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593 results for Executive Assistant jobs

Administrative Asst/Exec. Asst 2 (2-4 years)

Orlando, FL
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are looking for an Administrative Assistant with relevant experience to support day-to-day office operations in Orlando, Florida. This Long-term Contract position is ideal for someone who can balance reception coverage, administrative coordination, and recordkeeping while maintaining a welcoming environment. The role requires strong communication, sound judgment with confidential information, and the ability to stay organized while handling multiple priorities independently. Responsibilities: • Coordinate daily administrative activities, including managing office supply orders, arranging team lunches, and supporting general clerical needs across the office. • Serve as the first point of contact for visitors, walk-ins, and incoming inquiries, creating a welcoming front-desk experience and directing requests appropriately. • Maintain organized filing and records management processes to ensure documents are accurate, accessible, and handled with discretion. • Prepare, update, and format business documents, spreadsheets, presentations, and other materials using Microsoft Office applications and Google Workspace tools. • Support delivery handling, incoming packages, and basic office logistics to keep workplace operations running smoothly. • Conduct routine research and gather information as needed to assist leadership and administrative projects. • Manage multiple assignments with limited supervision, prioritizing deadlines and adjusting to changing business needs. • Provide administrative support to senior stakeholders and cross-functional teams while maintaining confidentiality and excellence in all interactions.
2026-07-30T00:00:00Z

Legal Assistant/Paralegal

Atlanta, GA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
✨ Legal Assistant / Paralegal Opportunity – Join a Premier Litigation Team! ✨📍 Location: Atlanta, GA🕒 Schedule: Full-time | 9:00 AM – 5:30 PM | Occasional OT with compensation💼 Role Type: Hybrid Legal Assistant / Paralegal Are you an organized, detail-oriented professional who thrives in a fast-paced environment? Do you want to work with a sophisticated legal team on high-stakes civil litigation matters? If so, this is your chance to elevate your career! What You’ll Do As A Legal Assistant / Paralegal :✅ Organize and maintain case files in both digital and physical formats✅ Prepare and proofread correspondence for clients, courts, and opposing counsel✅ Coordinate attorney schedules, travel arrangements, and deadlines✅ Handle electronic and paper filings for motions and pleadings in state and federal courts✅ Assist with drafting, reviewing, and formatting legal documents and trial materials✅ Support attorneys during hearings, depositions, and trial preparation✅ Contribute to trial team efforts when needed
2026-07-09T00:00:00Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join our detail-oriented services team in Sacramento, California. This role supports a busy litigation practice and offers an excellent benefits package, including health coverage and a 401(K) profit-sharing plan. The position provides flexibility with a hybrid schedule following an initial in-office period. Responsibilities: • Manage and maintain attorney calendars, including tracking deadlines and coordinating schedules using a master calendar system. • Open and close client matters while creating and maintaining comprehensive client profiles. • Draft and format various legal documents, letters, and memoranda, ensuring accuracy and attention to detail. • Conduct e-filing of court documents, adhering to local, state, and federal court rules. • Prepare and organize discovery materials, motions, deposition notices, subpoenas, and trial binders. • Assist in the preparation of exhibits and trial or hearing documentation. • Support attorneys in managing cases from inception through trial, providing administrative and litigation assistance. • Generate expense reports and maintain accurate records for billing purposes.
2026-07-07T00:00:00Z

Legal Assistant/Paralegal

Niagara Falls, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a skilled Legal Assistant/Paralegal to join a dynamic law firm in Niagara Falls, New York. In this role, you will provide essential legal and administrative support, contributing to the success of the firm’s Trust & Estate practice. The ideal candidate will bring both relevant experience and a collaborative, detail-oriented attitude to the team. Responsibilities: • Assist attorneys in Trust & Estate matters, including drafting and managing legal documents. • Handle client intake processes, ensuring all information is accurately recorded and organized. • Manage and respond to phone calls using a multi-line phone system. • Support estate planning procedures, including document preparation and coordination. • Organize and maintain client files and case records to ensure easy access and proper documentation. • Schedule meetings and appointments for attorneys, ensuring efficient calendar management. • Communicate with clients in a detail-oriented manner, providing updates and answering inquiries as needed. • Perform general administrative duties to support the daily operations of the office. • Ensure compliance with legal regulations and firm policies in all tasks performed.
2026-07-14T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent / Full Time
80000 - 103000 USD / Yearly
Litigation SecretaryA midsize East Bay law firm is seeking a full-time Litigation Secretary to support its litigation practice. The ideal candidate will be highly organized, detail-oriented, and experienced with calendaring and case coordination. Familiarity with PowerPoint, Excel, WordPerfect, Adobe, Microsoft Office, Abacus, and MerusCase is a plus. The ability to multitask, work well under pressure, and communicate effectively is essential.This firm offers excellent benefits, and compensation is commensurate with experience. Key Responsibilities:<ul><li>Manage calendaring and scheduling for client appointments, depositions, court appearances, court reporters, and mediations</li><li>Assist with trial preparation</li><li>Prepare exhibit binders and indexes</li><li>E-file documents in state and federal courts</li><li>Draft court documents, pleadings, notices of deposition, and complaints</li><li>Communicate with outside vendors</li><li>Subpoena records and complete/send related forms to vendors</li><li>Process billing</li><li>Support preparation of TOAs and TOCs</li></ul>Qualifications:<ul><li>Typing speed of 60+ WPM</li><li>Prior litigation support experience preferred</li><li>Strong organizational and multitasking skills</li><li>Ability to thrive in a fast-paced environment</li></ul>
2026-07-31T00:00:00Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
80000 - 900000 USD / Yearly
We are looking for an experienced Legal Assistant to join a growing law firm in Sacramento, California. This role requires someone who is detail-oriented and excels in managing legal documentation, court filings, and trial preparation. Responsibilities:• Draft and format legal documents in compliance with court-specific rules and regulations.• Submit both electronic and physical filings to courts in a timely and accurate manner.• Maintain and update case and trial lists on a regular basis to ensure team alignment.• Coordinate the preparation of trial materials, including binders, indices, and exhibits.• Arrange client meetings and depositions, including booking conference rooms and setting up required technology.• Communicate effectively with clients, vendors, and opposing counsel to facilitate case progress.• Handle correspondence and ensure timely delivery of client documents.• Process invoices and coordinate with the accounting department for timely payments.• Perform administrative tasks such as copying, scanning, printing, and faxing documents.
2026-07-07T00:00:00Z

Legal Assistant/Paralegal

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 82000 USD / Yearly
Our client, a respected and growing full-service law firm, is seeking an LAA/Paralegal to join its expanding litigation team. This is an ideal opportunity for someone with 3+ years of experience supporting substantive commercial or civil litigation matters who enjoys working closely with senior attorneys on complex cases. The firm offers a collaborative environment where support staff play a meaningful role in case strategy and execution, and where professionalism, teamwork, and camaraderie are highly valued. The firm's caseload includes employment litigation, government contracts disputes, and other complex civil litigation matters. This role offers exposure to a variety of cases rather than being limited to a single practice area. Responsibilities:<ul><li>Prepare, proofread, and file legal documents in state and federal courts</li><li>Manage case files, deadlines, and attorney calendars</li><li>Assist with discovery, document production, and case organization</li><li>Draft correspondence and other routine legal documents</li><li>Coordinate hearings, depositions, mediations, and client meetings</li><li>Communicate with clients, courts, opposing counsel, and vendors</li><li>Provide litigation and trial support as needed</li></ul>
2026-07-13T00:00:00Z

Bilingual Administrative Assistant

Vienna, OH
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a bilingual administrative team member to support daily office operations for a wood and furniture manufacturing business in Vienna, Ohio. This contract-to-permanent opportunity is ideal for someone who enjoys being the first point of contact, keeping schedules organized, and ensuring communication flows smoothly across the office. The person in this role will help create a welcoming environment while providing dependable administrative coordination for leaders and staff. Responsibilities: • Welcome visitors, customers, and vendors with a courteous approach, and guide them to the appropriate contact or department. • Manage front desk activity by answering incoming calls, routing messages, and addressing routine questions in a timely and effective manner. • Provide day-to-day administrative assistance through document preparation, data entry, filing, and upkeep of business records. • Arrange meetings and appointments, maintain calendars, and help assemble agendas, supporting materials, and follow-up notes. • Handle incoming and outgoing mail, shipments, and deliveries to keep office correspondence and package flow organized. • Partner with team members across departments to assist with clerical and operational tasks that support overall business needs. • Monitor office supply levels, place replenishment requests, and help coordinate basic office equipment support when issues arise. • Organize confidential files and maintain orderly records to support accurate documentation and efficient office operations. • Take on additional clerical and administrative assignments as needed to help the office run effectively.
2026-07-31T00:00:00Z

Administrative Assistant / Part-time

Mechanicsburg, PA
onsite
Permanent / Full Time
24 - 26 USD / Hourly
We are looking for a dependable Administrative Assistant to support client service and day-to-day operations for teams working in administration and wealth management in Mechanicsburg, Pennsylvania. This part-time opportunity suits someone who is comfortable handling sensitive information, coordinating multiple administrative tasks, and maintaining a high standard of accuracy. The role works closely with relationship-focused professionals and internal partners to help keep client accounts, communications, and scheduling activities organized and on track. Responsibilities:• Support relationship management staff with the daily administration of trust, fiduciary, and investment accounts, helping ensure tasks are completed accurately and on schedule.• Draft, format, and process letters, forms, reports, and other account-related documents while carefully checking details for completeness and accuracy.• Organize and maintain client records.• Coordinate calendars, client appointments, and meeting logistics, including preparation of materials and setup of virtual meetings through collaboration platforms.• Manage incoming and outgoing mail, shipments, and client correspondence, including time-sensitive deliveries and certified documents.• Track administrative items such as tax paperwork, distributions, and follow-up requests, updating records to reflect current account activity.• Work with operations, compliance, investment, and trust administration teams to help move client requests through the appropriate channels efficiently.• Perform general office and administrative support duties, including phone coverage, data entry, and other tasks that contribute to departmental goals.
2026-07-30T00:00:00Z

Junior Legal Administrative Assistant

San Jose, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
Position Overview We are seeking a motivated and detail-oriented Junior Legal Administrative Assistant to join a busy legal team. This entry-level role is ideal for someone looking to begin or grow a career in the legal field. The successful candidate will support attorneys and legal staff with administrative tasks, client communications, scheduling, document management, and general office operations. The ideal candidate is detail oriented, organized, eager to learn, and comfortable working in a fast-paced environment while maintaining confidentiality and accuracy. Key Responsibilities Client Service & Reception Serve as the first point of contact for clients, visitors, and incoming calls. Greet clients and guests in a detail oriented and welcoming manner. Answer and route phone calls, emails, and messages to the appropriate team members. Provide general information and assist with routine client inquiries while maintaining confidentiality. Scheduling & Administrative Support Schedule consultations, meetings, and appointments for attorneys and legal staff. Send appointment confirmations and reminders to clients. Maintain attorney calendars and help coordinate meetings and deadlines. Assist with data entry, file maintenance, and updating client records. Document & File Management Organize, scan, copy, and file legal documents and correspondence. Maintain both electronic and physical client files. Prepare documents for mailing, delivery, and client distribution. Ensure records are accurate, organized, and up to date. Office Operations Support daily office functions to ensure smooth and efficient operations. Monitor office supply inventory and assist with ordering supplies when needed. Receive, sort, and distribute incoming mail and packages. Help maintain a clean, organized, and detail oriented office environment. Legal Team Support Assist attorneys, paralegals, and administrative staff with various clerical and administrative tasks. Manage shared email inboxes and route communications appropriately. Assist with case management system updates and client information tracking. Support special projects and additional administrative duties as assigned.
2026-07-20T00:00:00Z

Accounting Admin Assistant

Fort Worth, TX
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an Accounting Assistant to join an insurance organization in Fort Worth, Texas on a contract basis with the potential for a permanent role. This position supports a busy accounting team by coordinating payment-related communications, maintaining organized financial records, and helping ensure daily administrative processes run smoothly. The ideal candidate is attentive to detail, comfortable managing multiple priorities, and confident resolving issues with professionalism and accuracy. Responsibilities: • Manage a high-volume accounts payable email queue, sort incoming requests, determine required action, and ensure items are addressed or directed to the appropriate contact in a timely manner. • Review invoices, vendor correspondence, and payment inquiries to identify discrepancies, research solutions, and follow through until each matter is resolved. • Prepare and distribute outgoing checks, maintain supporting payment documentation, and help keep transaction records complete and accurate. • Reconcile vendor statements and investigate billing or payment variances to support timely and accurate account resolution. • Process daily check deposits using remote deposit capture tools, maintain deposit tracking records, and verify activity against internal and bank information. • Handle incoming and outgoing mail, including sorting, scanning, distributing correspondence, and preparing packages or overnight shipments. • Organize electronic financial files, scan documentation, and maintain orderly records that support audits, reporting, and month-end activities. • Monitor supplies related to check processing, postage, and mail handling to ensure the department has needed materials on hand. • Provide broader administrative and accounting support as priorities shift, including assistance with special projects and document collection requests.
2026-07-23T00:00:00Z

Human Resources Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Position SummarySupport the HR department with onboarding, employee records management, and administrative functions.Responsibilities<ul><li>Assist with onboarding and new hire paperwork.</li><li>Maintain employee records.</li><li>Schedule interviews and meetings.</li><li>Support benefits and HR inquiries.</li><li>Ensure document compliance.</li></ul>
2026-07-31T00:00:00Z

Human Resources Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume and call 626.463.2031 for immediate consideration. · Perform administrative duties, such as maintaining employee database and sorting emails for the HR department· Maintain proper records of employee attendance and leaves· Assist HR Manager in policy formulation, hiring and salary administration· Submit online job postings, shortlist candidates and schedule job interviews· Coordinate orientation and training sessions for new employees· Ensure smooth communication with employees and timely resolution to their queries
2026-07-30T00:00:00Z

Purchasing Administrative Assistant

Dayton, OH
onsite
Temporary / Contract
21 - 22 USD / Hourly
Downtown Dayton company is looking for an Administrative Assistant to support their purchasing team starting immediately! Job responsibilities will include helping convert requisitions into purchase orders, answering vendor questions, greeting visitors that come into the department, answering inbound phone calls and helping support various clerical projects. This is contract role anticipated to last for 6 months and is working full-time hours.
2026-07-21T00:00:00Z

Office Administrator

Sacramento, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Role OverviewSupport the firm by managing the LMS, building simple tracking systems, running regular reports, and providing strong recruiting/HR support. This is a hands-on systems and execution role — not a management position.Key ResponsibilitiesLMS, Training & Tracking<ul><li>Administer the Learning Management System (LMS)</li><li>Ensure trainings are completed on time</li><li>Run monthly audits</li><li>Build and maintain basic KPIs</li><li>Create simple systems and a clear reporting cadence so leadership can easily track the team</li></ul>Data & Reporting<ul><li>Keep data clean and organized across systems</li><li>Deliver consistent, easy-to-read reports</li><li>Help leadership stay informed without providing direct oversight</li></ul>Recruiting & HR Support (about 50% of the role)<ul><li>Heavy recruiting support using iSolved APS, LinkedIn Recruiter (RPS), and InMail</li><li>Assist with candidate sourcing, outreach, and pipeline tracking</li><li>Help with basic HR administrative tasks</li><li>Support job description writing and job postings</li></ul>Other Support<ul><li>Assist with marketing-related admin tasks (job descriptions and postings)</li><li>Provide general office administration in a legal environment</li></ul>
2026-07-24T00:00:00Z

Legal Practice Assistant

New York, NY
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for a skilled Legal Practice Assistant to provide comprehensive support to attorneys across multiple legal disciplines. This position is well suited for someone who can balance competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven legal environment. The successful candidate will play an important role in keeping daily operations organized while supporting attorneys, clients, and internal teams with professionalism and accuracy. Responsibilities: • Coordinate complex calendars for several attorneys, including arranging meetings, travel plans, and event logistics while keeping schedules aligned with changing priorities. • Prepare, revise, and finalize a variety of legal materials such as agreements, pleadings, correspondence, and related documents with a strong focus on formatting and accuracy. • Organize and maintain client and matter records in both digital and physical formats using established document management practices and systems. • Assist with legal and case-related research by gathering relevant information, tracking correspondence, and assembling supporting documentation for attorney review. • Handle administrative support activities tied to new matters, client intake processes, expense submissions, and attorney time entry. • Provide filing support for state and federal matters, including electronic court submissions and related document preparation. • Serve as a dependable team resource by offering coverage for colleagues when needed and helping maintain continuity across the practice. • Foster effective working relationships with attorneys, clients, and staff while exercising sound judgment and preserving confidentiality in all interactions.
2026-07-29T00:00:00Z

Legal Practice Assistant

Boston, MA
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for a highly organized Legal Practice Assistant to provide dedicated support to attorneys handling matters in business litigation, finance, trademark, and bankruptcy. This position is well suited to someone who can manage competing priorities with sound judgment, protect sensitive information, and produce high-quality work in a deadline-driven legal setting. The successful candidate will be comfortable working independently while also collaborating closely with attorneys, clients, and internal colleagues to keep daily operations running efficiently. Responsibilities:• Coordinate schedules for multiple attorneys, arranging meetings, travel plans, and related event logistics to ensure efficient time management.• Prepare, revise, and finalize legal materials such as agreements, pleadings, and supporting documents with a strong focus on accuracy and presentation.• Organize and maintain digital and physical case files using document management platforms to support efficient document retrieval and recordkeeping.• Assist with legal research, track correspondence, and compile key matter information for attorney review and follow-up.• Support client and matter onboarding activities, process expense documentation, and handle a range of general administrative duties.• Enter attorney time accurately and provide coverage for other support team members as needed to maintain workflow continuity.• Foster strong working relationships with clients, attorneys, and staff through responsive and courteous communication.• Handle confidential information with discretion and contribute to a collaborative, dependable team environment.
2026-07-07T00:00:00Z

Estate Planning Legal Assistant

Wheaton, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Estate Planning Legal AssistantWestern Suburban Chicago Law FirmA well-established, highly regarded law firm in Chicago’s western suburbs is seeking an Estate Planning Legal Assistant to join its Estate Planning Group. This is an excellent opportunity for a detail-oriented legal assistant who enjoys client interaction and thrives in a fast-paced, deadline-driven environment. Key Responsibilities· Provide administrative and legal support for sophisticated estate planning and estate administration matters· Draft, revise, and format estate planning documents and correspondence· Manage calendars, deadlines, and client communications· Coordinate filings and maintain organized client files· Assist attorneys with daily workflow and matter management· Communicate directly with clients and provide excellent customer service
2026-07-23T00:00:00Z

Bilingual Spanish Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for a Bilingual Spanish Administrative Assistant to support family-focused programs for a non-profit organization in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping families access services, strengthening coordination across program activities, and keeping documentation accurate and current. The ideal candidate brings strong communication, organization, and relationship-building skills, along with the ability to manage sensitive information and support day-to-day administrative operations with care and professionalism. Responsibilities:• Provide administrative support for family services programs, including handling office tasks, preparing documents, and maintaining organized records.• Communicate with families by phone, in writing, and in person to share information, respond to questions, and support service coordination.• Assist with participant intake activities such as recruitment support, eligibility verification, enrollment processing, and attendance tracking.• Maintain timely and accurate data entry across program files, reports, and related documentation to support compliance and service delivery.• Coordinate with internal staff and community partners to help connect families with appropriate resources and follow-up services.• Monitor case-related information and help ensure required reports, updates, and documentation are completed on schedule.• Support a collaborative team environment by sharing information, helping resolve administrative issues, and contributing to smooth program operations.• Help create positive interactions with children and families by demonstrating empathy, professionalism, and a service-oriented approach.Bilingual Sp
2026-07-29T00:00:00Z

Bilingual Spanish Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Bilingual Spanish Administrative AssistantJob Description:A community-focused organization is seeking a Bilingual Spanish Administrative Assistant to support staff and clients in both English and Spanish.Responsibilities:<ul><li>Serve as the first point of contact for visitors and callers</li><li>Translate verbal and written communications</li><li>Schedule appointments and maintain records</li><li>Assist with client intake and documentation</li><li>Support reporting and data entry activities</li></ul>
2026-07-17T00:00:00Z

Admin Assistant/EA/HR Support

San Mateo, CA
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Administrative Assistant/EA/HR Assistant Exciting growing Ai company is seeking an Administrative Assistant to join their growing team. This role blends executive assistance, office coordination, and HR support in a fast-moving AI company environment. Position offers excellent benefits, bonus, and equity.Responsibilities:• Manage executive scheduling, coordinate travel arrangements, and prepare expense submissions with accuracy and timeliness.• Provide administrative support to leadership, including assistance with HR-related coordination and routine operational tasks.• Serve as the primary on-site point of contact for guests and clients, ensuring a welcoming, well-run, and attentive office experience.• Oversee day-to-day office operations by maintaining common areas, restocking kitchen and office supplies, and arranging meals for meetings or visitors.• Support presentations, meetings, and client demonstrations by setting up materials and troubleshooting basic technology needs.• Coordinate internal meetings, team events, and company-wide gatherings to ensure logistics run smoothly from planning through execution.• Manage front desk and reception activities, including greeting visitors, answering the door, and directing inquiries appropriately.• Handle confidential communications and sensitive information with sound judgment and close attention to detail.• Provide broad administrative assistance as needed and take on additional duties assigned by the reporting manager.
2026-07-28T00:00:00Z

Administrative Assistant Finance

Metairie, LA
onsite
Permanent / Full Time
48000 - 53900 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our Finance team in Metairie, Louisiana. This role will provide essential support to the VP of Finance & Controller as well as the Finance and IT departments, ensuring smooth operations and organizational efficiency. The ideal candidate will excel in administrative tasks, financial assistance, and communication while maintaining high standards of accuracy and professionalism. Responsibilities:• Assist the VP of Finance & Controller with organizing Board and Committee meetings, including preparing information packets and updating materials in Diligent Board Books.• Draft and circulate meeting minutes for approval by Board and Committee members.• Prepare business correspondence, memorandums, reports, and forms with attention to detail.• Perform daily bank transfers, monitor account balances, and report updates to relevant stakeholders.• Serve as an administrator for the banking platform, ensuring roles and responsibilities are accurately maintained.• Maintain and update checkbooks in Excel, ensuring accurate daily records for all companies.• Coordinate travel, meetings, and appointments for Finance and IT department staff as required.• Print operating checks, ensure proper authorization, and file check registers and copies electronically in a timely manner.• Assist with requests from independent auditors and support the preparation of letters for state insurance commissioner filings.• Handle mailings for Annual and Quarterly Statements and ensure certified mailing processes are completed accurately. For consideration, please contact Mary Wood @ Robert Half 504-383-0743
2026-07-23T00:00:00Z

Sr. Legal Administrative Assistant

Atlanta, GA
onsite
Temporary to Hire
0 - 0 USD / Yearly
Our client is seeking a detail-oriented entry level Executive Assistant with legal experience to support senior leadership in a fast-paced professional environment. This role is ideal for someone who combines strong administrative skills with a solid understanding of legal documents, court procedures, and confidential communications. Key Responsibilities Provide day-to-day administrative support to executives, including calendar management, meeting coordination, and travel arrangements. Prepare, edit, and format correspondence, reports, presentations, and legal documents. Maintain confidential files, case-related materials, and executive records with a high level of accuracy. Coordinate internal and external meetings, including preparing agendas, materials, and follow-up notes. Assist with document management, filing, and organization of contracts, agreements, and other legal paperwork. Serve as a point of contact between executives, internal teams, clients, and legal stakeholders. Track deadlines, court dates, and key deliverables to ensure timely follow-through. Support special projects and provide general office assistance as needed.
2026-07-27T00:00:00Z

Bilingual Chinese Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Bilingual Chinese Administrative AssistantJob Description:Seeking a Bilingual Chinese Administrative Assistant to support internal teams and assist clients in a fast-paced environment.Responsibilities:<ul><li>Manage calendars and appointments</li><li>Translate documents and communications</li><li>Maintain client databases and records</li><li>Assist with reports and correspondence</li><li>Provide administrative support to leadership</li></ul>
2026-07-17T00:00:00Z

Accounting Operations Assistant

Norristown, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are currently seeking an Accounting Operations Assistant for a non-profit client located in the West Norriton, PA area. This role is responsible for assisting with accounts payable and accounts receivable activities, maintaining organized financial records, supporting accounting initiatives, and serving as a key administrative resource for both internal departments and external partners. The ideal Accounting Operations Assistant is highly organized, enjoys working with numbers, and takes pride in delivering accurate, timely financial support. Key Responsibilities<ul><li>Process vendor invoices, code expenses, and assist with payment processing to ensure obligations are paid accurately and on schedule.</li><li>Maintain complete and organized accounting records, expense reports, receipts, reimbursement requests, deposits, and supporting financial documentation.</li><li>Assist with accounts receivable by preparing customer invoices, applying payments, reconciling account activity, and coordinating bank deposits.</li><li>Review financial transactions for completeness and accuracy while helping to resolve discrepancies in a timely manner.</li><li>Support month-end and year-end accounting activities by preparing documentation, gathering financial information, and assisting with reconciliations.</li><li>Partner with members of various departments to answer accounting-related questions, provide administrative support, and ensure financial requests are completed efficiently.</li><li>Communicate professionally with vendors, customers, organizational partners, and other external stakeholders regarding invoices, payments, and account inquiries.</li><li>Assist with special accounting projects, reporting initiatives, process improvements, and other operational assignments as needed.</li><li>Help maintain strong internal controls and ensure financial information is handled with a high degree of accuracy and confidentiality.</li></ul>
2026-07-27T00:00:00Z

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