73 results for Facilities Coordinatorassistant jobs

Facilities Coordinator

Los Altos, CA
onsite
Temporary
26 - 37 USD / Hourly
Day-to-Day Responsibilities:<ul><li>Coordinate repairs, maintenance, and upgrades of office premises</li><li>Act as the primary point of contact for facility-related inquiries and service vendors</li><li>Monitor and track facility work orders and ensure timely completion</li><li>Manage office supply inventory and handle orders for maintenance supplies</li><li>Assist with space planning, office moves, and setup of new workstations</li><li>Conduct regular inspections to ensure facilities meet safety and cleanliness standards</li><li>Maintain records, reports, and documentation related to facilities operations</li></ul>
2026-03-31T00:00:00Z

Facilities Coordinator

Miami, FL
onsite
Temporary
0 - 0 USD / Yearly
Robert Half is currently partnering with a company in the Miami area that is seeking a Bilingual Facilities Coordinator to support the day-to-day operations of their office and building facilities. This role is ideal for someone who is organized, proactive, and enjoys coordinating maintenance, vendors, and office logistics. Responsibilities<ul><li>Coordinate daily facilities operations to ensure the office environment runs smoothly</li><li>Serve as the point of contact for maintenance requests and building-related issues</li><li>Communicate with vendors and service providers for repairs, maintenance, and building services</li><li>Track and follow up on facility work orders and service requests</li><li>Assist with office moves, workstation setup, and space planning as needed</li><li>Maintain records related to maintenance, vendors, and facility services</li><li>Monitor office supplies and coordinate ordering as needed</li><li>Support general administrative tasks related to facilities management</li></ul>
2026-03-06T00:00:00Z

Facilities Coordinator

New York, NY
onsite
Temporary
24 - 26 USD / Hourly
Responsibilities:• Oversee and monitor work orders, ensuring timely dispatch and follow-up through completion.• Prepare and process purchase orders and maintain accurate records.• Draft and distribute daily notifications for after-hours work activities.• Verify that all vendor certificates of insurance are current and compliant.• Coordinate set-ups for conference centers and meeting spaces.• Provide general administrative support to the facilities management team.• Collaborate with vendors and contractors to ensure tasks are completed efficiently.• Maintain spreadsheets and organize documentation for facilities-related activities.• Address inquiries and resolve issues related to facilities operations.
2026-04-02T00:00:00Z

Facilities Coordinator

Mountain View, CA
onsite
Temporary
26 - 37 USD / Hourly
The Facilities Coordinator is responsible for managing and supporting the daily operations and maintenance of office facilities. This role ensures a safe, clean, and efficient work environment by coordinating repairs, organizing facility services, and providing administrative support to the facilities team.
2026-03-31T00:00:00Z

Facilities Assistant

Hamden, CT
onsite
Contract / Temporary to Hire
18.05 - 20.9 USD / Hourly
We are seeking a Facilities Coordinator to oversee grounds coordination and support the preparation of our campus for student activities, sports events, admissions events, and other internal functions. This critical role ensures our facilities are ready and welcoming for all occasions, helping to create a positive experience for our students and visitors. Key Responsibilities: Coordinate all aspects of grounds maintenance and facility preparation for student activities, athletics, and admissions events. Liaise with internal teams to ensure events are set up efficiently and safely. Monitor facility needs, including requests for repairs, upgrades, and day-to-day maintenance. Support logistics for campus events, including signage, space allocation, and equipment readiness. Communicate clearly and pleasantly with colleagues, students, and external partners to facilitate seamless event execution. Manage schedules and documentation related to campus facilities and grounds. Requirements: Previous experience in facilities management, event coordination, logistics, or a related field. Pleasant, detail oriented, and communicative manner. Ability to work collaboratively and adapt to fast-paced event environments.
2026-03-27T00:00:00Z

Facilities Assistant

Irvine, CA
onsite
Temporary
30 - 33 USD / Hourly
We are looking for a dedicated Facilities Assistant to join our team in Irvine, California. This long-term contract position offers an exciting opportunity to manage and enhance the operational efficiency of our office and facilities. The ideal candidate will combine hands-on project management skills with strategic oversight to ensure a safe, welcoming, and productive environment for employees and visitors. Responsibilities: • Oversee the daily maintenance, cleanliness, and safety of office facilities to promote a well-functioning and secure environment. • Plan and execute large-scale projects, including parking lot improvements, office upgrades, and vendor-driven renovations. • Manage inspection schedules, service contracts, and maintenance activities by coordinating with external vendors and internal teams. • Ensure adherence to safety regulations, environmental standards, and building compliance requirements. • Develop and monitor the facilities budget, focusing on cost-efficiency and maintaining high-quality standards. • Lead the Safety Committee, fostering a culture of workplace safety and preparedness. • Supervise front-desk and reception operations to create a detail-oriented and welcoming experience for visitors and staff. • Organize staff scheduling and training for reception coverage to maintain smooth operations. • Collaborate across departments to streamline visitor management, meeting room logistics, office communications, and event planning. • Build and maintain strong vendor relationships for office supplies, furniture, and operational services.
2026-04-03T00:00:00Z

Facilities Assistant

Baltimore, MD
onsite
Temporary
18 - 21 USD / Hourly
About the Role:Our team is seeking a proactive Facilities Assistant to support the daily operations and maintenance of our office environment. You will play a key role in ensuring facilities are safe, clean, and well organized. This includes assisting with general upkeep, responding to facility-related requests, coordinating with vendors, and supporting office moves or events. If you are detail-oriented, resourceful, and customer service focused, we encourage you to apply.Key Responsibilities:· Serve as a point of contact for facility-related inquiries and service requests· Monitor and maintain inventory of supplies and equipment· Coordinate with vendors and contractors for building services, inspections, and repairs· Assist with office space organization, office moves, and event setups· Ensure compliance with company policies and relevant health and safety regulations
2026-03-31T00:00:00Z

Facilities Assistant

Burnsville, MN
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a Facilities Assistant to support office operations, facility management, and administrative tasks in Burnsville, Minnesota. This is a contract-to-hire position ideal for someone who thrives in a dynamic environment and enjoys ensuring smooth day-to-day operations. The role involves collaborating with various teams, handling office logistics, and maintaining facilities to create a welcoming and efficient workplace. Key Responsibilities:<ul><li>Provide visible support at the main office entrance; greet visitors, employees, customers, and vendors in a professional and welcoming manner.</li><li>Deliver general reception duties and support for office coordination, including breakroom stocking, supply management, and office upkeep.</li><li>Act as the go-to resource for employee questions and requests; maintain a highly visible presence throughout the facility.</li><li>Support onsite and offsite meetings and events (room setup, catering, supplies, logistics).</li><li>Assist with creating and distributing PowerPoint presentations and other communications.</li><li>Maintain administrative systems: update cubicle name tags, office signage, and iLobby records for staff and visitors.</li><li>Partner with HR to facilitate new hire onboarding (site tours, setup, scheduling) and serve as backup for badge issuance.</li><li>Order and restock office and breakroom supplies (beverages, snacks, coffee); may assist with ordering for a second location.</li><li>Coordinate with property management and vendors for building services, equipment, and supplies.</li><li>Organize and maintain the office key system.</li><li>Serve as main backup for shipping and receiving, as well as loading dock monitoring.</li></ul>
2026-04-03T00:00:00Z

Facilities Assistant

Alameda, CA
onsite
Contract / Temporary to Hire
32 - 37 USD / Hourly
We are looking for a Facilities Assistant to join our team in Alameda, California. In this role, you will play a key part in maintaining a safe, organized, and efficient workplace environment. Reporting to the Facilities Manager, you will work closely with other team members to ensure seamless daily operations. This is a contract-to-permanent position, offering an excellent opportunity for growth within our organization. Responsibilities: • Conduct regular inspections of the office to identify and address facility-related issues, such as lighting, temperature, and cleanliness. • Coordinate with external vendors for cleaning services, repairs, and scheduled maintenance tasks. • Monitor and manage office supply inventory, placing orders to ensure adequate stock levels. • Prepare meeting rooms by arranging furniture, setting up AV equipment, and providing refreshments as needed. • Assist with office relocations and workspace adjustments, including logistics and vendor coordination. • Ensure adherence to health, safety, and security procedures throughout the facility. • Handle incoming and outgoing mail and deliveries, ensuring timely distribution. • Provide support for special projects, office events, and reconfiguration efforts as required. • Maintain accurate facility records, including vendor contracts and maintenance logs.
2026-03-17T00:00:00Z

Facilities Coordinator 2

Seattle, WA
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a dedicated and detail-oriented Facilities Coordinator to join our team in Seattle, Washington. In this role, you will assist with maintaining operational excellence across multiple floors, supporting site and assistant facility managers, and ensuring exceptional customer service. This is a long-term contract position that offers an opportunity to work in a dynamic environment while contributing to the smooth functioning of our facilities. Responsibilities: • Conduct regular inspections across multiple floors to ensure clean, organized, and safe spaces. • Respond promptly to work orders, addressing maintenance needs while delivering excellent customer service. • Coordinate and oversee repairs, minor works, and other requests, ensuring timely completion. • Manage vendor relationships and provide direction to service providers to ensure seamless execution of tasks. • Support events, meetings, and conference setups, ensuring facilities meet organizational requirements. • Assist with reception duties and guest support when needed, maintaining a welcoming and organized environment. • Maintain accurate records, documentation, and web pages related to site operations and activities. • Develop and update emergency response plans, including evacuation procedures and after-hours protocols. • Identify opportunities for operational improvements and recommend actionable solutions. • Ensure compliance with organizational policies and procedures while proactively enhancing service delivery.
2026-04-03T00:00:00Z

Facilities Coordinator 2

Chicago, IL
onsite
Temporary
20 - 25 USD / Hourly
We are looking for an organized and detail-oriented Facilities Coordinator to join our team on a contract basis in Chicago, Illinois. In this role, you will be responsible for ensuring smooth daily operations of the workplace and creating a welcoming environment for employees and guests. This position offers an opportunity to contribute to various aspects of facilities management, including kitchen upkeep, compliance, and vendor coordination. Please note, this is currently a contract position with the potential to transition into a permanent role. Responsibilities: • Foster a hospitable and welcoming environment for all employees and visitors. • Identify and address client needs proactively to enhance workplace experiences. • Assist the Facilities Manager by taking on additional tasks and responsibilities as required. • Coordinate daily operations and support tactical planning for the Workplace Management team. • Manage building work order systems, invoice processing, and maintenance scheduling. • Monitor office conditions and ensure timely follow-up with stakeholders and team members. • Oversee vendor activities and ensure seamless coordination of services. • Maintain and stock kitchen supplies, including snacks, beverages, and utensils, while ensuring cleanliness. • Administer badge access systems and ensure compliance with organizational guidelines. • Provide assistance with meeting room reservations and conference setups.
2026-03-24T00:00:00Z

Facilities Coordinator 2

Atlanta, GA
onsite
Temporary
20 - 33.31 USD / Hourly
We are looking for a dedicated Facilities Coordinator to join our team in Atlanta, Georgia. This is a contract position with the possibility of transitioning into a permanent role. The ideal candidate will excel in customer-facing interactions, possess strong organizational skills, and be comfortable managing physical tasks such as setting up conference rooms and lifting up to 50 lbs. The position requires attention to detail, business casual attire, and the ability to handle daily operations efficiently. Responsibilities: • Create a welcoming and hospitable environment for employees and visitors. • Recognize and address client needs proactively to deliver exceptional experiences. • Assist the Facilities Manager with additional tasks as required. • Collaborate with the Workplace Management team to support tactical planning and daily operations. • Schedule and coordinate maintenance activities while maintaining clear communication. • Manage work order systems, track invoices, and ensure timely processing. • Oversee kitchen and break area cleanliness, restocking supplies, and coordinating equipment repairs. • Provide comprehensive visitor registration services and ensure compliance with access protocols. • Monitor office conditions and address issues promptly to ensure a safe and functional workspace. • Coordinate with vendors and service providers to streamline operational tasks.
2026-04-06T00:00:00Z

Facilities Coordinator 4

Kansas City, MO
onsite
Temporary
26 - 26 USD / Hourly
We are looking for a Facilities Coordinator to join our team on a contract to hire basis in Kansas City, Missouri. This role involves supporting the Integrated Facility Management team to ensure seamless operations and exceptional service delivery across a 4-million-square-foot campus. The position is Monday through Friday, from 8:00 AM to 5:00 PM, with onsite parking available. Candidates should be organized, attentive to detail, and able to meet deadlines effectively. Responsibilities:• Foster positive relationships with clients, visitors, and service providers, ensuring high levels of customer satisfaction.• Coordinate special events and provide front desk support as needed, delivering attentive and welcoming service.• Address building service issues such as janitorial, landscaping, parking, and fitness center needs, ensuring timely resolutions.• Dispatch work requests to technical teams and vendors, maintaining accountability for deliverables.• Conduct site inspections and assist in tactical planning to support organizational objectives.• Collaborate with vendors to track work order completion, validate invoices, and resolve outstanding issues.• Support financial processes by assisting with budget requests, financial analysis, and reporting.• Proactively identify potential issues in operations and propose solutions to ensure timelines are met.• Maintain records and contribute to operational audits to ensure compliance and efficiency.• Continuously seek opportunities to improve processes and enhance client satisfaction.
2026-04-03T00:00:00Z

Operations & Facilities Coordinator

Colorado Springs, CO
onsite
Permanent
68000 - 75000 USD / Yearly
A growing organization in a fast‑paced environment is adding an Operations & Facilities Coordinator to support day‑to‑day business operations at its Colorado Springs facility. This role offers hands‑on experience, on‑the‑job training, and a valuable opportunity to get your foot in the door with a company experiencing significant growth. What You’ll Do<ul><li>Support general HR functions including recruiting, onboarding, benefits, policy administration, and employee health & safety.</li><li>Assist with billing and invoicing processes, ensuring accurate tracking, reconciliation, and timely follow‑up on transactions.</li><li>Maintain and organize records, invoices, and essential documentation for accuracy, accessibility, and compliance.</li><li>Manage incoming and outgoing correspondence, including emails, faxes, and mail.</li><li>Oversee routine facility duties such as monitoring inventory, ordering, and replenishing supplies and consumables.</li><li>Coordinate special events, including arranging visitor lunches, meetings, and other on‑site activities.</li><li>Greet visitors, manage visitor access, and ensure proper authorization, documentation, and compliance with legal requirements.</li><li>Facilitate and manage inventory through a software‑based tracking system.</li><li>Serve as the primary resource for shipping, receiving, storage, and distribution of all items received.</li><li>Assist with facility management and upkeep such as meter readings, inspections, and facility projects.</li><li>Schedule repairs for office equipment and maintenance while communicating with and directing vendors.</li></ul>What’s In It for You<ul><li>Full‑time role with a competitive salary</li><li>Great benefits package</li><li>Opportunity to grow within a fast‑paced, innovative industry</li><li>Work on‑site with a team shaping next‑generation technology</li><li>Hands‑on responsibilities that build a broad operational skill set</li></ul>If you are interested in learning more, contact Victor Granados today at 719-249-5153.
2026-03-30T00:00:00Z

Facilities Manager

Princeton, NJ
onsite
Temporary
40 - 42 USD / Hourly
We are looking for a dedicated Facilities Manager to manage the day-to-day operations of our North American regional offices located in Princeton, New Jersey. In this long-term contract role, you will ensure the facilities are safe, reliable, and fully functional while maintaining cost efficiency. This position requires a proactive individual who can oversee maintenance teams, collaborate with vendors, and uphold compliance with policies and regulations. Responsibilities:• Oversee the safe and detail-oriented operation of office facilities, ensuring compliance with regulatory standards and company policies.• Manage daily building operations, including maintenance, repairs, housekeeping, groundskeeping, and technical systems.• Coordinate effectively with external vendors, contractors, property managers, and internal teams to ensure seamless facility operations.• Monitor and enhance facility efficiency, cleanliness, and environmental sustainability while controlling costs.• Maintain accurate records for systems data, contracts, expense budgets, project documentation, and regulatory compliance.• Ensure all building systems, such as lighting controls, backup power, and other infrastructure, are functioning optimally and meet operational needs.• Provide oversight for infrastructure issues, emergency responses, and contingency planning with availability for after-hours support when required.• Analyze and resolve complex facilities issues independently while collaborating with senior leadership.• Prioritize tasks effectively to manage multiple projects and address technical challenges.• Supervise in-house maintenance staff and contracted vendors to ensure high-quality service delivery.
2026-04-06T00:00:00Z

Facilities Service Technician

West Des Moines, IA
onsite
Temporary
0 - 0 USD / Yearly
We are looking for a Facilities Service Technician to join our team in Des Moines, Iowa. In this role, you will support the Facilities team by performing a variety of tasks, including configuring meeting spaces, managing office equipment, and maintaining drink and coffee machines. This is a long-term contract position that requires a proactive, team-oriented individual who is adaptable to dynamic tasks and processes. Responsibilities:• Set up and configure conference rooms and meeting spaces to meet specified requirements.• Deliver, install, and maintain office equipment and furniture across various locations.• Perform regular maintenance and servicing of drink and coffee machines throughout the facilities.• Collaborate effectively with team members, departments, and external vendors to ensure smooth operations.• Provide general facilities maintenance and repair services as needed.• Assist with office relocations and furniture inventory management.• Support archived records retention processes and run occasional outside errands.• Adapt to evolving tasks and prioritize responsibilities as they arise.• Follow safety protocols when lifting or exerting force on heavy objects, exceeding 50 pounds.
2026-03-24T00:00:00Z

Facilities & Operations Manager

Miami, FL
onsite
Permanent
160000 - 185000 USD / Yearly
Opening for a Facilities Operations Manager Location: Miami/Ft Lauderdale area around Medley 33178 or/Miramar areaSchedule: In-office; standard business hours Salary: $160,000-$180,000 salary (may have some stretch)Bonus: Discretionary/TBDBenefits: Full Package with medical, vacation, holidays, retirement/401k, bonus and other. Requirements:<ul><li>Experience in setting up and managing an industrial operation: facilities - warehouse - plant</li><li>Safety, environmental and business regulations</li><li>Experience in mining, mineral processing, or heavy industrial environments</li><li>Bachelor’s degree in Industrial/Mechanical Engineering, Supply Chain or Business Administration</li><li>Proficiency in English; Portuguese or Spanish are a plus</li><li>Travel: 2-3 weeks for initial training in Brazil HQ</li></ul> Company Overview: A reputable organization at the forefront of new technology advances in mineral processes and materials science for the mining sector. This an exciting time to join a stable and growing brand name through expansion. Position Overview: The Facilities Operations Manager is tasked with the logistics of opening a new Warehouse-Plant in Miami "Ground -up". This entails Operations, Administration, Vendor coordination, business Compliance and Licenses and Regulations etc. For a team of professionals comprised of Engineers and Laboratory personnel growing to 20 employees. This person is the Go-To for Miami and Laison with International HQ in Brazil and will wear multiple hats. The ideal candidate can also cross-over assisting with Plant Manager oversight duties in the start-up stages. The ideal candidate: has experience working in an industrial facility and any knowledge within plants, technology-equipment, laboratory, or R&D research & development within mining technology and process development is highly needed. Proficiency with English in addition to Portuguese or Spanish is highly preferred. Job Duties: Overseeing the setup of facility and day-to-day operation of the plant including administration, functionality, regulatory compliance, equipment, operational readiness and in conjunction with corporate standards.<ul><li>Oversees facility operations & plant performance adhering to safety, OSHA and other regulations.</li><li>Laison to headquarters engineering, procurement, and technical teams during plant assembly and ramp-up</li><li>Acts as the primary contact for project management tracking, municipality and permitting</li><li>Manages contractors, utilities, technical support services, service providers, and third-party vendors</li><li>Maintains operational procedures, maintenance routines, and performance monitoring systems</li><li>Reports on budgeting, cost control, and operational planning to stakeholders</li><li>Fosters a culture of accountability, safety, and continuous improvement</li></ul>
2026-04-04T00:00:00Z

Facilities Maintenance Specialist

Oakland, CA
onsite
Temporary
35 - 40 USD / Hourly
We are seeking a reliable Facilities Maintenance Specialist to support our daily operations. This hands-on role is ideal for someone who enjoys a variety of general maintenance tasks and can work independently in a fast-paced environment. Key Responsibilities:<ul><li>Assemble furniture such as shelving, work benches, and desks</li><li>Install and replace light bulbs</li><li>Paint walls and equipment as needed</li><li>Remove and dispose of waste and wood debris</li><li>Move and arrange equipment, furniture, and fixtures</li><li>Install or hang wall clocks, signs, posters, and other items</li><li>Sort and organize materials and parts</li></ul>What We’re Looking For:<ul><li>Comfortable using basic hand and power tools</li><li>Able to read and follow instruction manuals</li><li>Capable of working independently and managing time effectively</li><li>Able to lift up to 50 pounds</li><li>Comfortable working on ladders and at heights</li></ul>Schedule: Monday–Friday, 8:00 a.m.–5:30 p.m.Dress Code: Non-slip, steel-toed shoes required; hard hats, safety glasses, and work gloves may be required based on tasks.
2026-03-21T00:00:00Z

Facilities Plant Manager/Engineer

Miami, FL
onsite
Permanent
160000 - 185000 USD / Yearly
Opening for a Facilities Plant Manager/Engineer Location: Miami/Ft Lauderdale area around Medley/Miramar 33182Schedule: In-office; standard business hours Salary: $160,000-$180,000 salary (may have some stretch)Bonus: Discretionary/TBDBenefits: Full Package with medical, vacation, holidays, retirement/401k, bonus and other. Requirements:<ul><li>Experience in setting up and managing an industrial operation: facilities - warehouse - plant</li><li>Safety, environmental and business regulations</li><li>Experience in mining, mineral processing, or heavy industrial environments</li><li>Bachelor’s degree in Industrial/Mechanical Engineering, Supply Chain or Business Administration</li><li>Proficiency in English; Portuguese or Spanish are a plus</li><li>Travel: 2-3 weeks for initial training in Brazil HQ</li></ul> Company Overview: A reputable organization at the forefront of new technology advances in mineral processes and materials science for the mining sector. This an exciting time to join a stable and growing brand name through expansion. Position Overview: The Facilities Operations Manager is tasked with the logistics of opening a new Warehouse-Plant in Miami "Ground -up". This entails Operations, Administration, Vendor coordination, business Compliance and Licenses and Regulations etc. For a team of professionals comprised of Engineers and Laboratory personnel growing to 20 employees. This person is the Go-To for Miami and Laison with International HQ in Brazil and will wear multiple hats. The ideal candidate can also cross-over assisting with Plant Manager oversight duties in the start-up stages. The ideal candidate: has experience working in an industrial facility and any knowledge within plants, technology-equipment, laboratory, or R&D research & development within mining technology and process development is highly needed. Proficiency with English in addition to Portuguese or Spanish is highly preferred. Job Duties: Overseeing the setup of facility and day-to-day operation of the plant including administration, functionality, regulatory compliance, equipment, operational readiness and in conjunction with corporate standards.<ul><li>Oversees facility operations & plant performance adhering to safety, OSHA and other regulations.</li><li>Laison to headquarters engineering, procurement, and technical teams during plant assembly and ramp-up</li><li>Acts as the primary contact for project management tracking, municipality and permitting</li><li>Manages contractors, utilities, technical support services, service providers, and third-party vendors</li><li>Maintains operational procedures, maintenance routines, and performance monitoring systems</li><li>Reports on budgeting, cost control, and operational planning</li><li>Fosters a culture of accountability, safety, and continuous improvement</li></ul>
2026-04-04T00:00:00Z

Preventative Maintenance Coordinator

Charlotte, NC
onsite
Contract / Temporary to Hire
18 - 21 USD / Hourly
We are looking for a detail-oriented Preventative Maintenance Coordinator to join our team in Charlotte, North Carolina. This Contract to permanent position focuses on ensuring exceptional customer coordination, precise data management, and proactive communication to support departmental operations. The ideal candidate will thrive in a structured environment where accuracy and collaboration are prioritized. Responsibilities:• Accurately input and update data across Microsoft Excel, Word, and internal web applications on a weekly basis.• Transfer contract details across systems to ensure field teams receive complete and accurate information.• Document contract turnover meetings by recording key details, identifying special conditions, and creating actionable follow-ups.• Collaborate with the Sales team to update renewal information and maintain accurate records.• Process contract details into company systems, ensuring all information is thorough and up to date.• Manage and review contracts of varying sizes, maintaining consistency and precision in documentation.• Update and organize planning and scheduling sheets in Excel to support departmental workflow.• Attend weekly team meetings, taking detailed notes and sharing updates with relevant team members.• Provide administrative support, including scheduling updates and clerical assistance, to enhance departmental efficiency.• Handle incoming calls and adjust to evolving responsibilities as training and role development progress.
2026-04-03T00:00:00Z

Legal Assistant/Administrative Coordinator

Honolulu, HI
onsite
Permanent
47840 - 54080 USD / Yearly
Legal Assistant/Administrative Coordinator (Full-Time) We are helping a law firm look for an energetic and detail oriented full-time Legal Assistant/Administrative Coordinator to join our group of professionals who will be responsible for supporting trial attorneys with personal injury cases in State and Federal Courts in their Honolulu, HI office. The ideal candidate will have at least 1-3 years’ law firm experience. To be successful in this role the candidate must demonstrate the ability to work as a member of a team, in addition to working independently. To learn more about this opportunity, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Duties include, but not limited to:• Greet and welcome clients as they arrive, answering any inquiries from clients/potential new clients• Answer, screen, and transfer incoming calls • Conducting and processing new client intake calls • Copy and scan client documents • Process and distribute the morning and afternoon mail • Log supply inventory and create supply orders • Maintain all areas of the office to be sure they are clean and stocked with supplies• Hand deliveries to courts and various other agencies• Coordinate renovations/repairs with vendors and finance department, as approved and overseen by the COO• Act as a liaison with AOAO, Property Management, and neighbors regarding office updates – attend and monitor all regularly scheduled meetings • Facilitate payments and check requests• Assist with administrative duties as assigned by legal assistant • Assist with case specific tasks as requested by the attorney
2026-04-02T00:00:00Z

Guest Services Coordinator

Saint Augustine, FL
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a skilled and proactive Guest Services Coordinator to join our team in St. Augustine, Florida. In this Contract to permanent position, you will play a key role in ensuring the smooth operation of guest services, maintaining facilities, and providing exceptional support to guests. This opportunity is ideal for someone with strong organizational skills, a customer-focused mindset, and a desire to contribute to a welcoming environment. Responsibilities: • Coordinate and oversee daily guest services operations to ensure a positive and seamless experience. • Direct guests to appropriate facilities and provide assistance when needed. • Manage maintenance tasks for the property, including landscaping, repairs, and general upkeep. • Maintain accurate logs and records of activities, including guest requests and facility updates. • Facilitate communication between departments to address guest concerns and enhance service delivery. • Ensure compliance with safety and cleanliness standards across the property. • Assist in organizing and implementing events or activities for guests. • Monitor and track inventory of supplies and equipment needed for guest services. • Provide support during emergencies or unexpected events, ensuring guest safety and satisfaction. • Collaborate with management to identify opportunities for improving guest services and operational efficiency.
2026-04-01T00:00:00Z

Human Resources Assistant

Honolulu, HI
onsite
Temporary
25 - 26 USD / Hourly
Our team is actively seeking a Human Resources Assistant to support the HR department in a dynamic and innovative technology company. This role is ideal for detail-oriented professionals interested in HR functions, employee engagement, and organizational growth. The right candidate will have excellent multitasking skills, be comfortable answering phones, and consistently deliver superior customer service to employees and candidates. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:<ul><li>Answer and route all incoming HR-related calls professionally; provide timely and friendly assistance to employees, job candidates, and hiring managers.</li><li>Support the employee onboarding and offboarding process; ensure all new hire documents and files are complete and compliant.</li><li>Assist with scheduling interviews, coordinating meetings, and maintaining HR calendars.</li><li>Maintain digital and physical personnel records and uphold strict confidentiality.</li><li>Respond to employee inquiries regarding policies, benefits, and procedures, escalating as necessary.</li><li>Post job openings, screen resumes, and help coordinate the recruiting process.</li><li>Support the administration of benefits, leave tracking, and performance review documentation.</li><li>Perform general office duties such as filing, copying, scanning, and mail distribution related to HR activities.</li></ul>
2026-04-01T00:00:00Z

Human Resources Assistant

Beverly Hills, CA
onsite
Temporary
21 - 25 USD / Hourly
We are looking for a proactive and approachable Human Resources Assistant to join our team on a contract basis in Beverly Hills, California. This contract position is around 2–3 months and provides a fantastic opportunity for individuals at the beginning of their HR career to gain hands-on experience in the hospitality industry. Hours are 9-5, onsite Monday through Friday. Responsibilities:• Assist employees with resetting passwords in the ADP Workforce Now system and resolving basic account access issues.• Support administrative operations by filing and maintaining accurate records.• Digitize documents through scanning to facilitate the transition to paperless systems.• Enter and update employee information in the HR database with precision.• Ensure compliance with onboarding processes and assist in gathering necessary documentation.• Conduct background checks and verify employee credentials as part of hiring procedures.• Address employee inquiries and provide guidance on HR-related matters.• Collaborate with team members to maintain a positive and productive work environment.
2026-04-02T00:00:00Z

Human Resources Assistant

Green Bay, WI
onsite
Temporary
19 - 22 USD / Hourly
We are currently seeking a Part-Time HR Assistant to support our clients HR Manager with day-to-day administrative tasks. This is a great opportunity for someone in the HR field who is looking for a very part-time schedule while staying engaged in a professional environment. Responsibilities may include:<ul><li>Assisting with general HR administrative tasks</li><li>Supporting employee documentation and recordkeeping</li><li>Helping with onboarding and HR-related coordination</li><li>Providing administrative support to the HR Manager as needed</li><li>Approximately 10–12 hours per week</li><li>Midday hours preferred </li></ul>
2026-03-24T00:00:00Z