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378 results for Entry Level Assistant jobs

Administrative Assistant

Virginia Beach, VA
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for an organized Administrative Assistant to support day-to-day office operations. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming front-office experience, handling incoming communication efficiently, and keeping records accurate and up to date. The right candidate will bring strong administrative experience, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Responsibilities: • Manage incoming phone calls courteously, direct inquiries to the appropriate contacts, and provide helpful assistance to callers. • Perform accurate data entry to maintain rental property listings and ensure information is updated in company records. • Welcome visitors and support front-desk activities to maintain an organized and efficient office environment. • Assist with administrative tasks such as preparing documents, organizing files, and handling routine correspondence. • Monitor listing details for completeness and accuracy, resolving discrepancies when needed. • Coordinate daily clerical support activities to help the team operate efficiently. • Maintain confidentiality while handling business information, property details, and office documentation.
2026-05-08T00:00:00Z

Administrative Assistant

Mamaroneck, NY
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations for a construction-focused business in New York. This Long-term Contract position is ideal for someone who enjoys balancing front-desk interaction with behind-the-scenes administrative coordination in a fast-paced, client-facing setting. The person in this role will help keep the office organized, provide responsive support to staff and visitors, and manage a range of clerical and computer-based tasks with accuracy. Responsibilities: • Welcome visitors and create a positive first impression by assisting clients and directing them to the appropriate team members. • Manage incoming phone calls, route messages efficiently, and respond to general inquiries with courtesy and attention to detail. • Provide day-to-day administrative support to internal staff, including preparing documents, typing notes, and assisting with contract-related paperwork. • Maintain organized office records by filing, scanning, and updating documents so information is easy to access when needed. • Support basic data tracking and reporting activities using spreadsheets and other office software tools. • Assist with document workflow tasks such as processing electronic signatures and helping coordinate routine administrative follow-up. • Keep shared office and kitchen areas supplied by monitoring inventory levels and replenishing essential materials. • Help manage schedules and calendar updates to support smooth coordination across the office.
2026-05-13T00:00:00Z

Administrative Assistant

Chatham, NY
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to help keep daily operations, programs, and events running smoothly for a mission-driven museum in Chatham, New York on a TEMP basis. This position is ideal for someone who is highly organized, comfortable with digital tools, and able to manage a wide range of administrative and event-related tasks with accuracy and professionalism. The person in this role will support internal teams, help coordinate for a bit Summer Gala event, assist with communications and scheduling, and contribute to a well-organized office environment while helping deliver a positive experience for staff, board members, and visitors. Responsibilities:• Provide day-to-day administrative support across museum operations, helping staff stay organized and on schedule.• Assist with meetings, presentations, hybrid gatherings, and public programs by preparing materials, coordinating technology, and offering on-site support when needed.• Help organize tours, events, and outreach activities by managing logistics, maintaining guest information, and tracking attendance for follow-up purposes.• Support development and communications efforts through tasks such as preparing mailings and updating shared calendars.• Maintain office efficiency by ordering supplies, coordinating service needs for equipment, and keeping shared spaces orderly and functional.• Assist with routine business office tasks, including documentation, scanning records, and filing receipts accurately.• Help oversee museum store administrative needs by monitoring inventory records and updating information in Shopify.• Handle mail pickup and drop-off responsibilities and assist with event setup and breakdown, including moving materials or equipment up to 35 pounds when necessary.
2026-05-04T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
We are looking for an experienced Administrative Assistant to join our dynamic team in Indianapolis, Indiana. In this role, you will play a pivotal part in supporting human resources, greeting visitors, and delivering exceptional support to team members. If you thrive in a detail-oriented environment and enjoy contributing to the overall success of HR operations and the company overall, this position is an excellent opportunity to make a meaningful impact. Responsibilities:• Assist with general departmental support activities, including coordination, scheduling, and routine administrative tasks.• Perform data entry, filing, proofreading, and record maintenance to ensure accuracy and organization.• Provide administrative assistance to leadership and team members as needed.• Manage calendars, schedule appointments, and support travel and meeting coordination.• Respond to inquiries in a timely and professional manner to support internal and external needs.• Monitor and maintain office supplies and help ensure a neat, organized, and welcoming workspace.• Provide reception and administrative support as needed, including greeting visitors and handling incoming calls in a professional manner.
2026-04-15T00:00:00Z

Administrative Assistant

Aldie, VA
onsite
Temporary / Contract
24 - 24 USD / Hourly
Our client is seeking a detail-oriented Administrative Assistant to support the managing director, manage administrative tasks, and help ensure the team runs efficiently. The ideal candidate is organized, proactive, and skilled at handling multiple priorities in a fast-paced environment. This position is onsite Monday to Friday 9 am to 6 pm. Responsibilities: <ul><li>Provide high-level administrative support to c-level executives.</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls, emails, and other communications</li><li>Prepare correspondence, reports, and presentations</li><li> Prepare correspondence, presentations, reports, and meeting materials.</li><li>Organize and maintain confidential files, records, and documentation.</li><li> Coordinate internal and external meetings, including agendas, logistics, and follow-up items.</li></ul>
2026-05-11T00:00:00Z

Administrative Assistant

North Canton, OH
onsite
Temporary to Hire
19 - 23 USD / Hourly
We are seeking a highly organized and professional Administrative Assistant to provide direct support to senior leadership within a university environment in North Canton, Ohio. This contract-to-permanent opportunity is well suited for an individual who demonstrates discretion, strong judgment, and exceptional attention to detail while managing high-level administrative responsibilities. The Administrative Assistant will play a key role in supporting efficient operations, facilitating effective communication, and ensuring coordinated administrative support across finance and related departments.Key Responsibilities<ul><li>Provide comprehensive day-to-day administrative support to the Vice President and divisional leadership, including managing communications, organizing documentation, and handling confidential information with a high level of discretion.</li><li>Serve as a primary point of contact for internal and external stakeholders, ensuring timely follow-up and fostering strong professional relationships.</li><li>Coordinate contract and compliance documentation, monitor approval processes, and support legal and agreement review activities in accordance with established procedures.</li><li>Draft, format, proofread, and edit reports, presentations, correspondence, and other official leadership materials.</li><li>Support financial administrative functions by tracking expenses, assisting with account reconciliations, and preparing budget-related documentation.</li><li>Organize and support meetings and events by coordinating logistics, developing agendas, preparing materials, and ensuring seamless execution.</li><li>Maintain accurate and up-to-date departmental files, records, agreements, and other administrative documentation.</li><li>Review administrative processes and recommend practical improvements to enhance operational efficiency and consistency across the division.</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Hackensack, NJ
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily property management operations in New Jersey. This is a Contract position designed to provide coverage and ensure the office runs smoothly during a scheduled absence. The ideal candidate will bring strong administrative support skills, sound judgment, and the ability to adapt quickly in a fast-paced real estate and facilities environment. Responsibilities: • Provide front-line administrative support for the property management team, handling day-to-day office coordination and general clerical tasks. • Maintain organized records, correspondence, and documentation to support efficient property and facilities operations. • Respond to routine inquiries from tenants, vendors, and internal team members in a timely and thorough manner. • Assist with scheduling, calendar coordination, and meeting preparation to keep business activities on track. • Support data entry, report preparation, and file management with a high level of accuracy and attention to detail. • Learn office procedures during the training period and apply them effectively to ensure seamless coverage. • Help monitor administrative workflows and escalate issues appropriately to maintain continuity of service.
2026-05-13T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a textile manufacturing business in New York, New York. This Contract position will coordinate order activity, maintain accurate pricing and contract records, and serve as a key point of contact across customers and internal teams. The role is well suited to someone who is highly organized, comfortable working with spreadsheets, and able to manage multiple administrative priorities with care and accuracy. Responsibilities: • Coordinate purchase orders with mills and production facilities, ensuring requests are entered accurately and processed on time. • Track orders throughout manufacturing and delivery, providing timely updates on status, shipping milestones, and any changes that arise. • Communicate with customers regarding production schedules, shipment timing, and related order details to maintain strong service and follow-through. • Obtain fabric testing documentation and organize reports so records remain complete and accessible. • Review invoice pricing for accuracy and provide approval based on established rates and order details. • Prepare sales agreements and maintain supporting documentation for customer orders and pricing terms. • Partner with accounting to help manage credit clearances, shipment coordination, and additional administrative support when needed. • Collaborate with design teams to enter fabric and pattern information accurately into internal records and reporting tools. • Produce weekly open-order summaries and maintain current pricing, including increases, reductions, and fabric cost calculations.
2026-05-12T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position expected to run for approximately 6 weeks, offering an immediate opportunity to contribute in a fast-paced work setting. The role is ideal for someone who communicates effectively, stays organized, and can manage front-desk and administrative tasks with accuracy and care. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, providing courteous and efficient reception support. • Manage incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Perform data entry tasks with a high level of accuracy while maintaining organized administrative records. • Assist with general office coordination, including document handling, filing, and routine clerical support. • Support day-to-day administrative activities to help keep office operations running smoothly and efficiently. • Prepare, update, and maintain basic reports, logs, and internal documentation as needed.
2026-05-07T00:00:00Z

Administrative Assistant

Exeter, NH
onsite
Temporary / Contract
20 - 25 USD / Hourly
Administrative Assistant Needed – Short-Term CoverageWe’re currently seeking an Administrative Assistant for short-term coverage support. Looking for someone organized, dependable, and comfortable handling general office and administrative tasks in a fast-paced environment. THIS IS AN ONGOING OPPORTUNITY. Responsibilities may include:<ul><li>Answering phones and emails</li><li>Scheduling and calendar support</li><li>Data entry and filing</li><li>General administrative assistance</li></ul>Prior administrative experience preferred. Immediate need!
2026-05-07T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to join a small global child-focused organization on a Contract basis in New York, New York. This role supports the Secretary General and helps keep daily office and team operations running smoothly for a lean headquarters team and its international member network. The position is best suited for someone who is organized, responsive, and comfortable balancing administrative, reception, and coordination tasks in an office environment. Responsibilities: • Provide day-to-day administrative support to the Secretary General and assist with the coordination of priorities across the Secretariat team. • Manage front-office activities by greeting visitors, handling incoming calls, and responding to general inquiries in a courteous manner. • Maintain organized records, files, and internal documents to support efficient office operations and accurate information tracking. • Perform data entry and routine administrative processing with a high level of accuracy and attention to detail. • Help coordinate meetings, schedules, and logistics for team activities, including preparing materials and tracking follow-up items. • Support office operations by monitoring administrative needs, assisting with supplies, and helping maintain a well-run workplace environment. • Collaborate with team members on operational tasks that contribute to the effective functioning of the New York, New York office and broader alliance support activities.
2026-04-30T00:00:00Z

Administrative Assistant

Brookfield, WI
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Brookfield, Wisconsin. This Contract to permanent position offers an excellent opportunity to support our operations while providing top-notch assistance to both internal teams and customers. The ideal candidate will thrive in a collaborative environment and contribute to maintaining our high standards of service and professionalism. Responsibilities: • Process loan documentation efficiently, ensuring all required materials are collected and organized in a timely manner. • Serve as a liaison between the company and customers, facilitating clear communication and prompt responses. • Maintain accurate and detailed records of interactions and transactions using company software. • Provide exceptional support to colleagues and customers, focusing on accuracy and responsiveness. • Handle inbound and outbound calls, addressing inquiries and resolving issues professionally. • Manage email correspondence effectively, prioritizing tasks and ensuring timely follow-ups. • Perform data entry tasks with precision, maintaining the integrity of company records. • Utilize Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, to complete administrative tasks. • Collaborate with team members to uphold a positive and productive work environment.
2026-05-08T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary to Hire
17 - 21 USD / Hourly
We are looking for a highly organized Administrative Assistant to support compliance and contract administration activities in Pennsylvania. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced office setting and can manage detailed documentation with accuracy and consistency. The role will support special programs by coordinating paperwork, tracking submissions, and helping keep billing and contract records current. Candidates with experience in construction, engineering, or a legal environment related to contracts will be especially well suited for this position. Responsibilities: • Prepare, organize, and submit high volumes of compliance, contract, and program-related documentation within required timelines. • Review incoming materials carefully to verify completeness, accuracy, and alignment with internal and client requirements. • Maintain orderly records for contracts, submittals, invoices, and supporting documents so information is easy to retrieve and audit. • Assist with billing administration, including compiling backup documentation and coordinating details related to AIA billing processes. • Provide front-office administrative support by answering inbound calls, directing inquiries, and assisting visitors as needed. • Enter and update data in office systems with a strong focus on precision and consistency across records. • Support special projects by tracking deadlines, following up on outstanding items, and helping ensure deliverables are submitted on time. • Work closely with internal teams to coordinate administrative activities and keep compliance-related tasks moving efficiently.
2026-05-13T00:00:00Z

Administrative Assistant

New Holland, PA
onsite
Temporary to Hire
18 - 19 USD / Hourly
Our client is seeking a reliable and detail‑focused Policy Operations Coordinator in New Holland, PA to support internal policy administration and customer service workflows. This role will focus on processing policy activity, maintaining accurate records, and supporting communication with internal and external partners. Key Responsibilities<ul><li>Process new business, renewals, updates, and terminations within internal systems</li><li>Review and verify policy information for accuracy and completeness</li><li>Support basic rating and premium‑related transactions for existing accounts</li><li>Respond to routine inquiries from partners and customers related to policy servicing</li><li>Prepare and distribute standard correspondence and documentation</li><li>Coordinate tasks across internal teams to support timely processing</li><li>Request and manage supporting reports and documentation as needed</li><li>Handle incoming and outgoing mail, scanning, and document organization</li><li>Participate in quality checks to ensure compliance with internal procedures</li><li>Assist with additional operational or administrative needs as assigned</li></ul>
2026-05-07T00:00:00Z

Administrative Assistant

Alpharetta, GA
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support underwriting operations in Alpharetta, Georgia. This Long-term Contract position is well suited for someone who enjoys accurate data handling, organized administrative work, and collaborating with insurance teams to keep policy activity moving efficiently. In this role, you will help maintain policy records, prepare documentation, and provide dependable support that contributes to strong internal service and a positive client experience. Responsibilities: • Maintain and update policy, account, and client information across agency management platforms and related online systems with a high degree of accuracy. • Gather information from applications, binders, proposals, and policy documents to build complete records and support underwriting activities. • Create and monitor workflow tasks to help renewal and policy processing activities stay organized and on schedule. • Process policy transactions such as issuance, endorsements, cancellations, and related documentation in accordance with established procedures. • Review binders, applications, and supporting materials to confirm completeness, accuracy, and alignment with underwriting and policy guidelines. • Prepare administrative correspondence and service documents, including renewal communications, cancellation notices, reports, and other routine materials. • Track outstanding items and follow up on missing documentation or pending information needed to complete account servicing. • Work closely with underwriters and associate underwriters to support account coding, policy changes, claims-related inquiries, and regulatory compliance requirements. • Safeguard records by following internal data handling standards and applicable data protection requirements while keeping files current and well organized.
2026-05-12T00:00:00Z

Administrative Assistant

Orlando, FL
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for an Administrative Assistant to support the department in Orlando, Florida. This is a Contract position with a nonprofit organization, ideal for someone who can manage day-to-day office tasks while providing reliable support to internal staff and visitors. The role requires strong organizational skills, accuracy in administrative work, and confidence handling phones, records, and general office coordination. Responsibilities: • Provide administrative support to the team by organizing documents, maintaining files, and assisting with routine office activities. • Receive and direct incoming phone calls courteously, taking messages and responding to general inquiries appropriately. • Enter and update information in internal records and databases with a high level of accuracy and attention to detail. • Welcome visitors and assist with front-desk coverage while ensuring a courteous and well-organized office environment. • Prepare correspondence, forms, and other materials using Microsoft Word, Excel, and Outlook. • Coordinate daily administrative tasks such as scheduling, document handling, and general office communication. • Operate standard office equipment, including printers, copiers, and scanners, to support departmental needs. • Support onboarding or assignment-related screening steps, including coordination of required background checks and related documentation.
2026-05-13T00:00:00Z

Administrative Assistant

Woodbridge, NJ
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an experienced Administrative Assistant to support daily business operations in New Jersey. This position is suited for someone with strong attention to detail who can keep the office organized, prepare high-quality documents, and provide dependable support to leadership. The ideal candidate brings strong administrative judgment, clear communication skills, and the ability to multi-task. ONSITE Mon-Fri 8AM -4:30PM Responsibilities:• Oversee day-to-day administrative operations to help maintain an organized and productive office setting.• Prepare, revise, and format reports, presentations, correspondence, and other business documents with accuracy and care.• Provide direct administrative support to executives, including handling routine tasks that improve efficiency and allow focus on strategic priorities.• Manage office files and records to ensure materials are current, accessible, and properly organized.• Coordinate the ordering and tracking of office supplies to support uninterrupted business operations.• Serve as a point of contact for incoming calls, visitors, and general office inquiries while maintaining a courteous presence.• Assist with back-office activities and document redlining as needed to support internal teams and business processes.
2026-05-05T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Temporary to Hire
21 - 23.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Buffalo, New York. This contract opportunity is ideal for someone who enjoys balancing front-desk interaction with behind-the-scenes administrative coordination. The person in this role will help keep the office organized, provide a welcoming experience for visitors and callers, and assist with a variety of program and event-related tasks. Responsibilities:• Welcome visitors, manage front-desk activities, and create a positive first impression for guests, staff, and partners.• Respond to incoming calls, route messages appropriately, and assist with general office inquiries in a courteous and timely manner.• Enter, update, and maintain information in office records and databases with a strong focus on accuracy and organization.• Prepare copies, assemble materials, and support routine administrative projects that help the team operate efficiently.• Coordinate meeting rooms and event spaces, including setup arrangements and logistical support for programs and internal activities.• Assist with administrative needs across multiple priorities, adjusting quickly as schedules and requests change throughout the day.• Provide dependable support in a fast-paced environment while interacting effectively with individuals from a wide range of backgrounds and communication styles.
2026-04-30T00:00:00Z

Administrative Assistant

Louisville, KY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support account managers and help streamline daily administrative operations in Louisville, Kentucky. This contract position is ideal for someone who is highly organized, confident working with data, and comfortable managing multiple priorities in a fast-paced environment. The role includes a mix of administrative coordination, spreadsheet management, and data entry, with a Monday through Friday schedule. Responsibilities:• Provide day-to-day administrative support to account managers to help maintain efficient workflow and timely follow-up.• Enter and update order information accurately while ensuring records remain organized and current.• Build, maintain, and format Excel spreadsheets, including charts and pivot tables, to track and present key information.• Perform high-volume data entry with strong attention to accuracy and completeness.• Assist with customer service-related tasks by responding to routine inquiries and helping resolve basic issues.• Organize documentation, reports, and internal records to support smooth office operations.• Monitor details across multiple assignments and prioritize tasks to help the team address backlog efficiently.
2026-05-13T00:00:00Z

Administrative Assistant

Louisville, KY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a bilingual (English & Spanish) Administrative Assistant to support daily office operations for a Contract position based in Louisville, Kentucky. This role combines front-office coordination with administrative support, including scheduling, document handling, and translation assistance for onboarding and day-to-day communication. The ideal candidate is organized, detail-oriented, and comfortable managing records, responding to incoming inquiries, and assisting employees across a fast-paced work environment. Responsibilities:• Coordinate calendars, meetings, and day-to-day scheduling to keep administrative activities running smoothly.• Provide bilingual translation support during onboarding activities and assist with communication between employees and office staff.• Maintain accurate files, records, and documentation while ensuring information is updated and easy to retrieve.• Enter and verify data in internal systems with a strong focus on accuracy and completeness.• Answer inbound calls, greet visitors, and handle general receptionist duties with strong attention to detail.• Assist team members on the floor by translating conversations and clarifying information as needed.• Prepare, organize, and distribute paperwork and administrative materials for office operations.• Support document tracking and recordkeeping processes to help maintain compliance and organizational standards.
2026-05-13T00:00:00Z

Administrative Assistant

Elm Grove, WI
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Elm Grove, Wisconsin. In this Contract-to-permanent position, you'll play a pivotal role in supporting agency operations and ensuring seamless client interactions. If you thrive in a fast-paced environment and enjoy working collaboratively, this role offers an excellent opportunity to grow within a dynamic organization. Responsibilities: • Collaborate closely with account executives to provide comprehensive support for agency clients. • Coordinate with insurance carrier underwriters to process new business and renewal accounts efficiently. • Address client inquiries and provide exceptional customer service. • Maintain and update client records in the agency management system, including underwriting, billing, and claims data. • Handle claims submissions to insurance carriers promptly and accurately. • Prepare detailed insurance proposals and summaries for client presentations. • Gain cross-functional knowledge by training on additional product lines within the agency. • Offer general administrative support to various departments as required. • Manage multiple tasks effectively while adhering to deadlines. • Contribute to a team-oriented work environment with strong communication and collaboration skills.
2026-05-11T00:00:00Z

Administrative Assistant

Wylie, TX
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Texas. This is a contract position suited for someone who is organized, responsive, and comfortable handling a mix of front-office interaction and administrative coordination. The ideal candidate will help maintain an efficient workplace by managing communications, processing information accurately, and supporting routine office needs. Responsibilities: • Manage incoming calls and direct inquiries to the appropriate team members while maintaining a courteous and welcoming tone. • Greet visitors and provide front-desk support to ensure a positive and organized office environment. • Enter, update, and maintain records with accuracy to support day-to-day administrative operations. • Assist with general office coordination, including document handling, filing, and routine clerical tasks. • Monitor administrative workflows and help keep schedules, communications, and office activities running smoothly. • Support staff with correspondence, data organization, and other office-related requests as needed.
2026-05-06T00:00:00Z

Administrative Assistant

Cedar Rapids, IA
onsite
Temporary to Hire
17 - 19 USD / Hourly
This is an exciting opportunity to step into a highly visible Administrative Assistant role where you’ll be the face of the office and a key partner to the internal team. You’ll help keep daily operations running smoothly while creating a welcoming, professional experience for visitors and employees alike. This contract-to-hire role offers hands-on exposure across departments, variety in your day-to-day work, and a clear path to long-term growth for someone who takes initiative and enjoys being at the center of the action. Key Responsibilities<ul><li>Greet and assist visitors; manage front desk coverage and maintain a welcoming office environment</li><li>Answer and route incoming phone calls, emails, and inquiries in a professional manner</li><li>Coordinate calendars, meetings, conference rooms, and office events</li><li>Provide administrative support to leadership and/or multiple departments</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Maintain office supplies, order materials, and coordinate with vendors as needed</li><li>Assist with data entry, filing, document preparation, and record maintenance</li><li>Support onboarding activities such as badge access, workspace setup, and general orientation</li><li>Help ensure office policies and procedures are followed consistently</li></ul>
2026-05-11T00:00:00Z

Administrative Assistant

Lake Geneva, WI
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is partnering with a financial services firm in the recruiting for an Administrative Assistant to join their team in Lake Geneva, Wisconsin. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-04-16T00:00:00Z

Administrative Assistant

Baytown, TX
onsite
Permanent / Full Time
55000 - 62400 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our client's team in Baytown, Texas. In this role, you will provide essential support in logistics, scheduling, and customer service, ensuring smooth and efficient daily operations. If you have strong organizational skills and a passion for delivering excellent service, this is a great opportunity to make a meaningful impact. Responsibilities:• Manage schedules, coordinate calendars, and arrange meetings for staff and leadership.• Prepare, proofread, and distribute various documents, including reports and presentations.• Maintain organized filing systems and handle confidential records securely.• Support logistics operations by coordinating shipments, tracking deliveries, and managing supply orders.• Communicate effectively with vendors and carriers to address shipping or delivery concerns.• Process purchase orders, invoices, and receipts for supplies and equipment.• Provide exceptional customer service by addressing inquiries and resolving issues for both internal and external stakeholders.• Monitor and follow up on customer orders, shipments, and product returns.• Collaborate with cross-functional teams to ensure seamless office and logistics operations.• Oversee office supply inventory and ensure timely replenishment to support daily activities.
2026-05-06T00:00:00Z

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