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19 results for Document Control Specialist jobs

Document Specialist

Memphis, TN
onsite
Temporary / Contract
16.5 - 18.5 USD / Hourly
We are looking for a detail-oriented Document Specialist to support a legal affairs team in downtown Memphis, Tennessee. This Long-term Contract opportunity is ideal for someone who is confident working with digital records, managing document-related tasks, and handling sensitive information with care. The role offers flexibility in work arrangement hybrid options available and is expected to support part-time to regular hours based on project needs. Responsibilities:• Manage the retrieval, organization, and transfer of records from an existing repository into a current document management platform.• Review files for completeness and accuracy before uploading or filing them in the appropriate electronic location.• Perform document scanning, compilation, and indexing activities to maintain well-structured digital records.• Navigate Microsoft SharePoint and related electronic systems to store, categorize, and update documentation efficiently.• Handle confidential files and sensitive materials with professionalism, sound judgment, and discretion.• Track progress on assigned document tasks and help maintain consistent workflow throughout the project.• Collaborate with team members to ensure records are processed in alignment with departmental standards and timelines.
2026-08-27T00:00:00Z

Document Controller

Muskogee, OK
onsite
Temporary to Hire
31 - 34.375 USD / Hourly
Document ControllerLocation: Tulsa, OKTravel/Commute: Regular travel to Muskogee, OK requiredPay: $50,000–$60,000 DOESchedule: Full-Time | Temp-to-HireEnvironment: Construction / Blue-Collar Setting Position OverviewA growing construction company is seeking a highly organized and proactive Document Controller to take ownership of the construction project closeout process. This is a dedicated closeout position with no traditional Project Manager or Project Engineer responsibilities. The Document Controller will coordinate the collection, review, tracking, and completion of required project closeout documentation and deliverables. This individual will work closely with subcontractors, Trade Partners, Project Engineers, and internal teams to ensure closeout requirements are clearly understood, deadlines are met, and documentation is complete and accurate. The ideal candidate is someone who will “own the process”—proactively communicating expectations, holding subcontractors accountable, identifying outstanding items, monitoring metrics, and driving projects through successful closeout. Key Responsibilities<ul><li>Own and coordinate the construction project closeout process from start to completion.</li><li>Assign and communicate closeout responsibilities to subcontractors, Trade Partners, and internal team members.</li><li>Hold subcontractors accountable for timely, accurate, and quality closeout deliverables.</li><li>Partner with Project Engineers to gain buy-in from Trade Partners and ensure closeout expectations are understood.</li><li>Track outstanding documentation, deadlines, deliverables, and project status.</li><li>Maintain accurate closeout data and provide visibility into metrics, active items, aging items, and overall progress.</li><li>Proactively follow up on missing, incomplete, or inaccurate documentation and resolve issues.</li><li>Organize and facilitate team meetings, lunch-and-learns, and training sessions regarding closeout expectations and processes.</li><li>Coordinate internal teams and ensure assigned responsibilities are completed on schedule.</li><li>Maintain organized digital project files and ensure all closeout documentation is properly recorded and accessible.</li><li>Identify process gaps and recommend improvements to increase efficiency and accountability.</li><li>Take initiative to start conversations, address roadblocks, and keep closeout activities moving forward.</li><li>Provide regular status updates and reporting to leadership.</li></ul>
2026-09-04T00:00:00Z

Document Controller

Milpitas, CA
onsite
Temporary to Hire
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Document Controller to support product documentation, data governance, and change management within a manufacturing setting in California. This contract opportunity with permanent potential is ideal for someone who can bring structure to controlled records, maintain accuracy across product data, and collaborate with engineering, manufacturing, and quality teams. The role will play a central part in managing documentation systems, supporting change activity, and improving document control practices throughout the product lifecycle. Responsibilities: • Administer the organization’s product documentation platform, including user access, workflow settings, system configuration, and supporting reference materials. • Maintain controlled records such as part data, bills of materials, engineering drawings, specifications, test results, work instructions, and quality documentation. • Monitor revision status, document accuracy, and traceability to help ensure product records remain compliant and up to date. • Coordinate engineering and manufacturing change activities by routing updates, tracking approvals, and supporting timely release and implementation. • Lead or support cross-functional review meetings to keep change requests moving efficiently through evaluation and approval stages. • Perform routine audits of product data and controlled documents to identify gaps, correct discrepancies, and strengthen governance practices. • Partner with internal teams to support connections between document control processes and related business systems, including manufacturing and quality platforms. • Manage supplier and regulatory documentation, including materials compliance records and other required product-related certifications. • Create performance reporting, process instructions, and user training resources while driving ongoing improvements in document control and change management. • Support document intake, organization, scanning, and compilation activities as needed to maintain complete and accessible records.
2026-09-03T00:00:00Z

Document Services Rep

Boston, MA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Document Services Rep to support document handling and administrative operations at an on-site office in Boston, Massachusetts. This Long-term Contract position is well suited for someone who enjoys organized, hands-on work and can manage high volumes of physical and digital records with accuracy. The role involves document preparation, inventory tracking, and basic data entry while using Microsoft Excel and Word to maintain reliable records. Responsibilities: • Organize, sort, and maintain physical files to ensure records are easy to locate and properly stored. • Prepare paper documents for distribution or storage by clipping, assembling, and binding materials as needed. • Process incoming and outgoing boxes of records and materials while keeping items accounted for throughout handling. • Track document and box inventory using spreadsheets and other recordkeeping tools to support accurate reporting. • Enter file and inventory information into Excel and related systems with a strong focus on accuracy and completeness. • Support electronic filing activities by uploading, categorizing, and maintaining digital records in an orderly manner. • Assist with general back-office document support to help daily operations run efficiently in a fully on-site environment.
2026-09-03T00:00:00Z

Vehicle Documentation Specialist

Indianapolis, IN
onsite
Temporary to Hire
21 - 23 USD / Hourly
We are looking for a Vehicle Documentation Specialist to join our team in Indianapolis, Indiana in an in-office Contract to permanent role. This position supports accurate vehicle title processing for lending partners while helping maintain service standards in a high-volume environment. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple tasks while communicating effectively with both internal teams and customers. This position is on-site Monday-Friday. Responsibilities:• Process vehicle title documentation promptly and ensure liens are recorded correctly for the appropriate lending partners.• Review loan packets and title-related records to confirm accuracy, completeness, and compliance before submission.• Coordinate with internal production and support teams to resolve documentation issues and keep work moving within established timelines.• Manage title review queues and prioritize assignments to meet productivity goals and service expectations.• Research state-specific title regulations and apply filing requirements correctly when perfecting automotive liens.• Record updates in the designated system according to company procedures while maintaining confidentiality of sensitive information.• Identify discrepancies, risk indicators, or potential fraud concerns on accounts and escalate issues when needed.• Deliver timely status updates and feedback to leadership regarding workflow challenges, quality concerns, and operational trends.• Support process updates when titling forms, state requirements, or related procedures change.• Provide attentive customer service when handling questions, escalations, or documentation-related concerns.
2026-08-26T00:00:00Z

Records Digitization Specialist

Virginia Beach, VA
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a Records Digitization Specialist to support document management operations in Virginia Beach, Virginia. This Long-term Contract position focuses on transforming physical records into accurate, accessible digital files while helping maintain a well-structured electronic repository. The ideal candidate brings strong attention to detail, experience handling high volumes of documentation, and a disciplined approach to record organization. Responsibilities: • Operate scanning equipment to capture paper records and convert them into clear, usable digital documents. • Review files for completeness and image quality to ensure scanned materials meet documentation standards. • Apply consistent indexing methods so electronic records can be searched, retrieved, and tracked efficiently. • Organize and maintain digital folders and filing structures to support accurate document storage. • Compile and prepare batches of records for scanning, upload, and archival processing. • Monitor document handling workflows to preserve confidentiality, accuracy, and proper version control. • Identify missing, duplicated, or unreadable files and take corrective action to maintain record integrity.
2026-09-08T00:00:00Z

Records Specialist

Cedar Rapids, IA
onsite
Temporary / Contract
15 - 16 USD / Hourly
Looking to build valuable office and operations experience? This is a fantastic opportunity to get your foot in the door with a well-established organization, develop highly transferable business skills, and gain experience in records management, operations, and administrative support. We're seeking a detail-oriented professional who enjoys staying organized, solving problems, and helping ensure important information gets where it needs to go. If you're early in your career or looking to expand your administrative experience, this role offers a great foundation for future growth. What You'll Do<ul><li>Research and identify records using established tracking systems</li><li>Retrieve and process documents to fulfill customer and business requests</li><li>Maintain records in accordance with retention and compliance guidelines</li><li>Prioritize multiple requests while meeting service-level expectations</li><li>Ensure accuracy and quality in a fast-paced, high-volume environment</li><li>Follow established procedures and workflows</li><li>Partner with internal teams to support day-to-day operations</li></ul>
2026-09-08T00:00:00Z

Certification & Compliance Specialist

Seattle, WA
onsite
Temporary / Contract
40 - 43 USD / Hourly
We are seeking an organized and detail-oriented FAA Certification & Compliance Specialist to support certification and compliance activities for regulated aviation maintenance positions. This role is responsible for coordinating FAA certificate applications, scheduling FAA interviews, verifying employee qualifications and training, and maintaining certification records. The ideal candidate will be comfortable managing detailed workflows, handling regulated documentation, and identifying opportunities to improve processes and efficiencies.
2026-08-28T00:00:00Z

Digital Content Specialist

Philadelphia, PA
remote
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a Digital Content Specialist to support digital communications and visual content delivery for teams in Pennsylvania. This Long-term Contract position focuses on keeping app-based information current, producing high-quality creative materials, and coordinating digital display content with external partners. The ideal candidate brings strong design judgment, content management experience, and the ability to handle recurring updates with accuracy and consistency. Responsibilities: • Publish event announcements from internal communication sources to the mobile app in a timely and accurate manner. • Update app-based dining information by transferring cafeteria menu content and confirming it is presented clearly for end users. • Edit, crop, and optimize images to meet quality and formatting standards across digital channels. • Design visually engaging flyers and promotional materials using Canva for internal and audience-facing communications. • Coordinate with an external vendor to schedule and display slide content on TV screens and other digital signage. • Maintain organized content workflows to ensure routine updates are completed on schedule and aligned with brand standards. • Review digital materials for visual consistency, accuracy, and usability before publication. • Support web and content management activities by preparing assets for app, screen, and communication platform use.
2026-09-08T00:00:00Z

Quality Control Manager

Chicago, IL
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
The salary range for this position is $80,000 - $85,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The #1 thing on everyone's mind right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job Description:• Develop, administer, and continuously improve the call monitoring and quality assurance program. • Review recorded customer and client interactions to assess service quality, professionalism, accuracy, compliance, and adherence to company standards. • Develop, maintain, and periodically update quality scorecards, evaluation criteria, and testing methodologies for customer-facing teams. • Analyze customer experience trends, borrower feedback, complaint data, and quality review findings to identify opportunities for service improvements. • Develop recommendations that enhance customer satisfaction, first-call resolution, and overall service quality. • Monitor borrower complaints, escalation trends, and customer dissatisfaction indicators to identify root causes and recommend corrective actions. • Monitor customer interactions for compliance with CFPB servicing regulations, RESPA, FDCPA, FCRA, UDAAP, SCRA, and applicable client requirements. • Partner with Compliance to ensure quality reviews align with regulatory expectations and emerging risks. • Track remediation efforts and validate corrective actions to ensure deficiencies are effectively addressed. • Prepare and present quality assurance reports, trend analyses, risk assessments, and performance metrics to management and executive leadership.
2026-08-25T00:00:00Z

Document Coord Sr

Cleveland, OH
onsite
Temporary / Contract
20 - 21.33 USD / Hourly
We are looking for a detail-oriented Document Coordinator to support high-volume document and mail operations in Mayfield Heights, Ohio. This Long-term Contract position is ideal for someone who is comfortable working with digital systems, handling sensitive records, and maintaining accuracy across indexing, scanning, and data entry tasks. The role focuses on ensuring incoming materials are reviewed, organized, and routed correctly while supporting efficient document retention and retrieval processes. Responsibilities:• Examine incoming documents, confirm key information, and classify each item for proper handling within internal systems such as PeopleSoft.• Investigate incomplete submissions, locate missing details when possible, and direct items to the appropriate processing path.• Receive and organize incoming mail, group materials into workable batches, and distribute items to support timely processing.• Scan physical records and prepare files for indexing so they can be accurately entered into electronic workflows.• Enter document-related information into computer systems with a strong focus on precision and consistency.• Manage records according to retention and storage guidelines, including preparation for secure filing or disposal.• Carry out document shredding after processing is completed and destruction requirements have been met.• Retrieve archived or scanned files upon request and forward them to the appropriate recipients or teams.• Maintain productivity while following the assigned work schedule and established workplace practices.• Perform additional clerical and document-handling duties as needed to support daily operations.
2026-09-08T00:00:00Z

Compliance Specialist

Atlanta, GA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking detail-oriented AML Analysts to conduct Level 1 alert reviews and support financial crimes compliance efforts. The ideal candidate will have experience in AML, Risk, Compliance, or financial crime investigations and possess strong analytical and decision making skills. Key Responsibilities: • Review and investigate alerts for potential suspicious activity. • Determine whether activity should be escalated for further review. • Assist in identifying cases that may require Suspicious Activity Report (SAR) filings. • Analyze data and document findings in a clear, concise manner. • Perform research and investigations while adhering to AML/BSA regulations and policies.
2026-08-31T00:00:00Z

Compliance Specialist

Lehi, UT
remote
Temporary to Hire
50 - 60 USD / Hourly
We are seeking a proactive, detail-oriented Compliance Specialist to join our legal team. This role will support legal and business stakeholders by helping review product initiatives, drive proactive compliance efforts across the company, and respond to compliance-related questions from business units. This role is best suited for a professional with experience in a paralegal, legal operations, compliance, contract management, or similar legal support role, ideally within a SaaS company. The right person will be comfortable working cross-functionally with product, engineering, security, go-to-market, and operations teams to help identify risk, improve processes, and support compliance programs in a practical, business-oriented way. Responsibilities<ul><li>Support the legal team with product counseling for new features, workflows, integrations, and internal initiatives</li><li>Review product and business changes to identify potential legal, regulatory, and compliance considerations</li><li>Help manage and maintain proactive compliance programs across a SaaS business, including privacy, data governance, customer commitments, and operational compliance matters</li><li>Serve as a point of contact for internal teams seeking guidance on compliance-related questions</li><li>Partner with product, engineering, security, sales, marketing, customer success, and other business units to support compliant business practices</li><li>Assist in developing, updating, and maintaining internal policies, playbooks, training materials, and guidance documents</li><li>Track compliance reviews, follow-ups, approvals, and remediation items across cross-functional stakeholders</li><li>Support customer, vendor, and internal diligence requests related to compliance topics</li><li>Help translate legal and compliance requirements into practical guidance for business teams</li><li>Monitor evolving regulatory and industry requirements relevant to SaaS products and operations</li><li>Identify opportunities to improve legal and compliance processes, documentation, and operational workflows</li></ul>
2026-09-08T00:00:00Z

Commissions Specialist

Clearwater, FL
onsite
Temporary to Hire
19 - 21.63 USD / Hourly
We are looking for a detail-oriented Commissions Specialist to join a growing team. This contract opportunity with potential for a permanent role is well suited for early-career professionals or entry-level candidates who are eager to build experience in a collaborative, high-volume environment. In this role, you will support revenue-related operations by organizing commission documentation, maintaining accurate records, and learning established workflows through hands-on training. The position offers close team interaction, practical exposure to accounting support functions, and the chance to develop strong administrative and analytical skills. Responsibilities: • Retrieve commission statements from internal platforms and spreadsheet-based sources, then organize and save files accurately across designated digital folders. • Manage electronic records with a high level of accuracy to ensure commission documentation is easy to access and properly maintained. • Use Outlook efficiently to organize communication, create inbox rules, and support timely follow-up on recurring tasks. • Provide clear updates to team members regarding completed work, file handling progress, and any issues that require attention. • Learn company procedures through in-person and virtual training, applying new knowledge quickly to daily assignments. • Support Revenue Analysts by gathering the commission information needed for revenue tracking and financial reporting activities. • Handle a steady workload in a fast-paced setting while adjusting priorities as business needs shift. • Maintain and track changing access credentials responsibly to ensure uninterrupted access to required systems and documents.
2026-09-08T00:00:00Z

Property Controller

Bethesda, MD
onsite
Permanent / Full Time
140000 - 160000 USD / Yearly
Property Controller | Bethesda (4 days in-office) | $140-160K+BonusAre you a CPA with deep multifamily or commercial real estate accounting experience and a passion for leading teams, improving processes, and driving financial performance? We are seeking a Property Controller to oversee the accounting function for a real estate portfolio and serve as a trusted partner to operations, asset management, treasury, tax, and executive leadership. This is a highly visible leadership role for someone who brings strong technical accounting skills, sharp business judgment, and the ability to build a high-performing team. You will play a key role in financial reporting, cash management, internal controls, process improvement, and strategic decision support.Key ResponsibilitiesFinancial Reporting & Portfolio Accounting<ul><li>Lead the monthly, quarterly, and annual close processes</li><li>Deliver accurate, timely financial statements and reporting</li><li>Review financial performance, analyze variances, and investigate unusual activity</li><li>Ensure compliance with GAAP and internal accounting policies</li><li>Oversee property accounting for a multifamily portfolio</li></ul>Cash Management & Forecasting<ul><li>Oversee cash management and liquidity forecasting</li><li>Monitor lender escrows, reserve balances, insurance funding, and investor distributions</li><li>Identify cash flow risks and recommend corrective actions</li><li>Support annual budgeting and forecasting activities</li></ul>Controls, Compliance & Audit Support<ul><li>Maintain strong internal controls and financial governance</li><li>Improve accounting policies, procedures, and reporting discipline</li><li>Ensure compliance with lender requirements, partnership agreements, and company policies</li><li>Support audits and tax reporting processes</li></ul>Process Improvement & Systems<ul><li>Identify and implement efficiencies across accounting operations</li><li>Support automation and system enhancement initiatives</li></ul>Leadership & Business Partnership<ul><li>Lead, coach, and develop the Property Accounting team</li><li>Set priorities, monitor performance, and foster accountability</li><li>Build strong partnerships across Asset Management, Operations, Treasury, Tax, and leadership</li><li>Provide proactive financial insights and actionable recommendations</li><li>Communicate risks early and help drive solutions</li></ul>Why This OpportunityThis role is ideal for a hands-on accounting leader who wants to do more than close the books. You will have the opportunity to strengthen controls, elevate team performance, improve systems, and provide financial leadership that supports portfolio growth and operational excellence.If you are a collaborative and forward-thinking Property Controller ready to make a meaningful impact, please apply directly to this posting! Direct questions to Lee Chernett, VP at Robert Half Finance & Accounting, via LinkedIn.
2026-08-24T00:00:00Z

Post-Closing Specialist

Austin, TX
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-focused Post-Closing Specialist to join a contract assignment in Austin, Texas. This opportunity supports a high-volume mortgage documentation project centered on clearing outstanding post-closing items and bringing aged files to completion. The ideal candidate is comfortable working independently, and maintaining precise records in a production-driven environment. Responsibilities:• Oversee a designated pipeline of post-closing files and identify unresolved documentation needed to complete each record.• Contact title companies, settlement partners, attorneys, and other vendors to obtain missing collateral and trailing documents in a timely manner.• Track follow-up activity through organized schedules, status updates, and escalation steps to help move delayed files toward resolution.• Examine incoming documents such as final title policies, lien releases, and related records to confirm they meet post-closing standards.• Raise unresolved issues or repeated vendor delays to leadership when additional intervention is required.• Maintain accurate daily reporting on production volumes, file status, and outstanding inventory.• Handle a large caseload while meeting established expectations for quality, turnaround time, and consistency.• Support remediation efforts tied to aged inventory and document recovery initiatives as project needs evolve
2026-09-02T00:00:00Z

Excel Specialist

West Branch, IA
onsite
Temporary / Contract
19 - 21 USD / Hourly
Excel Specialist (Contract)Location: West Branch, IA (Onsite)Schedule: Full-Time, Monday-FridayAbout the RoleOur client in the West Branch area is seeking a detail-oriented Excel Specialist to support a critical data management project. This position will focus on reviewing purchasing records, extracting serial number information, and accurately entering data into Excel and internal systems. This is an excellent opportunity for someone who enjoys working with large volumes of data and takes pride in accuracy and efficiency.Key Responsibilities<ul><li>Review purchase records and documentation within company systems.</li><li>Extract serial number information from purchased parts sourced internationally.</li><li>Accurately enter and maintain data in Excel spreadsheets.</li><li>Navigate and utilize SAP and other manufacturing software platforms.</li><li>Verify information for completeness and accuracy.</li><li>Assist with data reconciliation and reporting as needed.</li></ul>
2026-09-08T00:00:00Z

Controller (Construction)

Gardena, CA
onsite
Permanent / Full Time
120000 - 170000 USD / Yearly
We are looking for an experienced Controller to lead the accounting and financial operations of a construction-focused business in Gardena, California. This role is responsible for overseeing core financial reporting, strengthening operational controls, and providing insight that supports project performance and company growth. The ideal candidate brings strong leadership, deep knowledge of construction accounting, and the ability to guide the full back-office finance function with accuracy and accountability. Responsibilities: • Direct the day-to-day accounting function, ensuring financial activities are completed accurately, on time, and in alignment with business objectives. • Oversee construction-specific accounting processes, including job cost tracking, work-in-progress reporting, and recognition of project-related revenue. • Prepare and review monthly and annual financial statements, providing clear analysis of performance, trends, and areas requiring attention. • Lead budgeting and forecasting activities to support planning, cash management, and strategic decision-making across construction projects. • Manage month-end and year-end close processes, including account reconciliations and review of bank reconciliations. • Coordinate audit preparation and support external reporting requirements while maintaining strong internal financial controls. • Supervise tax-related financial activities, including the preparation and review of corporate tax return information. • Administer insurance compliance and maintain effective relationships with banking partners and other external financial stakeholders. • Identify financial risks, respond to operational business needs, and recommend opportunities to improve profitability and project results.
2026-08-19T00:00:00Z

Temp Data Specialist

Oakland, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking a Data Specialist to provide long-term temporary support for key program and operational initiatives. This role will help process ECM data, manage quality assurance activities, and support data migration efforts to PearSuite, while also assisting with reporting, tracking, and program support needs. This opportunity is ideal for someone who enjoys working with data in a business-facing, team-oriented environment and can balance analytical work with coordination, follow-up, and cross-functional support. The right candidate will be comfortable handling reporting requests, maintaining accurate records, identifying data issues, and helping teams use information to improve processes and outcomes. Key Responsibilities:<ul><li>Collect, organize, track, and maintain program and operational data</li><li>Process ECM data and support ongoing data management activities</li><li>Assist with quality assurance processes by reviewing data accuracy and identifying discrepancies</li><li>Support data migration efforts to PearSuite and help ensure clean, accurate record transfers</li><li>Prepare reports, spreadsheets, dashboards, and other data tracking tools</li><li>Respond to internal data requests and provide routine reporting support</li><li>Help monitor program performance metrics and support outcome tracking</li><li>Partner with internal teams, staff, and contractors to support accurate data collection and reporting practices</li><li>Present findings, summaries, and recommendations in a clear and user-friendly format</li><li>Assist with process documentation and recommend improvements to data workflows when needed</li></ul>
2026-08-21T00:00:00Z