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461 results for Executive Assistant French Speaking jobs

Executive Assistant

Benton Harbor, MI
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to the Superintendent in Michigan. This Long-term Contract opportunity is ideal for a candidate with relevant experience who can manage competing priorities, handle sensitive matters with discretion, and serve as a dependable partner in a visible leadership office. The role supports executive operations, board-related coordination, and communication with internal and external stakeholders in a mission-driven non-profit environment. Responsibilities: • Oversee the day-to-day administrative functions of the Superintendent’s office to ensure smooth operations and timely follow-through on priorities. • Manage a complex executive calendar, schedule meetings, and coordinate logistics for appointments, events, and leadership engagements. • Arrange travel plans, prepare itineraries, and handle related details for business trips and off-site meetings. • Support Board of Education activities by organizing meeting materials, coordinating schedules, and assisting with governance-related logistics. • Draft, edit, and proofread correspondence, reports, presentations, and other executive documents with a high level of accuracy and attention to detail. • Serve as a key point of contact for stakeholders, responding tactfully to inquiries and helping maintain productive relationships across the community. • Handle confidential information with sound judgment while protecting the integrity and privacy of executive matters. • Track multiple projects and deadlines, anticipate emerging issues, and escalate concerns appropriately to support informed decision-making.
2026-06-24T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
110000 - 140000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to the Executive Director and Executive Office of a consulting firm in Washington, DC. This role is ideal for someone who excels at managing competing priorities, coordinating complex schedules, and handling confidential matters with professionalism. The position offers the opportunity to work closely with senior leadership in a fast-paced environment while helping keep executive operations organized and efficient. Responsibilities:• Manage the Executive Director’s calendar, coordinate appointments, and organize day-to-day scheduling with careful attention to shifting priorities.• Arrange domestic and international travel, develop detailed itineraries, and ensure all logistical plans are prepared in advance.• Create executive briefing materials by gathering background information, summarizing key details, and preparing supporting documentation.• Support meetings and board-related activities by assembling agendas, preparing materials, and helping maintain follow-up items.• Serve as a primary point of contact for the Executive Office, handling communications professionally and directing inquiries appropriately.• Assist with presentations, reports, and research assignments, including the preparation of PowerPoint materials and other documents.• Process and monitor expense reports for the Executive Office with accuracy and timeliness.• Handle sensitive information with discretion while helping prioritize projects and urgent requests on behalf of senior leadership. All interested candidates in this Executive Assistant role and other fulltime opportunities across the Washington D.C. area please send your resume to Justin Decker via LinkedIn.
2026-06-24T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-06-12T00:00:00Z

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for an organized and resourceful Executive Assistant to support leadership operations in White Plains, New York. This position combines high-level administrative coordination with bookkeeping responsibilities, making it ideal for someone who can manage schedules while maintaining financial accuracy. The successful candidate will help keep daily activities running smoothly, communicate effectively with stakeholders, and handle accounting-related tasks with strong attention to detail. Responsibilities: • Coordinate executive schedules, arrange meetings, and organize travel plans to ensure efficient time management. • Create agendas, compile supporting documents, and prepare follow-up communications after meetings. • Maintain orderly records and documentation so important information is easy to retrieve when needed. • Review and process expense submissions, invoices, and purchase orders with accuracy and timeliness. • Support assigned initiatives and track progress on special projects to help meet business priorities. • Serve as a key point of contact between leadership and internal or external partners, promoting clear communication. • Prepare, edit, and proofread business correspondence, presentations, and reports for accuracy and professionalism. • Use bookkeeping tools to manage accounts payable, accounts receivable, and bank reconciliations in support of daily financial operations. • Anticipate leadership needs, balance competing deadlines, and adjust priorities to keep deliverables aligned with organizational goals.
2026-05-29T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Temporary / Contract
29.75 - 41 USD / Hourly
Executive Administrative AssistantA respected public-sector organization that focused on education, literacy, and community services, is seeking a polished, proactive, and highly organized Executive Administrative Assistant. This is a high-visibility role supporting two senior executives and serving as a trusted partner within the CEO's Office. The ideal candidate is an experienced executive assistant who thrives in a fast-paced environment, anticipates needs before they arise, expertly manages competing priorities, and exercises the highest level of professionalism, discretion, and confidentiality. Key Responsibilities:* Provide executive-level administrative support to the COO and Executive Director.* Manage complex calendars, scheduling, meeting coordination, and shifting priorities.* Serve as a gatekeeper by prioritizing requests, communications, and executive time.* Coordinate internal and external meetings, including agendas, logistics, materials, and follow-up.* Prepare correspondence, presentations, reports, and other executive-level documents.* Track action items, deadlines, and key initiatives to ensure timely completion.* Coordinate travel arrangements, expense reporting, and meeting logistics as needed.* Liaise with internal departments, City officials, community partners, educational stakeholders, and external vendors.* Assist with board, leadership, and committee meeting preparation, including minutes and supporting documentation.* Maintain confidential information with sound judgment and professionalism.* Identify opportunities to improve administrative processes and increase executive efficiency.* Provide project coordination and administrative support for strategic initiatives and special projects.
2026-06-26T00:00:00Z

Executive Assistant

Jacksonville, FL
onsite
Temporary to Hire
21.375 - 24.75 USD / Hourly
We are looking for a detail-oriented Executive Assistant to support leadership in Jacksonville, Florida. This part-time opportunity offers 30-35 hours per week and is designed as a Contract to Permanent position for someone who can keep schedules organized, manage travel logistics, and assist with day-to-day executive coordination. The ideal candidate brings strong administrative judgment along with basic accounting experience, including familiarity with QuickBooks. Responsibilities: • Manage complex calendars for executives, ensuring meetings, appointments, and priorities are organized efficiently. • Coordinate business travel from start to finish, including booking flights, lodging, transportation, and related itineraries. • Prepare and support executive meetings by organizing schedules, confirming attendees, and keeping logistics on track. • Handle administrative tasks that help leadership stay focused, including correspondence, scheduling updates, and follow-up coordination. • Assist with routine accounting support such as basic recordkeeping, invoice tracking, or data entry using QuickBooks. • Maintain accurate and timely information across calendars, travel plans, and meeting details to reduce conflicts and delays.
2026-06-25T00:00:00Z

Executive Assistant

Stamford, CT
onsite
Temporary to Hire
28 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support in a services environment in Stamford, Connecticut. This contract position offers the potential for a permanent role and is ideal for someone who thrives in a fast-paced onsite setting, brings excellent judgment, and delivers strong support to senior leaders and visitors alike. The role calls for strong coordination skills, careful attention to detail, and the ability to manage competing priorities with efficiency. Responsibilities: • Welcome clients, guests, and internal visitors in a courteous manner while ensuring a positive onsite experience. • Organize executive calendars by arranging meetings, confirming schedules, and helping leaders stay aligned on priorities. • Prepare, review, and submit monthly expense reports using Concur with a high degree of accuracy and timeliness. • Handle domestic and international travel planning, including itineraries, reservations, and related logistics. • Oversee conference room bookings and support meeting setup to ensure spaces are ready for internal and external attendees. • Contribute to office coordination efforts and provide administrative assistance for special projects and day-to-day operations. • Deliver flexible administrative support as business needs arise, responding quickly to changing requests and priorities.
2026-06-22T00:00:00Z

Executive Assistant

Lansdowne, VA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an Executive Assistant to support a mission-driven nonprofit organization in Lansdowne, Virginia. This Long-term Contract position is ideal for a highly organized individual who thrives in a busy office setting and can manage competing priorities with accuracy and professionalism. The role focuses on executive support, schedule coordination, and domestic travel planning while maintaining smooth day-to-day administrative operations. Strong communication skills, attention to detail, and confidence using Microsoft Office and Gmail are essential for success. Responsibilities: • Manage executive calendars, organize appointments, and keep daily schedules aligned with changing priorities. • Coordinate domestic travel plans, including booking transportation and arranging itineraries for business needs. • Provide administrative support for executive meetings by preparing materials, confirming logistics, and tracking follow-up items. • Handle a range of office coordination tasks to help maintain efficient day-to-day operations. • Communicate clearly with internal and external contacts while representing the office in a detail-focused manner. • Use Microsoft Office applications and Gmail to prepare correspondence, maintain records, and support executive workflows. • Monitor details across multiple assignments and ensure deadlines, meeting commitments, and travel plans are executed accurately.
2026-06-23T00:00:00Z

Executive Assistant

Lansdowne, VA
onsite
Temporary / Contract
23 - 23 USD / Hourly
Our client, a religious nonprofit organization, is seeking a highly organized and professional Executive Assistant to join their team in a full-time, onsite role, Monday through Friday. The ideal candidate thrives in a fast-paced environment, is able to manage multiple priorities effectively, and brings strong administrative support experience. This position will play a key role in supporting leadership through extensive calendar management, complex scheduling, and travel coordination. The Executive Assistant will also provide administrative support to the board and assist with high-level executive operations. Responsibilities:<ul><li>Manage heavy calendar scheduling and coordinate meetings</li><li>Arrange and oversee travel logistics and itineraries</li><li>Provide administrative support to executive leadership and the board</li><li>Handle multiple priorities in a fast-paced environment with professionalism and efficiency</li></ul>
2026-06-18T00:00:00Z

Executive Assistant

Falls Church, VA
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are seeking an experienced Executive Assistant to provide high-level support to the C-suite. This role requires a polished professional who thrives in a fast-paced environment, can manage competing priorities, and is confident working with senior leaders and key stakeholders. Responsibilities Provide direct administrative support to C-level executives. Manage complex calendars and coordinate multiple schedules. Arrange detailed domestic and international travel itineraries and process related expenses. Handle expense reporting and reconciliation through Concur. Prepare correspondence, reports, presentations, and other documents using the Microsoft Office Suite. Serve as a liaison with internal and external stakeholders while maintaining a high level of professionalism. Prioritize and juggle multiple tasks in a deadline-driven environment.
2026-06-18T00:00:00Z

Executive Assistant

Princeton, NJ
onsite
Temporary / Contract
38 - 43 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior leaders in the West Windsor, New Jersey area. This onsite, part-time opportunity is a Long-term Contract position suited for an experienced, detail-oriented candidate who is comfortable working closely with C-suite executives in a fast-paced telecom services environment. The role requires strong organization, sound judgment, and flexibility with weekday scheduling. Responsibilities:• Oversee complex executive calendars, prioritize appointments, and adjust schedules as business needs change.• Arrange domestic and international travel plans, including transportation, lodging, and itinerary coordination.• Prepare and submit expense documentation accurately and in a timely manner through company systems.• Provide direct day-to-day administrative support to C-suite leaders, ensuring smooth coordination of meetings and commitments.• Organize executive meetings by confirming logistics, managing scheduling details, and helping materials reach attendees on time.• Maintain a detail-oriented approach in an onsite executive setting and support daily office coordination as needed.
2026-06-24T00:00:00Z

Executive Assistant

Mendota Heights, MN
onsite
Temporary / Contract
28 - 33 USD / Hourly
We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past. Executive Assistant Responsibilities:<ul><li>Preparing financial statements, reports, memos, invoices letters, and other documents.</li><li>Answering phones and routing calls to the correct person or taking messages.</li><li>Handling basic bookkeeping tasks.</li><li>Filing and retrieving corporate records, documents, and reports.</li><li>Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.</li><li>Helping prepare for meetings.</li><li>Accurately recording minutes from meetings.</li><li>Greeting visitors and deciding if they should be able to meet with executives.</li><li>Using various software, including word processing, spreadsheets, databases, and presentation software.</li><li>Reading and analyzing incoming memos, submissions, and distributing them as needed.</li><li>Making travel arrangements for executives.</li><li>Performing office duties that include ordering supplies and managing a records database.</li><li>Experience as a virtual assistant.</li><li>Opening, sorting and distributing incoming faxes, emails, and other correspondence.</li><li>Provide general administrative support.</li></ul>
2026-06-19T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
Robert Half is seeking an Executive Assistant to provide high-level administrative support and help keep daily operations running efficiently at our client in the Greater Philadelphia area. This Executive Assistant role requires strong judgment, excellent organization, and the ability to manage competing priorities while supporting leadership effectively. The ideal candidate is comfortable handling sensitive information, coordinating logistics, and maintaining clear communication across teams and external contacts. Responsibilities:<ul><li>Oversee leadership calendars by arranging appointments, organizing schedules, and preparing meeting logistics to support efficient time management.</li><li>Coordinate meetings from planning through follow-up, ensuring action items, priorities, and next steps are tracked accurately.</li><li>Arrange travel plans, compile supporting materials, and assist with special assignments that require careful organization and timely execution.</li><li>Monitor key deadlines, ongoing tasks, and operational updates to help leadership stay informed and on schedule.</li><li>Serve as a reliable point of contact for internal teams and external partners, helping maintain clear and effective communication.</li><li>Organize records, correspondence, and executive files so information is current, accessible, and well maintained.</li><li>Provide day-to-day administrative support to leadership, helping streamline office activities and maintain workflow continuity.</li></ul>
2026-06-19T00:00:00Z

Executive Assistant

Chicago, IL
remote
Temporary / Contract
40 - 45 USD / Hourly
Position Overview:We are seeking a highly organized and proactive Executive Assistant to provide part-time support to the CEO in a hybrid work environment. This role pays between $40 and $45 an hour. This role is responsible for managing the CEO’s daily workflow, calendar, and scheduling priorities to enhance efficiency and productivity. The ideal candidate is detail-oriented, anticipates needs, and ensures the CEO is well prepared for meetings, events, and travel.Key Responsibilities:<ul><li>Manage the CEO’s daily schedule, calendar, and meeting priorities to support effective time management.</li><li>Coordinate and schedule meetings, appointments, conferences, and related logistics on behalf of the CEO.</li><li>Anticipate scheduling conflicts and proactively adjust plans as needed.</li><li>Prepare the CEO for meetings and events by confirming logistics, materials, and timing.</li><li>Handle business travel arrangements and manage travel expense reporting.</li><li>Process travel and expense reports using Concur.</li><li>Support overall organization and administrative flow for the CEO to ensure smooth day-to-day operations.</li><li>Serve as a reliable point of coordination for internal and external meeting logistics.</li></ul>
2026-06-18T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half is looking for an Executive Assistant to provide high-level administrative support to senior leadership in Philadelphia, Pennsylvania. This Executive Assistant position is ideal for someone who excels at coordinating complex calendars, anticipating scheduling needs, and keeping daily priorities organized in a fast-moving environment. The Executive Assistant role requires sound judgment, strong communication skills, and the ability to manage sensitive information with professionalism. If this sounds like you then click the apply button today and put your talents to the test. If you have any questions, please contact Robert Half and mention Job order reference #03720-0013459356. As an Executive Assistant your responsibilities will include but aren't limited too:• Oversee executive calendars by arranging meetings, appointments, and events while ensuring time is allocated in line with organizational priorities. • Evaluate incoming scheduling requests, set appropriate priorities, and resolve conflicts quickly and professionally. • Maintain short- and long-range schedules, providing timely updates and reminders to support daily, weekly, and monthly planning. • Coordinate virtual and onsite meetings, including securing space, confirming logistics, and preparing supporting materials. • Adjust calendars as priorities shift, responding promptly to urgent requests and last-minute changes. • Organize travel plans and build itineraries that align smoothly with executive schedules and business commitments. • Prepare leaders for meetings by assembling agendas, gathering documents, and following up on outstanding action items. • Handle confidential communications and sensitive information with discretion, accuracy, and professionalism.
2026-06-25T00:00:00Z

Executive Assistant

Clearwater, FL
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for a highly organized Executive Assistant to support senior leaders within a growing organization in Clearwater, Florida. This newly established position is ideal for someone who thrives in a fast-moving environment, manages shifting priorities with confidence, and communicates effectively across teams. The role requires strong judgment, excellent calendar coordination skills, and a proactive approach to keeping daily operations running smoothly. Responsibilities:• Manage complex and frequently changing calendars for multiple senior stakeholders, ensuring priorities, meetings, and deadlines remain aligned.• Prepare leaders for meetings by organizing agendas, materials, logistics, and follow-up actions in advance.• Coordinate internal gatherings and special events, including recurring team activities such as monthly meetings.• Process and track expense submissions accurately while maintaining timely documentation and approvals.• Monitor and replenish office supplies to help maintain an efficient and well-supported workplace environment.• Serve as a central point of coordination between executives and other departments to support communication and cross-functional collaboration.• Adjust schedules and administrative plans quickly in response to shifting business needs and last-minute changes.• Use Microsoft Office tools to create documents, manage information, and support day-to-day administrative operations. This is a permanent opportunity that will pay up to $80,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-06-25T00:00:00Z

Executive Assistant

Davenport, IA
onsite
Permanent / Full Time
72000 - 100000 USD / Yearly
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized Executive Assistant to directly support our President so they can focus on driving the business forward.As an integral member of our team, you’ll enjoy a collaborative, close-knit work environment where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for annual company events, team-building activities, and celebrations that help you feel at home while developing rewarding relationships across the organization. Why You’ll Love It Here:<ul><li>Family-Owned Legacy: Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li>Collaborative and Supportive Team: Work alongside talented professionals in an energetic, fast-paced office. </li><li>Company Activities: From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li>Opportunities for Impact: Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul>Responsibilities:In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:<ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul>
2026-06-19T00:00:00Z

Executive Assistant

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Executive Assistant Are you an experienced administrative detail oriented who thrives in a fast-paced, dynamic environment? Our company is seeking a reliable and proactive Executive Assistant to provide high-level support to senior leadership. Key Responsibilities: Manage calendars, schedule meetings, and coordinate travel arrangements for executives Prepare and proofread correspondence, presentations, and reports Serve as a point of contact between executives, staff, and external partners Support workflow automation initiatives across teams Organize and maintain confidential files and records Assist with event planning and logistics for internal and external meetings Anticipate needs and perform special projects as assigned Why Work With Us? Be part of a collaborative and innovative environment Exposure to cross-functional projects and process improvements Competitive compensation and benefits detail oriented growth and advancement opportunities If you are a proactive problem-solver eager to make an impact, we encourage you to apply. Submit your resume to join a team committed to operational excellence. Apply online or through our Robert Half app.
2026-06-16T00:00:00Z

Executive Assistant

Englewood, CO
onsite
Permanent / Full Time
80000 - 120000 USD / Yearly
Partnering with a great organization in the South Denver metro seeking an Executive Assistant. This role will support one executive and will be responsible for supporting all related business matters for the CEO. Benefits are great including competitive healthcare coverage through Cigna, 401k with company match, 2-3+ weeks PTO, 10 paid holidays, annual bonus potential, and a dog-friendly office! Responsibilities:• Manage the executive’s schedule with a strategic approach, protecting time for critical priorities while adapting to shifting business demands.• Coordinate communication between senior leadership and internal stakeholders to keep decisions, timelines, and expectations aligned.• Develop and refine presentation materials, briefing documents, reports, and other executive communications for leadership meetings and external audiences.• Monitor progress on key projects and action items, identify potential issues early, and help drive timely follow-up across the leadership team.• Organize executive meetings, leadership sessions, and offsite events by preparing agendas, assembling materials, and tracking next steps afterward.• Compile information from multiple sources and convert it into concise summaries that support informed decision-making.• Facilitate cross-functional collaboration by helping remove obstacles, connecting stakeholders, and maintaining momentum on shared initiatives.• Arrange detailed domestic and international travel plans, ensuring itineraries run smoothly and efficiently.• Provide guidance to administrative team members and contribute to stronger overall office support practices.• Handle confidential business matters with discretion and exercise sound judgment in situations that require diplomacy and professionalism.
2026-06-19T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-06-12T00:00:00Z

Executive Assistant

Glendale, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. For immediate consideration apply today!Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-06-23T00:00:00Z

Executive Assistant

San Bernardino, CA
onsite
Temporary / Contract
25.3365 - 31 USD / Hourly
We are looking for an experienced and highly organized Executive Assistant to support senior leadership within a mission-driven nonprofit in San Bernardino, California. This Long-term Contract position is ideal for a proactive individual who can balance executive support, project coordination, and day-to-day administrative operations with sound judgment and discretion. The right candidate will be comfortable managing changing priorities, maintaining accurate records, and helping leadership stay organized and prepared. We are seeking an experienced Executive Assistant with a strong background supporting senior leadership and providing full-cycle administrative support to a Board of Directors. The ideal candidate will be highly organized, detail-oriented, and skilled in managing sensitive information, complex scheduling, and board-related logistics in a fast-paced, professional environment.Key Responsibilities:<ul><li>Provide high-level administrative support to executive leadership and the Board of Directors</li><li>Coordinate all aspects of board and committee meetings, including scheduling, calendar management, and meeting logistics</li><li>Prepare and distribute meeting agendas, board packets, presentations, and supporting documentation</li><li>Attend board meetings as needed and maintain accurate, detailed meeting minutes</li><li>Manage board-related communications, correspondence, and follow-up items</li><li>Track deadlines and ensure timely preparation and delivery of board materials</li><li>Serve as a liaison between executive leadership, board members, and internal/external stakeholders</li><li>Handle confidential and sensitive information with a high level of professionalism and discretion</li><li>Support travel arrangements, expense reporting, and other executive administrative tasks as needed</li><li>Assist with special projects and other administrative priorities in support of leadership initiatives</li></ul>Qualifications:<ul><li>Proven experience as an Executive Assistant supporting senior executives and/or a Board of Directors</li><li>Extensive experience providing full-cycle Board meeting support</li><li>Strong background in coordinating board meetings, preparing agendas and board packets, and documenting meeting minutes</li><li>Excellent written and verbal communication skills</li><li>Exceptional organizational skills and attention to detail</li><li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment</li><li>High level of discretion, professionalism, and judgment</li><li>Proficiency in Microsoft Office Suite and other administrative support tools</li></ul>Preferred Skills:<ul><li>Experience managing board-related communications and logistics in a corporate, nonprofit, or public-sector environment</li><li>Ability to work independently while maintaining strong collaboration with leadership and key stakeholders</li><li>Strong problem-solving skills and a proactive approach to support</li></ul>
2026-06-26T00:00:00Z

Executive Assistant

Santa Barbara, CA
onsite
Temporary to Hire
30 - 38 USD / Hourly
We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur. Responsibilities:• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.• Oversee travel arrangements and expense reporting using systems like Concur.• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.• Provide administrative support for special projects and events as needed.• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.• Uphold confidentiality and attention to detail in handling sensitive information.• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.
2026-06-23T00:00:00Z

Executive Assistant

Van Nuys, CA
onsite
Temporary / Contract
35 - 48 USD / Hourly
We are looking for an experienced Executive Assistant to support daily executive operations in Encino within the restaurant space. This contract to permanent opportunity is ideal for a highly organized, detail-oriented individual who can manage complex schedules, coordinate meetings, and is comfortable also handling personal errands for this executive. The role requires strong communication skills, sound judgment, and the ability to keep priorities moving in a fast-paced environment. Responsibilities: Manage and strategically optimize Executives calendar, priorities, and daily workflow to ensure high-impact business goals are consistently met. Drive execution by tracking leadership discussions, improving communication flow, and ensuring timely follow-through across teams and store locations. Conduct research and build clear, actionable reports and proposals to support business decisions, operational improvements, and competitive insights. Support operations through vendor management, purchasing, and process improvements while contributing ideas to enhance overall business performance. Provide hands-on support across administrative, technical, and occasional personal tasks, demonstrating strong problem-solving, organization, and adaptability in a fast-paced environment.
2026-06-23T00:00:00Z

Executive Assistant

Bakersfield, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized and detail-oriented Executive Assistant to support daily office operations in California. This position combines front desk coordination with administrative and accounting support, making it ideal for someone who enjoys balancing customer interaction with detail-oriented office work. The person in this role will help keep communication, documentation, and financial support tasks running smoothly while working closely with internal teams. Responsibilities:• Welcome visitors, answer incoming calls, and manage day-to-day front desk communication with courtesy and efficiency.• Provide administrative support to accounting staff by assisting with clerical activities related to accounts payable, accounts receivable, and finance operations.• Review and reconcile contract employee timecards on a routine basis to help maintain accurate records and timely processing.• Prepare, scan, organize, save, and file business documents such as invoices, receipts, training materials, and other office records as needed.• Draft and respond to emails, coordinate correspondence, and support scheduling or appointment-related activities for the office.• Use Microsoft Office applications and Adobe tools to create, update, and maintain reports, documents, and other business materials.• Assist the Finance Controller and other team members with special projects and general office support tasks as business needs arise.• Maintain assigned tracking tools, logs, or internal documentation required to support daily responsibilities and operational accuracy.
2026-06-15T00:00:00Z