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1199 results for Account Coordinator jobs

Project Accountant

Hoover, AL
onsite
Temporary to Hire
30.4 - 35 USD / Hourly
We are looking for a contract to possible permanent Project Accountant to support the financial management in Hoover, Alabama. This contract opportunity with permanent potential is ideal for someone who can oversee project billing, cost tracking, and invoice processing with a high level of accuracy. The role works closely with project teams, consultants, and vendors to keep financial records current, align billing with contract terms, and support reliable revenue recognition throughout the project lifecycle. Responsibilities:• Manage project financial setup activities, including creating assignment documentation and establishing billing structures that reflect contract terms.• Monitor contract milestones and prepare client billings at the appropriate stages to ensure timely and accurate invoicing.• Review project revenue and expenses throughout the lifecycle of each job using percentage-of-completion accounting methods.• Record and reconcile consultant, engineering, and vendor proposals and invoices to the correct projects and cost categories.• Maintain detailed job cost data and track accruals to support compliance with applicable revenue recognition standards.• Coordinate payments to consultants and engineers after client funds are received, following agreed payment practices.• Partner with internal stakeholders to verify the accuracy and consistency of financial information across multiple projects.• Support ongoing financial oversight by identifying discrepancies, resolving billing issues, and keeping project accounting records up to date.
2026-07-09T00:00:00Z

Project Accountant

West Sacramento, CA
onsite
Permanent / Full Time
31 - 34 USD / Hourly
Robert Half is looking for a detail-oriented Project Accountant for a well-established company. In this role, you will oversee financial processes for construction projects, ensuring accuracy and compliance with company policies and industry standards. This position is ideal for someone who thrives in a fast-paced environment and has a strong background in construction accounting. This is a direct hire position that will work in the office in West Sacramento. If you have additional questions, please call Lisa Cole at 916-649-0832. Responsibilities:• Manage project-related financial activities, including tracking budgets, expenses, and revenues.• Prepare accurate billing and invoicing for construction projects, ensuring timely submissions.• Maintain detailed financial records and ensure compliance with relevant accounting standards.• Collaborate with project managers to review financial performance and address discrepancies.• Generate reports that provide insights into project costs and profitability.• Ensure all financial transactions align with company policies and industry regulations.• Support audits by providing necessary documentation and explanations.• Assist in forecasting and analyzing financial data to support decision-making.• Coordinate with vendors and subcontractors to resolve billing and payment issues.• Monitor cash flow and ensure proper allocation of resources for ongoing projects.
2026-06-25T00:00:00Z

Project Accountant

Manassas, VA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
Project Accountant | Manassas, VA | on-site | $80-100K+bonusAre you a detail-oriented accounting professional who enjoys partnering directly with project teams and driving financial accuracy from start to finish? We are seeking a Project Accountant to support the financial success of projects through budgeting, cost analysis, billing, reporting, and reconciliation.This is an excellent opportunity for someone with project accounting, project finance, or cost accounting experience who thrives in a fast-paced environment and enjoys working closely with operations and project management. The ideal candidate brings strong communication and analytical skills, a proactive mindset, and the ability to manage multiple priorities while maintaining a high level of accuracy in addition to WIP reporting.What You’ll Do<ul><li>Maintain the integrity and accuracy of project budgets and reconciliations</li><li>Perform project-level financial planning and analysis</li><li>Manage project purchase orders and related reconciliations</li><li>Prepare and distribute monthly billings and support collection efforts</li><li>Handle project month-end and year-end close activities</li><li>Prepare work-in-progress (WIP) reporting, including cost-at-completion analysis</li><li>Review and analyze actual project costs to identify discrepancies and improvement opportunities</li><li>Prepare project budgeting and financial participation reports as required by contract</li><li>Communicate project financial activity and updates with the accounting team</li><li>Review and reconcile project-level profit and loss statements</li><li>Reconcile inventory counts and project returns</li><li>Support additional accounting and project finance activities as needed</li></ul>
2026-06-30T00:00:00Z

Project Accountant

Chicago, IL
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
The salary range for this position is $85,000-$95,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] We are offering an exciting opportunity in CHICAGO, Illinois, for a Project Accountant to join our team. This role is vital within our organization, focused on maintaining and reconciling accounting records, managing both Accounts Payable (AP) and Accounts Receivable (AR), and ensuring the accurate completion of month-end close procedures. Job Responsibilities:• Overseeing the accurate and timely processing of AP and AR• Conducting regular bank reconciliations to maintain financial integrity• Ensuring all general ledger entries are accurate and up-to-date• Completing month-end close procedures in an organized and timely manner• Leveraging accounting software such as NetSuite, Oracle, QuickBooks, and SAP to streamline processes• Regularly reviewing and updating customer credit records• Addressing and resolving customer inquiries and concerns related to their accounts• Monitoring customer accounts and initiating appropriate actions when necessary• Managing and maintaining accurate customer records• Processing customer credit applications efficiently and accurately.
2026-07-16T00:00:00Z

Lending Operations Coordinator

Albuquerque, NM
onsite
Temporary / Contract
0 - 0 USD / Yearly
Our client, a respected financial institution in Albuquerque, is seeking a Lending Operations Coordinator to provide high-level administrative and operational support to the Chief Lending Officer on a six-month contract. This role is responsible for coordinating policy updates and document management, preparing reports, managing accounts payable and budgets, scheduling meetings and events, conducting research, and providing day-to-day operational support that keeps the lending division running efficiently. The ideal candidate is highly organized, detail-oriented, proficient with Microsoft Office, and has previous experience supporting executives or operations within a banking, lending, or financial services environment. This is a Monday through Friday, 8:00 a.m. to 5:00 p.m. opportunity paying $28-$30/hour.
2026-07-17T00:00:00Z

Client Services Coordinator – Staffing / Talent Solutions

El Segundo, CA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
Client Services Coordinator – Staffing / Talent Solutions (El Segundo, CA)Role Overview: We are seeking a Client Services Coordinator to join our staffing team in El Segundo. This is an ideal opportunity for a bubbly, outgoing, and highly motivated professional who enjoys building relationships, being client-facing, and supporting business growth. This person will serve as a key extension of our staffing team by attending client meetings, visiting onsite locations, gathering hiring needs, supporting candidate engagement, and helping strengthen long-term partnerships.The ideal candidate is naturally curious, enjoys learning about different businesses, and is excited to be in front of clients. This role requires someone who thrives in a fast-paced environment, can confidently represent the company, and enjoys a blend of relationship management, recruiting support, and business development.Schedule: Hybrid – onsite in El Segundo office approximately 3 days per week, with regular client visits and meetings.Key Responsibilities:<ul><li>Attend client meetings, onsite visits, and networking opportunities to build strong relationships with hiring managers and HR teams.</li><li>Partner with recruiters and sales teams to understand client workforce needs and staffing challenges.</li><li>Conduct client check-ins to gather feedback, ensure satisfaction, and identify additional opportunities.</li><li>Support prospecting efforts through outreach, research, lead generation, and relationship-building activities.</li><li>Learn client industries, company cultures, hiring trends, and workforce strategies.</li><li>Coordinate candidate interviews, onboarding activities, and placement follow-ups.</li><li>Maintain accurate notes, documentation, and client information in CRM systems.</li><li>Represent the staffing organization professionally at client meetings, events, and community functions.</li></ul> Why This Role is Attractive:<ul><li>Opportunity to build a career in staffing, client development, and talent solutions.</li><li>Exposure to HR leaders, executives, and diverse industries throughout the South Bay.</li><li>Strong mentorship and career growth opportunities.</li><li>Ideal stepping stone into roles such as Account Manager, Talent Solutions Manager, Recruiter, or Business Development Manager.</li><li>A role for someone who enjoys being people-focused rather than sitting behind a desk all day.</li></ul>
2026-07-16T00:00:00Z

Client Service Coordinator - Associate

Osterville, MA
onsite
Temporary / Contract
22 - 22 USD / Hourly
Position: Client Service Coordinator - Associate (12 weeks Contract)• Location: Osterville, Massachusetts• Required Years of Experience: 1+ year of administrative / client service / office support experience preferred• Hourly Pay Range: Up to $22 per hour• Schedule: 100% Onsite in office from Monday - Friday for 30 hours per week Job Description:This role supports a fast-paced branch environment by managing front desk operations, administrative tasks, and event coordination. The position combines client interaction, office management, and operational support to ensure smooth day-to-day branch activities.You will be responsible for handling phones, supporting advisors, managing office logistics, and assisting with branch events and internal projects. Role and Responsibilities:• Manage front desk and phone coverage, ensuring a professional first point of contact• Handle incoming and outgoing mail, including maintaining check logs• Order office supplies, stationery, and assist with licensing and expense reporting• Provide administrative support to advisors as needed• Support branch event planning and execution alongside leadership• Assist with internal projects (OAR-related contributions)• Coordinate branch meetings, including confirming wholesalers, ordering lunch, and tracking attendance• Assist with advertising tasks and sending regional webinar invitations
2026-06-30T00:00:00Z

Administrative Coordinator

Hudson, WI
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for a Administrative/Customer Service Coordinator to join a team in Wisconsin, supporting both customer-facing communication and daily administrative operations. This contract-to-permanent opportunity is ideal for someone who excels at handling inbound inquiries, resolving concerns effectively, and keeping documentation accurate and organized. The role blends client service, coordination, and clerical support in a fast-paced environment where clear communication and strong follow-through are essential. Responsibilities:• Respond to incoming calls and inquiries from internal and external customers with a courteous, service-focused approach.• Calm tense interactions by addressing concerns thoughtfully, identifying practical solutions, and guiding callers toward resolution.• Perform day-to-day administrative tasks such as document preparation, scanning, fax coordination, mailing, and accurate data entry.• Review, complete, and update forms and supporting records within designated systems to maintain timely and accurate processing.• Assist with accounts receivable-related activities by checking service authorizations for completeness, identifying discrepancies, and coordinating corrections.• Maintain organized digital files and records using tools such as Adobe and DocuSign to support efficient document handling.• Coordinate scheduling and workflow activities to help keep team operations on track and ensure tasks are completed in a timely manner.• Follow company policies, procedures, and applicable regulatory requirements while maintaining confidentiality and accuracy in all work.• Participate in training and ongoing development efforts to strengthen product knowledge, systems proficiency, and service effectiveness.
2026-07-17T00:00:00Z

Administrative Coordinator

Woodland Hills, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for an Administrative Coordinator to provide day-to-day support to the Director of Development in Woodland Hills, California. This Long-term Contract opportunity is ideal for a detail-oriented individual who can manage administrative workflows, maintain accurate donor information, and keep schedules and communications organized. The role calls for someone who is comfortable handling a high volume of data entry while supporting a busy development function with efficiency. Responsibilities: • Provide direct administrative support to the Director of Development by coordinating daily activities and helping manage priorities. • Maintain and update donor records with a high degree of accuracy, including extensive data entry and database upkeep. • Organize calendars, arrange meetings, and coordinate scheduling to ensure timely follow-through on development activities. • Answer inbound calls, respond to routine inquiries, and route messages to the appropriate contacts in a courteous manner. • Prepare correspondence, reports, and other administrative documents needed to support fundraising and departmental operations. • Monitor office workflows, track key tasks, and assist with follow-up to help keep projects and communications on schedule.
2026-07-08T00:00:00Z

Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
16 - 20 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume early childhood education program serving children and families in Newark, New Jersey. This Contract position is fully onsite and plays an important role in keeping enrollment activities, records management, and front-office operations organized and accurate. The person in this role will work closely with Family Advocates, provide day-to-day administrative support, and help ensure families receive timely assistance in a well-organized office environment. Responsibilities: • Assist Family Advocates with parent intake activities by preparing documents, gathering required information, and supporting the enrollment process from start to finish. • Maintain organized physical and electronic records, ensuring files are complete, current, and easy to retrieve when needed. • Enter data into internal systems with a strong focus on accuracy, timeliness, and confidentiality. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff members. • Coordinate calendars and scheduling needs as assigned by site supervisors to support daily office operations. • Provide general administrative assistance such as preparing correspondence, tracking paperwork, and supporting team workflows. • Welcome families and visitors in a courteous manner while helping create a welcoming and supportive onsite experience. • Follow established office procedures and dress expectations while contributing to smooth Monday through Friday operations.
2026-07-02T00:00:00Z

Administrative Coordinator

Chadds Ford, PA
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are looking for an Administrative Coordinator to join an engineering organization in Pennsylvania on a long-term contract basis. This position supports daily office operations by keeping schedules organized, managing communications, and helping teams stay on track in a fast-paced environment. The ideal candidate brings strong administrative experience, sound judgment, and the ability to handle multiple priorities with professionalism and accuracy. This is a Hybrid remote opportunity. Responsibilities:• Coordinate daily administrative activities to support smooth office and team operations.• Manage calendars, arrange meetings, and maintain scheduling priorities for internal stakeholders.• Answer incoming calls, respond to routine inquiries, and direct communications to the appropriate contacts.• Prepare, organize, and maintain records, documents, and other administrative materials with a high level of accuracy.• Assist with general office support tasks, including tracking requests and following up on action items.• Work closely with team members and leadership to ensure timely completion of administrative assignments.• Support onboarding and related coordination activities for new team members as needed.• Help maintain organized workflows and provide administrative support for ongoing business operations.
2026-07-02T00:00:00Z

Administrative Coordinator

Fort Wayne, IN
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support a fast-paced consulting team in Fort Wayne, Indiana. This contract-to-permanent opportunity is ideal for someone who thrives in a highly detail-driven environment, communicates confidently with technical stakeholders, and can keep administrative operations moving smoothly. The role offers the chance to contribute to a well-established group, support both virtual and in-person training coordination, and build a long-term career path with strong benefits and growth potential. Responsibilities: • Coordinate day-to-day administrative activities for a team of technical decision-makers, ensuring documentation, approvals, and internal requests are completed accurately and on time. • Organize calendars, meetings, and scheduling logistics for team initiatives, training sessions, and business activities, using sound judgment to manage shifting priorities. • Support Webex-based and in-person training events by handling communications, materials, attendance details, and follow-up tasks. • Track projects and administrative workflows in databases and internal systems to maintain accurate records and timely status updates. • Assist with processing items through established procedures, helping work move efficiently across teams and stakeholders. • Provide responsive customer service to internal partners by answering questions, clarifying next steps, and escalating issues when needed. • Contribute to consistency across groups by supporting administrative processes related to teams operating with different procedures and practices. • Identify missing information, discrepancies, or timing issues early and ask thoughtful questions to keep assignments on track. • Maintain a detail-focused presence while working with strong personalities and diverse communication styles in a high-expectation environment.
2026-07-16T00:00:00Z

Administrative Coordinator

Cedar Rapids, IA
onsite
Temporary / Contract
19 - 22 USD / Hourly
Job Title: Administrative CoordinatorLocation: Cedar Rapids, Iowa Employment Type: Contract About the RoleA growing organization in Cedar Rapids is seeking a detail-oriented Administrative Coordinator to support daily office operations and keep teams organized and running efficiently. This role is perfect for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in being the go-to support for both internal teams and external partners. Key Responsibilities<ul><li>Provide day-to-day administrative support including calendar management, scheduling, and meeting coordination</li><li>Serve as a point of contact for internal staff, clients, and vendors</li><li>Prepare and maintain reports, presentations, and documentation</li><li>Assist with data entry, file management, and record keeping (both digital and physical)</li><li>Coordinate office operations such as ordering supplies, managing communications, and supporting projects</li><li>Help streamline processes and ensure efficient workflow across departments</li><li>Support leadership with ad hoc projects and administrative tasks</li></ul>
2026-07-16T00:00:00Z

Administrative Coordinator

Port Washington, WI
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Coordinator to support a busy team in Wisconsin with a wide range of day-to-day office operations. This contract opportunity is ideal for someone with construction industry experience who can keep schedules organized, handle administrative details with precision, and contribute to a productive work environment. The position offers a 2.5-year contract term with the possibility of transitioning to an ongoing role based on performance and business needs. Responsibilities: • Coordinate calendars, schedule meetings, and manage appointments to keep team activities running efficiently. • Arrange domestic and international travel, including transportation, lodging, and itinerary planning. • Enter payroll-related information accurately and maintain supporting records within required timelines. • Organize files, prepare documents, and assist with reports or presentation materials for internal stakeholders. • Monitor office and project supply levels and place orders to ensure teams have the resources they need. • Provide front-line administrative support, including answering inbound calls and directing inquiries appropriately. • Assist with general office tasks and contribute to special assignments that support department priorities.
2026-07-15T00:00:00Z

Administrative Coordinator

Monticello, MN
onsite
Temporary to Hire
19 - 21 USD / Hourly
We are looking for an Administrative Coordinator to join a growing team in a contract-to-permanent capacity. This position supports daily business operations by handling a range of administrative tasks, improving workflow efficiency, and assisting teammates across multiple functions. It is well suited for someone who enjoys variety in their work, stays organized in a fast-moving environment, and is eager to build a long-term career path. Responsibilities: • Manage accurate data entry and keep electronic and scanned records organized in line with company standards. • Provide flexible support to team members by helping move outstanding work forward as priorities shift. • Monitor office inventory levels and coordinate the ordering of supplies needed for day-to-day operations. • Assist with incoming calls, email communication, and voicemail follow-up to help maintain timely responses. • Contribute to process improvement efforts by identifying practical ways to streamline administrative workflows. • Take ownership of assigned special projects and complete them within established timelines. • Work across departments as needed to support business objectives and maintain smooth operational flow.
2026-07-09T00:00:00Z

Administrative Coordinator

New Orleans, LA
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for an Administrative Coordinator to support outreach efforts and strengthen relationships with partner organizations and participating companies in New Orleans, Louisiana. This short-term contract position with potential for a permanent role focuses on coordinating events, managing communications, and guiding businesses toward programs and services that align with their needs. The ideal candidate is highly organized, confident engaging with stakeholders, and comfortable balancing event logistics, customer service, and follow-up activities in a fast-paced environment. Responsibilities:• Partner with state agriculture agencies and related stakeholders to arrange educational sessions, meetings, and engagement activities that expand program visibility.• Organize all aspects of outreach events, including scheduling, venue coordination, session format, speaker arrangements, and on-site support to ensure a smooth experience.• Build engagement plans that increase participation, secure outreach opportunities for member organizations, and encourage stronger ongoing involvement.• Represent the organization at trade shows and similar events, introduce available programs to prospective companies, and identify businesses that may qualify for participation.• Conduct follow-up outreach after events and consultations, gather attendee feedback, and maintain contact strategies that help sustain interest and participation.• Speak with new company contacts to explain available support for international marketing efforts and direct questions to the appropriate internal teams when needed.• Maintain accurate documentation of company interactions, referrals, event participation, and communication history within the CRM or back-office platform.• Execute targeted outreach campaigns designed to promote specific programs, connect companies with relevant opportunities, and increase response to key initiatives and deadlines.
2026-07-02T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking a highly organized and proactive Administrative Coordinator to support daily office operations and help create an efficient, welcoming workplace. This role will be responsible for coordinating facilities-related tasks, including ordering office supplies, arranging team lunches, and helping maintain office spaces, while also providing administrative support to multiple team members. Key Responsibilities<ul><li>Order and manage office supplies, snacks, and other workplace essentials to ensure the office is fully stocked and operating smoothly.</li><li>Coordinate team lunches, meetings, and other in-office events.</li><li>Help maintain office space, including conference rooms, common areas, and overall workplace organization.</li><li>Serve as a point of contact for office-related needs and help address facilities requests in a timely manner.</li><li>Provide calendar support for team members, including scheduling meetings and managing appointments.</li><li>Assist with preparing, submitting, and tracking expense reports.</li><li>Support general administrative tasks such as document preparation, data entry, and correspondence.</li><li>Partner with internal team members and vendors to ensure smooth day-to-day operations.</li></ul>
2026-07-17T00:00:00Z

Administrative Coordinator

Carmel, IN
onsite
Temporary to Hire
22 - 23 USD / Hourly
We are looking for an Administrative Coordinator to support a certification-focused program within the manufacturing industry in Carmel, Indiana. This contract position is ideal for someone who enjoys keeping processes organized, communicating clearly with stakeholders, and ensuring time-sensitive activities stay on track. The role offers the opportunity to manage administrative workflows, maintain accurate program records, and contribute to a positive experience for members and certification participants. Responsibilities:• Manage certification submissions, renewal documents, and supporting administrative materials with accuracy and timeliness.• Coordinate audit schedules and monitor the progress of plant reviews and personnel certification participants.• Maintain up-to-date records across program files and ensure documentation remains complete and well organized.• Provide clear communication regarding deadlines, application requirements, status updates, and next steps.• Support calendar coordination and administrative planning related to certification activities and program events.• Represent the organization at select industry events during the year and assist with related logistical preparation.• Respond to inbound inquiries in a courteous, service-oriented manner and help resolve routine questions efficiently.• Contribute to additional administrative and program support tasks as business needs evolve.
2026-07-10T00:00:00Z

Administrative Coordinator

Iowa City, IA
onsite
Temporary / Contract
19 - 22 USD / Hourly
Be the Hub That Keeps Everything Moving! Are you the person everyone relies on to keep things organized, on track, and running smoothly? Do you enjoy variety in your day and take pride in being the one who makes sure nothing falls through the cracks?We're looking for an Administrative Coordinator to serve as a key member of our client's rapidly growing team. This role offers a unique blend of administrative support, compliance coordination, onboarding, marketing assistance, and office operations. You'll work closely with leadership and support teams across the organization while helping ensure daily operations run efficiently. What You'll Do<ul><li>Coordinate meetings, schedules, and team communications</li><li>Assist with office operations and administrative projects</li><li>Answer incoming calls during peak periods</li><li>Open and distribute mail</li><li>Receive and coordinate deliveries</li><li>Serve as a go-to resource for day-to-day office support</li><li>Schedule and coordinate random CDL drug testing</li><li>Maintain driver qualification files and required documentation</li><li>Track annual forms and driving record reviews</li><li>Assist with vehicle registration and IFTA administration</li><li>Help ensure records remain accurate, organized, and compliant</li><li>Schedule and coordinate interviews for seasonal employees</li><li>Facilitate onboarding activities for new hires</li><li>Enter employee information into company systems</li><li>Maintain employee records and required documentation</li><li>Help create a welcoming and organized onboarding experience</li></ul>
2026-07-01T00:00:00Z

Administrative Coordinator

Seal Beach, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Coordinator to join a non-profit organization in Seal Beach, California on a Contract basis. In this entry-level role, you will provide administrative, governance, and operational support for assigned community associations while helping maintain responsive service for residents, board members, and internal partners. This opportunity is ideal for someone who is organized, detail-oriented, and comfortable balancing communications, scheduling, records management, and day-to-day office coordination in a fast-moving environment. Responsibilities: • Organize board and association meetings by managing schedules, preparing agendas, assembling materials, and coordinating related communications. • Record accurate meeting notes, document decisions, and maintain well-structured files for follow-up and reference. • Support annual meetings, elections, and other governance activities by ensuring required documentation and timelines are properly managed. • Maintain calendars, trackers, and administrative processes to keep assignments, deadlines, and action items on schedule. • Monitor records for assigned associations and coordinate updates so files remain complete, accurate, and accessible. • Work with internal departments and external service providers to help address operational requests and administrative matters. • Prepare written communications for residents, board members, and stakeholders regarding community policies, procedures, and routine updates. • Provide reception and inbound call support as needed, responding professionally to inquiries and directing requests appropriately. • Assist with compliance-related notices, postings, and documentation while handling sensitive information with professionalism and discretion.
2026-07-15T00:00:00Z

Administrative Coordinator

San Jose, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations and provide responsive service to clients in San Jose, California. This is a Contract position suited for someone who can balance call handling, scheduling, and general administrative support in a fast-paced environment. The ideal candidate will bring strong organization, professionalism, and the ability to keep calendars, communication, and service coordination running smoothly. Responsibilities:• Manage incoming calls professionally, respond to client inquiries, and direct urgent matters to the appropriate team members.• Coordinate daily schedules, appointments, and staff calendars to ensure timely service delivery and efficient coverage.• Provide administrative support by preparing documents, updating records, and maintaining organized office files.• Work closely with care teams, clients, and internal staff to help arrange visits and confirm scheduling details.• Monitor dispatch-related activities and communicate updates clearly to support smooth field operations.• Assist with general office coordination tasks that help maintain an efficient and service-focused work environment
2026-07-17T00:00:00Z

Administrative Coordinator

South Easton, MA
onsite
Temporary to Hire
25 - 29 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations in Massachusetts. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping schedules organized, managing communications, and handling detailed administrative tasks across multiple business functions. The position offers a steady Monday through Friday schedule and works closely with teams supporting administration and accounting activities. Responsibilities: • Manage incoming client calls, respond professionally to inquiries, and direct requests to the appropriate team members. • Coordinate and maintain appointment schedules to help ensure timely service and efficient daily operations. • Prepare, organize, and submit permit-related documentation while keeping records accurate and up to date. • Provide administrative support for accounting and operational functions, including document handling and routine office tasks. • Enter, update, and maintain information in internal systems and spreadsheets with a high level of accuracy. • Assist with general clerical duties such as filing, correspondence, and record management to support office efficiency. • Use Microsoft Office applications and internal data systems to track information, prepare documents, and support departmental workflows.
2026-07-13T00:00:00Z

Administrative Coordinator

Chantilly, VA
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are seeking a professional, highly organized, and detail-oriented Administrative Coordinator to support the daily operations of our property management team. The ideal candidate will have prior experience in property management, strong administrative and accounting support skills, and the ability to work both independently and collaboratively in a fast-paced environment. This position is onsite Monday to Friday. Responsibilities <ul><li>Provide administrative support to the property management and operations teams.</li><li>Maintain tenant, vendor, and property records with accuracy and confidentiality.</li><li>Process invoices and assist with accounts payable and other accounting-related functions.</li><li>Support accounting operations by tracking payments, reconciling records, and ensuring proper documentation is maintained.</li><li>Prepare reports, correspondence, spreadsheets, and presentations.</li><li>Coordinate meetings, schedules, and departmental communications.</li><li>Respond to tenant, vendor, and client inquiries in a professional and timely manner.</li><li>Assist with lease administration, tenant documentation, and property files.</li><li>Enter and maintain data within Yardi and other property management systems.</li><li>Manage office workflows and support special projects as assigned.</li><li>Ensure compliance with company policies and administrative procedures.</li><li>Collaborate with internal teams while effectively managing responsibilities independently.</li></ul>
2026-07-06T00:00:00Z

Administrative Coordinator

Bryn Mawr, PA
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support day-to-day operations for a service-focused program in Bryn Mawr, Pennsylvania. This onsite opportunity is ideal for someone who thrives in a fast-paced environment, keeps processes organized, and communicates effectively with both internal teams and clients. This is a Long-term Contract position with the potential to evolve based on business needs and performance. Responsibilities:• Oversee the admission process for incoming clients by gathering intake details, confirming coverage information, securing required approvals, and preparing onboarding records.• Coordinate calendars for clinicians and clients, arranging appointments and coverage assignments to help maintain smooth daily operations.• Keep electronic records, case files, and administrative tracking documents current while following established compliance and documentation standards.• Partner with clinical staff and leadership to address scheduling issues, support operational needs, and improve overall workflow efficiency.• Handle routine administrative support such as data entry, document preparation, file maintenance, phone coverage, and general office coordination.• Assist with special assignments and operational projects that contribute to consistent and effective program delivery.
2026-07-08T00:00:00Z

Administrative Coordinator

Bethlehem, PA
onsite
Temporary to Hire
17 - 19 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Administrative Coordinator to support daily office operations and help ensure the team runs efficiently. This role is ideal for someone who thrives in a fast-paced environment, communicates effectively, and can manage multiple administrative priorities with professionalism and accuracy. This is a hybrid role. Key Responsibilities<ul><li>Coordinate and support day-to-day administrative operations</li><li>Manage calendars, schedule meetings, and arrange conference rooms</li><li>Prepare correspondence, reports, spreadsheets, and presentations</li><li>Maintain office records, files, and databases with accuracy</li><li>Serve as a point of contact for internal staff, clients, and vendors</li><li>Assist with expense reporting, invoice processing, and purchase orders</li><li>Support onboarding, event planning, and other special projects</li><li>Monitor office supplies and coordinate orders as needed</li><li>Help improve administrative processes and maintain organized workflows</li></ul>
2026-07-17T00:00:00Z

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