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1793 results for Admin jobs

Office Assistant

Falls Church, VA
onsite
Temporary / Contract
18.00 - 18.50 USD / Hourly
We are looking for a Part Time Office Assistant to support front desk operations for a property management environment in Falls Church, Virginia. This Long-term Contract position is ideal for someone who enjoys providing dependable on-site coverage, maintaining a well-organized reception area, and helping daily office activity run smoothly. The role requires consistent in-person attendance, comfort with a high volume of deliveries, and flexibility to support an every-other-weekend schedule. The part time Office Assistant will be working Tuesday, Wednesday, Thursday 12:00pm-7:00pm and also EVERY OTHER Saturday from 10:00am-2:00pm. Please apply if you are looking for part time work onsite and can work this schedule. Responsibilities:• Welcome visitors, tenants, and vendors while providing courteous and helpful front desk support throughout each shift.• Monitor the reception area to ensure continuous desk coverage and a well-organized, business-ready environment.• Accept, log, and coordinate incoming package activity with attention to accuracy during high-volume delivery periods.• Answer basic questions, direct guests appropriately, and relay messages or updates to the correct contacts when needed.• Support concierge-style administrative tasks that help the property office operate efficiently on a day-to-day basis.• Arrive prepared and on time for scheduled shifts, including training time and alternating weekend assignments.
2026-07-14T14:08:44Z

Workplace Coordinator

Dearborn, MI
onsite
Temporary / Contract
22.00 - 22.00 USD / Hourly
We are looking for an experienced and service-focused Workplace Coordinator to support day-to-day front desk and workplace hospitality needs in Michigan. This contract position is designed for on-call coverage, making it a strong fit for someone who is adaptable, detail-oriented, and comfortable stepping into a fast-paced office environment as needs arise. The ideal candidate brings a welcoming presence, strong communication skills, and the ability to stay composed while assisting employees, guests, and onsite teams. This is an ON-CALL FLOATER position. Responsibilities:• Welcome visitors and employees with a detail-oriented, approachable demeanor while serving as a primary point of contact at the front desk.• Manage incoming calls, respond to routine questions, and direct requests to the appropriate contacts in a timely manner.• Provide workplace hospitality support by preparing refreshments, arranging food and beverage service for meetings, and clearing items afterward.• Maintain coffee and beverage stations by refreshing supplies, operating equipment, and completing basic cleaning tasks as needed.• Handle administrative support duties such as scanning documents, organizing materials, and assisting with general clerical work.• Coordinate with onsite teams to provide coverage during urgent or short-notice staffing needs, including occasional same-day requests.• Use workplace tools such as Microsoft Office and communication platforms to support daily operations and share updates effectively.• Participate in onsite training and follow established workplace procedures to ensure a consistent guest and employee experience.
2026-07-13T14:33:38Z

Executive Assistant

Des Moines, IA
onsite
Permanent / Full Time
65000.00 - 70000.00 USD / Yearly
We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving. Responsibilities:• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.• Prepare and submit accurate expense reports while maintaining compliance with company policies.• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.• Organize and maintain confidential records and files in both physical and digital formats.• Handle sensitive information with professionalism and discretion at all times.• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management. If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! Please apply today!
2026-06-19T14:48:45Z

Receptionist

Albany, NY
onsite
Temporary to Hire
19.00 - 21.00 USD / Hourly
We are currently recruiting for a Receptionist on behalf of our nonprofit client. This is a temp-to-hire opportunity for someone who enjoys helping people, staying organized, and being the first friendly face visitors see when they walk through the door. Responsibilities<ul><li>Greet visitors and direct them to the appropriate staff member.</li><li>Answer and route incoming phone calls.</li><li>Maintain a clean and organized reception area.</li><li>Receive and distribute mail and deliveries.</li><li>Schedule appointments and meetings as needed.</li><li>Assist with filing, scanning, data entry, and other administrative tasks.</li><li>Order and maintain office supplies.</li><li>Provide general office support to staff and departments.</li></ul>
2026-06-25T19:03:49Z

Office Services Associate

St Louis, MO
onsite
Temporary / Contract
17.10 - 19.80 USD / Hourly
We are looking for an Office Services Associate to support daily administrative and operational services for a client site in St Louis, Missouri. This Long-term Contract position is ideal for someone who thrives in a fast-moving office setting and can manage copy, mail, scanning, and front-end service tasks with accuracy and professionalism. The role also involves working with digital and physical documents, assisting with hospitality or reception-related support when needed, and helping maintain a responsive, client-focused back office operation. Responsibilities: • Manage incoming office service requests by reviewing work details, confirming instructions, and recording assignments accurately before processing. • Complete reprographics, document scanning, mail handling, and intake tasks in alignment with established service standards and daily priorities. • Organize assignments to ensure deadlines for receipt, production, and delivery are consistently achieved. • Communicate promptly with supervisors or client contacts when timelines, specifications, or service issues require clarification. • Perform basic troubleshooting on office equipment and restock paper, toner, and other production supplies to keep operations running smoothly. • Check finished work for accuracy and quality, while also helping maintain overall service consistency across the team. • Handle confidential files and sensitive information with discretion in both paper-based and electronic formats. • Follow site policies and operational procedures while using materials and equipment responsibly and efficiently. • Support additional workplace services such as reception, hospitality, or audio/visual coordination as business needs require.
2026-07-15T17:23:45Z

Sr. Accountant

Buffalo, NY
onsite
Permanent / Full Time
80000.00 - 95000.00 USD / Yearly
We are looking for an experienced Sr. Accountant to join our team in Buffalo, New York. This position plays a key role in managing core accounting operations, supporting accurate financial reporting, and helping maintain strong financial controls across the organization. The ideal candidate brings a hands-on approach to payroll, payables, receivables, and month-end processes while contributing to budgeting, cash flow planning, and ongoing operational support. Responsibilities: • Manage payroll activities by reviewing time records, validating reported hours, and coordinating accurate processing through payroll platforms such as Paychex. • Direct accounts receivable and accounts payable operations, including billing, disbursements, and collection follow-up to help maintain healthy cash flow. • Record and maintain financial information in company systems and spreadsheets with a high level of accuracy and organization. • Prepare annual budgets, support cash forecasting efforts, and analyze results against financial targets to assist leadership in decision-making. • Strengthen accounting procedures by implementing and maintaining internal controls that protect company assets and align with generally accepted accounting principles. • Review financial activities for adherence to company standards, established procedures, and applicable industry expectations. • Investigate and resolve billing issues, payment questions, and discrepancies connected to customer transactions. • Lead, coach, and assess accounting support team members to promote efficiency, accuracy, and skill development. • Provide administrative and project-based support to leadership as business needs arise.
2026-07-16T20:48:45Z

Customer Service Representative

Madison, WI
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for a Customer Service Representative to join our team in Madison, Wisconsin. This Long-term Contract position is ideal for someone who enjoys helping customers, managing appointment scheduling, and creating a positive experience from the first interaction through post-service follow-up. In this role, you will support inbound inquiries, coordinate service visits, and maintain accurate records while working closely with internal team members to keep daily operations running smoothly. Responsibilities: • Respond to incoming phone calls and online inquiries with professionalism, empathy, and a strong sense of urgency. • Turn customer inquiries into scheduled service appointments by identifying needs, asking thoughtful questions, and recommending the appropriate service options. • Collect complete and accurate service details, including customer concerns, access information, prior history, and other relevant notes for the field team. • Conduct post-service follow-up with customers to confirm satisfaction, address concerns, and help strengthen ongoing customer relationships. • Reach out to membership customers to arrange routine maintenance visits and keep recurring service schedules on track. • Maintain detailed and up-to-date customer records, communication notes, and appointment information within the company system. • Partner with dispatch and other team members to communicate scheduling details, support appointment changes, and assist during busy periods. • Help optimize the schedule by filling open time slots with waitlisted customers, maintenance visits, or other pending appointments. • Provide additional administrative support such as data entry, outreach tasks, and team coordination as business needs require.
2026-07-08T21:33:37Z

Accounts Payable Clerk

San Jose, CA
onsite
Temporary to Hire
27.71 - 32.09 USD / Hourly
We are looking for an experienced Accounts Payable Clerk to join a growing construction organization in San Jose, California. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced accounting environment, enjoys working closely with internal teams and vendors, and takes pride in accurate, timely payment processing. The person in this role will help keep accounts payable operations running smoothly while supporting day-to-day accounting activities in a collaborative setting. Responsibilities: • Oversee the full accounts payable cycle, from receiving invoices and assigning proper codes to matching supporting documents and preparing payments. • Handle a large volume of invoices with precision, ensuring transactions are entered correctly and completed within required timelines. • Provide added support during peak processing periods each month to help the team meet critical payment deadlines. • Examine invoices for correct approvals, complete backup documentation, and compliance with internal accounting standards. • Reconcile vendor statements and investigate payment or billing discrepancies to achieve timely resolution. • Respond to questions from vendors, project personnel, and internal departments regarding invoice status, payment details, and account issues. • Assist the accounting team with accounts payable activities related to updates in accounting and project financial management systems. • Maintain well-organized records so invoice files, payment details, and supporting documents remain accurate and accessible. • Contribute to additional accounting or administrative tasks as business needs require.
2026-07-16T23:58:37Z

Director of Finance

Stuart, FL
onsite
Temporary / Contract
52.25 - 60.50 USD / Hourly
We are looking for an experienced Director of Finance to lead financial strategy and day-to-day fiscal operations for a club environment in Stuart, Florida. This Long-term Contract position will serve as a key advisor to executive leadership, helping guide sound decisions through accurate reporting, planning, and financial insight. The ideal candidate brings strong leadership in accounting, budgeting, and compliance, along with the ability to present complex financial information clearly to a range of stakeholders. Responsibilities: • Direct the full scope of finance and accounting operations, including financial reporting, budgeting, forecasting, and oversight of related administrative systems. • Develop, administer, and refine annual operating and capital budgets to support organizational priorities and resource planning. • Track liquidity, investment activity, and capital needs to help maintain financial stability and support future initiatives. • Maintain adherence to applicable financial policies, tax requirements, audit standards, and internal control practices. • Work closely with department leaders to review performance results, identify trends, and improve operational efficiency through financial analysis. • Provide strategic financial guidance for long-range planning, capital improvements, and other major business initiatives. • Lead month-end close activities and ensure timely, accurate preparation of financial statements and management reports. • Prepare financial presentations and board-level materials that communicate results, risks, and recommendations in a clear and actionable manner.
2026-07-16T17:48:43Z

Accounting Clerk

White Plains, NY
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
About the RoleWe are seeking a detail‑oriented Accounting Clerk to join our team on a contract basis. The ideal candidate will bring strong organizational skills, a high level of accuracy, and the ability to quickly step in and support day‑to‑day accounting operations in a fast‑paced, deadline‑driven environment. This role will assist with transactional accounting tasks, ensuring financial data is accurate, up to date, and properly documented. Key Responsibilities• Process and record daily financial transactions, including accounts payable and accounts receivable activity.• Assist with data entry, invoice processing, and payment posting with a high degree of accuracy.• Reconcile bank statements and support account reconciliations.• Maintain organized and accurate financial records and documentation.• Respond to internal and external inquiries related to billing, payments, and account activity.• Assist with month‑end close tasks, including preparing schedules and supporting documentation.• Support the accounting team with administrative and transactional tasks during peak periods.
2026-07-16T21:03:39Z

Accounting Clerk

Poughkeepsie, NY
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
About the RoleWe are seeking a detail‑oriented Accounting Clerk to join our team on a contract basis. The ideal candidate will bring strong organizational skills, a high level of accuracy, and the ability to quickly step in and support day‑to‑day accounting operations in a fast‑paced, deadline‑driven environment. This role will assist with transactional accounting tasks, ensuring financial data is accurate, up to date, and properly documented. Key Responsibilities• Process and record daily financial transactions, including accounts payable and accounts receivable activity.• Assist with data entry, invoice processing, and payment posting with a high degree of accuracy.• Reconcile bank statements and support account reconciliations.• Maintain organized and accurate financial records and documentation.• Respond to internal and external inquiries related to billing, payments, and account activity.• Assist with month‑end close tasks, including preparing schedules and supporting documentation.• Support the accounting team with administrative and transactional tasks during peak periods.
2026-07-16T20:48:45Z

Corporate Coordinator

Miami, FL
onsite
Permanent / Full Time
60000.00 - 60000.00 USD / Yearly
We are searching for an Administrative Coordinator for a well known company in the maritime industry. In this role you will be assisting internal departments with coordinating documentation needed for insurance renewals and license verification. This role is ideal for an individual who enjoys being in a fast paced environment. This role does require the candidate to be comfortable client facing as you are dealing with external and internal individuals on a daily basis. You are fielding calls inquiring for updated information, gathering documents, and making sure everything is uploaded accurately into their internal data base. This is a great role for someone who is looking to join a company where they can grow. Excellent command of the English language, written and verbal, is required. This role is onsite in their office located near the Miami International Airport. The first 3 months of employment will be in their corporate offices located in Virginia. Expenses and travel are covered during this time. In addition to base salary, there is 3 weeks of PTO and 100% of employee benefits are covered. This company will perform a background check and drug screen prior to any offer as they are tied to the US government. Relocation will not be provided.
2026-07-16T22:48:44Z

Accounts Payable Clerk

Mckinney, TX
onsite
Temporary / Contract
17.41 - 20.16 USD / Hourly
We are looking for an Accounts Payable Clerk to support daily financial operations for a manufacturing organization in McKinney, Texas. This Long-term Contract position is ideal for someone who brings strong attention to detail, accuracy in invoice handling, and a consistent approach to payment processing. The person in this role will help maintain timely vendor payments, organized records, and dependable accounts payable workflows. Responsibilities: • Review incoming vendor invoices, verify supporting details, and assign the correct coding before entry into the payment system. • Process accounts payable transactions accurately and in a timely manner to support smooth day-to-day financial operations. • Prepare and assist with scheduled check runs, confirming that approved payments are issued according to company timelines. • Maintain organized documentation for invoices, payment records, and related accounting files for audit and tracking purposes. • Communicate with vendors and internal departments to resolve invoice discrepancies, missing information, or payment questions. • Monitor outstanding items and follow up on approvals to help prevent delays in invoice processing. • Ensure payable activities align with company procedures and standard accounting practices. • Support additional accounts payable and administrative tasks as needed within the finance function.
2026-07-16T18:44:01Z

Accounting Clerk

Newburgh, NY
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
About the RoleWe are seeking a detail‑oriented Accounting Clerk to join our team on a contract basis. The ideal candidate will bring strong organizational skills, a high level of accuracy, and the ability to quickly step in and support day‑to‑day accounting operations in a fast‑paced, deadline‑driven environment. This role will assist with transactional accounting tasks, ensuring financial data is accurate, up to date, and properly documented. Key Responsibilities• Process and record daily financial transactions, including accounts payable and accounts receivable activity.• Assist with data entry, invoice processing, and payment posting with a high degree of accuracy.• Reconcile bank statements and support account reconciliations.• Maintain organized and accurate financial records and documentation.• Respond to internal and external inquiries related to billing, payments, and account activity.• Assist with month‑end close tasks, including preparing schedules and supporting documentation.• Support the accounting team with administrative and transactional tasks during peak periods.
2026-07-16T20:48:45Z

Sales Assistant

Wallingford, CT
onsite
Temporary to Hire
27.71 - 32.09 USD / Hourly
We are looking for a Sales Assistant to support day-to-day sales operations and help deliver a responsive, attentive experience for customers in Wallingford, Connecticut. This contract position with the potential to become permanent is ideal for someone with a strong background in inside and direct sales who can manage communication across inbound and outbound channels. The role requires a detail-oriented individual who is comfortable tracking activity, maintaining accurate records, and contributing to overall sales performance. Responsibilities: • Support the sales team by handling customer inquiries, following up on leads, and keeping communication timely and clear. • Coordinate both inbound and outbound sales activities to help build relationships and identify business opportunities. • Maintain accurate sales records, customer updates, and activity tracking using Microsoft Excel and monday.com. • Assist with preparing quotes, sales documentation, and related administrative tasks to keep the sales process moving efficiently. • Communicate with clients to provide product or service information, address questions, and help resolve routine issues. • Monitor ongoing opportunities and follow through on next steps to help improve pipeline organization and conversion efforts. • Partner with internal teams to ensure customer needs, order details, and sales priorities are communicated clearly.
2026-07-16T14:28:41Z

Accounts Payable Specialist

Daytona Beach, FL
onsite
Temporary to Hire
18.00 - 18.00 USD / Hourly
We are looking for an Accounts Payable Specialist to join a healthcare organization in Daytona Beach, Florida. This contract-to-permanent opportunity is ideal for someone who can manage high-volume financial and administrative tasks with accuracy, professionalism, and strong follow-through. The position supports daily accounting operations and works closely with vendors, employees, and internal departments to keep payment processes organized and on schedule. Responsibilities: • Process a large volume of accounts payable transactions while maintaining accuracy and meeting required timelines. • Match invoices to appropriate records, apply correct account coding, and enter payable information into Workday and related systems. • Handle non-purchase-order invoices and ensure supporting documentation is complete before submission. • Respond to incoming calls and email inquiries from vendors, employees, and internal teams in a timely and attentive manner. • Research vendor statement discrepancies, coordinate follow-up on account issues, and help resolve payment-related questions. • Sort, review, and distribute incoming mail, reports, invoices, and checks to support efficient department operations. • Maintain organized electronic and paper filing for invoices, payment records, and other accounting documents. • Assist with general office and accounting support activities across accounts payable, accounts receivable, payroll, and general accounting as needed.
2026-07-16T16:43:50Z

Accounts Payable

Washington, DC
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
International construction company is looking for an accounts payable (A/P) clerk to become an integral part of its rapidly growing team. As the accounts payable clerk, you will match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. You will report to the accounting manager and have opportunity for career growth and quick advancement within this dynamic department. Responsibilities<ul><li>Primary responsibility is to handle the administrative and clerical needs of the A/P finance department</li><li>Execute daily processes and controls accurately and in a timely manner; provide compliance with Company policies</li><li>Providing customer service to internal business partners</li><li>Providing internal and external audit assistance as required</li><li>Open, sort and distribute daily department mail</li><li>Sort, log, photocopy, and file invoices, checks, and other documents</li><li>Verify, log and mail checks, including expediting special handling</li><li>Perform special projects as assigned</li></ul>
2026-07-16T20:28:48Z

Operations Support

St Paul, MN
remote
Temporary / Contract
25.00 - 29.00 USD / Hourly
We are seeking an office Operations Coordinator to join our team. The ideal candidate will be organized, detail-oriented, and possess strong computer literacy skills. Experience in order entry and office management is a plus. **Responsibilities:**- Facilitating cross-channel feedback from customers and employees to management and executive teams- Working with team leaders, managers and department heads to learn departmental needs and goals- Ensuring that all activities conform to local, federal, industry and company standards- Observing, reviewing and analyzing processes to identify inefficiencies and areas where improvements could be made- Identifying and resolving any problems in the production process- Designing and maintaining clear operational guides to ensure consistency of operations- Delivering reports to department heads, management teams and boards of directors to provide insight into the overall efficiency of the organization- Collaborating with management and executives to set departmental and organization-wide goals- Manage and coordinate daily operational functions- Handle order entry and processing- Maintain organized files and documentation- Assist with calendar management and scheduling- Support office management tasks- Provide administrative support to the team-Help with high volume recruitment of entry level positions
2026-07-16T20:28:48Z

Accounting Associate

Carmel, IN
onsite
Temporary to Hire
17.10 - 19.80 USD / Hourly
We are looking for an Accounting Associate to join a organization in Carmel, Indiana. This contract-to-permanent position offers the opportunity to contribute to day-to-day accounting operations in a fully onsite environment while building experience with a collaborative finance team. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage transactional work accurately in a steady, deadline-driven setting. Responsibilities:• Handle daily payment and check deposit activities with a high degree of accuracy and timeliness.• Address questions related to customer balances, billing records, and invoice status in a thorough manner.• Review account activity regularly to identify inconsistencies and help resolve outstanding issues.• Assist with accounts receivable processes, including invoice tracking, payment posting, and follow-up support.• Enter financial and customer information into internal systems while maintaining data integrity.• Provide administrative and transactional support to the accounting team as needed to keep operations running smoothly.
2026-07-16T15:13:45Z

Bookkeeper

Towson, MD
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
We are seeking a detail-oriented Bookkeeper to join our client's team in Towson, MD. The ideal candidate will be responsible for maintaining accurate financial records, managing daily accounting activities, and supporting the overall financial operations of the business. This position requires strong organizational skills, attention to detail, and proficiency with accounting software. Responsibilities:<ul><li>Record and maintain daily financial transactions.</li><li>Manage accounts payable and accounts receivable.</li><li>Reconcile bank and credit card accounts monthly.</li><li>Process invoices, payments, and deposits.</li><li>Prepare journal entries and maintain the general ledger.</li><li>Assist with payroll processing and payroll records.</li><li>Generate monthly, quarterly, and year-end financial reports.</li><li>Maintain organized financial files and supporting documentation.</li><li>Monitor cash flow and resolve account discrepancies.</li><li>Work closely with management and external CPA during month-end and year-end closing.</li><li>Ensure compliance with company policies and accounting standards.</li><li>Perform other accounting and administrative duties as assigned.</li></ul>
2026-07-15T18:38:45Z

Accounting Clerk

Hanover, MD
onsite
Temporary to Hire
20.90 - 26.00 USD / Hourly
We are looking for a dependable Accounting Clerk to support day-to-day finance operations in Hanover, Maryland. This contract-to-permanent opportunity is ideal for someone who enjoys working with numbers, maintaining accurate records, and helping accounting processes run smoothly. The person in this role will contribute across payroll, payables, and month-end activities while partnering with the broader finance team to keep financial information organized and up to date. Responsibilities:• Administer routine payroll activities with accuracy and ensure processing is completed within established deadlines and company guidelines.• Oversee incoming purchase order requests by reviewing the accounts payable queue, updating records, and keeping approval and tracking steps current.• Provide day-to-day assistance to the accounts payable function, including maintaining vendor records, updating supporting documentation, and addressing basic invoice or file discrepancies.• Support month-end close by helping assemble, enter, and post journal entries under the guidance of senior accounting staff.• Maintain accurate financial records by applying core general ledger principles to daily accounting tasks and reconciliations.• Track and record intercompany activity as needed to help ensure transactions are documented correctly across entities.• Perform data entry and related administrative accounting tasks to promote accuracy across financial systems and reports.
2026-07-15T20:18:41Z

Full Charge Bookkeeper

Randolph, NJ
onsite
Permanent / Full Time
75000.00 - 90000.00 USD / Yearly
We are looking for an experienced Full Charge Bookkeeper to oversee the day-to-day financial operations of a growing company near Randolph New Jersey. This direct-permanent opportunity is ideal for someone who can manage accounting processes independently, keep records accurate and organized, and provide reliable financial reporting to leadership. The role requires strong judgment, attention to detail, and the ability to maintain compliance while supporting routine accounting and administrative needs. Responsibilities:• Oversee complete bookkeeping activities for the organization, ensuring all financial transactions are recorded accurately and on schedule.• Handle incoming and outgoing payments by managing accounts payable and accounts receivable workflows from entry through reconciliation.• Reconcile daily financial activity across bank accounts, credit cards, and general ledger balances to maintain clean and accurate records.• Prepare recurring financial reports such as profit and loss statements, balance sheets, and supporting spreadsheets for leadership review.• Administer payroll processing and maintain organized payroll documentation in accordance with reporting requirements.• Prepare and track year-end and vendor-related documentation, including W-2s, 1099s, W-9s, and certificates of insurance.• Monitor cash position and coordinate timely vendor payments while maintaining appropriate supporting documentation.• Assist with month-end and year-end close activities and provide requested records to external accounting partners for tax and audit support.
2026-07-15T17:04:06Z

Customer Service Representative

Minnetonka, MN
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
Our client is seeking a friendly, professional, and dependable Customer Service Representative to join their team in the Twin Cities. This fully on-site role is ideal for someone who enjoys helping customers, solving problems, and creating a positive experience through strong communication and responsive support.Key Responsibilities<ul><li>Serve as a primary point of contact for customers by phone, email, and in person as needed</li><li>Respond to customer inquiries, resolve issues, and provide accurate information in a timely manner</li><li>Process orders, account updates, service requests, and other customer transactions</li><li>Document customer interactions, concerns, and resolutions in internal systems</li><li>Coordinate with internal departments to ensure timely follow-up and issue resolution</li><li>Maintain a high level of professionalism and customer care in every interaction</li><li>Assist with billing questions, product or service information, and general support needs</li><li>Track recurring issues and escalate complex concerns when appropriate</li><li>Support administrative and operational tasks related to customer service activities</li><li>Help contribute to a positive, team-oriented office environment</li></ul>
2026-07-16T14:18:36Z

Talent Acquisition Coordinator

Honolulu, HI
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a Talent Acquisition Coordinator to support hiring operations and deliver a smooth experience for candidates, hiring teams, and business partners. This contract position has the potential to become permanent and plays an important role in coordinating onboarding activities, maintaining accurate employment records, and providing responsive assistance to both internal and external stakeholders. The ideal candidate is highly organized, handles confidential information with care, and is comfortable balancing multiple priorities in a fast-paced environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:• Coordinate administrative activities that support recruiting and onboarding, helping ensure new team members are processed accurately and on time.• Maintain personnel files and department records in alignment with organizational standards and applicable legal requirements.• Respond to questions and requests from employees, candidates, vendors, managers, and other partners with professionalism and strong customer service.• Assist the Talent Acquisition team with scheduling, documentation, and follow-up tasks that keep recruitment workflows moving efficiently.• Review forms, records, and onboarding materials for completeness and accuracy while escalating issues when needed.• Manage competing deadlines and shifting priorities while maintaining attention to detail in a busy office setting.• Support HR-related processes by preparing information, tracking status updates, and helping coordinate routine department activities.• Use Microsoft Office tools and HR systems, including Oracle HRMS and reporting/query tools, to enter, update, and retrieve information as needed.
2026-07-09T02:33:37Z

Staff Accountant

Honolulu, HI
onsite
Permanent / Full Time
65000.00 - 74000.00 USD / Yearly
We are looking for a detail-oriented Staff Accountant to support the financial operations of a mission-driven nonprofit organization in Honolulu, Hawaii. This role offers the opportunity to contribute to accurate reporting, sound fiscal oversight, and effective grant and program accounting in a collaborative environment. The ideal candidate brings a solid accounting foundation and is comfortable handling reconciliations, reporting, and day-to-day financial activities with accuracy and professionalism. To learn more about this role, please call us Noe at 808.452.0264. Responsibilities:• Prepare routine financial reports and statements, maintain account reconciliations, and assist with budget tracking and cash flow projections.• Record payroll activity in the general ledger and oversee daily banking functions, including reconciliations, deposits, transfers, and outgoing payments.• Support the preparation of grant-related financial submissions, budget updates, annual tax documentation, and materials needed for audits.• Maintain accurate fixed asset and equipment records, coordinate purchase tracking, and keep accounting databases current.• Partner with leadership to review program budgets and funding proposals, monitor expenditures, and help ensure adherence to grant requirements.• Process funding draw requests, confirm payment accuracy, and coordinate timely billing for allowable administrative expenses.• Uphold financial controls by following organizational policies related to purchasing, contractor engagements, and inventory accountability.• Post journal entries and help maintain the integrity of the general ledger through accurate and timely recording of transactions.
2026-07-16T02:33:39Z

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