We are looking for an Accounts Payable Processor to join our team in Irvine, California. In this role, you will play a key part in managing financial transactions and ensuring accurate and timely processing of invoices. This is a long-term contract position that requires excellent organizational skills and attention to detail.<br><br>Responsibilities:<br>• Process monthly invoices for designated projects and divisions with accuracy and efficiency.<br>• Assist in preparing and reviewing weekly check runs to meet deadlines.<br>• Collaborate with team members to ensure smooth accounts payable operations.<br>• Maintain organized records of invoices and payments for audit and reporting purposes.<br>• Utilize Microsoft Excel and other software tools to track and manage financial data.<br>• Support the team in resolving discrepancies related to invoices and payments.<br>• Follow established procedures to ensure compliance with company policies.<br>• Provide assistance with additional tasks as needed to support the accounts payable department.
Job Title: Accounts Payable Processor<br>Department: Corporate Finance<br>Reports To: AP Manager<br>FLSA Status: Non-Exempt<br>Date: [Insert Date]<br>________________________________________<br>Position Summary:<br>The Accounts Payable Processor is responsible for performing daily AP operations with a focus on accuracy, timeliness, and customer service. This role will manage a high volume of invoice processing, assist with payment requests, handle P-Card research, and support monthly close activities. The ideal candidate is detail-oriented, organized, and capable of working in a fast-paced environment.<br>________________________________________<br>Key Responsibilities:<br>• Accurately process a high volume of invoices in a timely and organized manner.<br>• Prepare daily check runs and ensure checks are mailed according to schedule.<br>• Handle special check requests, including manual or expedited payments.<br>• Research Purchase Card (P-Card) transactions for accuracy, duplicates, and policy compliance.<br>• Perform month-end closing duties<br>• Prepare journal entries as needed to ensure accurate financial reporting.<br>• Prepare and process Claims and Agent Refund requests following internal guidelines.<br>• Create ad hoc payments for manual checks as needed.<br>• Sort, organize, and distribute incoming mail for the AP department.<br>• Review location-submitted invoices for accurate GL coding, approvals, and proper support.<br>• Communicate with internal departments and vendors to research and resolve past-due invoices or payment inquiries.<br>• Maintain strong relationships with vendors and internal business units to facilitate timely resolution of payment issues.<br>________________________________________<br>Qualifications:<br>• 2+ years of Accounts Payable or accounting experience.<br>• Strong knowledge of invoice processing, payment handling, and general ledger coding.<br>• Experience with P-Card management and reconciliation is a plus.<br>• Familiarity with journal entry preparation and month-end procedures.<br>• Proficient in Microsoft Office, especially Excel and Outlook.<br>• Experience with accounting or ERP systems such as Workday<br>• Excellent communication and customer service skills.<br>• High attention to detail and ability to manage multiple tasks effectively.<br>• Strong organizational and time management skills.<br><br>Work Environment & Expectations:<br>• Ability to work both independently and as part of a collaborative team.<br>• Maintain professionalism in communication with internal staff, vendors, and external stakeholders.<br>• Demonstrate flexibility in responding to shifting priorities and urgent requests.<br>• Uphold confidentiality and compliance with financial and operational policies.
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Newville, Pennsylvania. You will handle key financial processes and ensure smooth payment operations while maintaining accuracy and compliance. This position offers an excellent opportunity to contribute to a dynamic accounting environment.</p><p><br></p><p>Why Work Here:</p><p><br></p><p>Join a stable, industry‑leading manufacturer where you can grow your career and feel valued. Enjoy competitive pay, great benefits, and a clean, safety‑focused work environment. You’ll be part of a supportive team that takes pride in producing high‑quality materials used nationwide—all while working for a company rooted in the Central PA community.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process a high volume of invoices, ensuring accuracy and timely payment.</p><p>• Verify and code invoices in alignment with company guidelines.</p><p>• Manage Automated Clearing House (ACH) transactions and check runs efficiently.</p><p>• Reconcile payment discrepancies and resolve issues promptly.</p><p>• Maintain detailed records of all accounts payable activities for auditing purposes.</p><p>• Collaborate with vendors and internal teams to address payment inquiries.</p><p>• Ensure compliance with accounting standards and company policies.</p><p>• Assist with general accounting tasks as needed to support the finance department.</p><p>• Generate reports related to payment processing and accounts payable.</p><p>• Contribute to process improvements to optimize accounts payable procedures.</p>
<p>An organization on the North Shore is in need of temporary assistance in the Accounts Payable Department! This position does have a chance for hire.</p><p><br></p><p>Hours are Monday-Friday, 40 hours a week</p><p><br></p><p>The position Accounts Payable position is ON-SITE.</p><p><br></p><p>The Accounts Payable specialist would be responsible for the following duties:</p><ul><li>Enter and process Accounts Payable invoices daily using Ariba Spend Management and SAP R/3 systems.</li><li>Investigate and resolve GL coding issues and Ariba invoice exceptions.</li><li>Monitor and manage Ariba processing queues to ensure timely workflow.</li><li>Handle incoming and outgoing invoice and statement requests.</li><li>Respond to vendor and internal stakeholder inquiries across multiple AP email inboxes, including Vendor Invoices and AP Vendor mailboxes.</li><li>Verify that vendor master data aligns accurately with invoice details.</li><li>Support the team with additional duties and special projects as assigned.</li></ul><p>If you are interested in being considered for this Accounts Payable Specialist position, please 1) Apply online AND 2) follow up with a phone call to 888-396-0099!</p>
We are seeking an experienced Accounts Payable Specialist to join our team in Houston, Texas. This position involves managing high-volume, full-cycle accounts payable processes while ensuring accuracy and compliance with company policies. As part of a long-term contract, you will play a vital role in maintaining vendor relationships and supporting various accounting activities.<br><br>Responsibilities:<br>• Review invoices to ensure proper purchase order matching, accurate coding, and valid authorization.<br>• Process vendor and inter-company accounts payable invoices with precision and efficiency.<br>• Schedule and generate vendor payments, including checks and wires, adhering to business calendars and handling emergency payments as needed.<br>• Address vendor payment inquiries promptly and with attention to detail, including reconciling vendor statements.<br>• Create and maintain both digital and physical vendor files to support organizational needs.<br>• Compile and organize 1099 information to meet all filing requirements.<br>• Provide assistance to the accounting team and collaborate with other departments as necessary.<br>• Uphold company policies and procedures, ensuring compliance by field office personnel.<br>• Support continuous improvement initiatives, including safety programs and quality management systems.<br>• Execute tasks in an organized and efficient manner, maintaining a clean and meticulous workspace.
We are looking for an experienced Accounts Payable Specialist to join our team in Charlotte, North Carolina. In this Contract to permanent position, you will play a crucial role in managing financial transactions and ensuring accurate payment processing. This role requires strong attention to detail and a commitment to maintaining compliance with financial policies.<br><br>Responsibilities:<br>• Process and verify invoices with proper coding to ensure accurate and timely payments.<br>• Manage accounts payable transactions, including Automated Clearing House (ACH) payments and check runs.<br>• Reconcile vendor accounts and resolve discrepancies efficiently.<br>• Maintain detailed and organized records of all financial transactions.<br>• Collaborate with internal teams to ensure proper account coding and compliance with company policies.<br>• Assist with month-end closing activities related to accounts payable.<br>• Ensure adherence to organizational and regulatory standards in all payment processes.<br>• Communicate effectively with vendors to address payment inquiries or concerns.<br>• Support process improvement initiatives within the accounts payable department.
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Jersey City, New Jersey. This opportunity is for professionals skilled in managing financial transactions and ensuring accuracy in payment processing. The ideal candidate will bring expertise in accounts payable operations while demonstrating strong organizational and analytical abilities.</p><p><br></p><p>Responsibilities:</p><p>• Open, sort, and distribute incoming department mail to ensure timely processing.</p><p>• Organize, log, photocopy, and file invoices, checks, and other financial documents.</p><p>• Verify and prepare checks for mailing, ensuring special handling requests are expedited.</p><p>• Perform 3-way matching of invoices, purchase orders, and receipts to validate transactions.</p><p>• Accurately code invoices and other financial documents in compliance with company policies.</p><p>• Process payments efficiently, including handling purchase orders and expense reports.</p><p>• Utilize accounting software systems to maintain accurate records and streamline workflows.</p><p>• Monitor and audit accounts payable activities to ensure adherence to established procedures.</p><p>• Collaborate with team members to resolve discrepancies and improve payment processes.</p><p>• Manage ACH and other electronic payment methods to ensure timely and secure transactions.</p>
We are looking for an experienced Accounts Payable Lead to join our team in Charlotte, North Carolina. In this Contract to permanent role, you will oversee the daily operations of the accounts payable department while supervising a team of four direct reports. The ideal candidate will bring strong organizational skills and a detail-oriented approach to ensure efficient processing and compliance.<br><br>Responsibilities:<br>• Oversee and manage the day-to-day accounts payable operations, ensuring timely and accurate processing of invoices.<br>• Supervise and provide guidance to a team of four direct reports, fostering a collaborative and productive work environment.<br>• Review and approve coding of invoices to ensure accuracy and proper allocation.<br>• Manage payment processes, including check runs and ACH transactions, adhering to company policies and deadlines.<br>• Monitor and maintain compliance with financial regulations and internal controls.<br>• Utilize NetSuite to streamline accounts payable processes and maintain accurate financial records.<br>• Identify opportunities for process improvements and implement solutions to enhance efficiency.<br>• Collaborate with other departments to resolve invoice discrepancies and address vendor inquiries.<br>• Prepare reports and analyses to support management in decision-making.<br>• Train and develop team members to build their skills and knowledge in accounts payable operations.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Hayward, California. In this Contract to permanent position, you will play a vital role in managing vendor invoices, payments, and maintaining accurate records to support our financial operations. The ideal candidate will have a proactive attitude and strong organizational skills, ensuring efficient and timely processing of accounts payable tasks while fostering positive relationships with vendors and internal teams.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process accounts payable transactions daily, including coding and reconciling vendor invoices using a three-way match.</p><p>• Manage vendor information and maintain accurate records to ensure compliance with company policies and regulatory standards.</p><p>• Handle vendor payments through methods such as ACH transfers and check runs.</p><p>• Reconcile monthly vendor statements and address inquiries promptly to resolve payment-related issues.</p><p>• Prepare expense reports and assist with month-end and year-end accounts payable procedures.</p><p>• Coordinate office and lunchroom supply ordering and inventory management as needed.</p><p>• Assist in preparing financial audit workpapers and other reports requested by management.</p><p>• Identify opportunities to improve accounts payable processes and collaborate with the Accounting Supervisor to implement changes.</p><p>• Ensure timely processing of incoming and outgoing mail related to accounts payable.</p><p>• Perform additional duties and special projects as assigned to support the accounting department.</p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Dalton, Georgia. (On-site 5 days a week) In this role, you will manage essential AP functions, ensuring accuracy and compliance in invoice processing and payment transactions. This is a great opportunity to contribute to a fast-paced and detail-oriented environment. Any flooring or manufacturing experience would be a plus!! Must have at least TWO years of Accounts Payable Experience using Microsoft Dynamics would be beneficial as well! </p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices with precision, ensuring proper coding and adherence to company policies.</p><p>• Maintain accurate records for all accounts payable transactions and reconcile discrepancies promptly.</p><p>• Handle payment processing, including ACH transfers and check runs, in a timely manner.</p><p>• Collaborate with internal departments to resolve invoice and payment-related issues efficiently.</p><p>• Review and approve account coding for invoices to ensure alignment with financial standards.</p><p>• Monitor and manage the accounts payable ledger, keeping it up-to-date and error-free.</p><p>• Assist with monthly and annual financial closings by providing AP-related documentation and reports.</p><p>• Identify opportunities for process improvements within the accounts payable function.</p><p><br></p><p>If interested in this role please apply, then call (423)645-9542. </p><p><br></p>
<p>We are seeking an Accounts Payable Specialist for a company in Cottage Grove. This is a hands-on position covering all areas of Accounts Payable. The A/P department is responsible timely and accurate processing of vendor invoices and payments and will own all aspects of AP including statement reconciliations, check runs, 3-way matching, etc.</p><p> </p><p>Responsibilities</p><p>- Receive invoices daily and enter into accounting system</p><p>- Process check runs and invoices</p><p>- Assist with various projects when needed which may include data entry, journal entries, filing, etc.</p><p>- Handle branch or vendor inquiries regarding invoice payments, late payments, outstanding checks, etc.</p><p> </p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration. </p>
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Arlington Heights, Illinois. In this role, you will support the accounts payable function by managing invoice processing, payment distribution, and related tasks. This position requires strong attention to detail and a proactive approach to resolving issues efficiently.<br><br>Responsibilities:<br>• Process invoices accurately and ensure proper account coding.<br>• Prepare and execute check runs and ACH payments in a timely manner.<br>• Manage the accounts payable mailbox and input relevant information into the system.<br>• Address and resolve discrepancies related to invoices or payments.<br>• Collaborate with team members to clear backlog and maintain workflow efficiency.<br>• Ensure compliance with company policies and procedures for payment processing.<br>• Maintain organized records of transactions and support documentation.<br>• Assist with other tasks related to accounts payable as needed.<br>• Communicate effectively with vendors and internal stakeholders to ensure smooth operations.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Southfield, Michigan. This long-term contract position requires an individual who excels in managing financial transactions and ensuring accuracy in payment processing. If you have a strong background in accounts payable and thrive in a fast-paced environment, we encourage you to apply.<br><br>Responsibilities:<br>• Process invoices accurately and efficiently, ensuring proper coding and compliance with organizational standards.<br>• Manage Automated Clearing House (ACH) transactions and oversee check runs to ensure timely payments.<br>• Reconcile vendor statements and resolve discrepancies promptly to maintain strong supplier relationships.<br>• Maintain accurate records of accounts payable transactions and support audits as needed.<br>• Collaborate with the finance team to streamline processes and improve efficiency.<br>• Verify account coding for invoices to ensure financial data is correctly categorized.<br>• Respond to inquiries regarding accounts payable and provide excellent customer service to internal and external parties.<br>• Prepare periodic reports related to accounts payable activities for management review.<br>• Ensure adherence to company policies and procedures in all payment processes.<br>• Assist with system upgrades or transitions related to accounts payable functions.
<p>Accounts Payable Specialist</p><p><strong>Work Environment:</strong> Hybrid | Fashion-forward, design-inspired offices</p><p>ABOUT OUR CLIENT</p><p>Our client is a <strong>nationally recognized leader and respected brand</strong> known for quality, innovation, and operational excellence. The organization offers a collaborative, team-oriented culture where employees are encouraged to take ownership, communicate openly, and contribute to continuous improvement. The company blends creative energy with disciplined business practices in a dynamic, growth-focused environment.</p><p>THE OPPORTUNITY</p><p>This Accounts Payable Specialist role is part of a <strong>high-volume, shared services accounting team</strong> supporting multiple business units. The position plays a key role in ensuring accurate, timely processing of vendor invoices while partnering closely with internal teams and external vendors. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and values strong teamwork.</p><p>KEY RESPONSIBILITIES</p><ul><li>Process <strong>high volumes of vendor invoices</strong> with accuracy and efficiency</li><li>Perform <strong>three-way matching</strong> (purchase orders, receipts, invoices) and resolve discrepancies</li><li>Research and correct invoice errors, pricing issues, and quantity variances</li><li>Act as a primary point of contact for <strong>vendor inquiries</strong>, maintaining professional relationships</li><li>Partner with internal teams to ensure timely approvals and issue resolution</li><li>Maintain accurate records within the ERP system and support month-end close activities</li><li>Leverage <strong>Microsoft Excel</strong> for reconciliations, reporting, and data validation</li><li>Identify opportunities to improve AP processes, controls, and workflow efficiency</li></ul><p>For immediate and confidential consideration call Jeff Sokolowski directly at (248)365-6131 or apply today. </p><p><br></p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Lancaster, Pennsylvania. As part of this long-term contract role, you will manage critical financial transactions and contribute to the smooth operation of payment processes. This position is ideal for professionals with a strong background in accounts payable and a commitment to accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Process and review invoices to ensure proper account coding and compliance with company policies.</p><p>• Execute payment processing through various methods, including Automated Clearing House (ACH) transfers and check runs.</p><p>• Perform account reconciliations to maintain accuracy and integrity in financial records.</p><p>• Investigate and resolve any discrepancies in invoices or payments promptly.</p><p>• Communicate with vendors and internal stakeholders to address and resolve payment-related issues.</p><p>• Maintain organized and precise records of all account's payable transactions.</p><p>• Generate reports detailing payment activities and financial reconciliations.</p><p>• Assist with month-end and year-end closing processes by preparing necessary documentation.</p><p>• Evaluate and enhance accounts payable workflows to improve efficiency.</p><p>• Ensure all payment processes adhere to company standards and relevant regulations.</p><p>If interested, please send resume on a word document to Jim.kirk@Roberthalf com</p>
<p>A position has opened up for an Accounts Payable Clerk at a company in St. Paul. The Accounts Payable Clerk role offers an exciting opportunity to make an indispensable contribution to the success of the company. This department offers prospects of career growth and advancement. The Accounts Payable Clerk will be required to match and batch, code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. The Accounts Payable Clerk is a long-term contract opening.</p><p> </p><p>Responsibilities:</p><p>- Carry out a full-cycle A/P</p><p>- Provide internal and external audit assistance as required</p><p>- Organize, register, scan, and file invoices, checks, and other documents</p><p>- Perform special projects as assigned</p><p>- Assist the AP/Finance Department with administrative tasks</p><p>- Assist internal business partners with any customer services needs</p><p>- Perform daily processes and controls correctly and punctually, ensuring company policies are followed</p><p>- Manage department mail by opening, sorting, and distributing it on a daily basis</p><p>- Verify, log and mail checks, including expediting special handling</p><p> </p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration. </p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Charlottesville, Virginia. In this long-term contract role, you will play a crucial part in ensuring accurate and efficient processing of invoices and expenses. This position provides an excellent opportunity to contribute to a dynamic environment within the investment management industry.<br><br>Responsibilities:<br>• Accurately process and code accounts payable invoices, ensuring compliance with company policies.<br>• Handle expense invoices with precision, maintaining proper documentation and approvals.<br>• Utilize Concur to manage expense reporting and streamline invoice handling.<br>• Work with NetSuite to ensure seamless integration and tracking of financial transactions.<br>• Collaborate with internal teams to resolve discrepancies and ensure timely payments.<br>• Maintain organized records of all accounts payable activities for auditing purposes.<br>• Respond promptly to vendor inquiries and address payment-related concerns.<br>• Assist in month-end closing procedures related to accounts payable.<br>• Identify opportunities to improve processes and contribute to the efficiency of the department.
<p>We are seeking a detail-oriented and organized Accounts Payable Specialist to join a team in Downtown Pittsburgh. In this role, you will manage the full-cycle accounts payable process, including invoice entry, vendor payment processing, and reconciliation. You’ll be responsible for ensuring timely payment of invoices and maintaining accurate records for audit purposes, supporting our commitment to financial accuracy and compliance. As an AP Specialist, you will collaborate with HR, vendors, and other internal departments to address and resolve payroll and accounts payable inquiries, fostering cross-functional communication and partnership. Maintaining strict adherence to company policies and relevant compliance regulations is essential, and you will play a vital part in upholding our standards and controls. Your ability to balance accuracy and deadline management will contribute directly to our operational success. This role is ideal for a candidate with expertise in accounts payable who is adaptable, process-driven, and detailed.</p><p><br></p>
<p>We are looking for a detail-oriented Accounts Payable Analyst to join our team in Tampa, Florida. In this role, you will play a key part in ensuring the accurate and timely processing of invoices, payments, and reconciliations while supporting the corporate accounting department. The ideal candidate will bring strong analytical skills, a solid understanding of accounting principles, and a commitment to delivering exceptional service.</p><p><br></p><p>Responsibilities:</p><p>• Review, reconcile, and process vendor invoices, statements, and account currents to ensure timely payments.</p><p>• Handle payment processing, including checks, wire transfers, and electronic transactions, on a weekly basis.</p><p>• Investigate and resolve invoice discrepancies by coordinating with branches and carriers.</p><p>• Monitor and collect outstanding debits from carriers while maintaining accurate records.</p><p>• Assist with month-end close processes and financial reconciliations.</p><p>• Collaborate with the team to identify opportunities for process improvements and implement solutions.</p><p>• Deliver excellent customer service by addressing inquiries and providing prompt resolutions.</p><p><br></p><p>This is a permanent opportunity that will pay up to $65,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
<p>Our company is seeking a detail-oriented and proactive Accounts Payable Specialist to join our finance and accounting team. This position plays a critical role in ensuring timely and accurate processing of vendor invoices and payments, as well as maintaining high standards of compliance and documentation.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Direct and manage the invoice receipt and approval process efficiently, including sorting invoices for assigned facilities and ensuring proper coding and approval by authorized personnel; follow up on incomplete documentation as needed.</li><li>Input approved invoices into the accounting system in a timely manner and contribute to month-end closing by ensuring all invoices are processed by stated due dates.</li><li>Process weekly check runs and maintain ongoing communication with the accounting manager regarding potential cash flow challenges.</li><li>Ensure all approved payments are issued by their due dates.</li><li>Prepare manual checks for payment processing when requested.</li><li>Upload checks to the bank prior to releasing them from the office to safeguard financial controls.</li><li>Maintain organized vendor files with all corresponding invoices and payment records.</li><li>Prepare a monthly listing of accruals after accounts payable is closed for the period, for use by the accountant.</li><li>Support the accounting department with special projects as assigned.</li><li>Manage and file documents according to requirements for year-end financial audits.</li><li>Receive and resolve telephone inquiries regarding vendor accounts in a prompt and professional manner.</li><li>Communicate with the accounting manager and relevant personnel on critical vendor and government-related issues.</li><li>Gather and maintain all necessary tax information for new vendors and complete the vendor setup process.</li></ul><p><br></p>
<p>We are looking for a skilled Accounts Payable Clerk to join our team in Chicago, Illinois. This role involves managing payroll and accounts payable processes, ensuring accuracy and efficiency in financial transactions. The ideal candidate will bring expertise in accounting and finance, while demonstrating professionalism and the ability to work independently.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for domestic and international employees, including clergy staff, ensuring accuracy and adherence to financial policies.</p><p>• Prepare and reconcile journal entries related to payroll activities and designations.</p><p>• Handle year-end tasks such as reviewing and processing W-2s and 1099 forms for all constituents.</p><p>• Manage multi-state payroll inquiries and resolve issues promptly.</p><p>• Collaborate with HR and benefits teams to ensure payroll data aligns with organizational policies and procedures.</p><p>• Conduct systematic audits of payroll records and reconcile accounts related to salary expenses and benefits.</p><p>• Oversee the full cycle of accounts payable, including vendor database maintenance and payment processing.</p><p>• Address financial inquiries from ministry constituencies and provide timely assistance or direction.</p><p>• Assist with annual audit preparations, including gathering documents and running reports.</p><p>• Maintain accurate records of travel and expense processing, ensuring compliance with organizational guidelines.</p><p><br></p><p>Salary: $60K-$70K</p><p>Benefits: Health & Dental 100% paid for singles (offset for dependents). 100K life insurance paid. 7.5% of compensation paid to 403(b) automatically vested. </p><p><strong>"<em>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster"</em></strong></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Indianapolis, Indiana. In this contract to permanent position, you will play a key role in managing high-volume invoice processing, ensuring accurate payments, and optimizing workflows. This is an excellent opportunity to contribute to a collaborative environment while implementing process improvements and strengthening internal controls.<br><br>Responsibilities:<br>• Process and review a high volume of invoices with accuracy and efficiency.<br>• Utilize AvidXchange and Concur systems for invoice approvals, expense reporting, and payment processing.<br>• Identify and resolve discrepancies in invoices, ensuring compliance with company policies.<br>• Improve accounts payable workflows by streamlining processes and enhancing efficiency.<br>• Analyze and implement solutions to address control gaps, boosting accuracy and reducing cycle times.<br>• Perform general ledger coding and manage accruals to maintain financial accuracy.<br>• Collaborate with vendors to ensure timely payments and effective vendor management.<br>• Generate reports and provide insights to support financial decision-making.<br>• Conduct check runs and manage ACH payment processing.<br>• Work closely with cross-functional teams to support overall accounting operations.
We are looking for an Accounts Payable Merchandise Processor to join our team in Philadelphia, Pennsylvania. In this role, you will handle vendor invoices and ensure accurate processing while maintaining compliance with company standards. This position requires strong organizational skills and the ability to collaborate effectively across departments.<br><br>Responsibilities:<br>• Verify and process merchandise invoices using a three-way matching system to ensure accuracy.<br>• Handle vendor invoices efficiently and meet processing deadlines.<br>• Resolve discrepancies with vendor statements by working closely with the Team Lead.<br>• Coordinate with vendors and internal departments to address and resolve invoice-related issues.<br>• Assist in year-end inventory activities to support accurate reporting.<br>• Maintain thorough and organized records of all accounts payable transactions.<br>• Collaborate with the Accounts Payable team to streamline operations and enhance efficiency.<br>• Follow company policies and standards to ensure compliance in all tasks.
<p>Part-time AP Clerk</p><p>$40-$41/hour</p><p>18 - 20 hours per week</p><p>● Set up new vendors in the financial system and ensure the W9 information is accurately entered into the system to process 1099 forms at year-end properly. </p><p>● Match all purchase orders to invoices. </p><p>● Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing. </p><p>● Prepare all checks and ACH bank drafts, match invoices to checks, obtain all check signatures, and distribute checks. </p><p>● Prepare analysis of vendor accounts, as required. </p><p>● Reconcile vendor statements and research and correct discrepancies. </p><p>● Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing. </p><p>● Maintain all accounts payable reports and respective vendor payable files. </p><p>● Review the AP aging report monthly and follow up on all outstanding payables over 30 days. </p><p>● Match the AP aging report to the accounts payable general ledger balance monthly. </p><p>● Prepare and report 1099s to IRS and vendors at year-end. </p><p>● Manage and reconcile school credit card balances and payments. </p><p>● Work with facilities on maintaining school vehicle registrations, gas & maintenance receipts. </p><p>● Review and follow up with outstanding checks and report unclaimed property. </p><p>● Maintain office supply inventory and order as needed. </p><p>● Manage postage & coffee/water machines and staff coffee/tea supplies. </p><p>● Obtain ABC License (Alcoholic Beverage Control) for fundraising events. </p><p>● Ensure all reporting deadlines are met. </p><p>● Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.</p>
We are looking for a skilled Accounts Payable Specialist to oversee and manage the accounts payable functions for multiple ambulatory surgery centers. The ideal candidate will demonstrate excellent attention to detail, strong organizational skills, and the ability to work independently while collaborating with internal teams. This is a remote position based out of Ridgefield, Connecticut.<br><br>Responsibilities:<br>• Process and enter invoices into QuickBooks Online with accuracy and efficiency.<br>• Reconcile outstanding invoices by reviewing vendor statements and resolving discrepancies.<br>• Maintain synchronization between Bill.com and QuickBooks Online to ensure accurate recordkeeping.<br>• Communicate with vendors to address inquiries and manage payment schedules.<br>• Collaborate with accountants to provide support and insights while independently handling all accounts payable tasks.<br>• Conduct invoice coding and ensure all entries comply with company policies.<br>• Manage check runs and ensure timely payment processing.<br>• Monitor and review accounts payable workflows to identify opportunities for improvement.<br>• Ensure compliance with financial regulations and company procedures related to accounts payable.
