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70 results for Facilities Coordinatorassistant jobs

Facilities Coordinator

Poughkeepsie, NY
onsite
Temporary / Contract
20 - 23 USD / Hourly
Position OverviewA well-established real estate company in Poughkeepsie, NY is seeking a highly organized and proactive Facilities Coordinator to support the day-to-day operations of its commercial and residential property portfolio. This role is responsible for coordinating maintenance activities, managing vendor relationships, tracking facility-related projects, and ensuring properties are maintained to the highest standards. The ideal candidate will possess strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Responsibilities<ul><li>Coordinate routine and emergency maintenance requests for multiple properties</li><li>Communicate with tenants, vendors, and property management teams regarding facility needs</li><li>Schedule and oversee repairs, preventative maintenance, inspections, and service appointments</li><li>Maintain accurate records of work orders, contracts, invoices, and service reports</li><li>Monitor vendor performance and ensure service level expectations are met</li><li>Assist with obtaining vendor quotes and managing maintenance budgets</li><li>Conduct property inspections and identify facility-related concerns</li><li>Track compliance with safety regulations and building requirements</li><li>Support office moves, renovations, and special facilities projects</li><li>Process vendor invoices and assist with expense tracking and reporting</li><li>Respond to tenant inquiries and resolve facility issues in a professional manner</li><li>Provide administrative support to the property management and operations teams</li></ul>
2026-08-21T00:00:00Z

Facilities Coordinator

Minneapolis, MN
onsite
Temporary / Contract
25 - 28 USD / Hourly
Position OverviewWe are seeking a highly organized and proactive Facilities Coordinator to support the daily operations and maintenance of office and facility environments. This role serves as a key point of contact for facility-related needs, vendor coordination, workplace services, and administrative support. The ideal candidate is detail-oriented, customer-focused, and thrives in a fast-paced environment where managing multiple priorities is essential. Key Responsibilities<ul><li>Coordinate day-to-day facility operations to ensure a safe, clean, and productive work environment.</li><li>Serve as the primary contact for building maintenance requests and workplace issues.</li><li>Schedule and coordinate vendors, contractors, and service providers for repairs, maintenance, and inspections.</li><li>Monitor facility work orders and ensure timely resolution of issues.</li><li>Conduct routine facility inspections and identify opportunities for improvements.</li><li>Support office moves, workspace setup, and furniture coordination.</li><li>Manage inventory of office, kitchen, and facility supplies.</li><li>Assist with mail distribution, shipping, and receiving activities.</li><li>Maintain facility records, contracts, and documentation.</li><li>Ensure compliance with company policies and safety procedures.</li><li>Coordinate employee and visitor access, badges, and parking requests as needed.</li><li>Support workplace events, meetings, and special projects.</li><li>Perform additional administrative and facilities-related duties as assigned.</li></ul>
2026-08-10T00:00:00Z

Facilities Assistant

Edina, MN
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Facilities Assistant to support daily workplace operations and help maintain an organized, efficient environment. This long-term contract position is ideal for someone who enjoys coordinating facility services, responding to operational needs, and ensuring shared spaces are ready for employees and visitors. The role will contribute to conference room readiness, maintenance coordination, and overall facilities support within a detail-focused services setting. Responsibilities:<ul><li>Coordinate day-to-day facility support activities to help keep the workplace functional and well organized.</li><li>Monitor conference rooms and shared spaces to confirm they are properly set up, stocked, and ready for meetings and events.</li><li>Use a computerized maintenance management system to enter, track, and follow up on service requests and facility-related work orders.</li><li>Partner with internal teams and external vendors to address maintenance needs, room issues, and general building support requirements.</li><li>Assist with facilities planning efforts by helping organize space-related requests and supporting workplace readiness initiatives.</li><li>Maintain accurate records related to facility activities, timekeeping entries, and ongoing operational tasks.</li><li>Support the Facilities Coordinator function by helping prioritize requests, communicate updates, and ensure timely resolution of issues.</li><li>Help identify opportunities to improve workplace efficiency, service response, and the overall experience of employees and guests.</li></ul>
2026-08-17T00:00:00Z

Facilities Assistant

Houston, TX
onsite
Temporary / Contract
24.5385 - 28.413 USD / Hourly
We are looking for a Facilities Assistant to support daily workplace operations for an organization in Houston, Texas, 77056. This Contract position is ideal for someone who can balance responsive service, organized coordination, and strong follow-through across maintenance and office support activities. The role will help keep facilities running efficiently by partnering with vendors, internal teams, and property contacts while maintaining accurate records and schedules. Responsibilities:• Manage incoming facilities requests promptly, delivering dependable support while aligning with company standards and service expectations.• Arrange preventive maintenance, repairs, and building inspections, and monitor each task through final completion.• Support workplace improvement efforts such as office moves, renovation coordination, space planning activities, and general site enhancements.• Act as a point of contact for internal stakeholders, external service providers, and landlord representatives to keep work progressing smoothly.• Create and update key project records, including work scopes, timelines, cost tracking, and related documentation.• Assist with sourcing vendors and coordinating service needs to support ongoing facilities operations and project work.• Maintain facility schedules and service records using CMMS and other tracking tools to ensure accurate reporting and visibility.• Help coordinate conference room and shared space readiness to support a well-organized and functional office environment.
2026-08-21T00:00:00Z

Facilities Coordinator 1

Walkersville, MD
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a Facilities Coordinator 1 to support daily site operations and help maintain an efficient, well-organized workplace. This long-term contract opportunity is ideal for someone who enjoys balancing administrative coordination, vendor communication, and hands-on facility support in a fast-paced environment. The person in this role will work closely with facility leadership, internal teams, and service providers to keep office and property activities running smoothly while delivering a high standard of customer service. Responsibilities: • Partner with the facilities team to support short-term priorities and ongoing operational goals for the site. • Oversee assigned facility-related activities, ensuring tasks are completed accurately and on schedule. • Coordinate meeting spaces, conference room bookings, and related logistics to support daily business needs. • Arrange and track maintenance visits, vendor appointments, and service activities to minimize disruption to the workplace. • Monitor the condition and functionality of the facility and report issues promptly for resolution. • Welcome visitors, guests, and service personnel while serving as a reliable point of contact on site. • Assist with workplace events and special onsite activities for clients or internal teams. • Support procurement and supply coordination for property and facility needs, including follow-up with vendors and service providers. • Help manage vehicle, equipment, or general site logistics as requested by facility leadership. • Maintain responsive communication with customers and stakeholders to ensure questions and service requests are addressed effectively.
2026-08-21T00:00:00Z

Facilities Coordinator 4

Chicago, IL
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented Facilities Coordinator 4 to support day-to-day building operations across multiple sites in Chicago, Illinois. This is a Contract position focused on coordinating facilities activities, maintaining strong communication with vendors and stakeholders, and ensuring service requests, reporting, and financial tasks are handled accurately and on schedule. The role is based out of one primary office while providing oversight for five buildings, making strong organization, follow-through, and Microsoft Office proficiency essential for success. Responsibilities: • Coordinate facilities activity across five buildings from a primary Chicago office, helping ensure consistent service levels at each location. • Manage and route work tickets, track completion status, and follow up with internal teams or service providers to resolve issues promptly. • Build effective working relationships with client contacts, property representatives, landlords, and external vendors to support daily operations. • Support contractor oversight by confirming work is completed safely, professionally, and in line with expected standards. • Prepare operational and financial documentation, including purchase order processing, monthly reporting support, accrual tracking, and related records. • Conduct routine site visits, inspections, and audits to identify maintenance needs, safety concerns, and opportunities for improved building performance. • Assist with sourcing vendors and services when needed, helping maintain reliable support for facility and operational requirements. • Contribute to risk management, emergency readiness, incident escalation, and business continuity activities by following established procedures and documenting issues appropriately. • Help monitor key performance measures and service expectations through accurate reporting, administrative support, and ad hoc project coordination.
2026-08-21T00:00:00Z

Facilities Manager

Charlotte, NC
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a detail-oriented Facilities Manager to join a team in Charlotte, North Carolina on a Contract basis. In this role, you will focus on vendor oversight, compliance coordination, and administrative accuracy to help keep facility-related operations organized and current. This position is well suited for someone who is comfortable managing large volumes of documentation, following through on outstanding items, and supporting internal stakeholders with reliable reporting and record maintenance. Responsibilities: • Oversee vendor records and conduct routine reviews to confirm required documents are complete, accurate, and current. • Monitor compliance items such as agreements, insurance documentation, licenses, and certifications, and escalate gaps when needed. • Enter and maintain high volumes of information in internal systems and spreadsheets with a strong focus on data accuracy. • Reach out to vendors to obtain missing paperwork, clarify discrepancies, and support timely resolution of compliance issues. • Prepare status reports and provide updates to internal teams regarding documentation progress, exceptions, and outstanding requirements. • Evaluate submitted materials against company standards and policies to ensure consistency and proper documentation control. • Coordinate onboarding activities for new vendors by collecting, organizing, and processing all required administrative forms. • Assist with administrative initiatives and recommend process improvements that strengthen recordkeeping and compliance workflows.
2026-08-19T00:00:00Z

Facilities Manager

Eden Prairie, MN
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for multi-skilled candidates who can balance technical facilities with good people skills. Facilities managers are responsible for creating a suitable working environment, ensuring facilities are always clean and installing and maintaining adequate communications infrastructure, among other duties. Moreover, facilities managers need to be able to attend to multiple concerns involving both workers and their working environment, requiring good organizational and multitasking ability. Facilities Manager Responsibilities:<ul><li>Fostering a professional working environment.</li><li>Ensuring adequate catering and vending services.</li><li>Ensuring facilities have the supplies they need.</li><li>Ensuring compliance with health and safety regulations.</li><li>Ensuring a constant security presence.</li><li>Installing and maintaining adequate communications infrastructure.</li><li>Overseeing refurbishments and renovations.</li></ul>
2026-08-10T00:00:00Z

Facilities Manager

Minneapolis, MN
onsite
Temporary / Contract
29 - 33 USD / Hourly
Position SummaryWe are seeking an experienced Facilities Manager to lead the planning, coordination, and execution of facility operations for a dynamic office environment. This position is responsible for ensuring buildings, equipment, and workplace services are operating efficiently while maintaining a safe, functional, and professional environment for employees and visitors.The ideal candidate is a hands-on leader with strong operational, vendor management, and project coordination experience who can effectively balance strategic planning with day-to-day facility needs. Key Responsibilities<ul><li>Manage the overall operation and maintenance of office facilities, building systems, and workplace services.</li><li>Lead facility initiatives, including renovations, office improvements, relocations, and space planning projects.</li><li>Develop and maintain relationships with property management, contractors, and third-party service providers.</li><li>Oversee vendor performance, negotiate service agreements, and ensure contract compliance.</li><li>Monitor facility expenses, prepare budgets, and identify opportunities for cost savings and operational efficiencies.</li><li>Ensure compliance with building regulations, safety standards, and company policies.</li><li>Coordinate preventative maintenance programs and address facility issues to minimize operational disruptions.</li><li>Manage workplace services including office equipment, furniture, access control, and facility resources.</li><li>Support business continuity efforts and assist with emergency preparedness planning.</li><li>Maintain accurate facility records, reports, and operational documentation.</li></ul>
2026-08-10T00:00:00Z

Facilities Coordinator & EHS Specialist

Groton, MA
onsite
Permanent / Full Time
56000 - 72500 USD / Yearly
Robert Half is working with a great client in the Groton area seeking a Facilities Coordinator, with Environmental Health & Safety experience. This is a permanent role that is open due to business growth, reporting into a great Facilities Manager. Our client is looking for a facilities professional with at least 1 year of professional experience, and prior EH&S experience is required. Our client is looking for a Facilities Coordinator who can be a "utility player." Strong technical skills are needed as it relates to understanding building systems (i.e. HVAC, electrical, plumbing, etc.) Good interpersonal skills are required too. For the right experience our client is looking to pay a starting salary up to $35/hour. There is overtime potential, and strong benefits. If interested and qualified please apply to this listing or send a resume direct to Bill.Nichols@roberthalf. Thanks!
2026-08-14T00:00:00Z

Sr. Facilities Coordinator

Minneapolis, MN
onsite
Temporary / Contract
28 - 33 USD / Hourly
We are seeking a knowledgeable sr. facilities coordinator to ensure an optimal working environment for our client's building. In this role, you will be responsible for performing regular building safety and security inspections, maintaining building equipment, and supervising crews. To ensure success, facilities coordinators should exhibit extensive experience in facility maintenance and the ability to liaise with vendors. Facilities Coordinator Responsibilities:<ul><li>Managing building and equipment maintenance schedules.</li><li>Responding to urgent maintenance calls.</li><li>Promoting safety within the building.</li><li>Managing equipment and supply needs.</li><li>Liaising with vendors and suppliers on behalf of senior managers.</li><li>Supervising cleaning crews and maintenance workers.</li><li>Documenting processes and keeping maintenance records.</li><li>Monitoring maintenance budget spending.</li></ul>
2026-08-10T00:00:00Z

Director of Facilities & Maintenance

Castroville, CA
onsite
Permanent / Full Time
170000 - 205000 USD / Yearly
We are looking for an accomplished operations leader to oversee facilities, maintenance, operational services, and transportation programs for a public-sector educational organization in Monterey County, California. This role will guide critical support functions that help maintain safe, efficient, and regulation-aligned environments across multiple sites. The ideal candidate brings executive-level leadership, strong compliance knowledge, and the ability to align day-to-day operations with long-range organizational priorities. Responsibilities:• Direct facility services, maintenance activities, grounds operations, and transportation functions to ensure dependable support across all assigned locations.• Shape and manage long-term upkeep strategies, including deferred maintenance planning and capital improvement priorities.• Lead transportation operations with a focus on student safety, service reliability, regulatory adherence, and effective route oversight.• Establish and reinforce safety programs for trades teams, drivers, and mechanics to promote a secure and compliant workplace.• Monitor adherence to environmental, accessibility, public safety, and building-related regulations at the federal, state, and local levels.• Oversee departmental budgets, resource allocation, and financial controls to support efficient and accountable operations.• Manage recruitment, staff development, performance oversight, and work assignments for facilities, operations, maintenance, and transportation personnel.• Evaluate service metrics and operational performance data to identify improvements, increase efficiency, and strengthen program outcomes.• Collaborate with organizational leadership and key stakeholders to advance service quality and support broader operational objectives. Posted by Recruiting Director Scott G. Moore (Apply here and connect on LinkedIn)
2026-08-10T00:00:00Z

Sr. Facilities Admin

Minneapolis, MN
onsite
Temporary / Contract
28 - 30 USD / Hourly
Position OverviewWe are seeking a Senior Facilities Administrator to oversee the coordination of workplace operations and support the efficient management of facilities-related services. This individual will play a key role in maintaining a safe, organized, and productive office environment by managing vendor relationships, coordinating facility projects, and supporting day-to-day operational needs.The ideal candidate will have strong administrative and organizational skills, experience working in corporate office environments, and the ability to manage multiple priorities while maintaining exceptional service standards. Key Responsibilities<ul><li>Oversee facility-related requests and ensure timely resolution of maintenance and operational issues.</li><li>Coordinate with building management, vendors, and service providers to support workplace operations.</li><li>Manage service contracts, vendor scheduling, and invoice processing.</li><li>Support facility improvement projects, office reconfigurations, and space utilization initiatives.</li><li>Maintain records related to facilities operations, equipment, warranties, and service agreements.</li><li>Assist with budget tracking, expense reporting, and procurement of facility supplies and services.</li><li>Coordinate employee workspace setups, office moves, and onboarding logistics.</li><li>Support workplace safety programs and maintain compliance documentation.</li><li>Monitor office inventory levels and coordinate purchases as needed.</li><li>Provide administrative support to facilities leadership and cross-functional business partners.</li></ul>
2026-08-10T00:00:00Z

HVAC Service Coordinator

Girard, OH
onsite
Temporary to Hire
16.15 - 18.7 USD / Hourly
We are looking for a dependable HVAC Service Coordinator to support daily office operations and service scheduling for a construction and contractor business in Ohio. This contract-to-permanent position is ideal for someone who enjoys keeping calendars organized, communicating with customers, and helping a service team stay on track. The person in this role will balance coordination duties with administrative support while contributing to an efficient and well-organized customer experience. Responsibilities: • Organize and schedule preventative maintenance and service visits for customers, ensuring technicians are assigned efficiently and appointments are properly tracked. • Serve as a primary point of contact for inbound customer calls, providing updates on appointment timing, service status, and general support needs. • Maintain service calendars and adjust schedules as priorities change to keep daily operations running smoothly. • Enter, update, and manage customer information, service records, and appointment details with a high degree of accuracy. • Provide office and administrative support that helps the service department operate in an organized and timely manner. • Coordinate communication between customers and internal team members to support responsive service delivery. • Assist with routine administrative tasks and other assigned duties that contribute to overall workflow efficiency.
2026-08-21T00:00:00Z

Administrative Assistant / Front Desk Coordinator

Houston, TX
onsite
Permanent / Full Time
54000 - 56000 USD / Yearly
We are looking for an experienced and dependable Administrative Assistant / Front Desk Coordinator to help create an organized, welcoming office environment. This position supports daily front desk activities while providing administrative assistance that keeps teams, meetings, and office operations moving efficiently. The ideal candidate brings strong communication skills, excellent judgment, and a service-oriented approach to working with employees, visitors, and external partners. Responsibilities: • Welcome visitors, clients, and vendors courteously, ensuring each person is assisted promptly and directed to the appropriate contact or meeting area. • Oversee reception operations by managing the front desk, answering incoming calls, and maintaining a tidy, well-organized common area. • Schedule appointments, coordinate calendars, and assist with meeting arrangements to support smooth day-to-day office activity. • Organize paper and digital records, including scanning, filing, and maintaining accurate document storage systems. • Process incoming and outgoing mail, packages, and courier deliveries while tracking shipments as needed. • Monitor inventory for office, printer, and copier supplies and place orders to keep the workplace fully stocked. • Help plan employee lunches, office gatherings, and special events, while also supporting conference and trade show logistics such as vendor coordination and shipment preparation. • Prepare and format presentations, proposal materials, and other business documents, and provide administrative support to multiple departments when needed.
2026-08-11T00:00:00Z

Operations/Administrative Coordinator

Avondale, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We have partnered with a growing nonprofit on their search for a detail-oriented/tech savvy Operations/Administrative Coordinator who can thrive in a fast-moving environment wearing multiple hats! This candidate will perform administrative tasks, assist with project management, liaison between the operations & billing departments, manage calendars, oversee travel arrangements, draft internal and external communication/correspondence, and maintain company invoices, bills, and operational documentation. The ideal Operations/Administrative Coordinator for this role should have outstanding multi-tasking abilities, professional written and verbal communication skills, and the ability to multitask. Primary Responsibilities· General administrative support· Manage internal record keeping system· Identify inefficiencies· Prepare financial reports· Assist with project management· Oversee Compliance· Plan and organize meetings and activities· Resolve customer inquiries· Design and implement process improvements· Assist billing department as needed
2026-08-17T00:00:00Z

Human Resources Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume and call 626.463.2031 for immediate consideration. · Perform administrative duties, such as maintaining employee database and sorting emails for the HR department· Maintain proper records of employee attendance and leaves· Assist HR Manager in policy formulation, hiring and salary administration· Submit online job postings, shortlist candidates and schedule job interviews· Coordinate orientation and training sessions for new employees· Ensure smooth communication with employees and timely resolution to their queries
2026-08-19T00:00:00Z

Human Resources Assistant

Greensboro, NC
onsite
Temporary / Contract
22.11 - 24 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to join our team on a long-term contract basis based in Greensboro, North Carolina, this role offers a dynamic opportunity to support essential HR functions while fostering a positive employee experience. The ideal candidate will bring expertise in HR administration, onboarding processes, and employee relations. Responsibilities:• Coordinate onboarding activities, ensuring all documentation and processes are completed efficiently.• Maintain and update employee information within HRIS systems to ensure accuracy and compliance.• Support employee relations initiatives by addressing inquiries and resolving concerns promptly.• Conduct background checks and verify employment details as part of the hiring process.• Assist with administrative HR tasks, including organizing files and managing correspondence.• Collaborate with other HR team members to streamline processes and enhance operational efficiency.• Monitor compliance with HR policies and procedures, ensuring alignment with organizational standards.• Prepare reports and summaries related to HR activities for management review.• Provide guidance to employees on HR-related topics and support their understanding of company policies.• Participate in special projects and initiatives to improve HR operations.
2026-08-06T00:00:00Z

Human Resources Assistant

Green Bay, WI
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for a Human Resources Assistant to provide hands-on support to a growing logistics organization in Aston, Pennsylvania. This Long-term Contract opportunity is ideal for someone who is comfortable handling sensitive employee information, coordinating administrative HR processes, and supporting key activities such as benefits administration, payroll-related reporting, and onboarding materials. The role is primarily remote, with occasional local errands as needed, and offers a chance to contribute to a busy HR shared services environment during a period of growth and seasonal enrollment activity. Responsibilities: • Manage the secure organization and submission of payroll records and employee documentation across designated HR and shared file platforms. • Maintain accurate personnel and HR system data by entering updates, reviewing records, and correcting discrepancies when needed. • Coordinate user access requests for internal systems and follow through to help ensure timely setup for employees. • Support audit activities by collecting required files, validating information, and preparing documentation for review. • Update internal HR pages and related content to reflect current information, resources, and process changes. • Process employee benefit enrollments and terminations while helping maintain accurate benefits records. • Handle purchasing support by creating order requests, tracking billing details, and reconciling vendor invoices. • Prepare recurring and ad hoc payroll-related reports for HR and business stakeholders. • Assist with open enrollment preparation by helping develop communication materials, scheduling meetings, and arranging necessary supplies. • Revise HR presentations and onboarding materials, provide basic employee support such as password reset assistance, and complete additional administrative tasks as assigned.
2026-08-19T00:00:00Z

Front Desk Coordinator

Boston, MA
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an experienced and dependable Front Desk Coordinator to support daily front-of-house operations in Boston, Massachusetts. This Contract position is ideal for someone who creates a welcoming environment, manages visitor interactions effectively, and keeps administrative tasks organized. The person in this role will serve as a key point of contact for guests and internal teams while helping the office run smoothly each day. Responsibilities: • Welcome visitors, answer incoming calls, and provide a detail-oriented first impression for the office. • Coordinate front desk activities by managing guest check-ins, directing inquiries, and notifying staff of arrivals. • Maintain an orderly reception area and ensure common spaces reflect a detail-oriented environment. • Handle routine administrative support such as scheduling assistance, message distribution, and basic record upkeep. • Monitor office traffic and help facilitate smooth communication between guests, employees, and service providers. • Assist with mail, deliveries, and other day-to-day front office tasks to support business operations.
2026-08-20T00:00:00Z

Front Desk Coordinator

Bloomfield, NJ
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office operations for a contract position based in New Jersey. This role serves as the first point of contact for visitors and callers, helping create a welcoming experience while keeping administrative tasks organized and on schedule. The ideal candidate is service-oriented, detail-focused, and comfortable handling a busy reception environment with strong communication and computer skills. Responsibilities: • Welcome guests, employees, and vendors at the front desk and ensure each interaction is handled efficiently. • Manage a multi-line telephone system, direct calls to the appropriate contacts, and take accurate messages when needed. • Coordinate front office activities such as visitor check-in, meeting support, and general reception coverage throughout the day. • Perform administrative tasks including data entry, document preparation, and maintenance of organized digital and paper filing systems. • Use Microsoft Outlook to manage communications and scheduling, supporting smooth day-to-day office coordination. • Prepare and update spreadsheets, correspondence, and other routine documents using Microsoft Excel and Microsoft Word. • Provide concierge-style assistance by responding to routine questions and helping direct visitors to the proper resources. • Maintain a tidy, organized reception area and support overall office operations with a strong customer service mindset.
2026-08-20T00:00:00Z

Front Desk Coordinator

Chicago, IL
onsite
Temporary / Contract
23.0375 - 24 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front-of-house operations at our location. This Contract position is ideal for someone who enjoys creating an organized, welcoming environment while keeping administrative and facility-related activities running smoothly. The role combines reception coverage, workspace coordination, and event support to help ensure a welcoming experience for employees and visitors. Responsibilities: • Welcome guests, employees, and vendors at the front desk and provide a welcoming first point of contact. • Oversee day-to-day reception activities, including answering inquiries, directing visitors, and maintaining an orderly front office area. • Coordinate facility-related requests and communicate with internal teams or service providers to help resolve workplace needs efficiently. • Keep shared spaces, meeting rooms, and common areas organized, presentable, and ready for daily use. • Arrange meetings and onsite events by preparing rooms, confirming logistics, and supporting smooth execution. • Monitor office traffic and front desk activity to help maintain an efficient and well-managed workplace environment.
2026-08-20T00:00:00Z

Front Desk Coordinator

Denver, CO
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front-of-office operations in Denver, Colorado. This is a Contract position suited for someone who creates a welcoming environment, keeps shared spaces organized, and ensures administrative activities run smoothly. The role combines guest-facing reception work with coordination of facilities support, meeting logistics, and workplace organization. Responsibilities: • Welcome visitors, answer incoming calls, and serve as the first point of contact for employees, guests, and vendors. • Oversee day-to-day front desk activities to maintain an efficient, detail-oriented, and responsive office environment. • Coordinate facility-related requests and communicate with building services or internal partners to resolve workplace needs. • Keep reception and common areas orderly, stocked, and presentation-ready throughout the day. • Arrange meeting rooms and support event logistics, including scheduling, setup, and on-site coordination. • Monitor office supplies and place replenishment requests to ensure essential materials are available. • Maintain accurate visitor logs, deliveries, and general administrative records associated with front desk operations.
2026-08-07T00:00:00Z

Front Desk Coordinator

Weatherford, TX
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for a welcoming and highly organized Front Desk Coordinator to support daily office operations for a construction and contractor business in Texas. This contract-to-permanent opportunity is ideal for someone who enjoys being the first point of contact for guests while keeping administrative and hospitality functions running smoothly. The role offers a fast-moving environment with a variety of responsibilities that support office leadership, employees, and visiting clients. Responsibilities: • Welcome guests and create a welcoming, friendly front office experience while directing visitors appropriately. • Coordinate day-to-day administrative support, including handling mail, maintaining office and hospitality supplies, and working with building management as needed. • Arrange and ship materials or packages to remote sales team members in a timely and accurate manner. • Support meetings and office events by organizing refreshments, lunches, and other logistics. • Run local business-related errands to help keep office operations efficient and on schedule. • Assist executives with administrative tasks such as preparing and submitting expense documentation. • Represent the company at community-facing events, including trade shows, career fairs, and other local functions. • Help maintain an organized, well-kept office environment that reflects the company’s service standards.
2026-08-20T00:00:00Z

Front Desk Coordinator

Englewood, CO
onsite
Temporary / Contract
23 - 24 USD / Hourly
Front Desk Coordinator We are looking for a Front Desk Coordinator to support daily office operations. This Contract position is ideal for someone who enjoys creating a welcoming environment, staying organized, and assisting with a variety of administrative and front office tasks. The right candidate brings prior office experience, strong communication skills, and a proactive approach to keeping the workplace running smoothly. Responsibilities: • Manage front desk coverage by greeting visitors, handling incoming calls, and providing attentive assistance to employees and guests. • Maintain shared office areas by replenishing supplies, organizing kitchen and conference spaces, and ensuring common areas remain clean and presentable. • Coordinate food and beverage support for the office, including arranging daily lunch orders and restocking drinks and snacks as needed. • Receive and organize incoming deliveries, place items in designated storage areas, and assist with routine kitchen upkeep such as loading or running the dishwasher. • Support mailroom activities by collecting incoming mail, preparing outgoing packages or letters, and assisting with larger mailing projects when needed. • Complete general administrative work during slower periods, including filing documents, scanning records, and updating materials in Word and Excel. • Monitor meeting spaces for leftover items such as cups or supplies and reset rooms to maintain an organized office environment.
2026-08-21T00:00:00Z