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400 results for Executive Assistant French Speaking jobs

Executive Assistant

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Executive Assistant Are you an experienced administrative detail oriented who thrives in a fast-paced, dynamic environment? Our company is seeking a reliable and proactive Executive Assistant to provide high-level support to senior leadership. Key Responsibilities: Manage calendars, schedule meetings, and coordinate travel arrangements for executives Prepare and proofread correspondence, presentations, and reports Serve as a point of contact between executives, staff, and external partners Support workflow automation initiatives across teams Organize and maintain confidential files and records Assist with event planning and logistics for internal and external meetings Anticipate needs and perform special projects as assigned Why Work With Us? Be part of a collaborative and innovative environment Exposure to cross-functional projects and process improvements Competitive compensation and benefits detail oriented growth and advancement opportunities If you are a proactive problem-solver eager to make an impact, we encourage you to apply. Submit your resume to join a team committed to operational excellence. Apply online or through our Robert Half app.
2026-07-06T00:00:00Z

Executive Assistant

Fort Worth, TX
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are seeking a highly organized, detail oriented, and proactive Executive Assistant to provide high-level administrative support to senior leadership and C-Suite executives. The ideal candidate will excel at managing multiple priorities, coordinating executive schedules, handling confidential information, and ensuring daily operations run smoothly. Key Responsibilities: Provide direct administrative support to executives and C-Suite leaders Manage complex calendars, scheduling, and meeting coordination Arrange travel, accommodations, and detailed itineraries Prepare reports, presentations, agendas, and meeting materials Screen and prioritize emails, calls, and correspondence Track deadlines, projects, and executive action items Coordinate internal and external meetings and events Process expense reports and maintain records Handle confidential and sensitive information with discretion Support special projects and company initiatives as needed
2026-07-14T00:00:00Z

Executive Assistant

Davenport, IA
onsite
Permanent / Full Time
72000 - 100000 USD / Yearly
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized Executive Assistant to directly support our President so they can focus on driving the business forward.As an integral member of our team, you’ll enjoy a collaborative, close-knit work environment where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for annual company events, team-building activities, and celebrations that help you feel at home while developing rewarding relationships across the organization. Why You’ll Love It Here:<ul><li>Family-Owned Legacy: Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li>Collaborative and Supportive Team: Work alongside talented professionals in an energetic, fast-paced office. </li><li>Company Activities: From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li>Opportunities for Impact: Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul>Responsibilities:In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:<ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul>
2026-06-19T00:00:00Z

Executive Assistant

Chicago, IL
remote
Temporary / Contract
40 - 45 USD / Hourly
Position Overview:We are seeking a highly organized and proactive Executive Assistant to provide part-time support to the CEO in a hybrid work environment. This role pays between $40 and $45 an hour. This role is responsible for managing the CEO’s daily workflow, calendar, and scheduling priorities to enhance efficiency and productivity. The ideal candidate is detail-oriented, anticipates needs, and ensures the CEO is well prepared for meetings, events, and travel.Key Responsibilities:<ul><li>Manage the CEO’s daily schedule, calendar, and meeting priorities to support effective time management.</li><li>Coordinate and schedule meetings, appointments, conferences, and related logistics on behalf of the CEO.</li><li>Anticipate scheduling conflicts and proactively adjust plans as needed.</li><li>Prepare the CEO for meetings and events by confirming logistics, materials, and timing.</li><li>Handle business travel arrangements and manage travel expense reporting.</li><li>Process travel and expense reports using Concur.</li><li>Support overall organization and administrative flow for the CEO to ensure smooth day-to-day operations.</li><li>Serve as a reliable point of coordination for internal and external meeting logistics.</li></ul>
2026-06-18T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for an Executive Assistant to support a busy studio environment. This position plays a central role in keeping leadership, project teams, and daily office operations organized in a fast-moving work setting. The ideal candidate brings strong judgment, excellent attention to detail, and the ability to manage multiple priorities while maintaining a high level of service. This role is well suited to someone who thrives on coordination, communication, and proactive problem-solving. Responsibilities: • Manage complex calendars for studio leadership, arrange domestic and international travel, and oversee renewals for licenses and memberships. • Provide day-to-day administrative support by coordinating meetings, preparing written communications, and completing expense documentation accurately and on time. • Help maintain smooth studio operations by organizing internal meetings, supporting staffing coordination, tracking financial details, collecting time records, and assisting with presentation materials. • Review, format, and proofread client and consultant contract documents to ensure accuracy and quality before distribution. • Support project teams with administrative coordination such as maintaining project folders, recording and circulating meeting notes, tracking project documentation, and setting up new records in accounting systems. • Plan travel for studio staff using corporate booking tools while ensuring itineraries are complete, efficient, and aligned with business needs. • Strengthen office culture by organizing team events, celebrations, and retreats while monitoring related budgets. • Coordinate onsite meetings by reserving space, preparing agendas, arranging food and beverages, and welcoming visitors courteously. • Maintain physical project archives and work closely with internal administrative groups to promote effective communication and operational continuity. • Provide occasional front desk coverage and offer backup support to administrative colleagues when needed.
2026-07-14T00:00:00Z

Executive Assistant

Glendale, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. For immediate consideration apply today!Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-07-09T00:00:00Z

Executive Assistant

Oregon City, OR
onsite
Temporary / Contract
27 - 35 USD / Hourly
We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role.
2026-07-02T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
Key Responsibilities<ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate internal and external communications.</li><li>Organize meetings, take minutes, and follow up on action items.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as assigned.</li></ul>
2026-07-17T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 37 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in San Francisco, California. This Long-term Contract position will focus on keeping executive schedules organized, coordinating meetings, and ensuring travel plans run smoothly. The ideal candidate is detail-oriented, highly organized, and comfortable managing shifting priorities in a fast-paced environment. Responsibilities:• Manage complex executive calendars, including scheduling, prioritizing, and adjusting appointments as business needs change.• Arrange travel plans, including itineraries, reservations, and related logistics.• Coordinate meeting logistics for executive leadership, ensuring materials, timing, and attendance are aligned.• Serve as a central point of coordination for travel-related changes, updates, and scheduling needs.• Prepare and organize information needed for executive meetings and follow-up activities.• Support day-to-day administrative operations by anticipating needs and maintaining organized workflows.
2026-07-17T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary / Contract
26.6 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to a senior leader within a nonprofit organization in Los Angeles, California. This Long-term Contract opportunity is suited for someone who can balance executive support with cross-functional project coordination, helping move key initiatives forward across the organization. The role calls for sound judgment, strong communication skills, and the ability to manage sensitive matters with discretion. Responsibilities: • Oversee a complex executive calendar, prioritize scheduling needs, and coordinate meetings to align with shifting business demands. • Arrange domestic and potentially international travel, prepare detailed itineraries, and ensure all logistics are handled accurately and efficiently. • Lead and track special projects across areas such as human resources, finance, administration, operations, and executive leadership priorities. • Conduct research, review findings, and organize information into clear summaries, recommendations, and decision-support materials. • Draft clear correspondence, reports, presentations, and policy-related documents for executive and organizational use. • Partner with internal teams and leadership stakeholders to keep initiatives moving forward, resolve roadblocks, and maintain accountability for deadlines. • Support board-related activities by preparing materials, coordinating communications, and helping manage follow-up items. • Handle confidential records and sensitive information with a high degree of discretion and sound judgment.
2026-07-17T00:00:00Z

Executive Assistant

Las Vegas, NV
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
We are looking for an Executive Assistant to support senior leadership at a long-standing Las Vegas union training organization. This position plays an essential role in keeping executive operations organized, communications timely, and financial processes running smoothly. The ideal candidate brings strong judgment, discretion, and the ability to manage competing priorities while representing leadership with confidence. Responsibilities:• Oversee complex executive calendars, schedule meetings, and ensure leadership commitments are coordinated efficiently.• Arrange domestic and business travel logistics, including itineraries, reservations, and related planning details for executive staff.• Manage day-to-day administrative activities for the executive office, helping maintain organized workflows and responsive support.• Coordinate internal and external communications, preparing correspondence and ensuring timely follow-up with key stakeholders.• Support accounts payable activities by reviewing documentation, tracking invoices, and helping maintain accurate financial records.• Prepare materials for executive meetings, including agendas, supporting documents, and follow-up action items.• Serve as a detail-oriented point of contact for senior leaders, staff, vendors, and partner organizations, handling interactions with diplomacy and discretion.• Assist with departmental projects and special initiatives, ensuring deadlines, details, and deliverables remain on track.
2026-07-10T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-07-17T00:00:00Z

Executive Assistant

Thousand Oaks, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support day-to-day administrative needs in Thousand Oaks, California. The right candidate will bring strong attention to detail, sound judgment, and the ability to keep multiple tasks moving efficiently in a fast-paced environment. This is a part-time position that will most likely not exceed 20 hours/ week. <ul><li>Key Responsibilities:</li><li>Calendar management and executive support</li><li>Create pitch decks, presentations, and sponsorship materials</li><li>Assist with event planning and sponsorship outreach</li><li>Support social media content creation</li><li>General project coordination and administrative support</li></ul>
2026-07-02T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
110000 - 140000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to the Executive Director and Executive Office of a consulting firm in Washington, DC. This role is ideal for someone who excels at managing competing priorities, coordinating complex schedules, and handling confidential matters with professionalism. The position offers the opportunity to work closely with senior leadership in a fast-paced environment while helping keep executive operations organized and efficient. Responsibilities:• Manage the Executive Director’s calendar, coordinate appointments, and organize day-to-day scheduling with careful attention to shifting priorities.• Arrange domestic and international travel, develop detailed itineraries, and ensure all logistical plans are prepared in advance.• Create executive briefing materials by gathering background information, summarizing key details, and preparing supporting documentation.• Support meetings and board-related activities by assembling agendas, preparing materials, and helping maintain follow-up items.• Serve as a primary point of contact for the Executive Office, handling communications professionally and directing inquiries appropriately.• Assist with presentations, reports, and research assignments, including the preparation of PowerPoint materials and other documents.• Process and monitor expense reports for the Executive Office with accuracy and timeliness.• Handle sensitive information with discretion while helping prioritize projects and urgent requests on behalf of senior leadership. All interested candidates in this Executive Assistant role and other fulltime opportunities across the Washington D.C. area please send your resume to Justin Decker via LinkedIn.
2026-06-24T00:00:00Z

Executive Assistant

Indianapolis, IN
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is seeking a highly organized, professional, and proactive Executive Assistant to provide high-level administrative support to executive leadership for a client of ours. This individual will serve as a trusted partner to leadership, ensuring efficient daily operations through calendar management, meeting coordination, communication support, document preparation, project tracking, and confidential administrative assistance. The ideal candidate is resourceful, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining a high degree of professionalism and discretion. Key Responsibilities: Executive Support<ul><li>Provide direct administrative support to executive leadership.</li><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Screen and prioritize emails, phone calls, and correspondence.</li><li>Prepare agendas, presentations, reports, and executive-level communications.</li><li>Coordinate and support special projects and strategic initiatives.</li></ul>Meeting Coordination<ul><li>Schedule and organize internal and external meetings.</li><li>Prepare meeting materials, agendas, and supporting documentation.</li><li>Attend meetings as needed, record detailed meeting minutes, and distribute follow-up notes.</li><li>Track action items, deadlines, and project milestones to ensure timely completion.</li></ul>Communication & Relationship Management<ul><li>Serve as a primary point of contact for internal and external stakeholders.</li><li>Draft professional correspondence, reports, and presentations.</li><li>Facilitate communication between leadership and various departments.</li><li>Maintain positive relationships with clients, vendors, board members, and community partners.</li></ul>Administrative & Operational Support<ul><li>Manage confidential files, records, and sensitive information.</li><li>Create, update, and maintain policies, procedures, and organizational documents.</li><li>Assist with data collection, reporting, and research projects.</li><li>Process expense reports, invoices, and other administrative documentation.</li><li>Maintain accurate filing systems and document management processes.</li></ul>Project & Event Coordination<ul><li>Assist with planning leadership meetings, board meetings, and company events.</li><li>Coordinate logistics, attendee communications, and meeting materials.</li><li>Monitor project timelines and provide status updates to leadership.</li></ul>
2026-07-13T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
Robert Half is seeking an Executive Assistant to provide high-level administrative support and help keep daily operations running efficiently at our client in the Greater Philadelphia area. This Executive Assistant role requires strong judgment, excellent organization, and the ability to manage competing priorities while supporting leadership effectively. The ideal candidate is comfortable handling sensitive information, coordinating logistics, and maintaining clear communication across teams and external contacts. Responsibilities:<ul><li>Oversee leadership calendars by arranging appointments, organizing schedules, and preparing meeting logistics to support efficient time management.</li><li>Coordinate meetings from planning through follow-up, ensuring action items, priorities, and next steps are tracked accurately.</li><li>Arrange travel plans, compile supporting materials, and assist with special assignments that require careful organization and timely execution.</li><li>Monitor key deadlines, ongoing tasks, and operational updates to help leadership stay informed and on schedule.</li><li>Serve as a reliable point of contact for internal teams and external partners, helping maintain clear and effective communication.</li><li>Organize records, correspondence, and executive files so information is current, accessible, and well maintained.</li><li>Provide day-to-day administrative support to leadership, helping streamline office activities and maintain workflow continuity.</li></ul>
2026-06-19T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced and service-oriented team member to support daily front office and workplace operations for a Contract position in New York, New York. This opportunity is ideal for someone who enjoys creating a welcoming environment, coordinating office activity, and ensuring visitors and internal teams receive responsive administrative support. The role sits within a fast-paced real estate and property setting and requires strong organization, attention to detail, and confidence handling routine office needs. Responsibilities: • Welcome guests, candidates, and business partners, provide a positive first impression, and manage check-in procedures in line with site security expectations. • Answer and direct incoming calls, respond to general inquiries, and help maintain smooth communication across the office. • Coordinate meeting spaces by arranging room setups, confirming technology availability, and organizing food service or other support needs before scheduled events. • Submit requests for building-related services such as housekeeping or facilities assistance to keep shared spaces prepared and presentable. • Handle day-to-day administrative support, including sorting deliveries, distributing mail, processing packages, and maintaining essential office materials. • Monitor incoming and outgoing shipments, arrange courier or messenger support when required, and help track deliveries accurately. • Assist with guest accommodations by helping organize transportation, reservations, or other hospitality-related arrangements as needed. • Complete assigned tasks by following established procedures, escalating non-routine issues appropriately, and maintaining accuracy in routine office operations.
2026-07-15T00:00:00Z

Executive Assistant

Torrance, CA
remote
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced Contract position. This role focuses on keeping schedules organized, coordinating complex travel plans, and ensuring executive meetings run smoothly. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing priorities with professionalism and discretion. Responsibilities:• Manage executive calendars by scheduling appointments, resolving conflicts, and maintaining alignment with business priorities.• Arrange domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.• Coordinate meeting logistics for leadership, including room scheduling, agenda preparation, and follow-up support.• Monitor schedule changes and adjust plans quickly to accommodate shifting priorities and urgent requests.• Serve as a key administrative partner to executives by anticipating needs and maintaining organized day-to-day support.• Prepare and distribute meeting materials to help leaders stay informed and ready for internal and external discussions.• Track travel details and confirm reservations to ensure seamless execution of business trips.
2026-07-17T00:00:00Z

Executive Assistant

Edina, MN
onsite
Temporary to Hire
25 - 28 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership while also handling a broad range of day-to-day administrative needs in a small, fast-moving organization. This contract opportunity with permanent potential is ideal for someone who is organized, resourceful, and comfortable balancing executive support with general office coordination. The right candidate will bring sound judgment, strong follow-through, and the confidence to work effectively with a demanding leader while keeping priorities on track. Responsibilities:<ul><li>Manage calendars, schedule meetings, and keep leadership informed of shifting priorities and time-sensitive commitments.</li><li>Arrange business travel, prepare itineraries, and coordinate related logistics to support efficient executive movement.</li><li>Support executive meetings by organizing agendas, confirming attendees, preparing materials, and tracking follow-up items.</li><li>Handle a variety of administrative duties across the organization, adapting to changing needs in a smaller team environment.</li><li>Monitor action items and ensure requests, deadlines, and communications are completed accurately and on time.</li><li>Serve as a dependable partner to leadership by anticipating needs, responding quickly, and helping maintain operational flow.</li><li>Prioritize multiple assignments at once while maintaining attention to detail and a high level of professionalism.</li><li>Take initiative to identify ways to improve administrative support and step into additional tasks when needed.</li></ul>
2026-07-17T00:00:00Z

Executive Assistant

Des Moines, IA
onsite
Permanent / Full Time
75000 - 89000 USD / Yearly
Are you an energetic, organized professional ready to be the backbone of a dynamic executive team? If you thrive in a fast-paced environment, anticipate needs before they arise, and consistently drive efficiency, we want to meet you!About the Role:As an Executive Assistant, you’ll partner directly with senior leaders—managing complex schedules, coordinating high-impact meetings and global travel, and delivering flawless administrative support that enables our executives to focus on strategic priorities. You’ll handle confidential information with discretion, act as a liaison to key stakeholders, and be central to maintaining our culture of trust, collaboration, and high performance.Key Responsibilities:<ul><li>Management of executive calendars, communication, and travel</li><li>Process expenses, timesheets, invoices, and administrative tasks with accuracy</li><li>Prepare and assemble polished presentations, reports, and materials</li><li>Organize and facilitate leadership team meetings including agendas and follow-up</li><li>Handle communication across leadership and departments </li><li>Assist with projects as requested</li><li>Display professionalism, reliability, and confidentiality in all interactions</li></ul>Why Join Us?This is your chance to play a pivotal role with our executive team, where your contributions will be valued and visible. We offer competitive compensation, growth opportunities, and a supportive culture focused on teamwork, excellence, and performance.
2026-06-19T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
We are looking for an Executive Assistant to support senior leadership with exceptional organization, sound judgment, and a proactive approach. This role is central to keeping day-to-day priorities on track by coordinating schedules, preparing executive materials, and ensuring important matters receive timely attention. The ideal candidate is experienced, highly discreet, and comfortable managing competing demands in a fast-paced environment. Responsibilities: • Oversee a demanding executive calendar, aligning appointments and commitments based on urgency, business impact, and leadership priorities. • Arrange travel plans, build detailed itineraries, process expense documentation, and handle meeting logistics from start to finish. • Review incoming requests and communications, elevate critical items appropriately, and help direct the executive’s attention to high-priority matters. • Develop presentations, summaries, reports, and other materials needed for internal and external leadership engagements. • Monitor open items, prompt follow-up actions, and help ensure initiatives continue moving forward without delay. • Organize leadership meetings, conferences, and special events, including scheduling, preparation, and coordination with participants. • Maintain orderly records, reference documents, and administrative files so information can be accessed quickly and accurately. • Work closely with cross-functional partners to support smooth communication, consistent execution, and evolving business initiatives. • Contribute to special assignments and additional administrative projects as organizational needs change.
2026-06-26T00:00:00Z

Executive Assistant

Des Moines, IA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving. Responsibilities:• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.• Prepare and submit accurate expense reports while maintaining compliance with company policies.• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.• Organize and maintain confidential records and files in both physical and digital formats.• Handle sensitive information with professionalism and discretion at all times.• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management. If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! Please apply today!
2026-06-19T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
90000 - 105000 USD / Yearly
Our O&G firm is in growth mode and we are looking for an experienced and resourceful Executive Assistant to support senior legal leadership in Dallas, Texas. This position plays a central role in keeping executive priorities organized, communications moving smoothly, and confidential matters handled with professionalism. The ideal candidate brings strong judgment, excellent coordination skills, and the ability to stay composed while managing competing demands in a fast-paced corporate environment. Responsibilities:• Coordinate executive calendars, schedule meetings, arrange travel, prepare expense submissions, and monitor next steps to keep leadership commitments on track.• Support senior members of the legal function by organizing day-to-day administrative activities and helping maintain efficient operations across the department.• Partner on high-priority initiatives by tracking deadlines, gathering updates, and ensuring action items are completed in a timely manner.• Act as a key point of contact among legal leadership, board-related participants, internal teams, and outside partners to facilitate clear communication.• Prepare, format, and organize business materials, including reports, presentations, and other documents used for strategic or operational review.• Maintain orderly electronic and physical records, ensuring important documents are properly stored, accessible, and followed through as needed.• Keep executives informed of urgent issues, shifting priorities, and emerging needs so they can respond effectively and make informed decisions.• Work closely with other executive support professionals to coordinate shared activities, including matters connected to board administration.• Take on additional assignments and special projects as business needs evolve.
2026-07-17T00:00:00Z

Executive Assistant

Ontario, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an organized and proactive Executive Assistant to provide high-level support to senior leadership in Ontario, California. This Long-term Contract position is best suited for someone who can manage shifting priorities, maintain smooth daily operations, and contribute effectively within a close-knit office environment. In addition to executive support, this role includes light office coordination tasks that help keep the workplace running efficiently. Responsibilities: • Manage complex executive calendars, coordinate appointments, and ensure leadership schedules are organized and up to date. • Arrange domestic and international travel, including itineraries, transportation, lodging, and any related scheduling details. • Prepare and reconcile expense reports while maintaining accurate records and timely submissions. • Support executive meetings by organizing logistics, confirming attendance, and helping materials are ready in advance. • Serve as a dependable point of coordination for day-to-day executive operations in a small team setting. • Handle incoming mail distribution and assist with general administrative tasks that support office workflow. • Monitor and replenish shared office supplies such as coffee and other breakroom essentials. • Help maintain a welcoming and orderly office environment, including light coordination tasks such as caring for office plants. • Work onsite initially and adapt to a hybrid schedule if business needs allow after the first month.
2026-07-10T00:00:00Z

Executive Assistant

Naperville, IL
onsite
Permanent / Full Time
115000 - 145000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to the President and collaborate closely with the Board of Trustees and senior leadership team in Lisle, Illinois. This role is ideal for a highly experienced, detail-oriented individual who can manage shifting priorities, protect confidential information, and keep executive operations running efficiently. The successful candidate will bring sound judgment, strong communication skills, and the ability to anticipate needs before they arise.Salary: $115,000-$145,000Benefits: Health, Vision, Dental, STD, LTD, Life Insurance, HSA, FSA, 401K, PTO Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Manage the President’s schedule by coordinating meetings, resolving conflicts, and ensuring priorities are aligned with key organizational goals.• Prepare the President for appointments, presentations, and events by gathering materials, tracking action items, and maintaining awareness of emerging internal and external matters.• Partner with the Board of Trustees by organizing meeting logistics, assembling agendas and presentation packets, updating orientation resources, and documenting meeting outcomes.• Maintain accurate board governance records, including trustee terms, vacancies, disclosures, official templates, and other materials that support effective board administration.• Coordinate committee activities for governance-related groups by handling scheduling, distributing documents, recording minutes, and tracking annual board and organizational updates.• Oversee the electronic board portal by uploading materials, maintaining directories and handbooks, archiving meeting content, and serving as the point of contact for platform-related updates.• Support Senior Leadership Team and Leadership Team meetings through agenda preparation, document coordination, and day-of-meeting logistics.• Arrange executive travel and related expenses, including itineraries, reservations, and reconciliation support, while ensuring a seamless experience for leadership.• Draft and format correspondence, reports, and presentation materials that reflect a high standard of accuracy and consistency.• Take on additional administrative and executive support duties as needed to meet evolving organizational priorities.
2026-07-15T00:00:00Z