362 Results for Client Services Coordinator Jobs

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Workplace Coordinator

New York City, NY
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Workplace Coordinator to support daily office operations and help create an organized, responsive work environment in New York City . This Long-term Contract position is ideal for someone who can balance administrative coordination, employee support, and time-sensitive operational tasks with professionalism and attention to detail. The role will involve managing schedules, handling incoming communications, supporting payroll activities, and helping keep workplace services running smoothly. Responsibilities:• Oversee day-to-day workplace coordination to ensure office activities and support services operate efficiently.• Manage dispatch-related tasks by routing requests, tracking assignments, and following up to confirm timely completion.• Organize calendars and scheduling needs for meetings, workplace activities, and operational priorities.• Provide front-line support by answering inbound calls, responding to inquiries, and directing requests to the appropriate contacts.• Assist with full-cycle payroll administration, including collecting necessary information, reviewing records, and supporting timely processing.• Take ownership of administrative and leadership support duties that help maintain structure, communication, and accountability across workplace operations.• Maintain accurate records, update operational documentation, and help ensure office procedures are followed consistently.
2026-10-12T00:00:00Z

Workplace Coordinator

San Mateo, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is working with one of our top technology companies in San Mateo to help them during the holidays with office events. We are seeking an enthusiastic Workplace Coordinator to provide hands-on office and facilities support with a variety of tasks. This is an excellent entry-level opportunity for someone who enjoys helping people, staying organized, and creating a welcoming, productive workplace. In this role, you will help manage day-to-day office needs, support employee and visitor requests, maintain common areas, and assist with workplace activities and special projects. The ideal candidate is proactive, dependable, and comfortable jumping in wherever needed to ensure the office operates efficiently. Key Responsibilities<ul><li>Provide day-to-day administrative and operational support for workplace and office activities.</li><li>Maintain clean, organized, and welcoming office spaces, conference rooms, kitchens, and common areas.</li><li>Assist with meeting room preparation, including arranging furniture, organizing supplies, and ensuring rooms are ready for employees and guests.</li><li>Help coordinate office events, employee gatherings, team meetings, and other workplace activities.</li><li>Monitor office, kitchen, and breakroom supplies; restock materials and communicate when inventory needs replenishment.</li><li>Assist with receiving, organizing, and distributing incoming mail, packages, and office deliveries.</li><li>Support visitor check-in and help ensure guests are directed to the appropriate employees or meeting spaces.</li><li>Respond to employee requests and route facilities or maintenance issues to the appropriate team members.</li><li>Assist with vendor coordination, service requests, and general office upkeep as needed.</li><li>Provide additional hands-on support during high-volume periods, special events, office initiatives, and other workplace projects.</li><li>Help ensure employees and visitors have a positive, professional experience while in the office.</li></ul>
2026-10-21T00:00:00Z

Workplace Coordinator

New York, NY
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a Workplace Coordinator to support daily workplace operations for a real estate development environment in New York, New York. This Contract position is ideal for someone who can keep schedules organized, respond to incoming calls with professionalism, and help maintain smooth coordination across teams. The role requires strong follow-through, sound judgment, and the ability to manage administrative and payroll-related tasks in a fast-paced setting. Responsibilities: • Coordinate daily workplace activities by organizing calendars, arranging schedules, and keeping teams informed of timing changes and priorities. • Manage dispatch-related requests and direct work or service needs to the appropriate contacts to ensure timely response and completion. • Handle inbound phone calls professionally, provide accurate information, and route inquiries to the correct team members when needed. • Support payroll administration by processing full-cycle payroll tasks with accuracy, timeliness, and attention to detail. • Assist with office leadership support by helping track tasks, preparing routine updates, and maintaining organized administrative workflows. • Monitor ongoing operational needs, follow up on open items, and help resolve day-to-day coordination issues efficiently. • Maintain clear records and documentation related to scheduling, payroll activities, and workplace communications.
2026-10-20T00:00:00Z

Sales Support Coordinator

Wilmington Nt, DE
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are looking for a detail-oriented Sales Support Coordinator to join an onsite team in Delaware in a contract capacity with the potential for a permanent role. This position supports day-to-day sales and purchasing activities by coordinating quotes, reviewing order details, and helping ensure customer requests are handled accurately and on time. It is a strong opportunity for someone early in their career who enjoys working with numbers, systems, and cross-functional teams while building experience in sales support and operations. Responsibilities:• Create material lists and quote documentation based on customer needs and direction from the sales team.• Develop pricing proposals using internal system data and established pricing standards to support timely customer responses.• Verify order, product, quantity, and pricing information before release to help reduce processing errors.• Partner with Sales, Customer Service, Finance, and related teams to resolve discrepancies and keep orders moving efficiently.• Initiate billing or invoice updates when inconsistencies are identified and follow through to completion.• Maintain organized records of quotes, revisions, and customer-related communications for accurate tracking.• Respond to requests for quote adjustments, pricing updates, and order support from internal stakeholders.• Assist with purchasing-related coordination, including support for purchase order activities and departmental administrative tasks.
2026-10-22T00:00:00Z

Sales Support Coordinator

Wilmington Nt, DE
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We have partnered with a thriving, manufacturer on their search for an organized Sales Support Coordinator with proven expertise providing price quotes and completing order fulfillment. As the Sales Support Coordinator, you will handle tasks such as: preparing reports, assisting the sales team on leads, researching product pricing, handling administrative duties, preparing sales presentations/proposals/contracts, coordinating the ordering process workflow, and manage the communication channels between internal departments. The ideal candidate for this role should have an intense passion for client satisfaction, advanced multi-tasking capabilities, superb customer service skills and a strong drive for problem-solving. What you get to do everyday· Provide administrative support to sales team· Fulfill customer inquiries· Serve as liaison between sales team, clients, and internal departments· Manage and update customer accounts and CRM systems· Resolve pricing issues/errors· Build strong customer relationships· Review and analyze customer feedback· Track sales leads, monitor progress, and ensure follow-up· Provide customer quotes and pricing· Troubleshoot data performance inquiries
2026-10-05T00:00:00Z

Accounts Receivable Coordinator

Conshohocken, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We have partnered with a client on their search for a well-organized Accounts Receivable Coordinator with at least 1+ years of accounts receivable experience. The ideal candidate will have strong Excel skills, experience working with SAGE Intacct, and a positive, team-oriented attitude with a willingness to learn. Based on general knowledge. In this role, you will be responsible for entering customer payments, preparing invoice schedules, calling on delinquent accounts, assisting with month end/year end close, resolving customer inquiries, delivering deposits, preparing journal entries, and support the accounting team with additional AR-related tasks as needed. The ideal Accounts Receivable Coordinator should have a flair for numbers, excellent research abilities, thorough communication skills, and an expertise at time management. What you get to do daily· Receive, review and process billing· Assist with administrative activities· Maintain and update customer accounts· Complete collection effort calls· Prepare financial reports· Identify delinquent accounts· Perform payment reconciliations· Assist with incoming phone calls· Resolve customer service issues
2026-10-22T00:00:00Z

Accounts Receivable Coordinator

Fallbrook, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
Robert Half is hiring an Accounts Receivable Coordinator to support the finance team of a growing agricultural and food distribution business in Fallbrook! This opportunity is a great fit for someone who enjoys hands-on accounting work, accurate data entry, and helping ensure customer payments are recorded and reconciled correctly.You'll support the day-to-day receivables process, from preparing invoices and posting payments to researching account discrepancies and maintaining organized records. The company is looking for a dependable, detail-oriented professional who can work through daily priorities and communicate effectively with customers and internal teams.Responsibilities Include:<ul><li>Prepare and distribute customer invoices based on orders, delivery records, and approved pricing.</li><li>Enter customer payments and apply cash to the correct open invoices.</li><li>Reconcile daily deposits and investigate payment discrepancies.</li><li>Maintain accurate customer account records and supporting documentation.</li><li>Review open invoices and assist with follow-up on past-due balances.</li><li>Respond to customer questions regarding billing, credits, and payment status.</li><li>Research pricing differences, delivery discrepancies, and missing payment details.</li><li>Process approved adjustments and credit memos.</li><li>Assist with customer account reconciliations and monthly statements.</li><li>Maintain spreadsheets tracking payments, outstanding invoices, and collection activity.</li><li>Coordinate with sales, order processing, and shipping teams to resolve billing issues.</li><li>Support month-end close by confirming postings and gathering AR documentation.</li></ul>
2026-10-16T00:00:00Z

Accounts Receivable Coordinator

Buffalo, NY
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
Jenny Bour with Robert Half is working with a growing law firm that is looking for a detail-oriented Accounts Receivable Coordinator to join their team! This Accounts Receivable Coordinator will support accounts receivable performance and help maintain timely payment activity. This Accounts Receivable Coordinator role works closely with clients, attorneys, and internal billing stakeholders to review outstanding balances, resolve payment concerns, and provide clear reporting on collection activity. The ideal AR Coordinator candidate brings strong judgment, professionalism, and the ability to manage sensitive financial conversations in a fast-paced environment. Responsibilities:<ul><li>Review accounts receivable and work in progress balances to identify aging items, payment trends, and follow-up priorities.</li><li>Communicate with clients to address invoice questions, clarify account details, and support timely resolution of outstanding amounts.</li><li>Keep billing attorneys and committee stakeholders informed through regular status updates on collection efforts and account progress.</li><li>Partner with attorneys and clients to develop practical approaches for recovering open balances while preserving strong business relationships.</li><li>Organize and lead recurring meetings with attorneys to discuss account status, collection strategy, and next steps for delinquent matters.</li><li>Evaluate requests involving billed and unbilled fee write-offs and present recommendations for committee review and approval.</li><li>Produce and distribute reports that summarize receivable activity, collection results, and account status for internal stakeholders.</li><li>Participate in billing committee meetings, contribute updates on portfolio performance, and document relevant action items.</li><li>Maintain accurate records of all collection activity, including detailed notes, account history, and payment arrangements.</li><li>Process client credit card payments when needed and coordinate closely with other collections team members to ensure consistent support.</li></ul>
2026-09-28T00:00:00Z

Accounts Receivable Coordinator

Wormleysburg, PA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Keep Cash Flow Moving. Build Strong Customer Relationships. Make an Impact. Our growing organization is seeking a detail-oriented and proactive Accounts Receivable Coordinator to join our team. This position plays a critical role in managing the accounts receivable process, ensuring timely payment collection, maintaining accurate records, and supporting overall financial operations. The ideal candidate will have strong customer service skills, experience with collections, and the ability to effectively communicate with customers regarding outstanding balances. Why Join Us?:<ul><li>Stable and growing organization</li><li>Collaborative team environment</li><li>Opportunity to make a direct impact on company cash flow and financial performance</li><li>Competitive compensation and benefits package</li><li>Career growth opportunities within accounting and finance</li></ul>Responsibilities:<ul><li>Manage the full accounts receivable process, including invoicing, cash application, and payment posting.</li><li>Monitor customer accounts and proactively follow up on past-due balances.</li><li>Conduct collection efforts via phone, email, and written correspondence while maintaining positive customer relationships.</li><li>Research and resolve billing discrepancies, payment issues, and account concerns.</li><li>Reconcile customer accounts and ensure accurate account balances.</li><li>Review aging reports and prioritize collection activities to improve cash flow.</li><li>Collaborate with internal departments to resolve invoice and payment disputes.</li><li>Process credit memos and adjustments as needed.</li><li>Maintain accurate customer records and documentation of collection activities.</li><li>Prepare AR and collections reports for management.</li><li>Assist with month-end closing activities and account reconciliations.</li><li>Support additional accounting and administrative functions as assigned.</li></ul>
2026-10-23T00:00:00Z

Staffing Coordinator III

Allentown, PA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Robert Half is looking for a detail-oriented Staffing Coordinator III to support employee onboarding and offboarding activities for both internal staff and external vendor personnel. This is a position that blends coordination, communication, and process management in a hybrid work environment. The ideal candidate brings strong organizational skills, sound judgment when handling confidential information, and the ability to work effectively with operations, HR, IT, and training teams. Responsibilities:• Coordinate the full onboarding cycle for new hires and contingent workers, ensuring each step is completed accurately and on schedule.• Create and maintain records that track onboarding progress, including equipment requests, account setup, access needs, and training completion.• Collaborate with business operations and support teams to identify appropriate system permissions and workplace tools for different employee groups.• Arrange hardware provisioning for internal staff and submit IT requests to secure remote access and software support for vendor personnel.• Prepare and distribute required documents, reference materials, login details, and onboarding instructions so new hires can begin work successfully.• Monitor compliance-related items such as timesheet submissions, attendance, training participation, and continuing education requirements during onboarding.• Address and escalate onboarding, HR, or technical concerns to the appropriate leaders, vendor contacts, or training partners when issues arise.• Manage offboarding tasks for employees and contractors, including required documentation, access updates, and coordination with internal teams.
2026-10-22T00:00:00Z

Patient Outreach Coordinator LVN/LPN

San Antonio, TX
onsite
Temporary / Contract
25 - 31 USD / Hourly
Position OverviewWe are seeking a licensed LVN/LPN to support a healthcare quality team focused on HEDIS and STARs measures, patient outreach, and closing gaps in care.This position combines clinical knowledge, patient education, data review, and a significant amount of telephonic outreach. The LVN/LPN will work with patients who have outstanding quality measures or gaps in their healthcare and help determine what is needed to close those gaps.A large portion of the day will involve outbound calls to patients. During these conversations, you may educate patients on recommended screenings or preventive care, discuss why a particular measure is important, help coordinate appointments, and address barriers that may be preventing the patient from completing their care.This is a great opportunity for an LVN/LPN who enjoys patient interaction but is interested in a role that is less focused on traditional bedside nursing and more focused on care coordination, population health, quality improvement, and patient education.Key Responsibilities<ul><li>Conduct a high volume of outbound calls to patients regarding open healthcare quality measures and gaps in care</li><li>Educate and counsel patients on HEDIS, STARs, preventive care, and other quality measures</li><li>Identify patients who are missing required or recommended healthcare services</li><li>Help patients understand what steps are needed to close their care gaps</li><li>Assist with appointment scheduling and coordination when appropriate</li><li>Review patient information and healthcare data to identify missing or incomplete measures</li><li>Evaluate the quality and completeness of clinical gap closures</li><li>Accurately document patient conversations, outreach attempts, outcomes, and follow-up needs</li><li>Analyze information for potential data discrepancies or missing documentation</li><li>Partner with internal healthcare teams to resolve issues or barriers impacting quality measures</li><li>Follow established clinical, documentation, privacy, and regulatory guidelines</li><li>Maintain current knowledge of HEDIS and STARs standards and requirements</li><li>Meet established productivity, quality, and outreach expectations</li></ul>
2026-10-22T00:00:00Z

Office Coordinator

Duluth, GA
onsite
Temporary to Hire
18.05 - 20.9 USD / Hourly
We are looking for an organized and service-focused Office Coordinator to support daily front office operations. This contract opportunity with potential for a permanent role is ideal for someone who enjoys creating a welcoming experience for visitors, managing administrative workflows, and keeping office activities running smoothly. The right candidate will bring strong communication skills, confidence using Microsoft Office, and at least two years of relevant office support experience. Experience in a mental or behavioral health setting is valued and will help support success in this role. Responsibilities: • Welcome visitors and provide a welcoming first point of contact by phone and in person. • Manage incoming calls, route messages accurately, and respond to general inquiries with a customer-focused approach. • Coordinate patient or client appointments, maintain calendars, and support scheduling needs for the office. • Verify insurance information and assist with front desk processes related to coverage confirmation and documentation. • Prepare, scan, file, and organize records to maintain accurate and accessible administrative documentation. • Handle incoming and outgoing mail and support day-to-day clerical activities that keep the office operating efficiently. • Use Microsoft Office applications to create, update, and maintain reports, correspondence, and office records. • Support medical front office and administrative functions while maintaining a detail-focused approach and attention to detail.
2026-10-20T00:00:00Z

Office Coordinator

Spokane, WA
onsite
Temporary / Contract
20 - 24 USD / Hourly
The Office Coordinator supports day-to-day office operations and helps maintain an organized, efficient, and focused work environment. This role often serves as a central point of contact for administrative support, scheduling, supplies management, vendor coordination, and general office communication.Key Responsibilities<ul><li>Coordinate daily office activities and administrative tasks</li><li>Greet visitors and support front desk coverage as needed</li><li>Manage calendars, meeting schedules, and conference room bookings</li><li>Order and maintain office supplies and equipment</li><li>Coordinate with vendors, service providers, and building management</li><li>Support mail distribution, shipping, and deliveries</li><li>Maintain office records, filing systems, and documentation</li><li>Assist with travel arrangements, expense reports, and event planning</li><li>Help onboard new employees with workspace setup and office orientation</li><li>Support internal communications and special projects</li><li>Monitor office appearance and ensure common areas remain organized</li></ul>
2026-10-23T00:00:00Z

Office Coordinator

Seattle, WA
onsite
Permanent / Full Time
62400 - 83200 USD / Yearly
We are looking for an Office Coordinator to support daily administrative operations for a financial services office. This position plays a central role in creating a welcoming front-office experience, guiding incoming client inquiries, and keeping records and office materials organized. The ideal candidate brings strong communication skills, sound judgment, and a dependable, service-oriented approach to both visitors and internal team support. Responsibilities:• Welcome clients and guests upon arrival, direct them to the appropriate meeting space, and provide refreshments to create a welcoming and comfortable office experience.• Respond to incoming phone calls and other initial inquiries from current and prospective clients, gathering key details to understand the purpose of each contact.• Ask thoughtful follow-up questions to clarify client needs, including referrals who may be unsure which service is most appropriate for their situation.• Connect each inquiry with the appropriate team member to ensure timely and accurate follow-up.• Sort, review, and distribute incoming mail while maintaining organized physical records and correspondence.• Scan and upload documents into the correct electronic client files and keep paper files accurate and up to date.• Maintain invoice filing and support day-to-day document organization across the office.• Assist with light office administration, including monitoring supply levels, ordering materials, and keeping shared spaces stocked with coffee and snacks.• Learn and use browser-based front office and case management tools as part of daily administrative support. Benefits:• 20 days PTO, increasing to 22 after 3 years and 25 after 5 years• 401(k) with 6% match• Medical, 75% paid by company for employee, 25% paid by company for dependants• Dental and vision, 100% paid for by company• Standard paid holidays
2026-10-07T00:00:00Z

Scheduling Coordinator

Centennial, CO
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented Scheduling Coordinator to join our team in Centennial, Colorado on a Contract basis. This role supports a fast-paced pre-employment process by arranging appointments, confirming candidate information, and helping ensure a smooth experience for incoming hires. You will work closely with a small scheduling team while primarily supporting a high-volume client account with significant near-term hiring activity. Responsibilities: • Arrange post-offer and pre-employment testing visits with approved clinic partners in a timely and accurate manner. • Confirm candidate demographic details and appointment information before finalizing scheduled visits. • Serve as a central point of coordination for incoming hires needing pre-employment testing appointments. • Manage a high volume of scheduling activity for a dedicated client account with urgent hiring needs. • Communicate clearly with candidates and partner clinics to resolve scheduling conflicts or appointment changes. • Maintain accurate scheduling records and update relevant systems to reflect current appointment status. • Support inbound call activity related to scheduling questions, confirmations, and follow-up needs.
2026-10-23T00:00:00Z

Scheduling Coordinator

Oceanside, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
obert Half is looking for a friendly, detail-oriented Patient Access & Scheduling Coordinator to support a busy healthcare practice in Escondido! This opportunity is ideal for someone who enjoys helping people, managing a steady flow of calls, and making sure appointments and patient information are handled correctly. You'll be an important part of the front-end patient experience, helping the clinical team stay organized while ensuring patients receive timely and professional service.The right candidate is calm under pressure, comfortable working with confidential information, and able to shift between scheduling, registration, and administrative tasks throughout the day.Responsibilities Include:<ul><li>Answer incoming calls and assist patients with appointment scheduling and general questions.</li><li>Schedule, confirm, reschedule, and cancel appointments according to office procedures.</li><li>Register new patients and update demographic, insurance, and contact information.</li><li>Verify insurance details and flag missing or incomplete registration information.</li><li>Collect and organize required intake forms and patient documentation.</li><li>Communicate appointment instructions, preparation requirements, and follow-up details.</li><li>Coordinate appointment changes with clinical staff and other departments.</li><li>Monitor scheduling queues and help fill appointment openings when cancellations occur.</li><li>Maintain accurate electronic records and follow established privacy procedures.</li><li>Route billing, referral, authorization, and clinical questions to the appropriate team.</li><li>Track pending referrals or authorizations and follow up on outstanding items.</li><li>Assist with scanning, filing, and other front-office administrative tasks.</li><li>Provide professional, empathetic service when addressing patient concerns.</li></ul>
2026-10-15T00:00:00Z

Front Office & Administrative Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Front Office and Administrative Coordinator Location: Minneapolis, MNSchedule: Monday-Friday, 8:00 a.m.-5:00 p.m.Work Arrangement: Fully onsiteCompensation: $65,000-$75,000 plus 15% bonus potential A growing professional services organization in downtown Minneapolis is seeking an experienced Front Office & Administrative Coordinator to support day-to-day office operations, reception, hospitality and administrative needs. This is a highly visible role for a polished, personable professional who enjoys creating a welcoming office environment while keeping multiple priorities moving behind the scenes. The ideal candidate is proactive, resourceful and comfortable taking ownership. You will be expected to learn the organization and its processes, then work independently, anticipate needs and find solutions without needing constant direction. What You’ll Do<ul><li>Serve as a welcoming first point of contact for employees, clients, guests and other visitors.</li><li>Manage front office and reception activities, including greeting guests, handling incoming calls and coordinating visitor access.</li><li>Coordinate conference room schedules and meeting logistics, including room setup, catering and technology needs.</li><li>Help maintain a professional, organized and welcoming office environment.</li><li>Coordinate office maintenance, deliveries, vendors and other facilities-related requests.</li><li>Monitor and replenish office, kitchen and meeting supplies.</li><li>Assist with catering, meeting setup and other hands-on office needs.</li><li>Provide backup administrative and office support to other team members as needed.</li><li>Coordinate meetings and calendars, including scheduling across multiple participants, resolving conflicts and managing last-minute changes.</li><li>Support meeting preparation, note-taking, action-item tracking and follow-up.</li><li>Assist with travel coordination and expense reporting.</li><li>Support special projects and administrative initiatives.</li><li>Identify opportunities to improve office processes, organization and the overall employee and guest experience.</li></ul>
2026-10-23T00:00:00Z

Facilities Operations Coordinator

Boulder, CO
onsite
Temporary / Contract
45 - 52 USD / Hourly
Robert Half is seeking a Facilities Operations Coordinator for a contract opportunity in Louisville, Colorado. This onsite role will support a growing facilities team by managing ticketing workflows, developing SOPs, organizing documentation, and coordinating administrative facility operations. This is a documentation and process-focused position and is not a vendor management, maintenance, or building systems role. Key Responsibilities:<ul><li>Manage the facilities ticket queue, including triage, assignment, due dates, and follow-up</li><li>Enter and track requests in a ticketing platform</li><li>Produce weekly reports on ticket closure, aging, and unassigned items</li><li>Create and maintain SOPs for ticketing, recurring services, badging, and onboarding processes</li><li>Support a badging project by printing and issuing employee badges and maintaining logs</li><li>Build and maintain safety documentation templates and shared process libraries</li><li>Handle administrative facilities requests such as mail, packages, supplies, and routine employee support</li><li>Take meeting notes, track action items, and assist with relocation and build-out coordination</li><li>Host scheduled visitors as needed</li></ul>
2026-10-22T00:00:00Z

Client Service Associate Wealth Management

San Mateo, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
San Mateo, CA | Remote Flexibility AvailableJennifer Fukumae with Robert Half's Financial Services Division is partnering with a growing, client-focused wealth management firm in San Mateo that is looking to add a Client Service Associate to its team. This is a great opportunity to join an expanding advisory practice and work closely with Financial Advisors to support high-net-worth clients and their day-to-day financial needs. The firm offers a collaborative team environment, a strong focus on client relationships, and the flexibility to work remotely. Key Responsibilities<ul><li>Coordinate new account openings, account transfers, and ongoing account maintenance.</li><li>Process beneficiary changes, address updates, money movement requests, and other account-related transactions.</li><li>Assist with insurance applications and related paperwork, including gathering and organizing required client information.</li><li>Communicate directly with clients via phone and email to gather documentation, provide updates, and address account-related questions.</li><li>Work with custodians, financial advisors, and internal team members to ensure client requests are handled accurately and efficiently.</li><li>Review account paperwork and documentation for accuracy and completeness prior to submission.</li><li>Maintain organized and up-to-date client records, ensuring proper documentation and recordkeeping.</li><li>Provide day-to-day administrative and operational support to Financial Advisors and the broader advisory team.</li><li>Assist with additional client service initiatives and operational projects as needed.</li></ul>
2026-10-15T00:00:00Z

Facilities Coordinator 1

Austin, TX
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a detail-oriented Facilities Coordinator 1 to support daily site operations and help maintain a safe, efficient, and well-organized workplace in Austin, Texas. This Long-term Contract position works closely with internal stakeholders, service providers, and building partners to keep facilities services running smoothly and on schedule. The role also contributes to vendor coordination, financial tracking, reporting, and site compliance activities while ensuring a high standard of service delivery. Responsibilities: • Coordinate day-to-day facilities activities and help oversee the work of on-site support staff and service providers. • Build strong working relationships with client contacts, landlords, property representatives, and external vendors to support smooth operations. • Assist with contractor oversight to confirm work is completed safely, on time, and in line with expected quality standards. • Support vendor sourcing and service procurement needs based on operational requirements. • Manage purchase order activities and help maintain accurate financial records within internal tracking systems. • Contribute to monthly accrual reporting, finance logs, and other routine administrative support tied to site operations. • Perform site walkthroughs, inspections, audits, and safety checks while helping uphold building procedures and compliance expectations. • Help implement risk management, emergency response, disaster recovery, and business continuity practices for the facility. • Prepare reports, track service performance metrics, and assist with special projects and other operational tasks as needed.
2026-10-26T00:00:00Z

Customer Relations Representative

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Customer Relations Representative to support an insurance agency in San Diego, California location through a Long-term Contract assignment. In this role, you will serve as a key point of contact for inbound inquiries, gather and document important claim details with precision, and help ensure each customer receives timely assistance. This opportunity is ideal for someone who communicates clearly, stays organized in a fast-paced setting, and takes a thoughtful approach to resolving service-related concerns. Responsibilities:• Respond to incoming calls related to first reports of injury and capture claim information accurately in company systems.• Use attentive listening and well-structured follow-up questions to understand customer needs and provide appropriate support.• Route inquiries to the correct teams when needed and work across departments to help bring issues to resolution.• Maintain complete and accurate records through consistent data entry and careful documentation practices.• Build a strong understanding of service procedures, policy guidelines, and operational workflows to deliver dependable customer assistance.• Identify potential service interruptions or process concerns early and communicate them to Customer Care leadership.• Follow established company standards, training expectations, supervisory guidance, and applicable regulations in daily work.
2026-10-20T00:00:00Z

Accounting Coordinator

Kansas City, MO
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for an Accounting Coordinator to support project-based financial operations and customer billing activities in Kansas City, Missouri. This role helps keep project accounting records accurate, ensures invoices and payments are handled promptly, and supports compliance documentation tied to construction work and material sales. The ideal candidate is organized, detail-oriented, and comfortable working with project teams, customers, and internal accounting partners to keep financial processes running smoothly. Responsibilities: • Prepare and issue invoices for construction projects and material sales, confirming charges are accurate and submitted on schedule. • Coordinate with project and operations teams to develop material sale quotations and maintain proper pricing documentation. • Review customer account activity, respond to billing inquiries, and help resolve discrepancies related to pricing or invoicing. • Track outstanding receivables by customer account and assist with collection efforts to improve payment timeliness. • Maintain daily payment logs for incoming funds received by wire, cash, credit card, and check to support accurate application of deposits. • Monitor project cost information and update accounting records to help preserve the accuracy of financial data across active jobs. • Gather and organize lien waivers, tax forms, and other required documentation to support regulatory and contractual compliance. • Work closely with project managers, payroll, and accounting staff to ensure recurring financial tasks are completed consistently and accurately.
2026-10-02T00:00:00Z

Accounting Coordinator

San Leandro, CA
onsite
Permanent / Full Time
68000 - 70000 USD / Yearly
We are looking for an Accounting Coordinator to support day-to-day financial operations for a construction-focused organization in San Leandro, California. This position plays an important role in keeping billing, payment tracking, and financial records accurate and up to date. The ideal candidate is organized, detail-oriented, and comfortable managing high-volume transactional work in a fast-paced office environment. <ul><li>Responsibilities:</li><li>Track overdue customer balances and proactively follow up on outstanding payments</li><li>Resolve payment delays, billing issues, and collection obstacles to improve cash flow</li><li>Maintain regular communication with clients and keep detailed records of collection efforts</li><li>Investigate disputed invoices and coordinate timely resolution</li><li>Process and issue lien waivers and related construction documents</li><li>Partner with payroll to obtain and track certified payroll submissions from subcontractors</li><li>Compile and provide financial records and supporting documents for audits</li><li>Assist with budgeting, forecasting, and monthly financial planning activities</li><li>Support invoicing and billing processes as needed</li><li>Review project financial activity and ensure documentation is properly recorded</li><li>Collaborate with the Contracts team to maintain accurate project notes and records</li><li>Provide accounting and administrative support across project and finance functions</li><li>Perform additional special projects and miscellaneous duties as assigned by management</li></ul>
2026-10-02T00:00:00Z

Human resource coordinator

Mclean, VA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented Human Resources Coordinator to support daily HR operations and help deliver a positive employee experience. This role will assist with onboarding, employee records, HRIS updates, benefits administration, recruitment coordination, and general HR support. Responsibilities:<ul><li>Coordinate employee onboarding and offboarding processes.</li><li>Maintain accurate employee records and update HRIS systems.</li><li>Support benefits administration and respond to employee questions. </li><li>Assist with scheduling interviews and recruitment logistics. </li><li>Help administer performance management and other HR programs. </li><li>Ensure compliance with company policies and employment regulations. </li><li>Provide administrative support to the HR team and managers as needed.</li></ul>
2026-10-22T00:00:00Z

Human Resource Coordinator

Minneapolis, MN
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Human Resources Coordinator to join a growing team and support a variety of HR functions. This position is ideal for someone who enjoys working with people, staying organized, and helping ensure day-to-day HR operations run smoothly. You'll assist with onboarding, employee support, recruiting coordination, and administrative HR tasks while partnering closely with managers and employees across the organization. Responsibilities<ul><li>Support the onboarding process, including new hire paperwork and orientation coordination.</li><li>Schedule interviews and communicate with candidates throughout the hiring process.</li><li>Maintain employee records and ensure documentation is accurate and up to date.</li><li>Respond to employee questions regarding policies, benefits, and HR processes.</li><li>Assist with benefits administration, employment verifications, and other HR-related documentation.</li><li>Track HR metrics, reports, and compliance requirements.</li><li>Provide administrative support for HR projects and department initiatives.</li><li>Help create a positive employee experience through responsive and professional support.</li></ul>
2026-10-21T00:00:00Z

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