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1350 results for Account Coordinator jobs

Project Accountant

Portland, OR
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Charlie Gilmur with Robert Half is looking for a detail-oriented Project Accountant to join our team in Portland, Oregon. In this role, you will play a critical part in ensuring accurate financial management and reporting for various projects. By collaborating with project teams, you will help maintain financial compliance and contribute to the success of our operations. Responsibilities:• Oversee the project billing process, including setting up and maintaining client accounts, generating invoices, and handling accounts receivable.• Process supplier and subcontractor invoices, manage purchase orders, and ensure timely payments.• Assist with subcontractor prequalification and ensure compliance with insurance documentation requirements.• Analyze project data to identify and correct coding errors, time discrepancies, and other financial inaccuracies.• Collaborate with operations managers to provide profit and loss reports and support month-end financial close procedures.• Communicate regularly with subcontractors, suppliers, and clients to address payment statuses and resolve inquiries.• Maintain accurate project records, including contracts, change orders, and expense documentation.• Compile financial information for audits and ensure proper project account closeout upon completion.• Act as a liaison between project teams, accounting, and finance departments to ensure seamless communication and data flow.• Identify opportunities to improve financial controls and maximize project profitability. Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013419256
2026-05-04T00:00:00Z

Project Accountant

Honolulu, HI
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Project Accountant to support accounting operations for a Contract position based in Honolulu, Hawaii. This role focuses on maintaining accurate financial records through detailed reconciliations, careful review of balance sheet activity, and strong general ledger support. The ideal candidate brings a methodical approach, works dependably with minimal oversight, and is comfortable using Sage 300 and Excel to manage day-to-day accounting tasks and project-based assignments. Responsibilities: • Perform thorough reconciliations across assigned accounts to ensure financial records are complete, accurate, and current. • Review and reconcile corporate credit card activity, matching receipts and resolving discrepancies in a timely manner. • Analyze balance sheet accounts and investigate variances to support month-end and ongoing accounting accuracy. • Reconcile general ledger accounts, including historical items that may require review across multiple prior periods. • Use Sage 300 and Excel to track accounting activity, prepare supporting schedules, and maintain organized documentation. • Assist with updating financial spreadsheets to improve reporting accuracy and usability. • Reorganize and maintain electronic accounting files so records are easy to access and audit-ready. • Contribute to additional accounting projects as needed, supporting priorities set by the finance team.
2026-05-05T00:00:00Z

Project Accountant

Lexington, KY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a meticulous Facilities and Special Projects Grants Manager to join our team in Lexington, Kentucky. This role will focus on managing and supporting grants and tax credit programs tied to historic preservation projects and green energy initiatives. The ideal candidate thrives in a collaborative environment, enjoys problem-solving, and is passionate about contributing to sustainability and restoration efforts. Responsibilities:• Research and identify grant opportunities at local, state, and federal levels to fund historic preservation and green energy projects.• Prepare, submit, and track grant applications while ensuring all required documentation is accurate and up-to-date.• Collaborate with external vendors and contractors on solar energy and green upgrade projects by gathering budgets, pricing, and project details.• Assist in utilizing historic tax credits and work closely with external firms managing related tax filings.• Coordinate with the Building Commission, including architects, engineers, and legal professionals, to align project goals and present updates during monthly meetings.• Conduct site visits to assess facilities and ensure compliance with grant requirements, typically 3–5 times per month.• Maintain precise financial records for grants, budgets, and project expenditures.• Communicate effectively with stakeholders, vendors, and committees regarding project progress, funding opportunities, and compliance needs.• Stay updated on emerging grant programs, green energy incentives, and funding avenues for historic preservation.
2026-05-04T00:00:00Z

Project Accountant

Ventura, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a Project Accountant to join a cosmetics organization in Ventura, California on a Contract basis. This role is ideal for a finance specialist who can manage project-related accounting activities, support accurate financial reporting, and work effectively in a hybrid environment with three days in the office. The position requires strong expertise in project accounting, month-end close, Excel, and financing documentation, along with the ability to contribute to accounting activities tied to organizational system integration efforts. Responsibilities: • Manage accounting tasks related to projects, ensuring costs, budgets, and financial records are tracked accurately. • Support month-end close activities by preparing reconciliations, reviewing entries, and helping maintain timely financial reporting. • Analyze project financial data in Excel to identify variances, monitor spending, and support decision-making. • Prepare, review, and maintain financing statements and related accounting documentation with a high degree of accuracy. • Assist with accounting work connected to organizational integration activities, including validating data and supporting process continuity. • Collaborate with internal stakeholders to resolve project accounting issues and ensure financial information is complete and reliable. • Maintain organized records and documentation to support audits, compliance requirements, and internal reporting needs.
2026-04-24T00:00:00Z

Project Accountant

Santa Barbara, CA
onsite
Temporary to Hire
25 - 35 USD / Hourly
We are looking for a detail-oriented Project Accountant to join a team in Santa Barbara, California on a contract basis with the potential for a permanent position. This position supports day-to-day accounting operations while helping maintain accurate financial records across project and corporate activities. The ideal candidate brings strong experience in payables, receivables, reconciliations, and ledger maintenance, along with the ability to work confidently in a fast-paced environment. Responsibilities: • Manage project-related accounting activities, including tracking financial transactions and maintaining accurate records for ongoing work. • Process vendor invoices and payment activity while ensuring accounts payable entries are complete, timely, and properly documented. • Oversee billing and cash application tasks by maintaining accounts receivable records and following up on outstanding balances as needed. • Prepare and post journal entries to support monthly accounting activity and maintain the accuracy of the general ledger. • Perform bank and account reconciliations to identify discrepancies, resolve variances, and support reliable financial reporting. • Utilize QuickBooks Desktop and spreadsheet tools to organize financial data, analyze account activity, and improve reporting accuracy. • Assist with payroll-related accounting support, including coordination of automated payroll information and related recordkeeping. • Contribute to ongoing accounting process improvements and support additional financial administration tasks as business needs evolve.
2026-05-01T00:00:00Z

Project Accountant

Brooklyn Park, MN
onsite
Temporary to Hire
29 - 34 USD / Hourly
We are looking for a Project Accountant to join a construction-focused team in New Hope, Minnesota in a contract-to-permanent capacity. The ideal candidate brings strong accounting judgment, attention to detail, and the ability to manage reporting requirements accurately in a deadline-driven environment. Responsibilities:• Examine assigned project agreements to identify labor compliance and prevailing wage reporting obligations.• Participate in project startup discussions to clarify documentation expectations and establish reporting processes with internal teams.• Monitor weekly submission timelines and help ensure payroll and compliance records are completed according to contract terms.• Track underpayments or wage discrepancies and document issues that may affect contract compliance or project finances.• Support outside compliance reviews and respond to auditor requests related to prevailing wage documentation.• Validate project and wage setup details in tracking systems to confirm records are accurate before ongoing processing begins.• Import and review weekly payroll data, checking for completeness, correct classifications, and accurate apprentice pay information.• Partner with payroll staff and project personnel to resolve reporting errors, payment concerns, and billing support needs.• Produce recurring labor and apprentice reports required for customer invoicing and contract administration.• Provide guidance on prevailing wage questions, assist with periodic audits, and review team or timecard data when needed.
2026-04-22T00:00:00Z

Project Accountant

Chicago, IL
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
The salary range for this position is $85,000-$95,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] We are offering an exciting opportunity in CHICAGO, Illinois, for a Project Accountant to join our team. This role is vital within our organization, focused on maintaining and reconciling accounting records, managing both Accounts Payable (AP) and Accounts Receivable (AR), and ensuring the accurate completion of month-end close procedures. Job Responsibilities:• Overseeing the accurate and timely processing of AP and AR• Conducting regular bank reconciliations to maintain financial integrity• Ensuring all general ledger entries are accurate and up-to-date• Completing month-end close procedures in an organized and timely manner• Leveraging accounting software such as NetSuite, Oracle, QuickBooks, and SAP to streamline processes• Regularly reviewing and updating customer credit records• Addressing and resolving customer inquiries and concerns related to their accounts• Monitoring customer accounts and initiating appropriate actions when necessary• Managing and maintaining accurate customer records• Processing customer credit applications efficiently and accurately.
2026-04-22T00:00:00Z

Project Accountant

West Sacramento, CA
onsite
Permanent / Full Time
31 - 34 USD / Hourly
Robert Half is looking for a detail-oriented Project Accountant for a well-established company. In this role, you will oversee financial processes for construction projects, ensuring accuracy and compliance with company policies and industry standards. This position is ideal for someone who thrives in a fast-paced environment and has a strong background in construction accounting. This is a direct hire position that will work in the office in West Sacramento. If you have additional questions, please call Lisa Cole at 916-649-0832. Responsibilities:• Manage project-related financial activities, including tracking budgets, expenses, and revenues.• Prepare accurate billing and invoicing for construction projects, ensuring timely submissions.• Maintain detailed financial records and ensure compliance with relevant accounting standards.• Collaborate with project managers to review financial performance and address discrepancies.• Generate reports that provide insights into project costs and profitability.• Ensure all financial transactions align with company policies and industry regulations.• Support audits by providing necessary documentation and explanations.• Assist in forecasting and analyzing financial data to support decision-making.• Coordinate with vendors and subcontractors to resolve billing and payment issues.• Monitor cash flow and ensure proper allocation of resources for ongoing projects.
2026-04-16T00:00:00Z

Project Accountant

Boise, ID
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Lana Funkhouser with Robert Half is looking for a detail-oriented Project Accountant to join our team in Boise, Idaho. In this role, you will oversee financial processes and documentation for construction projects, ensuring compliance with budgets, schedules, and tax regulations. This position requires strong organizational skills and the ability to manage technical data efficiently while collaborating with project teams and stakeholders. Responsibilities:• Process bi-monthly subcontractor billings and material invoices for assigned projects.• Maintain and organize project files, forms, purchase orders, subcontract documentation, meeting minutes, and other related records.• Assist with preparing client billing statements and quarterly accounting reports for corporate review.• Coordinate with the lead project accountant to gather tax-related documentation supporting subcontractor billing cycles and tax exemption requirements.• Monitor project budgets and schedules to ensure all data requirements are met.• Track and report accounting indicators, providing accurate and timely updates.• Manage technical information essential to delivering high-quality construction projects.• Handle administrative tasks such as copying, filing, and distributing jobsite correspondence.• Support the team in solving problems and maintaining effective communication throughout the project lifecycle. Please reach out to Lana Funkhouser with Robert Half to review this position. Job Order: 03590-0013418267
2026-05-04T00:00:00Z

Project Accountant

Miami, FL
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for an experienced Family office Bookkeeper to join our team in Miami, Florida in Coral Gables. This role is ideal for someone with a strong background in working with High Net Worth Individuals and managing their accounting and financial projects. The successful candidate will oversee financial aspects for the family trusts, monthly and annual budgets, and track expensing. THIS IS AN ONSITE ROLE with salary and benefits. Responsibilities:• Prepare and maintain accurate financial records for multiple construction and commercial projects.• Analyze project costs and budgets to ensure alignment with financial goals.• Manage accounts payable and receivable processes related to ongoing projects.• Collaborate with project managers to track and report on financial progress.• Ensure compliance with internal accounting policies and industry regulations.• Utilize software such as Yardi Voyager a PLUS. • Monitor and reconcile financial discrepancies across multiple properties.• Generate detailed financial reports for stakeholders and senior management.• Coordinate with external auditors during project reviews.• Travel to various project sites to oversee financial operation QUALIFIED CANDIDATES SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903
2026-04-16T00:00:00Z

Project Accountant

Farmington, CT
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
Project Accountant- Construction Recruiter Contact:Kelsey.Ryan@roberthalf (.com) Are you ready for a career opportunity that values your skills while offering growth potential, flexibility, competitive benefits, and a family-friendly culture? We are currently seeking a Project Accountant to provide crucial support to project teams and the accounting department. This role blends financial expertise with organizational skills to ensure accuracy, and efficiency in cost reporting and own billing processes. Primary Responsibilities:<ul><li>Contract Review and Project Setup</li><li>Owner Billings: Prepare monthly owner billings/requisitions and track progress to completion.</li><li>Budget Collaboration: Partner with Project Managers to ensure budgets are accurately established.</li><li>Cost Reporting: Manage the cost report process and provide assistance to Project Managers as needed.</li><li>Accounting responsibilities under the Controller </li></ul> Minimum Qualifications:<ul><li>Education and Experience: Bachelor’s degree and/or 2–3 years of relevant experience. Construction experience with exposure to AIA owner billings and reporting forecasts of project costs is highly preferred.</li><li>Technical Skills: Proficiency in MS Office Suite, and an Accounting software </li></ul>Compensation and Perks:<ul><li>Competitive Salaries and Structured Bonus Program.</li><li>Reimbursement for select gym and fitness memberships to support your well-being.</li><li>Work-Life Balance That Works for You: Leave early Fridays and Flexibility to work from home once earned </li></ul>Why You Should Apply:If you're looking for a supportive and team-oriented culture that values your expertise, offers flexibility, and provides excellent benefits, this may be the perfect role for you.Apply today or Contact Kelsey Ryan at kelsey.ryan@roberthalf(.com)
2026-04-23T00:00:00Z

Project Accountant

Mason, OH
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
Robert Half is looking for a project accountant for a growing Cincinnati based company. The project accountant will play a pivotal role in the success of complex, high visibility construction projects. This role serves as a strategic partner across departments, ensuring financial clarity, elevating the accuracy and integrity of project documentation, and empowering teams with insights that drive smarter, faster decisions. For immediate consideration please contact Jarrod Moon at (859)229-3603.• Bachelor’s degree in Accounting.• Minimum of five years of accounting or finance experience; Construction industry experience preferred.• Strong communication and collaboration skills across diverse teams.• Exceptional attention to detail and accuracy in financial documentation.• Proven ability to manage multiple priorities under tight deadlines.• Strong analytical skills with the ability to derive insights from complex data.• Proficient in financial principles, including GAAP, budgeting, and cost control.• Self-motivated and capable of working independently
2026-04-10T00:00:00Z

Project Accountant

Newark, NJ
onsite
Permanent / Full Time
100000 - 150000 USD / Yearly
Join a large, rapidly growing construction company known for its strong project pipeline, collaborative culture, and commitment to employee development. This organization offers stability, long‑term career growth, and the opportunity to work on high‑impact construction projects across the region. Position Overview:The Project Accountant will play a key role in supporting the financial performance of multiple construction projects. This position partners closely with project managers, operations teams, and leadership to ensure accurate budgeting, cost tracking, billing, and financial reporting. Ideal candidates are detail‑oriented, proactive, and eager to grow within a dynamic organization. Key Responsibilities:<ul><li>Manage financial aspects of construction projects from start to finish.</li><li>Prepare monthly project cost reports, forecasts, and variance analyses.</li><li>Review and process subcontractor invoices, lien waivers, and progress billings.</li><li>Track job costs, commitments, change orders, and budget adjustments.</li><li>Support monthly close activities, including revenue recognition and WIP schedules.</li><li>Reconcile project accounts and ensure accuracy in the general ledger.</li><li>Maintain project documentation, contracts, and financial records.</li><li>Collaborate with project managers to provide financial insights and improve project performance.</li><li>Ensure compliance with company policies, GAAP, and industry best practices.</li><li>Assist with audits and process improvement initiatives.</li></ul>
2026-05-01T00:00:00Z

Project Accountant

Las Vegas, NV
onsite
Temporary / Contract
26 - 28.84 USD / Hourly
We are looking for a Project Accountant / Accounts Payable / Project Accountant to join a hospitality organization in Las Vegas, Nevada on a Contract to permanent basis. This position supports design and construction accounting activities with a strong emphasis on invoice coordination, account analysis, and month-end financial tasks as it relates to Accounts Payable. The role is well suited for someone who is detail-oriented, comfortable working with project teams, and confident managing a steady flow of transactional accounting work in a fast-paced environment. Responsibilities for the Accounts Payable / Project Accountant: • Review construction-related invoices received through a shared mailbox, track them in Excel, and coordinate approvals with the appropriate project and construction contacts.• Assign accurate project coding to invoices and prepare them for payment processing through the accounts payable function.• Support month-end close activities by preparing accruals for outstanding project costs and ensuring expenses are recorded in the proper period.• Complete general ledger and balance sheet reconciliations to help maintain accurate financial records.• Prepare journal entries related to project spending, vendor reimbursements, and other construction accounting transactions.• Manage monthly accounting activity tied to a third-party FF&E purchasing process, including analyzing large invoice data sets and recording related entries.• Partner regularly with project managers and construction stakeholders to confirm work completion, resolve invoice questions, and keep documentation current.
2026-05-04T00:00:00Z

AR/Collections & Order Coordinator

Trenton, NJ
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
Salary is 65,000 - 70,000. Benefits include health, dental, and vision insurance, 401k, and PTO. Responsibilities:• Prepare and organize sales orders for customer approval and signatures.• Coordinate with sales representatives to verify order accuracy and ensure timely processing.• Communicate regularly with the Purchasing Manager and Dispatcher to align material needs and delivery schedules.• Provide daily updates to customers regarding order status and delivery timelines.• Address customer inquiries promptly and offer effective solutions to resolve issues.• Assist in completing credit applications and review sales orders for compliance.• Maintain accurate customer records and oversee the invoicing process.• Collaborate with team members to support departmental goals and foster a positive working environment.• Adapt to changes in workflows and procedures to optimize efficiency.• Take initiative to manage responsibilities independently while adhering to company policies.
2026-04-06T00:00:00Z

Prior Authorization Coordinator

Minneapolis, MN
remote
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a Prior Authorization Coordinator to support authorization and scheduling activities for a healthcare team in Minneapolis, Minnesota. This Contract position is ideal for someone who is organized, responsive, and comfortable managing administrative tasks in a fast-paced environment. The role focuses on coordinating prior authorizations, handling incoming communication, and helping patients and internal teams stay on schedule. Responsibilities:• Coordinate prior authorization requests by gathering required documentation, submitting information to payers, and tracking approvals to support timely care delivery.• Respond to inbound calls professionally, address routine questions, and route more complex concerns to the appropriate team members.• Provide administrative support through data entry, record updates, document management, and follow-up communication with stakeholders.• Work closely with clinical and operational teams to confirm authorization status and prevent delays in service.• Maintain organized records of authorization activity, scheduling changes, and payer communications for reference and compliance.• Assist with workflow updates or process-related coordination as needed to support department operations.
2026-05-01T00:00:00Z

Accounts Receivable Project Accountant

Plano, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Overview:We are partnering with a growing, team-oriented organization to hire an Accounts Receivable Specialist / Project Accountant. This is a high-impact role supporting complex, large-scale construction projects within a collaborative accounting team known for its strong tenure and supportive leadership. This position is open due to an internal promotion, reflecting the company’s commitment to career growth and advancement. Position Summary:The Accounts Receivable Specialist / Project Accountant will manage billing and receivables for major contracts, partnering closely with project managers, account managers, and general contractors. This role will handle detailed, project-based invoicing, contract support, and collections efforts. The ideal candidate is experienced in construction or project-based accounting and thrives in a detail-oriented, collaborative setting. Key Responsibilities:<ul><li>Manage full-cycle AR and project billing for large-scale contracts, including AIA billing and time & materials invoicing</li><li>Collaborate with general contractors, project managers, and account managers to support billing accuracy, change orders, and job costing</li><li>Prepare and track pay applications, lien waivers, and vendor waivers, coordinating with AP to ensure compliance requirements are met</li><li>Submit and manage billing through GC portals (e.g., Textura, Procore) and maintain accurate project documentation</li><li>Perform account reconciliations and collections for assigned projects, resolving discrepancies and ensuring timely payment</li><li>Assist with contract review and administration, acting as a liaison between internal stakeholders, customers, and legal counsel</li><li>Support project compliance requirements, including insurance documentation (e.g., CSIP) and bond-related items</li><li>Oversee billing for multiple locations, including a mix of major contract and service-based billing for an additional office</li><li>Process cash applications and deposits (EFTs and checks) on a rotating basis within the AR team</li><li>Serve as a key contributor on complex, high-value projects, ensuring accuracy and attention to detail across a moderate volume of highly detailed invoices</li></ul>
2026-04-22T00:00:00Z

Administrative Coordinator

Seattle, WA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are seeking an Administrative Coordinator to support day-to-day team operations and ensure meetings, information, and follow-up activities stay organized in Seattle, Washington. This long-term contract role is well suited for a detail-oriented professional who can manage multiple priorities and use digital tools to improve efficiency. The position will play a key role in maintaining accurate records, coordinating internal events, managing schedules and communications, and keeping important documents and action items accessible and organized for the team.Responsibilities:<ul><li>Participate in recurring team meetings, capture key discussion points, and convert conversations into organized notes, documented decisions, and clearly assigned next steps using approved transcription and AI-enabled tools.</li><li>Distribute timely, easy-to-reference meeting summaries and track outstanding action items, escalating recurring delays or unresolved issues to leadership as needed.</li><li>Build and maintain a well-structured SharePoint environment, including consistent naming conventions, metadata standards, logical file organization, and version control.</li><li>Regularly review and update document repositories to improve usability, remove outdated materials, and promote consistent team adoption of filing and information management practices.</li><li>Develop clear, user-friendly guidelines to help team members consistently store, locate, and manage files as the department grows.</li><li>Serve as a primary resource for staff needing assistance with document retrieval, filing, scheduling, or general administrative support.</li><li>Leverage Microsoft Copilot, Copilot Studio, and other approved tools to support summarization, drafting, tagging, information retrieval, and routine workflow automation while identifying opportunities for process improvement.</li><li>Manage internal team events by coordinating schedules, invitations, agendas, room setup, vendor communication, catering orders, and post-event follow-up documentation.</li><li>Provide backup support to other business operations team members and assist with additional administrative functions, including calendar management, inbound call support, and other office-related needs. </li></ul>
2026-05-04T00:00:00Z

Administrative Coordinator

Reno, NV
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Katie Weigel with Robert Half Finance and Accounting is recruiting to fill an Administrative Coordinator position for a closely held company in the Reno area. Primary Responsibilities: ● Proactively manage and coordinate complex, high-volume calendars of the various team members, scheduling internal and external meetings, conference calls, and other interactions with meticulous attention to detail. ● Coordinate internal and external meeting logistics, ensuring all participants have necessary materials and technical support. ● Serve as a primary point of contact for external partners and grantees regarding scheduling and logistics. ● Organize and book comprehensive domestic and international travel arrangements, including airfare, lodging, and ground transportation. ● Process expense reports with high attention to detail. ● Collaborate with cross-functional teams to streamline communication and assist with successful delivery of Quest projects as needed. ● Contribute to special projects as needed, such as event planning for internal and external events. ● Other duties as assigned. Qualifications: ● Bachelor’s degree preferred, or equivalent professional administrative experience. ● 5+ years of experience in an administrative support role, ideally supporting multiple team members. ● Proven track record of success in managing high-stakes scheduling and complex travel logistics for teams. ● Strong communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders. ● Excellent proactive problem-solving and analytical abilities to resolve scheduling conflicts and logistical hurdles. ● Exceptional organizational skills and the ability to work both independently and as part of a team in a fast-paced environment. ● Ability to demonstrate initiative and resourcefulness. ● Proficiency in Gmail, including Google Calendar, Microsoft Office Suite applications and Google Drive applications. ● Discretion and confidentiality in handling sensitive information and maintaining a high level of professionalism. This organization offers a very generous bonus and benefits program, including full healthcare benefits for the employee and their dependents, at no cost. It is a highly professional atmosphere, and requires very strong communication skills and experience. If you are interested in learning more, please apply today!
2026-04-17T00:00:00Z

Administrative Coordinator

Saint Cloud, MN
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Coordinator to join a motor freight forwarding operation in St. Cloud, Minnesota. This Long-term Contract position will provide essential support to billing and pay functions by ensuring administrative processes are completed accurately and on schedule. The ideal candidate will bring strong organizational skills, a careful eye for detail, and the ability to collaborate effectively with multiple teams in a fast-paced environment. Responsibilities: • Enter and maintain billing and payment data with a high level of accuracy across administrative records. • Review, prepare, and process invoices to support timely and correct financial transactions. • Investigate billing discrepancies and complete necessary corrections to help maintain accurate account information. • Generate routine and ad hoc reports for internal tracking, operational visibility, and department support. • Coordinate with cross-functional teams to gather information and resolve issues within required timelines. • Monitor administrative workflows related to billing support and follow up on outstanding items as needed. • Organize documentation and correspondence to ensure records are complete, accessible, and up to date.
2026-04-30T00:00:00Z

Administrative Coordinator

Irving, TX
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume electrician school partnership in Irving, Texas. This contract opportunity with potential for a permanent role is ideal for someone who excels at keeping programs organized, maintaining accurate records, and coordinating with multiple groups to ensure participants stay on track. The role combines administrative support, billing oversight, reporting, and communication with employees, school contacts, and business partners. Success in this position requires strong attention to detail, sound judgment with confidential information, and confidence working in Excel and internal tracking systems. Responsibilities: • Coordinate daily administration of the electrician school partnership, ensuring participant information, status updates, and program activity remain current and well documented. • Monitor enrolled employees throughout the program by reviewing attendance, progress, completion milestones, and hours worked to help confirm compliance with program expectations. • Facilitate onboarding into the training program for new employees as staffing needs evolve, including enrollment coordination and record maintenance. • Manage tuition-related administrative tasks by processing payroll deduction details, tracking company-paid amounts, and supporting accurate financial records. • Reconcile invoices, prepare billing documentation, and assist with routine reporting to maintain consistency between program participation and financial data. • Produce timesheet summaries and related reports, verifying entries for accuracy and following up on discrepancies when needed. • Act as the central point of contact for school representatives, participating employees, and internal business partners to keep communication clear and timely. • Enter, update, and organize program data in Excel and internal systems to support reporting, audits, and ongoing operational visibility.
2026-04-30T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
A renowned landscape architecture firm is seeking a permanent Administrative & Marketing Coordinator to support its Downtown Los Angeles studio. This role blends high-level administrative support with marketing coordination, ideal for a detail-oriented detail oriented who thrives in a fast-paced, creative environment. The Coordinator will work closely with the Managing Principal and marketing team to ensure seamless office operations and successful proposal development. Responsibilities: • Provide comprehensive administrative support to the Managing Principal, including scheduling, communication, and office coordination. • Oversee daily office operations, ensuring tasks are completed efficiently and on time. • Assist with the preparation of proposals, presentations, and marketing materials, ensuring accuracy and professionalism. • Review RFPs, NDAs, and other project documentation to support marketing and proposal activities. • Maintain and update marketing databases, collateral, and internal systems to ensure consistency and accessibility. • Coordinate with sub-consultants to collect necessary documentation and ensure timely submissions. • Support contract preparation, review processes, and execution tracking in collaboration with legal teams. • Monitor project timelines, ensuring contracts and related tasks are completed in accordance with deadlines. • Collaborate with internal teams and leadership to prepare interview presentations and submission materials. • Facilitate communication between clients, consultants, and internal departments to ensure smooth project execution.
2026-04-10T00:00:00Z

Administrative Coordinator

Anaheim, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a Clinical Research Coordinator to support clinical research operations in Anaheim, California. This contract opportunity with potential for a permanent position is ideal for someone who can balance administrative coordination with hands-on support for study activities while maintaining strong compliance standards. The role will contribute to participant scheduling, study documentation, and research-related communication in a regulated environment. Success in this position requires organization, sound judgment, and the ability to work effectively with patients, caregivers, sponsors, and internal teams. Responsibilities:• Coordinate participant-related study activities from enrollment through closeout, helping keep each trial on schedule and aligned with approved protocols.• Maintain organized research records, track study documentation, and support accurate preparation of materials required for clinical trial operations.• Arrange visits, assessments, and data collection appointments while ensuring timelines are followed and information is recorded appropriately.• Monitor study participants during assigned activities and assist with compiling research findings, summaries, and required reports.• Record adverse events, protocol departures, and unexpected study issues in a timely manner to support regulatory compliance and quality standards.• Assist with administrative and regulatory tasks tied to active studies, including maintaining files and supporting protocol-related processes.• Provide clear explanations to prospective participants and caregivers regarding study expectations, procedures, and visit requirements.• Perform protocol-directed procedures such as vital signs, EKGs, blood draws, and other assigned safety or efficacy assessments.• Collaborate with research staff and leadership on additional study development or coordination activities as needed.Cl
2026-05-04T00:00:00Z

Administrative Coordinator

Fort Wayne, IN
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support a fast-paced consulting team in Fort Wayne, Indiana. This contract-to-permanent opportunity is ideal for someone who enjoys keeping operations organized, supporting technical leaders, and handling a wide range of administrative priorities with accuracy and professionalism. The right candidate will be quick to learn, comfortable working with direct communication styles, and motivated to build a long-term career with strong growth potential. This role offers the chance to contribute to both virtual and in-person team activities while helping maintain efficient processes across a collaborative remote-supported group. Responsibilities: • Coordinate day-to-day administrative support for technical and business teams, ensuring tasks move forward smoothly and are completed on time. • Manage calendars, scheduling needs, and project-related timelines for team members with multiple priorities and deadlines. • Prepare, organize, and route documentation, approvals, and internal requests through established systems with a high level of accuracy. • Support training logistics by arranging Webex sessions, assisting with in-person meetings, and helping larger group events stay well organized. • Track project details, maintain databases, and monitor progress updates so leaders have clear and current information for decision-making. • Assist with process coordination across teams that may follow different workflows, helping create consistency in administrative support activities. • Respond to internal questions and service needs promptly, using sound judgment to gather details and escalate issues when needed. • Work closely with strong-minded stakeholders in a thoughtful and organized manner, adapting quickly to expectations and maintaining dependable support.
2026-05-01T00:00:00Z

Administrative Coordinator

Lodi, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized and detail-oriented Construction Scheduler to join our team in Lodi, California. In this long-term contract role, you will play a vital part in supporting construction projects from start to finish, ensuring efficiency, accuracy, and seamless coordination. This position offers an excellent opportunity to contribute to the success of dynamic construction initiatives. Responsibilities:• Manage and maintain project schedules, ensuring timely updates and coordination across all stages of construction.• Oversee resource allocation and administrative processes to support project execution, including documentation and data management.• Ensure accuracy and completeness of construction-related documentation, such as timekeeping records, purchasing transactions, and change order details.• Handle inbound calls and inquiries, providing timely and thorough responses to internal and external stakeholders.• Maintain calendars and schedules for construction teams, ensuring efficient time management and task prioritization.• Support payroll, billing, and financial reporting processes by providing accurate and organized project data.• Coordinate with various departments to ensure smooth project workflows and resolve administrative challenges.• Assist in project closeout procedures, ensuring all documentation and records are properly finalized and archived.• Monitor and update construction schedules to align with project goals and deadlines.
2026-04-20T00:00:00Z

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