2026-06-18T00:00:00Z

Facility Coordinator

Atlanta, GA
onsite
Temporary / Contract
18 - 25 USD / Hourly
We are seeking a proactive and detail-oriented Facility Coordinator to support the day-to-day operations and maintenance of our facilities. This role is responsible for ensuring a safe, functional, and well-maintained work environment by coordinating vendors, managing service requests, and supporting workplace operations.Key Responsibilities<ul><li>Coordinate routine maintenance, repairs, and facility-related services (HVAC, electrical, plumbing, etc.)</li><li>Manage vendor relationships, including scheduling, performance tracking, and issue resolution</li><li>Track and respond to facility work orders and service requests in a timely manner</li><li>Support office operations including space planning, workstation setup, and employee moves</li><li>Maintain facility records, contracts, and maintenance logs</li><li>Ensure compliance with safety standards, building regulations, and company policies</li><li>Conduct regular facility inspections to identify and address issues proactively</li><li>Order and manage inventory for office and facility supplies</li><li>Assist with emergency response procedures and building access/security coordination</li><li>Support projects such as renovations, upgrades, or office expansions</li></ul>
2026-06-05T00:00:00Z

Facilities Coordinator 1 (0-2 years)

Hoboken, NJ
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a dependable detail-oriented individual to support front desk and facilities operations for a contract position in Hoboken, New Jersey. This role is centered on welcoming visitors, guiding guests to meeting spaces, and helping maintain an organized, safe, and well-supported office environment. The ideal candidate brings strong communication skills, comfort with administrative coordination, and the ability to manage multiple daily tasks effectively. Responsibilities: • Welcome visitors and employees at the front desk, provide a positive first impression, and direct guests to the appropriate rooms or contacts. • Coordinate routine service requests and follow up on building needs involving office equipment, plumbing, lighting, and other facility-related issues. • Work with outside service providers for cleaning, security, landscaping, and maintenance, while monitoring the quality and timeliness of completed work. • Maintain organized records for service agreements, compliance documentation, supply orders, and other facilities-related files. • Support day-to-day office operations by assisting with scheduling, purchasing, expense tracking, and general clerical activities for the facilities team. • Help uphold workplace safety standards by assisting with emergency preparedness procedures and monitoring adherence to site policies and regulations. • Assist with workspace planning, office reconfigurations, and internal move coordination to support efficient use of the facility. • Serve as a point of contact for support services such as catering, parking, security access, and other operational needs across the site. • Track inventory levels for workplace and facilities supplies, replenish stock as needed, and help avoid shortages of essential items.
2026-06-19T00:00:00Z

Facilities Manager

Richmond, VA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an organized and service-focused Facilities Manager to support daily workplace operations in Richmond, Virginia. This Long-term Contract position is ideal for someone who can create a well-run, detail-oriented office environment while balancing administrative coordination, vendor support, and front-desk responsibilities. The successful candidate will build strong relationships with employees, visitors, and business partners while helping ensure the facility operates efficiently, safely, and in line with service expectations. Responsibilities:• Oversee daily facility activities to keep the workplace clean, functional, and responsive to business needs.• Serve as a primary point of contact for employees, visitors, and client representatives, addressing questions and resolving service-related concerns in a timely manner.• Coordinate reception coverage and front-desk activities to create a welcoming and well-organized experience for guests and staff.• Manage office supply inventory, place orders as needed, and maintain appropriate stock levels to support uninterrupted operations.• Monitor the quality of workplace services and general maintenance, following up on issues to help meet established service expectations.• Support and guide on-site staff by encouraging accountability, teamwork, and consistent attention to safety and service standards.• Communicate clearly with executive assistants, service providers, and internal stakeholders to support smooth office operations and effective problem resolution.
2026-06-17T00:00:00Z

Facilities Manager

Cambridge, MA
onsite
Permanent / Full Time
90000 - 105000 USD / Yearly
We are looking for a Facilities Manager to lead day-to-day operations for a portfolio of office and residential properties in Cambridge, Massachusetts. This role will ensure that buildings remain safe, functional, and well-maintained while supporting workplace services, resident needs, and on-site event coordination. The successful candidate will bring a hands-on approach to property operations, strong judgment in managing vendors and staff, and the ability to keep multiple locations running smoothly. This position is ideal for someone who combines operational oversight with excellent communication and follow-through. Responsibilities: • Direct daily facilities operations across multiple office and residential buildings, ensuring spaces are clean, organized, and fully operational. • Conduct regular property walkthroughs to identify maintenance needs, address safety concerns, and support compliance with applicable regulations. • Coordinate workplace logistics such as parking administration, meeting room readiness, reception coverage, and supply management. • Support the ongoing needs of an executive residence by handling access requests, arranging resident services, and preparing guest accommodations. • Lead and support facilities and administrative team members, setting clear expectations and helping maintain efficient service levels. • Manage external service providers, including sourcing support, monitoring performance, and maintaining contract and invoice records. • Assist with budget tracking and expense oversight for facilities-related activities and vendor services. • Partner with internal stakeholders across locations to align building operations and provide facilities support for on-site meetings and events.
2026-06-12T00:00:00Z

Facilities Manager

Trenton, NJ
onsite
Temporary / Contract
54 - 60 USD / Hourly
We are looking for an experienced Facilities Manager to lead campus facilities and safety operations for a Long-term Contract position based in Trenton, New Jersey. This onsite role supports a higher education environment and oversees day-to-day building services, maintenance coordination, contractor performance, and operational readiness across the campus. The position also plays a key role in renovation planning, regulatory compliance, and maintaining safe, reliable facilities that serve a 24/7 academic community. Responsibilities:• Direct daily facilities operations by coordinating managers, administrative staff, skilled trades, custodial teams, grounds crews, and external service providers.• Establish work priorities, distribute assignments, and monitor service quality to ensure campus needs are addressed efficiently across multiple functional areas.• Oversee the upkeep of building systems, utilities, and infrastructure to maintain dependable campus operations and minimize service disruptions.• Support the planning and execution of renovation, construction, and capital improvement initiatives while ensuring adherence to applicable codes, statutes, and safety requirements.• Collaborate with architects, engineers, consultants, regulatory representatives, and university stakeholders to move projects forward and resolve operational concerns.• Manage vendor and service contracts tied to facilities operations, confirming that scope, timelines, and performance expectations are met.• Prepare operational summaries and reports for leadership, including materials that support executive and board-level decision-making.• Promote a strong safety culture by leading training, addressing workplace hazards, coordinating audits, and partnering with environmental and compliance specialists.• Maintain campus readiness during severe weather and after-hours situations by supporting safe access, emergency response, and continuous operational coverage.
2026-06-19T00:00:00Z

Human Resources Assistant/Coordinator

Minneapolis, MN
onsite
Temporary / Contract
20 - 24 USD / Hourly
Job SummaryOur client is seeking a detail-oriented and organized Human Resources Coordinator to support daily HR operations. This role will assist with recruiting, onboarding, employee records management, benefits administration, and general HR support. The ideal candidate is professional, confidential, and able to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Support day-to-day human resources operations and administrative functions</li><li>Assist with recruiting activities, including job postings, interview scheduling, and candidate communication</li><li>Coordinate onboarding and orientation for new hires</li><li>Maintain accurate employee files and HR records</li><li>Assist with benefits administration and employee inquiries</li><li>Support payroll, timekeeping, and compliance-related tasks as needed</li><li>Prepare HR documents, reports, and correspondence</li><li>Help ensure company policies and procedures are followed</li><li>Provide general support to employees and management on HR-related matters</li></ul>
2026-06-15T00:00:00Z

Conference Services Coordinator

Herndon, VA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are seeking a detail-oriented and highly organized Conference Services Coordinator to support the planning and execution of meetings, conferences, and special events. This role is responsible for coordinating event logistics, managing client and vendor communication, and ensuring a seamless experience for all attendees. The ideal candidate thrives in a fast-paced environment, delivers exceptional customer service, and can manage multiple priorities effectively. This position is onsite Monday through Friday. Responsibilities:<ul><li>Coordinate all aspects of meetings, conferences, and events from planning through execution</li><li>Serve as the main point of contact for internal stakeholders, clients, vendors, and event attendees</li><li>Manage event calendars, meeting schedules, room bookings, and space reservations</li><li>Arrange catering, audiovisual services, signage, transportation, lodging, and other event logistics</li><li>Prepare event materials, agendas, reports, and post-event summaries</li><li>Monitor event budgets, process invoices, and track expenses</li><li>Ensure conference rooms and event spaces are set up according to specifications</li><li>Troubleshoot issues during events and provide real-time support as needed</li><li>Maintain accurate records of event details, vendor contracts, and service requests</li></ul>
2026-06-15T00:00:00Z

Building and Office Coordinator

Rockville, MD
onsite
Temporary to Hire
20.9 - 22 USD / Hourly
We are offering a contract to permanent employment opportunity for a Building and Office Coordinator in the non-profit sector, based in North Bethesda, Maryland. This role revolves around ensuring the smooth functioning of the office environment, assisting with technology-related issues, preparing workstations, and carrying out administrative tasks. Responsibilities: • Coordinate the setup and cleanup of conference rooms and assist in organizing meetings, both in-person and virtual. • Manage and maintain booking schedules, using tools like Outlook. • Handle technology-related queries and perform basic troubleshooting, including restarting computers and documenting issues for IT assistance if necessary. • Prepare and support audio-visual setups for presentations, utilizing tools like PowerPoint. • Assist with the onboarding process for new permanent employees, including preparing workstations. • Oversee the arrangement of furniture for events in the conference center. • Receive and manage deliveries and drop-offs. • Ensure the office is well-stocked for staff and guests, including coffee, water coolers, and printers. • Perform administrative tasks such as managing emails, calendars, invites, and schedules. • Handle physical tasks as needed, such as moving items weighing up to 20-30 pounds. • Utilize Office Suite, especially Excel, for administrative tasks and record-keeping.
2026-06-12T00:00:00Z

Sr Facilities Coordinator

New York, NY
onsite
Temporary to Hire
20.5865 - 26 USD / Hourly
We are looking for a Sr. Facilities Coordinator to help create an organized, welcoming, and well-maintained workplace. This contract position blends front desk coverage, office coordination, and hands-on facilities support, making it ideal for someone who enjoys a varied workday and takes pride in keeping operations running smoothly. The role requires a collaborative, detail-focused team member who can manage everyday workplace needs, assist employees and visitors, and step in wherever support is needed across the office. Responsibilities:• Manage reception coverage by greeting visitors, handling deliveries, and providing day-to-day front desk support for the office.• Keep workplace operations running efficiently by monitoring shared spaces, replenishing supplies, and responding to routine employee requests.• Coordinate incoming and outgoing shipments, including courier arrangements, FedEx preparation, package tracking, and support for larger freight deliveries.• Assist with workstation and onboarding setup to ensure new employees have the equipment and space they need on their first day.• Perform regular walkthroughs to identify cleanliness, safety, or maintenance concerns and escalate issues to building management or service providers when needed.• Support minor facilities troubleshooting and work with vendors, IT partners, or property management to resolve operational issues beyond basic repairs.• Help maintain kitchens, conference rooms, bathrooms, and other common areas through light cleaning, organization, and dishwasher support as needed.• Contribute to office events and internal gatherings by assisting with room setup, catering coordination, and on-site logistics.• Maintain accurate records related to maintenance activity, supply inventory, shipments, work orders, and vendor services.• Provide support for office moves, furniture setup, waste coordination, and space adjustments to meet changing workplace needs.
2026-06-18T00:00:00Z

Assistant Operations Manager

Amelia Court House, VA
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Assistant Operations Manager to help lead day-to-day warehouse activities in Amelia Court House, Virginia. This position partners closely with site leadership to keep inventory movement, order processing, and distribution running smoothly, accurately, and safely. The ideal candidate brings hands-on operational experience, strong people leadership, and a practical approach to improving warehouse performance in a fast-moving environment. Responsibilities: • Partner with the Operations Manager to coordinate daily warehouse workflows across receiving, storage, order picking, packing, and outbound distribution. • Guide, coach, and support warehouse team members to maintain strong productivity, consistent quality, and compliance with established safety practices. • Review operational processes, identify inefficiencies, and introduce practical improvements that strengthen accuracy, reduce waste, and increase throughput. • Monitor inventory activity to help maintain reliable stock records, support cycle counts and audits, and work with purchasing contacts to address variances. • Oversee the timely handling of inbound and outbound shipments by aligning internal schedules with carrier and logistics requirements. • Promote a safe facility environment by reinforcing workplace standards, conducting routine oversight, and ensuring regulatory expectations are followed. • Track key performance indicators such as order quality, inventory movement, and labor utilization, then share insights and recommendations with leadership. • Respond quickly to day-to-day operational issues and implement effective solutions to keep warehouse functions on schedule.
2026-06-04T00:00:00Z

Health and Safety Coordinator

Smithville, TN
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for a Health and Safety Coordinator to support workplace safety initiatives in Smithville, Tennessee. This Long-term Contract position focuses on maintaining a safe work environment by promoting compliance, reducing risk, and reinforcing established safety practices. The ideal candidate will bring hands-on knowledge of OSHA guidelines and help strengthen day-to-day safety performance across operations. Responsibilities: • Conduct routine workplace inspections and safety audits to identify hazards and recommend corrective actions. • Monitor site activities to ensure compliance with OSHA regulations and internal safety expectations. • Partner with supervisors and employees to reinforce safe work habits and address occupational safety concerns promptly. • Maintain accurate records related to incidents, inspections, corrective actions, and compliance activities. • Assist in the development, implementation, and continuous improvement of safety procedures and standards. • Participate in incident reviews to determine root causes and help prevent similar issues in the future. • Deliver safety guidance and support training efforts to increase awareness of workplace health and safety practices.
2026-06-18T00:00:00Z

Health and Safety Coordinator

New York, NY
onsite
Temporary / Contract
37 - 43 USD / Hourly
We are looking for a detail-oriented Health and Safety Coordinator to join our team on a contract basis in New York, New York. In this role, you will be responsible for ensuring workplace safety and compliance with OSHA standards, conducting audits, and implementing best practices for occupational safety. This position offers an excellent opportunity to contribute to a safe and secure working environment. Responsibilities: • Conduct regular safety audits to identify potential hazards and ensure compliance with safety regulations. • Develop and implement safety policies that align with OSHA standards and organizational goals. • Monitor workplace conditions and recommend improvements to enhance safety. • Provide training sessions to employees on occupational safety procedures and practices. • Investigate incidents and accidents to determine root causes and implement corrective actions. • Collaborate with management to ensure adherence to workplace safety protocols. • Evaluate and update safety procedures to address emerging risks and challenges. • Maintain accurate records of safety audits, inspections, and incident reports. • Serve as the primary point of contact for all health and safety-related matters.
2026-06-18T00:00:00Z