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816 results for Administrative Assistant Legal jobs

Administrative Assistant-Legal Office

Kansas City, MO
onsite
Temporary to Hire
21.5 - 23.5 USD / Hourly
We are looking for an Administrative Assistant to support legal and administrative operations for a local non-profit organization. This contract-to-hire opportunity is ideal for someone who can balance clerical duties, client-facing communication, and document management in a fast-paced work environment. The person in this role will help keep daily workflows organized while providing responsive support to internal staff and individuals seeking assistance. Responsibilities:• Support attorneys, paralegals, and leadership with day-to-day administrative tasks across multiple practice areas and teams.• Draft, format, and proofread letters, notices, and other written materials with a high standard of accuracy.• Sort and distribute incoming correspondence, identify urgent deadlines, and ensure time-sensitive items reach the appropriate staff promptly.• Monitor office supply levels, place replenishment requests, and help maintain orderly shared workspaces.• Arrange business travel and lodging as needed for team members.• Organize client records and case documentation in alignment with established file retention and records procedures.• Enter and update information in the case management system, including setting up new matters and closing files when appropriate.• Answer calls, respond to routine questions, coordinate appointments, and provide backup coverage for front-desk or intake functions when needed.• Interact with clients in a respectful, compassionate, and culturally aware manner while maintaining a welcoming office environment.• Safeguard sensitive client and organizational information by following strict confidentiality standards at all times.
2026-05-14T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A prestigious San Francisco–based law firm is seeking a highly organized and detail-oriented Legal Administrative Assistant to support its busy practice groups. This contract-to-hire opportunity offers exposure to a large firm environment with a collaborative team and high-volume workflow. The ideal candidate is proactive, polished, and experienced in providing administrative and clerical support to attorneys in a fast-paced, deadline-driven setting. Key Responsibilities• Provide administrative support to attorneys, including calendar management, meeting scheduling, and travel coordination• Draft, format, and proofread legal documents, correspondence, and reports• Manage attorney calendars and monitor deadlines to ensure timely filings and deliverables• Handle document management, including filing (electronic and physical), scanning, and organization• Coordinate client communications, including scheduling calls and responding to inquiries• Assist with preparing materials for meetings, hearings, and client presentations• Support billing processes, including time entry, expense tracking, and invoice coordination• Maintain confidentiality of sensitive client and firm information• Order office supplies and coordinate with vendors as needed
2026-05-14T00:00:00Z

Legal Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are seeking a reliable and detail-oriented Temporary Legal Administrative Assistant to support a busy legal team. This role will provide maternity leave coverage, with the potential for extension, and will assist attorneys with a variety of day-to-day administrative and document-related tasks. Key Responsibilities:<ul><li>Prepare, format, and generate legal documents and correspondence</li><li>Perform data entry and maintain organized electronic and physical files</li><li>Scan, copy, and properly file documents within the firm’s system</li><li>Edit and format documents, including renaming and organizing files</li><li>Assist with general administrative tasks supporting multiple attorneys</li><li>Provide occasional communication with clients or third parties as needed\</li></ul>
2026-05-14T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-04-24T00:00:00Z

Legal Administrative Assistant

Rock Island, IL
onsite
Temporary to Hire
18 - 22 USD / Hourly
Robert Half is partnering with a well-established local law firm to hire a Legal Administrative Assistant. This role is a great fit for an experienced administrative professional who is highly organized, detail-oriented, and comfortable supporting a fast-paced office environment. Prior legal office experience is not required, strong administrative skills are what matter most! Key responsibilities:<ul><li>Provide general administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread documents and correspondence</li><li>Answer phones, manage emails, and handle professional client communication</li><li>Maintain organized electronic and paper filing systems</li><li>Assist with data entry, tracking, and general office projects</li></ul>This is an excellent opportunity to join a professional legal setting while leveraging transferable administrative skills, with training provided on firm-specific processes.
2026-05-07T00:00:00Z

Sr. Legal Administrative Assistant

San Jose, CA
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week • Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence • Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering • Answer phones, take and relay messages • Coordinate and schedule travel • Prepare and submit expense reports and reconcile credit card transactions • Assist with submitting conflict checks and opening new matters • Enter time charges • Assist with onboarding tasks for new hires • Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository • Actively contribute to team meetings and other team related activities • Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues • Perform other related duties and projects as assigned
2026-05-05T00:00:00Z

Sr. Legal Administrative Assistant

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
This popular downtown Dallas Law Firm is looking for a dynamic Litigation Legal Assistant to support her attorneys in the litigation Section. This role is ideal for a detail-oriented individual with experience in litigation support and administrative tasks within the legal field. You will play a critical part in ensuring the smooth operation of legal processes, supporting attorneys, and maintaining accurate documentation. Responsibilities:• Manage the preparation, drafting, and formatting of legal pleadings and documents for civil, commercial, and defense litigation cases.• Coordinate and oversee the electronic filing (e-filing) of legal documents with courts and other relevant entities.• Maintain and update attorney calendars, including scheduling court appearances, meetings, and deadlines.• Organize and manage docket systems to ensure compliance with all legal timelines and requirements.• Provide administrative support by handling correspondence, managing records, and maintaining document integrity.• Communicate effectively with attorneys, clients, and court representatives to relay essential information and updates.• Assist in trial preparation by organizing exhibits, filing motions, and compiling case files.• Ensure that litigation documents are accurate, complete, and submitted in a timely manner.• Research and retrieve case-related information to support legal proceedings.• Monitor and prioritize daily administrative tasks to ensure efficient workflow.It just takes a first step to lead to great things. Email your resume directly torosemarie.jones<at>roberthalf.<com>
2026-05-12T00:00:00Z

Sr. Legal Administrative Assistant

Phoenix, AZ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for an experienced Sr. Legal Administrative Assistant to support a busy litigation practice in Phoenix, Arizona. This role is ideal for a detail-oriented individual who can keep legal matters organized, manage competing deadlines, and produce high-quality documents in a fast-paced services environment. The successful candidate will play a key part in coordinating case activity, supporting attorneys through trial preparation, and ensuring filings and records are handled accurately and on time. Responsibilities: • Coordinate attorney schedules by organizing meetings, travel, court appearances, depositions, and other time-sensitive commitments. • Create, revise, and finalize legal correspondence, reports, presentations, and litigation-related documents with a high degree of accuracy. • Support case development by maintaining orderly files, assembling exhibits, tracking evidence, and preparing materials for hearings and trial activities. • Draft, proofread, and format pleadings, motions, discovery materials, briefs, and other legal documents before attorney review and submission. • Submit filings to courts and administrative bodies through appropriate e-filing systems while ensuring adherence to procedural requirements and deadlines. • Act as a point of contact for attorneys, clients, witnesses, and outside experts to coordinate interviews, depositions, and case logistics. • Monitor docket activity and critical dates to help the legal team stay ahead of court rules, filing obligations, and litigation milestones. • Maintain document management systems and case records so information remains complete, accessible, and up to date for the broader team.
2026-05-13T00:00:00Z

Sr. Legal Administrative Assistant

Addison, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an experienced Sr. Legal Administrative Assistant to provide strategic and operational support to the Chairman of a well known Company in Noth Dallas. This role goes beyond traditional administrative duties, requiring exceptional discretion, business acumen, and the ability to act as a trusted partner in high-level decision-making. If you thrive in a fast-paced, executive environment and have a proven ability to manage complex projects and communications, we invite you to apply. Responsibilities:• Act as a representative for the Chairman in select meetings, effectively communicating key decisions and directives.• Create detailed briefing materials, executive summaries, and decision-support documents to assist with strategic planning.• Manage complex calendars and schedules, ensuring seamless coordination of executive meetings and events.• Collaborate with executive leadership to prepare presentations and reports for high-level discussions.• Oversee administrative operations to maintain efficiency across multi-site locations.• Facilitate communication between the Chairman and stakeholders, ensuring timely follow-ups and resolutions.• Handle confidential information with utmost discretion and professionalism.• Assist in the planning and execution of strategic projects, ensuring alignment with organizational goals.• Monitor and prioritize tasks to meet deadlines in a fast-paced environment.• Support the Chairman in managing legal and administrative responsibilities effectively.A beautiful new chapter is about to unfold in your life story. Email your resume directly torosemarie.jones<at>roberthalf.<com>
2026-05-04T00:00:00Z

Sr. Legal Administrative Assistant

Melville, NY
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with 3+ years experience in Labor & Employment Law or Litigation. The ideal candidate is smart, highly motivated, has excellent attention to detail, a self-starter, a strong work ethic and is looking to be part of a collaborative team in a fast-paced working environment. Qualifications: Experience in NetDocs, TABs, Microsoft Word, Outlook, Excel, PowerPoint, Westlaw, Electronic Court Filings and Discovery
2026-04-28T00:00:00Z

Legal Executive Assistant

Carrollton, TX
onsite
Temporary to Hire
38 - 42 USD / Hourly
We are seeking an experienced Executive Legal Assistant to support senior leadership in a fast‑paced environment. This is a temp‑to‑hire opportunity with long‑term potential. Key Responsibilities:<ul><li>Provide high‑level administrative support to executive leadership</li><li>Manage complex calendars, meetings, and travel arrangements</li><li>Draft, edit, and format legal and executive correspondence</li><li>Maintain confidential legal documents and files</li><li>Serve as a professional liaison between executives and internal/external contacts</li></ul>
2026-04-22T00:00:00Z

Legal Executive Assistant

Glendale, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join a Contract opportunity supporting the General Counsel within a fast-moving organization serving multiple healthcare entities in Glendale, California. This role centers on keeping legal and administrative workflows organized, timely, and accurate across a broad range of matters. The ideal candidate brings strong coordination skills, sound judgment, and the ability to manage competing priorities in a structured legal environment. Responsibilities: • Oversee incoming legal requests through a centralized intake process and route matters to the appropriate parties for timely follow-up. • Monitor active matters, key dates, and supporting documentation to help ensure legal work progresses according to schedule. • Partner with internal departments, client locations, external attorneys, and insurance representatives to facilitate communication and next steps. • Provide support across legal matters involving records requests, claims, disputes, contracts, compliance issues, employment-related topics, and other urgent concerns. • Prepare, edit, and organize legal documents, while maintaining standard forms and assisting with contract routing and tracking. • Maintain orderly legal files and assemble summaries, chronologies, and document packets for review and response. • Assist with subpoenas, discovery coordination, document production, insurance notifications, court-related filings, and regulatory submissions. • Deliver administrative and project support to in-house counsel, including calendar coordination and assistance with priority legal initiatives.
2026-05-14T00:00:00Z

Corporate Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines. Responsibilities:<ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

Ronkonkoma, NY
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an Administrative Assistant to provide dependable operational and front-desk support for a Children’s Care Management Program in New York. This Long-term Contract position is ideal for someone who is highly organized, attentive to detail, and comfortable balancing reception, record management, and data entry responsibilities in a healthcare setting. The person in this role will help keep daily administrative functions running smoothly while supporting accurate documentation, clear communication, and a welcoming office environment. Responsibilities: • Organize, update, and maintain client files, including creating new records, archiving closed charts, tracking stored files, and keeping the file room orderly and accessible. • Process paperwork by filing hard-copy documents, scanning records, and uploading materials into designated electronic systems with accuracy and timeliness. • Manage routine correspondence by preparing and sending client letters and other program-related mailings as requested. • Welcome clients, visitors, and other contacts in a courteous manner while maintaining a clean, organized, and inviting reception area. • Handle incoming and outgoing phone calls efficiently, directing calls appropriately and providing responsive, service-oriented communication. • Enter and update client information in electronic health record platforms, including demographic details, assignments, and progress-related documentation. • Review records for completeness and accuracy, ensuring required forms, releases, eligibility support, and insurance information are properly documented. • Verify Medicaid coverage, complete daily encounter log audits and submissions, and support ongoing program tracking and reporting needs. • Monitor office and program supplies, coordinate routine operational needs such as postage and shredding services, and assist with department keys and vehicle usage records. • Communicate urgent client matters, facility concerns, and other operational issues to leadership or supervisors, and participate in required meetings, trainings, and occasional after-hours support when needed.
2026-05-11T00:00:00Z

Administrative Assistant

Hickory, NC
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a skilled part-time administrative assistant to provide comprehensive support to the General Counsel and the legal department in Hickory, North Carolina. In this long-term contract role, you will play a key part in maintaining seamless daily operations, ensuring the accuracy of legal documents, and handling confidential information with the highest level of professionalism. If you excel in organization, communication, and attention to detail, this position offers an excellent opportunity to contribute to the telecom services industry. This is a part-time position with very flexible hours. Responsibilities:• Offer direct administrative support to the General Counsel, including managing schedules, handling expense reports, and drafting correspondence.• Review, edit, and format legal documents to guarantee accuracy, clarity, and adherence to organizational standards.• Facilitate contract processing by ensuring all documentation is complete, consistent, and legally compliant.• Perform data entry tasks and maintain well-organized legal and administrative files, including sensitive and confidential records.• Coordinate office logistics and resources to promote efficient operations within the legal department.• Manage incoming communications, ensuring prompt follow-up and appropriate routing of legal and business inquiries.• Provide assistance during peak workload periods by adjusting priorities and deadlines as needed.
2026-05-12T00:00:00Z

Administrative Assistant

Cedar Rapids, IA
onsite
Temporary / Contract
16 - 18 USD / Hourly
Are you ultra-organized, detail-driven, and energized by checking things off a to‑do list? We’re looking for a motivated Administrative Assistant to play a key role in a 3‑month project. This is your chance to jump into a focused initiative, make an immediate impact, and help support a wonderful team.This short-term opportunity is perfect for someone who thrives in a fast-paced environment and enjoys being the go‑to support that keeps everything moving. What You’ll DoYou’ll be the backbone of the project, helping keep tasks organized, information flowing, and timelines on track. Responsibilities include:<ul><li>Providing hands-on administrative support for a defined project</li><li>Organizing, maintaining, and tracking project documents and files</li><li>Managing data entry, spreadsheets, and project trackers</li><li>Scheduling meetings, coordinating calendars, and preparing materials</li><li>Drafting, formatting, and proofreading emails, reports, and summaries</li><li>Monitoring inboxes and routing questions or requests effectively</li><li>Supporting deadlines, deliverables, and status updates</li><li>Jumping in where needed to keep the project running smoothly</li></ul>
2026-05-05T00:00:00Z

Administrative Assistant

Milwaukee, WI
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Robert Half is partnering with a downtown area client in the recruiting for an Administrative Assistant to support benefits and HR operations, office management and in Milwaukee, Wisconsin. This position plays an important role in keeping employee records organized, supporting HR Generalist with coordinating benefit-related activities, and ensuring day-to-day administrative tasks are handled efficiently and assisting c-suite with administrative and scheduling assistance. The ideal candidate is detail-oriented, comfortable working with HR systems, and able to manage schedules, onboarding support, and data accuracy in a fast-paced office environment. This is a permanent placement opportunity offering a hybrid work schedule, annual bonus eligibility, profit sharing, 401k match, full health benefits pacakage and 3+ weeks vacation. Responsibilities:<ul><li>Manage front office operations, including phone calls, mail distribution, and office supply inventory</li><li>Coordinate meeting rooms, schedules, and office logistics</li><li>Provide administrative support for HR and office functions by preparing documents, managing files, and assisting with routine inquiries.</li><li>Schedule meetings, appointments, and onboarding sessions while keeping calendars aligned with team priorities.</li><li>Work with internal stakeholders to resolve administrative issues and help improve coordination across department processes.</li></ul>
2026-05-02T00:00:00Z

Administrative Assistant

Abernathy, TX
onsite
Temporary / Contract
18.6295 - 21.571 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Abernathy, Texas. This long-term contract position involves providing vital support to a construction jobsite, ensuring smooth daily operations in a fast-paced environment. The role offers the opportunity to engage with diverse team members, manage essential supplies, and oversee various administrative tasks. Responsibilities: • Serve as the primary administrative support on a bustling construction jobsite, ensuring efficiency in daily operations. • Coordinate with jobsite personnel, delivery drivers, and catering services to maintain seamless workflows. • Manage office supply inventory and handle procurement to ensure the workspace remains well-equipped. • Oversee email correspondence and provide timely responses to inquiries from team members and external stakeholders. • Perform data entry tasks with precision and maintain organized records for easy access and reference. • Utilize Microsoft Word and Outlook to create and manage documents and communications. • Greet visitors, answer phone calls, and provide receptionist support as needed. • Assist in scheduling and maintaining calendars for meetings and other jobsite activities. • Adapt to changing priorities and tasks in a dynamic, quick-paced environment. • Ensure compliance with company policies and procedures in all administrative activities.
2026-05-08T00:00:00Z

Administrative Assistant

Burnsville, MN
onsite
Temporary / Contract
21 - 26 USD / Hourly
We are looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a team located in Burnsville, MN. This contract opportunity is ideal for someone who enjoys multitasking, staying organized, and contributing to a collaborative office environment. Responsibilities:Manage calendars, schedule meetings, and coordinate appointmentsPrepare and edit documents, reports, and correspondenceHandle incoming calls, emails, and mail distributionMaintain filing systems and ensure records are up to dateOrder office supplies and manage inventoryAssist with travel arrangements and expense reportingSupport internal team communications and project trackingProvide general administrative support across departments
2026-05-06T00:00:00Z

Administrative Assistant

Jackson, MS
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a high-volume document management project in Flowood, Mississippi. This is a short term contract position focused on organizing employee records, digitizing paper documents, and maintaining accurate electronic files. The role is well suited for someone who is comfortable with repetitive administrative work, stays focused on accuracy, and can manage large batches of records in a structured office setting. Responsibilities:• Review physical employee documents and prepare them for accurate digital filing.• Scan large volumes of paperwork and upload records into the appropriate electronic files.• Organize documents in chronological order so records can be easily retrieved and reviewed.• Identify payroll-related changes within employee files and ensure those documents are captured digitally.• Extract relevant ADP-related information from employee records for proper file placement.• Work through a backlog of paper files while also processing newly received documentation.• Maintain consistency and attention to detail when handling repetitive, time-intensive scanning tasks.• Support general administrative recordkeeping activities during standard Monday through Friday business hours.
2026-05-06T00:00:00Z

Administrative Assistant

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
2026-05-01T00:00:00Z

Administrative Assistant

Eagan, MN
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. Description<ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

Inola, OK
onsite
Temporary to Hire
18 - 22 USD / Hourly
We’re hiring a Front Desk / HR Admin for a temp-to-hire position (approx. 90 days) in a manufacturing environment. This role is 100% onsite, Monday–Friday, 8:00 AM–5:00 PM, with pay ranging from $18–$22/hour DOE. What you’ll be doing:<ul><li>Greet and assist visitors, vendors, and delivery drivers in a professional manner</li><li>Answer and route incoming calls; take messages as needed</li><li>Provide administrative support to office staff, shop personnel, and management</li><li>Assist with HR-related administrative tasks and internal coordination</li><li>Data entry, document preparation, and general office support</li><li>Coordinate incoming/outgoing mail and deliveries</li><li>Monitor and restock office and breakroom supplies</li><li>Maintain organized filing systems (electronic and hard copy)</li><li>Keep the front office clean, organized, and professional</li></ul>
2026-05-14T00:00:00Z

Administrative Assistant

Baton Rouge, LA
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support housing-related operations in Baton Rouge, Louisiana. This short-term contract to permanent position is ideal for someone who combines strong office coordination skills with experience in affordable housing, leasing, or tax credit environments. The person in this role will help keep daily activities organized, provide responsive communication, and assist with records and reporting across multiple administrative functions. Responsibilities:• Manage front-office and administrative support tasks, including answering incoming calls, directing inquiries, and providing courteous assistance to residents, applicants, and internal teams.• Maintain accurate records by entering, updating, and verifying information in databases, spreadsheets, and office systems.• Prepare documents, correspondence, and routine reports using Microsoft Word, Excel, and Outlook to support day-to-day operations.• Assist with housing and leasing-related administrative processes, including file organization, application tracking, and document collection.• Support affordable housing program activities by helping maintain compliance-related records connected to LIHTC or Housing Choice Voucher programs.• Coordinate scheduling, communications, and follow-up tasks to ensure timely completion of office and resident service requests.• Travel periodically with management during the contract portion of the assignment and independently as needed after permanent placement to support regional administrative needs.• Use property management or housing software such as Yardi Voyager, or learn the system quickly through provided training.• Contribute to a well-organized office environment by handling receptionist duties and assisting with general operational needs.
2026-05-06T00:00:00Z

Administrative Assistant

Sherman Oaks, CA
onsite
Temporary to Hire
30 - 34 USD / Hourly
We are looking for an Administrative Assistant to support fundraising and donor engagement activities for a mission-driven organization in Sherman Oaks, California. This direct hire opportunity is ideal for someone who combines strong administrative skills with accuracy, professionalism, and a service-oriented approach. The person in this role will help keep donor information organized, support outreach efforts, and assist with event and reporting needs that contribute to successful development operations. Responsibilities:• Maintain and update donor records within the organization’s CRM, ensuring information is complete, accurate, and properly documented.• Process charitable contributions, record gifts promptly, and assist with ongoing database reviews to improve data quality.• Draft and distribute donor acknowledgment letters and tax documentation in alignment with organizational standards and timelines.• Provide administrative support for fundraising initiatives, including appeal preparation, mailing coordination, and campaign-related follow-up.• Assist with planning and execution for fundraising events and donation drives by managing registrations, preparing materials, and supporting guest logistics.• Research prospective individual, corporate, and foundation donors to help identify new fundraising opportunities.• Coordinate calendars, schedule meetings, prepare presentation or meeting materials, and handle routine correspondence with professionalism.• Prepare recurring donor activity reports and support donation reconciliation efforts in partnership with the Finance team.
2026-04-28T00:00:00Z