<p>Our client, a mission-driven non-profit organization in San Diego, CA is seeking a reliable and highly organized Senior Administrative Assistant to provide advanced support for their leadership team. The ideal candidate will help foster an efficient, collaborative, and positive environment while ensuring the day-to-day operations run smoothly.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars and schedule meetings, including board sessions, donor events, and community initiatives.</li><li>Prepare, proofread, and distribute correspondence, reports, grant proposals, and presentations for internal and external stakeholders.</li><li>Support the planning and execution of fundraising activities, volunteer programs, and outreach events.</li><li>Maintain meticulous records of donor information, budgets, and compliance documentation.</li><li>Serve as a liaison between executives, staff, volunteers, donors, and external partners.</li><li>Assist with the onboarding of new staff and volunteers, maintaining updated records in HR and program databases.</li><li>Handle sensitive and confidential information with the utmost discretion.</li><li>Contribute to process improvements, leveraging digital tools and nonprofit-specific platforms.</li><li>Monitor office supply levels, coordinate vendor services, and help ensure a welcoming office environment.</li><li>Coordinate travel arrangements and logistics for staff and leadership attending conferences or outreach activities.</li></ul><p><br></p>
<p>We are looking for a proactive Administrative Assistant to join our team in Bluffton, South Carolina. This Contract to permanent position offers an exciting opportunity to contribute to marketing and fundraising initiatives. If you have strong administrative skills and a passion for community engagement, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Implement effective marketing and fundraising strategies to further the organization's mission.</p><p>• Build and maintain relationships with donors through consistent communication and engagement.</p><p>• Assist with the planning and execution of fundraising campaigns and donor cultivation efforts.</p><p>• Collaborate with team members to identify opportunities for growth and improvement in marketing efforts.</p><p>• Maintain accurate records and documentation related to fundraising activities and donor interactions.</p><p>• Foster community connections by promoting events and initiatives.</p><p>• Ensure timely follow-up with donors and stakeholders to strengthen relationships.</p>
<p>Our client, a respected nonprofit organization dedicated to community impact and meaningful change, is seeking a highly organized and proactive Executive Assistant to support senior leadership. This is an excellent opportunity to contribute directly to a vital mission and collaborate in an environment driven by purpose.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to the executive team, ensuring efficiency in daily operations.</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements with attention to detail.</li><li>Prepare correspondence, presentations, and reports for internal and external stakeholders.</li><li>Organize and support board meetings, including agenda creation, minute-taking, and follow-ups.</li><li>Serve as a liaison between executives, staff, donors, and community partners—maintaining professionalism and confidentiality.</li><li>Support fundraising initiatives, donor relations, and event planning.</li><li>Maintain and organize sensitive documents, files, and records.</li><li>Assist with special projects and other administrative tasks as assigned.</li></ul><p><br></p>
<p>Our client, a dedicated and mission-driven nonprofit organization, is seeking a proactive and detail-oriented Administrative Assistant to join their team. This is an excellent opportunity to make a meaningful impact while supporting a passionate group committed to positive community change.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including scheduling, correspondence, and file management.</li><li>Coordinate meeting logistics, prepare agendas, and document minutes.</li><li>Support fundraising and outreach initiatives with database updates, donor communications, and event logistics.</li><li>Manage office supplies, equipment, and liaise with vendors as needed.</li><li>Assist with budget tracking, invoice processing, and financial reporting tasks.</li><li>Serve as the first point of contact for visitors, donors, and volunteers—delivering exceptional customer service.</li><li>Maintain digital and paper records in compliance with organizational policies.</li><li>Perform other administrative duties as assigned to ensure smooth day-to-day operations.</li></ul><p><br></p>
<p>Our client, a distinguished historical location, is seeking a part-time Administrative Assistant on a contract basis in Oakland, California. This part-time role offers an exciting opportunity to contribute to the efficient management of donor databases and support administrative operations in a dynamic environment. The ideal candidate will have experience with donor management systems and a passion for maintaining organization and accuracy in administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage and update donor information using DonorPerfect and Raiser’s Edge systems.</p><p>• Perform accurate data entry to ensure the integrity of records and donor details.</p><p>• Provide general administrative support, including scheduling meetings and preparing reports.</p><p>• Assist in implementing new technology solutions to enhance administrative workflows.</p><p>• Respond to inquiries and maintain attentive and precise communication with donors and stakeholders.</p><p>• Organize and maintain office files, both digitally and physically, for easy access.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p><p>• Generate detailed reports and analytics related to donor contributions and trends.</p><p>• Support event planning and coordination efforts as needed.</p>
<p>Our client in Pittsburgh, PA is hiring for an Associate Director of Annual Giving. The position is responsible for planning, executing, and leading all aspects of the organization’s annual fundraising efforts. This role focuses on achieving annual fundraising and donor participation goals by implementing innovative strategies to expand donor support from alumni and a diverse group of supporters including faculty/staff, parents, athletics, neighbors, and vendors. This is a full-time contract-to-hire position, starting fully on-site with the potential for a hybrid arrangement in the future. Pay is $23-27/hour. </p><p><br></p><p>Responsibilities:</p><ul><li>Achieve annual goals for unrestricted giving and participation in annual giving programs.</li><li>Develop and execute a strategic donor acquisition plan to grow the annual giving donor base and increase leadership-level support.</li><li>Demonstrate a strong understanding of annual giving cycles, segmentation strategies, and donor analytics.</li><li>Develop, monitor, and manage the annual giving calendar, including appeals, events, and budget oversight.</li><li>Collaborate with leadership to set annual goals and regularly track fundraising metrics and projections.</li><li>Utilize donor database and communication tools to set benchmarks and create data-driven strategies.</li><li>Plan and manage fundraising programs including annual fund, student engagement, crowdfunding initiatives, and reunion giving.</li><li>Create and implement marketing plans and fundraising materials such as letters, emails, newsletters, proposals, and presentations.</li><li>Serve as the creative lead for annual giving campaigns, appeals, and follow-up strategies.</li><li>Contribute to prospect identification, donor cultivation, and stewardship efforts, including attending alumni and donor events.</li><li>Manage a portfolio of prospects, qualifying and soliciting annual and potential major donors.</li></ul><p><br></p>
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
We are looking for a detail-oriented Executive Assistant to provide high-level administrative and operational support to the organization’s leadership and Board of Directors. Based in Los Angeles, California, this Contract position focuses on managing schedules, coordinating meetings, and facilitating communications to ensure seamless operations. The ideal candidate will demonstrate exceptional organizational skills, discretion, and the ability to handle sensitive information with professionalism.<br><br>Responsibilities:<br>• Organize and maintain the executive’s calendar, including scheduling appointments, coordinating travel arrangements, and ensuring timely updates.<br>• Draft correspondence and prepare materials for events, donor outreach, and internal communications.<br>• Collaborate with staff and leadership to implement streamlined administrative processes and enhance operational efficiency.<br>• Plan and manage logistics for Board and Committee meetings, including preparing agendas and tracking outcomes.<br>• Maintain accurate records of Board documents, rosters, and compliance with organizational bylaws.<br>• Develop strong relationships with Board members to ensure effective communication and support.<br>• Monitor office budgets, reconcile expenditures, and manage procurement and payment requests.<br>• Lead cross-functional projects to optimize administrative workflows and improve collaboration across departments.<br>• Uphold confidentiality and handle sensitive information with discretion, ensuring trust and professionalism.<br>• Provide support for memberships and renewals with external organizations, ensuring accurate tracking and timely execution.
We are looking for an experienced Senior Administrative Assistant to join our team in Azusa, California. In this role, you will provide high-level support to two Vice Presidents in the field of organ donation: the Vice President of Transplant Services and the General Counsel. This is a Contract to permanent position ideal for someone who is attentive to detail, thrives in a dynamic environment, and is passionate about contributing to a meaningful cause.<br><br>Responsibilities:<br>• Facilitate seamless communication between the Vice Presidents and internal departments, ensuring trust and credibility are maintained.<br>• Manage schedules and keep the Vice Presidents informed of upcoming commitments and deadlines.<br>• Organize meetings by preparing agendas, scheduling rooms, coordinating attendees, and handling logistics such as food delivery and presentation materials.<br>• Handle multiple priorities efficiently, ensuring projects are completed on time and with attention to detail.<br>• Coordinate travel arrangements, including flights, accommodations, and expense management for both Vice Presidents.<br>• Maintain electronic files securely, ensuring confidentiality and proper organization.<br>• Create detailed reports, memos, and presentations using Microsoft Office tools.<br>• Assist in planning educational events, including external speaker coordination and preparation of event materials.<br>• Monitor and record staff compliance with mandatory training and education requirements.<br>• Support ongoing projects and operational needs assigned by both Vice Presidents.
<p>Our Pittsburgh client has an opening for a Fundraising Specialist. This is a contract opportunity with part-time hours, 9am – 3pm Monday, Wednesday, Friday. There is the potential this role may become a permanent position, at which time the hours would increase to full-time, Monday - Friday. Pay will be $18-21 depending on experience</p><p><br></p><p>JOB DESCRIPTION:</p><p><br></p><p>Support successful fundraising events for a nonprofit organization focused on community awareness and program support. Collaborate with staff, board members, and volunteers to help plan, coordinate, and implement fundraising events.</p><p><br></p><p>RESPONSIBILITIES:</p><p><br></p><p>Provide administrative support for fundraising event planning and donor solicitation</p><p>Manage event logistics including vendor relationships, event material production, and communications</p><p>Support event committees and leadership, including scheduling and meeting preparation</p><p>Maintain records, track donor contracts and payments, and update fundraising database (Raiser’s Edge experience preferred)</p><p>Coordinate event setup, execution, and teardown—including preparation and managing supplies</p><p>Draft and send correspondence such as acknowledgment letters, thank-you notes, and donor outreach materials</p><p>Identify and steward event sponsors and donors, focusing on major gifts ($2,500+)</p><p>Recruit, train, and coordinate volunteers for events</p><p>Perform other duties as needed to support fundraising and event success</p>
<p><strong>Accounts Receivable Specialist</strong></p><p><br></p><p><strong>Contract‑to‑Hire - Northwest Indianapolis - On‑Site - 37.5 Hours/Week</strong></p><p><br></p><p>We’re partnering with a <strong>well‑established nonprofit organization on the northwest side of Indianapolis</strong> to add an <strong>Accounts Receivable Specialist</strong> to their Finance team. This position begins as a <strong>90‑day contract</strong> with strong potential to convert to full‑time.</p><p><br></p><p>This role is fully on‑site <strong>Monday–Friday</strong>, working a <strong>37.5‑hour week</strong> with a <strong>45‑minute lunch</strong>.</p><p><br></p><p><strong>About the Role</strong></p><p>This position supports multiple internal departments and plays a key role in managing the organization’s revenue and collections cycle. The Accounts Receivable Specialist will handle invoicing, payment processing, reconciliations, donor/member record updates, and finance‑related customer service across several programs.</p><p><br></p><p>It’s a great fit for someone who enjoys mission‑driven work, values accuracy, and thrives in a collaborative environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform invoicing, payment posting, cash receipts, bank deposits, and all accounts receivable activity across multiple revenue streams.</li><li>Research and resolve discrepancies, monitor past‑due accounts, prepare collection correspondence, and communicate with delinquent account holders.</li><li>Maintain accurate donor, member, and program records; process refunds and adjustments; and support general financial data entry.</li><li>Assist with monthly billing statements, account status reporting, and reconciliation tasks within the organization’s ERP system.</li><li>Process and reconcile fiscal agent reports and support periodic account reconciliations.</li><li>Provide customer service to donors, members, and internal staff while completing general office duties such as mail distribution, filing, and document management.</li></ul><p><strong>Additional Details</strong></p><ul><li>Full on‑site schedule (M–F) until conversion to full‑time</li><li>Occasional evenings/weekends may be required</li><li>Role involves extended computer work and occasional lifting of file boxes</li></ul>
<p>We are looking for a detail-oriented Administrative Coordinator to join our client's team on a contract to hire basis in Woodland Hills, California. In this role, you will provide essential support to the Development department, ensuring smooth operations and efficient handling of administrative tasks. This position offers an excellent opportunity for someone with strong organizational skills and a passion for delivering high-quality assistance.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update donor database records with accuracy and attention to detail.</p><p>• Handle inbound calls professionally, addressing inquiries and redirecting them as needed.</p><p>• Organize and manage calendars to ensure seamless scheduling of meetings and events.</p><p>• Assist with preparing reports, presentations, and other documentation as required.</p><p>• Monitor and respond to email correspondence promptly, ensuring effective communication.</p><p>• Perform general office duties such as filing, scanning, and maintaining records.</p><p>• Collaborate with team members to support various projects and initiatives.</p><p>• Ensure compliance with organizational policies and procedures during daily operations.</p>
We are looking for a detail-oriented Accounting Clerk to join our team in Santa Barbara, California. In this role, you will contribute to the efficient functioning of the Finance Department by handling daily accounting tasks and assisting with special projects as needed. This position requires strong organizational skills, a collaborative mindset, and a commitment to maintaining accuracy in financial processes.<br><br>Responsibilities:<br>• Process cash receipts, ensuring proper coding and batching of funds.<br>• Monitor daily bank account activity and provide specifications for incoming wires to the Donor Relations team.<br>• Enter accounts payable invoices into the financial system with precision.<br>• Prepare journal entries to support accurate financial reporting.<br>• Update fee schedules and allocation pools related to specific funds.<br>• Generate monthly reports, including giving group and budget-to-actual operating expense comparisons.<br>• Reconcile gifts and grants across multiple databases on a monthly basis.<br>• Provide backup support for accounts payable processing and grant disbursement tasks.<br>• Assist with preparing quarterly fund holder statements and maintaining external grant records.<br>• Participate in special projects and perform additional duties as assigned.
We are looking for a detail-oriented Part-Time Accounting Clerk to join our team in Portland, Oregon. In this contract-to-permanent role, you will play a vital part in managing daily financial tasks, supporting administrative activities, and assisting with occasional fundraising events. This position offers flexibility, with working hours between 7 AM and 7 PM, and requires 2-3 days in the office.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions accurately and efficiently.<br>• Perform administrative tasks, including contributing to weekly newsletters when needed.<br>• Collaborate with the staff accountant one day per week to support financial operations.<br>• Handle electronic deposits and manage donation entries, particularly during fundraising events.<br>• Record deposits into QuickBooks Online with precision.<br>• Obtain payment approvals, ensuring proper documentation and compliance.<br>• Utilize QuickBooks Online to maintain accurate financial records.<br>• Provide assistance during events or fundraisers by managing financial contributions and deposits.<br>• Ensure timely processing of invoices and payments while adhering to company policies.
