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550 results for Executive Assistant jobs

Entry Level Legal Assistant

San Jose, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
A leading boutique law firm in San Jose specializing in plaintiff-side litigation seeks an organized and proactive Entry Level Legal Assistant to join our growing team. The firm is recognized for its commitment to excellence in legal service and its collaborative, supportive work culture. With a practice dedicated to defending clients across a wide spectrum of civil litigation matters—including personal injury, employment law, real estate disputes, and professional liability—the firm offers the opportunity to manage high-quality cases and gain hands-on experience in complex litigation. The ideal candidate will be eager to contribute to a collegial environment and enhance their litigation skills while providing outstanding representation for the firm's diverse client base. This is an on-site position offering the opportunity to learn and develop alongside experienced attorneys in a collaborative environment. Key Responsibilities:<ul><li>Provide administrative and clerical support to attorneys and staff, including filing, photocopying, scanning, and managing incoming/outgoing correspondence.</li><li>Assist with preparation and formatting of legal documents and pleadings.</li><li>Maintain and organize physical and electronic case files.</li><li>Manage calendars, schedule meetings, and track key litigation deadlines.</li><li>Support attorneys with trial preparation, including organizing exhibits and coordinating logistics.</li><li>Answer phones, direct calls, and greet clients and visitors professionally.</li><li>Assist with general office operations as needed.</li></ul>
2026-04-17T00:00:00Z

Construction Administrative Assistant

Sarasota, FL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Construction Administrator in Sarasota, Florida. In this role, you will play a key part in supporting construction projects by managing documentation, coordinating permitting processes, and assisting with budget monitoring. This position is ideal for someone with a strong background in construction administration and project coordination. Responsibilities:• Oversee the preparation and management of construction documents, including contracts, purchase orders, work orders, and other related documents. • Collaborate with Project Managers to draft, coordinate, and track contracts and subcontracts.• Facilitate the permitting process by liaising with county agencies, completing necessary forms and utilizing county and city websites. • Monitor project budgets, analyze financial variances, and work with Project Managers to ensure cost control and adherence to approved budgets.• Review and verify the accuracy of contract agreements and assist in their preparation and execution.• Process lien waivers and Notices to Owner (NTOs) in compliance with industry regulations.• Provide accounting support by handling Accounts Payable tasks, such as invoice review, data entry, and payment processing.
2026-04-10T00:00:00Z

Office Administrator

Bridgewater, NJ
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are seeking a detail-oriented Office Administrator to support daily operations by managing data entry, maintaining accurate records, and ensuring tasks are completed on time. This role involves reviewing and processing information, tracking payments, and handling general administrative duties. The ideal candidate is organized, reliable, and able to communicate effectively while supporting overall office efficiency in a fast-paced environment. Responsibilities:• Process and review completed work, ensuring all information is accurate and up to date • Enter data, manage documentation, and follow up on missing information • Complete daily tasks within established deadlines • Track payments, review reports, and update records as needed • Identify and report errors, maintaining accurate logs and documentation • Collect, verify, and enter employee time records • Assist with payroll checks by reviewing time data for accuracy • Communicate with team members to resolve issues and gather information • Handle basic correspondence, including sending documents and responding to requests • Assist with administrative and financial tasks as needed • Support general office operations, including reporting and team coordination
2026-04-28T00:00:00Z

Legal Practice Assistant

New York, NY
onsite
Permanent / Full Time
71000 - 108000 USD / Yearly
We are looking for a dedicated Legal Practice Assistant to provide comprehensive support to a team of six attorneys specializing in Business Litigation, Finance, Trademark, and Bankruptcy. This role requires exceptional organizational skills, attention to detail, and the ability to work independently in a dynamic and fast-paced legal environment. If you thrive in a collaborative setting and excel at managing multiple priorities, we encourage you to apply. Responsibilities: • Coordinate attorney schedules, including managing calendars, organizing meetings, and arranging travel and conference logistics. • Prepare, proofread, and format legal documents such as contracts, pleadings, and correspondence, ensuring accuracy and adherence to deadlines. • Maintain and organize electronic and physical files using document management systems, ensuring easy access and compliance. • Conduct legal research and compile relevant materials to support attorneys in case preparation. • Assist with client and matter intake processes, including administrative tasks and expense reporting. • Provide backup support to team members, including entering attorney time and managing workload priorities. • Build and nurture strong relationships with clients, attorneys, and staff to support effective communication and collaboration. • Uphold confidentiality standards and contribute positively to the team’s environment and overall efficiency.
2026-04-07T00:00:00Z

Legal Practice Assistant

White Plains, NY
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client is a national firm representing institutional and individual investors, who suffered financial losses resulting from corporate fraud and malfeasance in violation of federal securities and antitrust laws. Position SummaryThe Legal Practice Assistant performs a broad range of secretarial, administrative, and clerical support duties for multiple attorneys. This role is responsible for organizing and maintaining files, calendars/scheduling, and correspondence related to litigation and administrative matters under the direct supervision of attorneys. Essential Duties and ResponsibilitiesThe essential functions include, but are not limited to, the following:• Prepare and process legal documents such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements• Mail, fax, or arrange delivery of legal correspondence to clients, witnesses, and court officials• Receive and place telephone calls; schedule and coordinate appointments• Assist with office administrative duties, including photocopying correspondence, documents, and other printed materials• Organize and maintain law libraries, documents, and case files• Assist attorneys in collecting and organizing information relevant to caseloads• Assist with organizing office-related events• Draft and type office memoranda• Complete various forms, including accident reports, trial and courtroom requests, and client applications• Assist attorneys with reimbursement requests, legal reports, and time entries as needed• Perform other work-related duties as assigned
2026-04-07T00:00:00Z

Legal Practice Assistant

Los Angeles, CA
onsite
Permanent / Full Time
90000 - 112000 USD / Yearly
A mid-sized regional law firm with multiple offices throughout California is looking for a Litigation Practice Assistant to join their heavy-hitting trial team. 5+ years of complex civil litigation experience in California is required. Responsibilities of Role: · eFiling pleadings in state and federal courts · preparing for trial substantively· generating TOAs/TOCs· formatting legal docs (firm uses CCC macros – this is a must have!) ^ The firm is unable to train on these fundamentals of running a litigation desk; please do not apply without the experience above. Perks of Firm:o Often named among the 2022 Most Admired Law Firms by the Los Angeles Business Journalo Very collegial environment and teamo Paid parking in the building o Team building events o RHL has placed numerous people in their NorCal and SoCal offices
2026-04-27T00:00:00Z

Estate Planning Legal Assistant

Wheaton, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Estate Planning Legal AssistantWestern Suburban Chicago Law FirmA well-established, highly regarded law firm in Chicago’s western suburbs is seeking an Estate Planning Legal Assistant to join its Estate Planning Group. This is an excellent opportunity for a detail-oriented legal assistant who enjoys client interaction and thrives in a fast-paced, deadline-driven environment. Key Responsibilities· Provide administrative and legal support for sophisticated estate planning and estate administration matters· Draft, revise, and format estate planning documents and correspondence· Manage calendars, deadlines, and client communications· Coordinate filings and maintain organized client files· Assist attorneys with daily workflow and matter management· Communicate directly with clients and provide excellent customer service
2026-04-27T00:00:00Z

Office Assistant / Bookkeeper

Harrisburg, PA
onsite
Permanent / Full Time
43000 - 50000 USD / Yearly
Office Assistant / BookkeeperIn this role, you will handle a variety of administrative and financial tasks to ensure smooth office operations and accurate bookkeeping. This position offers an excellent opportunity to contribute to the organization’s success through your organizational skills and attention to detail. Responsibilities:• Utilize QuickBooks to track and reconcile financial transactions accurately.• Coordinate and schedule jobs to ensure efficient workflow and resource allocation.• Process and code invoices promptly and correctly.• Oversee general office administration tasks, ensuring the workplace operates efficiently.• Maintain organized and up-to-date filing systems for financial and administrative documents.• Handle communications with vendors and clients, addressing inquiries and resolving issues.• Support the team with other administrative duties as required.
2026-04-14T00:00:00Z

Finance Administrative Assistant

Albany, NY
onsite
Permanent / Full Time
48000 - 51000 USD / Yearly
We are looking for a highly organized and detail-oriented Finance Administrative Assistant to join our team in Albany, New York. In this role, you will provide essential support to the Accounts Payable Coordinator, ensuring the smooth processing of invoices, payments, and financial documentation for our Programs. Your ability to manage multiple tasks, maintain accurate records, and provide exceptional customer service will be key to your success. Responsibilities:• Assist the Accounts Payable Coordinator with tasks related to the Programs, including invoice processing, verification, and maintaining agreements with providers.• Input invoices and general ledger data into fund accounting software, ensuring accuracy and appropriate approvals.• Verify payment documents for completeness and accuracy, including calculations and required signatures.• Resolve disputes with providers and vendors regarding invoice discrepancies.• Update and maintain files for families, children, and providers in both paper and digital formats.• Track and process scholarship payments, ensuring timely disbursement to providers.• Collaborate with the team to streamline payment processes and maintain efficiency.• Prepare and organize invoices and checks for signature, mailing, and compliance with state reimbursement claims.• Create and manage spreadsheets and reports to support financial operations.• Provide documentation and assistance during annual audits, including organizing invoices and payment records.
2026-04-10T00:00:00Z

Administrative Assistant - On-Site

Santa Clara, CA
onsite
Temporary to Hire
27.55 - 30 USD / Hourly
We are looking for a highly organized Administrative Assistant to support project management and field operations in Santa Clara, California. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-paced construction environment and can keep documentation, communication, and daily coordination on track. The role plays a key part in supporting project execution from kickoff through closeout while providing dependable administrative support to internal teams. Responsibilities: • Coordinate day-to-day administrative support for project and field teams, including document preparation, filing, scanning, data entry, and general office tasks. • Assist with assembling and submitting bid packages, proposals, and related project documentation in a timely and organized manner. • Support project administration from startup through completion by maintaining records, tracking milestones, organizing approvals, and preparing closeout materials such as warranty documentation and O&M manuals. • Manage project transmittals, submittals, contracts, and change documentation, ensuring accurate routing, approvals, and distribution to accounting and other stakeholders. • Administer certificates of insurance and construction bond documentation, including bid, payment, and performance bonds. • Monitor potential change order activity within project tracking systems and help reconcile related records with accounting documentation. • Arrange travel, meetings, and occasional on-site or office events to support team operations and project needs. • Prepare, reproduce, scan, and distribute drawings and other project materials as requested by project personnel.
2026-04-27T00:00:00Z

Bilingual Office Assistant

League City, TX
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a Bilingual Office Assistant to join our team in League City, Texas, on a contract basis. In this role, you will handle a variety of administrative and clerical tasks to support daily operations. This position requires excellent organizational skills and the ability to communicate effectively in both English and Spanish. Responsibilities: • Assist with onboarding processes, including helping new hires complete required paperwork. • Scan and upload important documents to maintain accurate and organized digital records. • Perform receptionist duties, such as welcoming visitors and addressing inquiries. • Manage incoming calls and ensure they are directed to the appropriate person or department. • Handle general clerical tasks, such as filing, copying, and data entry. • Maintain an efficient and detail-oriented front desk environment. • Provide bilingual support to ensure clear communication with both English and Spanish-speaking individuals. • Collaborate with team members to ensure administrative tasks are completed in a timely manner.
2026-04-16T00:00:00Z

Receptionist/Administrative Assistant

Orlando, FL
onsite
Permanent / Full Time
42000 - 45000 USD / Yearly
PART TIME OPENING - 4 hours/day, 5 days/ week. We are looking for a dependable Receptionist/Administrative Assistant to support daily office operations. This position serves as a key point of contact for visitors and callers while providing administrative assistance across the corporate office. The ideal candidate is organized, detail-oriented, and comfortable balancing front-desk responsibilities with clerical and accounting support. This opportunity is well suited for someone who enjoys keeping an office running smoothly and efficiently. Responsibilities:• Manage the front desk by answering incoming phone calls promptly, directing inquiries appropriately, and providing courteous assistance to callers.• Welcome guests and vendors in a courteous manner, ensuring a positive experience for everyone entering the office.• Sort, open, and distribute incoming mail and support outgoing shipments by creating carrier labels for deliveries to the corporate office.• Compile and maintain daily deposit tracking spreadsheets with a high level of accuracy and attention to detail.• Provide administrative support to the accounting team, including document filing, invoice distribution, and accounts payable-related clerical tasks.• Monitor and replenish office materials by ordering supplies and keeping shared workspaces properly stocked.• Use and maintain standard office equipment such as computers, copiers, and postage systems to support uninterrupted operations.• Maintain kitchen, break room, and storage areas so they remain organized, clean, and fully supplied.• Assist with additional office projects and general support tasks as business needs arise.
2026-04-29T00:00:00Z

Communication Assistant

Santa Ana, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a Communication Assistant to join our team in Santa Ana, California on a Contract basis. This position supports day-to-day communication initiatives by helping maintain digital content, coordinate outreach efforts, and keep projects organized. The ideal candidate is comfortable balancing administrative tasks with creative support, while contributing to events, social media activity, and branded communication materials. Responsibilities: • Update website pages and perform routine content maintenance to keep information accurate and current. • Prepare, revise, and organize forms and documents in Microsoft Word to support communication-related requests. • Coordinate incoming communication needs from internal teams and external partners, ensuring timely follow-up and clear organization. • Assist with outreach events by gathering materials, supporting onsite setup and teardown, and confirming all items are ready in advance. • Manage vendor-related orders for promotional merchandise, printed pieces, and other communication materials while tracking delivery timelines. • Provide scheduling and administrative assistance by organizing calendars, arranging meetings, and helping maintain project timelines. • Draft basic written content for social media and other communication channels, and create simple graphics that follow brand guidelines. • Monitor engagement across digital platforms and compile straightforward performance insights to support communication planning. • Capture photos and videos during events for use in social media, website content, and internal communication pieces.
2026-05-01T00:00:00Z

Sr. Legal Administrative Assistant

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
This popular downtown Dallas Law Firm is looking for a dynamic Litigation Legal Assistant to support her attorneys in the litigation Section. This role is ideal for a detail-oriented individual with experience in litigation support and administrative tasks within the legal field. You will play a critical part in ensuring the smooth operation of legal processes, supporting attorneys, and maintaining accurate documentation. Responsibilities:• Manage the preparation, drafting, and formatting of legal pleadings and documents for civil, commercial, and defense litigation cases.• Coordinate and oversee the electronic filing (e-filing) of legal documents with courts and other relevant entities.• Maintain and update attorney calendars, including scheduling court appearances, meetings, and deadlines.• Organize and manage docket systems to ensure compliance with all legal timelines and requirements.• Provide administrative support by handling correspondence, managing records, and maintaining document integrity.• Communicate effectively with attorneys, clients, and court representatives to relay essential information and updates.• Assist in trial preparation by organizing exhibits, filing motions, and compiling case files.• Ensure that litigation documents are accurate, complete, and submitted in a timely manner.• Research and retrieve case-related information to support legal proceedings.• Monitor and prioritize daily administrative tasks to ensure efficient workflow.It just takes a first step to lead to great things. Email your resume directly torosemarie.jones<at>roberthalf.<com>
2026-04-03T00:00:00Z

Sr. Legal Administrative Assistant

Melville, NY
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with 3+ years experience in Labor & Employment Law or Litigation. The ideal candidate is smart, highly motivated, has excellent attention to detail, a self-starter, a strong work ethic and is looking to be part of a collaborative team in a fast-paced working environment. Qualifications: Experience in NetDocs, TABs, Microsoft Word, Outlook, Excel, PowerPoint, Westlaw, Electronic Court Filings and Discovery
2026-04-28T00:00:00Z

Sr. Legal Administrative Assistant

Renton, WA
onsite
Temporary / Contract
25 - 32 USD / Hourly
Robert Half is partnering with a Public Service who is searching for an experienced Senior Legal Administrative Assistant to provide comprehensive support to senior executives in a fast-paced environment. The ideal candidate will excel in managing complex schedules, coordinating travel, and ensuring seamless executive operations. Responsibilities:<ul><li>Organize and maintain executive calendars, including scheduling appointments and meetings.</li><li>Coordinate travel arrangements and prepare detailed itineraries for senior executives.</li><li>Handle docket and calendar management, ensuring deadlines are met and schedules are optimized.</li><li> Support high-level executive meetings by preparing agendas and documenting minutes.</li><li>Assist in drafting and proofreading legal documents with attention to detail.</li><li>Collaborate with diverse teams to ensure smooth communication and workflow.</li><li>Manage confidential information with discretion and professionalism.</li></ul>
2026-04-17T00:00:00Z

Executive Business Partner

Redwood City, CA
onsite
Temporary to Hire
39.5865 - 58 USD / Hourly
We are looking for an experienced Executive Business Partner to join our team in Woodside, California. This is a contract-to-permanent position that requires exceptional organizational and communication skills to support senior executives and coordinate Board of Directors activities. The ideal candidate will bring significant experience and a detail-oriented approach, along with a strong background in stakeholder engagement and project management. Responsibilities: • Coordinate and manage all aspects of Board of Directors meetings, including governance support and operational logistics. • Engage and collaborate with a diverse group of Board members, ensuring smooth communication and relationship management. • Plan and execute both formal board meetings and social events, accommodating varying personalities and detail-oriented backgrounds. • Maintain clear and detail-oriented communication with stakeholders to ensure alignment on objectives and priorities. • Provide comprehensive project management support, ensuring deadlines are met and deliverables are achieved. • Facilitate the development and implementation of HR policies and employee relations strategies. • Conduct performance management initiatives and employee relations investigations with discretion. • Prepare and deliver impactful presentations for board meetings and advisory groups. • Support organizational goals by coordinating with cultural institutions, nonprofits, and creative industries when necessary. • Provide administrative oversight for executive-level functions, ensuring seamless day-to-day operations.
2026-04-29T00:00:00Z

Legal Assistant, Trusts & Estates

Minneapolis, MN
onsite
Permanent / Full Time
50000 - 80000 USD / Yearly
We are seeking a Legal Assistant to join a Tax, Trusts & Estates team in Minneapolis. This is an excellent opportunity to provide high-level administrative support in a dynamic, client-focused environment. If you thrive in a fast-paced setting, have strong organizational skills, and enjoy delivering exceptional service, we’d love to hear from you. Key Responsibilities<ul><li>Provide comprehensive administrative support to attorneys and paralegals.</li><li>Serve as a liaison for clients, ensuring excellent communication and service.</li><li>Manage client/matter openings, including conflicts checks and engagement letters.</li><li>Maintain attorneys’ calendars, anticipate deadlines, and implement follow-up procedures.</li><li>Draft, edit, and proofread legal documents.</li><li>Enter and review attorney time entries for accuracy and compliance.</li><li>Assist with billing processes, including proforma review and invoice distribution.</li><li>Organize and maintain client files (electronic and hard copy).</li><li>Handle incoming/outgoing mail and process reimbursement/vendor requests.</li><li>Coordinate meetings, travel arrangements, and CLE registrations.</li><li>Delegate tasks to administrative assistants as needed.</li><li>Deliver a high level of customer service to attorneys and clients.</li></ul>
2026-04-17T00:00:00Z

HR Administrative Assistant

Hugo, MN
onsite
Temporary to Hire
19.7885 - 25 USD / Hourly
We are looking for a detail-oriented SPANISH BILLINGUAL HR Administrative Assistant to join our team in Hugo, Minnesota. This is a Contract to permanent position, offering a unique opportunity to support essential HR functions while contributing to a dynamic workplace. The role involves diverse administrative tasks, including data entry, document management, and assisting with Spanish translation needs. Responsibilities:• Input and update candidate information into internal systems to ensure accurate and organized records.• Address backlog tasks by entering data and maintaining updated profiles in the HR database.• Scan and digitize physical documents, ensuring a seamless transition to electronic records.• Assist with translating HR-related needs for Spanish-speaking individuals, covering topics such as referrals, benefits, and workplace policies.• Review and ensure the accuracy of bilingual employee handbooks in both Spanish and English.• Handle outgoing mail and manage document distribution as required.• Provide support with tracking and updating shared spreadsheets for internal use.• Act as a Spanish to English translator for employee inquiries and HR processes.
2026-04-15T00:00:00Z

Real Estate Legal Assistant

San Diego, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
A well-established, full-service law firm in Downtown San Diego is seeking a transactional legal secretary. This firm has an excellent reputation in the San Diego legal community, and the role will support a real estate partner. Please do not apply if you've never worked in a law firm handling real estate transactional work. The attorneys require this experience. Responsibilities:• Prepare transactional real estate documents such as purchase & sale agreements, escrow documents, and corporate formation materials - prior experience in this transactional practice area is a must!• Monitor and manage the attorney's calendar (including providing regular reminders of deadlines)• Draft and redline contracts such as commercial leases• Compose correspondence and manage email communication with attorney clients• Check for potential conflicts of interest with clients• Work with title companies on preliminary title reports and escrow closings• Prepare and distribute meeting minutes from annual meetings• Handle the process of sending out contracts for signature via DocuSign• Assist in the preparation of closing binders for real estate transactions• Conduct research to obtain statements of information from Secretary of State website for various entities• Process client invoices Transactional legal secretaries with knowledge of AIA, AIR, and CAR are strongly encouraged to apply! Pay is contingent upon fluency with the duties above. For a candidate who checks all the boxes above, a six-figure salary may be plausible.
2026-04-07T00:00:00Z

Human Resources (HR) Assistant

Cuyahoga Falls, OH
onsite
Temporary / Contract
30 - 30 USD / Hourly
We are seeking a highly organized and proactive Human Resources (HR) Assistant to join our team on a long-term contract basis. This position plays a critical role in supporting day-to-day HR operations, with a focus on employee relations, recruitment, and employee engagement. The ideal candidate has a strong understanding of HR processes and tools, and brings at least two years of relevant HR experience.Key Responsibilities:<ul><li>Support employee relations by addressing workplace concerns and assisting in the development of a positive, collaborative environment.</li><li>Conduct audits and reviews of job descriptions to ensure accuracy, consistency, and compliance with company standards.</li><li>Participate in recruitment activities including screening applicant profiles, scheduling interviews, and assisting with candidate selection.</li><li>Collaborate with HR leadership to develop and implement employee engagement initiatives aimed at boosting team morale and productivity.</li><li>Facilitate onboarding procedures, ensuring an efficient and welcoming transition for new hires.</li><li>Manage employee records in HRIS platforms, maintaining accuracy and confidentiality of HR data.</li><li>Conduct background checks and prepare required documentation for hiring processes.</li><li>Assist in the creation and maintenance of HR workflows, supporting process improvements across HR functions.</li><li>Provide administrative support for the HR team to ensure timely and effective completion of projects and tasks.</li><li>Utilize Microsoft Excel for HR data management and reporting.</li></ul>
2026-04-24T00:00:00Z

Human Resources (HR) Assistant

Minneapolis, MN
onsite
Temporary / Contract
39 - 43 USD / Hourly
We are looking for an organized Human Resources Assistant to support core HR operations for a contract position based in Minnesota. This role will help maintain smooth day-to-day employee support across payroll, benefits, and workforce administration while ensuring records and transactions are handled accurately. The ideal candidate is detail-oriented, responsive, and comfortable balancing recurring weekly tasks with broader employee service responsibilities. Responsibilities:• Manage biweekly payroll activities at the start of each payroll cycle, ensuring timely and accurate processing.• Coordinate retirement contribution activity and related funding steps following payroll completion.• Audit weekly timekeeping records on Mondays to identify and resolve discrepancies before processing deadlines.• Prepare monthly production-related calculations and maintain supporting documentation for reporting purposes.• Serve as a point of contact for employee questions, including guidance on workers’ compensation matters and assistance with self-service HR tools.• Provide hands-on support for benefits administration, including enrollments, updates, and employee questions about coverage changes.• Assist with employee onboarding and separation activities by helping complete background screening, new employee documentation, and offboarding paperwork.• Maintain accurate HR information within HR systems and support routine administrative tasks tied to employee records and transactions.
2026-04-29T00:00:00Z

Human Resources (HR) Assistant

Rancho Cordova, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a Human Resources Assistant to join a wholesale distribution organization in California. This contract-to-permanent opportunity supports day-to-day HR operations while helping maintain compliance with company policies and applicable employment laws. The role works closely with HR leadership to coordinate employee-related processes, manage documentation, and contribute to special projects that strengthen HR systems and programs. Responsibilities: • Support the administration of employee leave cases by tracking requests, maintaining documentation, and applying relevant federal and state regulations. • Help oversee compliance-related programs by monitoring required records, following internal procedures, and coordinating with HR contacts across multiple locations. • Prepare, review, and process HR forms, files, and other departmental documentation in a timely and accurate manner. • Partner with the HR Manager on projects involving HR systems by assisting with testing, identifying issues, and helping improve process accuracy. • Research changes in employment regulations and HR best practices to support ongoing compliance efforts. • Assist with onboarding and other employee lifecycle activities, including candidate screening coordination and related administrative support. • Respond professionally to routine HR inquiries from employees and internal partners while maintaining confidentiality. • Perform additional administrative and operational tasks as needed to support the Human Resources function. • Maintain dependable attendance and consistent participation in daily office operations.
2026-04-28T00:00:00Z

Human Resources (HR) Assistant

Seattle, WA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a Human Resources (HR) Assistant to provide part-time support for a nonprofit preschool and childcare center in Seattle, Washington. This Long-term Contract position focuses on strengthening employee support, answering HR-related questions, and helping maintain smooth daily people operations in an early learning environment. The role is well suited for someone who brings a collaborative, coaching-oriented approach to employee relations and understands the operational needs of educators and center staff. You will work closely with internal team members and external HR resources to help keep administrative processes organized and responsive. Responsibilities: • Serve as a first point of contact for staff questions, concerns, and routine human resources matters, providing clear guidance and timely follow-up. • Support day-to-day HR administration by maintaining records, tracking employee documentation, and assisting with standard personnel processes. • Coordinate onboarding activities for new hires, including paperwork completion, follow-up on required screening steps, and readiness for a smooth start. • Assist with recruitment-related tasks connected to hiring needs, including support for the search and coordination process for a Center Director. • Partner with employees and leadership to help foster positive workplace relationships through a supportive and development-focused HR approach. • Use HRIS and related systems to update employee information and help ensure data is accurate, organized, and accessible. • Collaborate with external HR support through Paychex when more complex employee or compliance questions require additional guidance. • Contribute to administrative activities related to HR tools or process updates when needed, while helping minimize disruption for staff. • Prepare and manage HR documents, communications, and scheduling using Google Suite and other standard office tools.
2026-04-27T00:00:00Z

Human Resources (HR) Assistant

Greenville, SC
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in Greenville, South Carolina. This is a Contract to permanent position within the stone, glass, and concrete manufacturing industry. In this role, you will provide vital support to the HR and safety departments, ensuring smooth operations and compliance with company policies. Responsibilities: • Assist in managing timekeeping processes and allocating employee hours, with training provided as necessary. • Update and maintain crew charts to reflect current team structures. • Support HR in organizing special events, open enrollment periods, and other company-wide initiatives. • Facilitate safety training sessions and ensure participants are properly set up. • Document and report minor first aid incidents in accordance with company protocols. • Assist with onboarding processes, including verifying background checks and employee records. • Provide support for employee relations matters and ensure compliance with HR policies. • Maintain and update HRIS systems to ensure accurate and up-to-date employee information. • Help prepare and organize HR-related documents and reports.
2026-04-30T00:00:00Z

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